executive assistant

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administrative assistant Jobs in Abu Dhabi

administrative assistant

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arabic / european personal assistant Jobs in Abu Dhabi

arabic / european personal assistant

bilingual executive assistant

Taaeen

<div>
 
 The opening below is with a
 
 prestigious federal entity in Abu Dhabi.
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and executive briefs.
 </li>
 <li>
 Handle all correspondence&mdash;emails, memos, reports&mdash;with discretion and accuracy.
 </li>
 <li>
 Draft, proofread, and edit executive-level documents.
 </li>
 </ul>
 
 
 2. Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
 </li>
 <li>
 Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.
 </li>
 </ul>
 
 
 3. Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Serve as the main point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Maintain strong relationships with senior leaders, board members, clients, and partners.
 </li>
 <li>
 Handle confidential information with maturity, tact, and professionalism.
 </li>
 </ul>
 
 
 4. Office &amp; Project Coordination
 
 
 <ul>
 <li>
 Organize and oversee executive meetings, board sessions, and leadership events.
 </li>
 <li>
 Support high-level projects, follow up on action items, and ensure timely execution.
 </li>
 <li>
 Assist in budget oversight and vendor coordination for executive office activities.
 </li>
 </ul>
 
 
 5. Operational Efficiency
 
 
 <ul>
 <li>
 Improve processes and workflows to enhance executive productivity.
 </li>
 <li>
 Manage confidential filing systems, digital archives, and organizational documentation.
 </li>
 <li>
 Monitor deadlines, priorities, and commitments to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written &amp; verbal communication
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Professional presence and stakeholder engagement
 </li>
 <li>
 Problem-solving and decision-making skills
 </li>
 <li>
 Strong attention to detail and time management
 </li>
 <li>
 Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
 </li>
 <li>
 Ability to work independently and under pressure
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred).
 </li>
 <li>
 5+ years of executive-level support experience; experience supporting C-suite preferred.
 </li>
 <li>
 Experience in fast-paced corporate or multinational environments.
 </li>
 <li>
 Bilingual abilities (English + Arabic) are a plus.
 </li>
 </ul>
 
 
 
 
 
 Work Environment
 
 
 <ul>
 <li>
 Fast-paced, high confidentiality
 </li>
 <li>
 Frequent interaction with senior internal and external stakeholders
 </li>
 <li>
 May require occasional after-hours support based on executive commitments
 </li>
 </ul>
 
 
</div>

Executive Assistant

United Al Saqer Heavy Equipment LLC

Get AI-powered advice on this job and more exclusive features.Job Description We are looking for a personable service advisor to act as the liaison between our customers and service technicians. The service advisor's responsibilities include greeting customers, listening to requests, scheduling appointments, estimating costs, verifying insurance, conducting inspections, and test driving cars. Main objectives of the role <ul><li>Ensure premium service consulting tailored to the individual needs of each customer.</li><li>Boost sales through selling Aftersales products and services.</li><li>Loyalise customers and ensure customer satisfaction at any time. </li></ul>Tasks <ul><li>Performs service consulting by consulting with mechanics regarding necessary repairs and possible alternatives to expensive repairs.</li><li>Using your knowledge of our products and services to sell or provide in-depth information about available parts and service options to customers.</li><li>Maintaining positive customer relationships to ensure repeat business.</li><li>Ensuring all details on services rendered and costs are related to customers and processing their payments.</li><li>Liaising with service technicians about parts ordering and ensuring parts are available when needed. </li></ul>Interfaces <ul><li>Aftersales manager, Sales advisor, Workshop manager, Service assistant, Technicians, Team Leaders, Reception manager, Parts advisor. </li></ul>Job requirements To be a successful service advisor, you should have excellent customer service, interpersonal, and communication skills. You should also have a strong understanding of automotive technology and of the automotive industry. To succeed in this role, you should have the following skills and experience: <ul><li>A bachelor's degree in mechanical engineering or automotive related field</li><li>Professional service advisor experience of an automotive dealership</li><li>Strong industry knowledge and experience of automotive luxury brands (McLaren, Ferrari, Maserati, Lamborghini, Bugatti, etc.)</li><li>Proficiency with industry-specific software.</li><li>Excellent customer service, interpersonal, and communication skills.</li><li>Strong organizational, decision making, and problem-solving skills.</li><li>The ability to communicate with mechanics, customers, and management.</li><li>UAE driving license</li></ul></ul> Seniority level <ul><li> Seniority level Entry level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Other</li><li> Industries Motor Vehicle Manufacturing</li></ul>Referrals increase your chances of interviewing at United Al Saqer Heavy Equipment LLC by 2xAbu Dhabi Emirate, United Arab Emirates 3 days ago Customer Service Advisor - Arabic speaker (Abu Dhabi) Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 hours ago Customer Service Advisor - Abudhabi- Medical background ( Arabic/ English Speaker) Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago Officer- Customer Service (Emiratized Role) Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago Guest Relations Executive (Emiratis Only) - Conrad Abu Dhabi Etihad Towers Customer Service Advisor ( Bilingual- English / Arabic ) Part time On Site -Abu Dhabi Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 months ago Customer Service Advisor ( Bilingual- English / Arabic ) Part time On Site -Abu Dhabi Abu Dhabi Emirate, United Arab Emirates 6 hours agoAbu Dhabi, Abu Dhabi Emirate, United Arab Emirates 4 months agoAbu Dhabi Emirate, United Arab Emirates 3 weeks agoAbu Dhabi Emirate, United Arab Emirates 3 weeks agoWe're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Service Advisor

Kingston Stanley

<div>
 
 
 HIRING NOW: Executive Assistant
 
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Salary:
 
 AED 25,000 &ndash; 30,000 (depending on experience)
 
 
 This is a Fixed-Term Contract position from now until September 2026.
 
 
 
 
 
 We are currently seeking a highly professional and proactive
 
 Executive Assistant
 
 to provide high-level support to Senior Management. This role requires exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to Senior Management.
 </li>
 <li>
 Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
 </li>
 <li>
 Prepare high-quality reports, presentations, correspondence, and meeting materials.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professionalism at all times.
 </li>
 <li>
 Liaise with internal departments and external stakeholders to ensure smooth communication and workflow.
 </li>
 <li>
 Assist with project coordination, follow-ups, and action item tracking.
 </li>
 <li>
 Organise and support board meetings, senior leadership events, and key business activities.
 </li>
 <li>
 Monitor, prioritise, and respond to emails on behalf of Senior Management when required.
 </li>
 <li>
 Perform general administrative tasks and other duties as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as an Executive Assistant supporting senior executives.
 </li>
 <li>
 Exceptional communication skills, both written and verbal.
 </li>
 <li>
 Strong organisational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage effectively at all levels.
 </li>
 <li>
 Based in or willing to relocate to
 
 Abu Dhabi
 
 .
 </li>
 </ul>
 
 
</div>

Charterhouse Middle East

<div>
 
 
 Salary from AED 32,000 to 40,000
 
 
 
 
 
 
 Charterhouse is working with a prestigious Investment Firm who are looking to hire for a Senior Executive Assistant to support a C-Suite Executive in their Abu Dhabi Office. This is a fast-paced environment and the ideally candidate would be someone already at or near the summit of their professional career, with Board level business support experience, professional competence and an aptitude for grasping complex issues quickly and identifying fast resolutions.
 
 
 
 
 
 As an Executive Assistant, the tasks will be to maximize the productivity of the C-Suite Executive&rsquo;s time through intelligent control of access, establishing and maintaining good working relationships with the Senior Management team and interacting with other direct reports in a mature and professional manner whilst managing a strenuous multi-destination international travel schedule.
 
 
 
 
 
 The role responsibilities will include extensive diary management for very busy diaries, complex international travel arrangements across different time zones and itinerary management. Alongside this, the Executive Assistant will review and prepare correspondence including Emails, PowerPoint Presentations and Reports. As a trusted employee working closely with Senior Management, the role will also involve handling confidential information, therefore, a proven track record as a loyal employee is essential for this role. In addition, the Executive Assistant will also support with Projects and Operations when required.
 
 
 
 
 
 This role offers an incredibly competitive package that reflects the significance attached to this critical position and as such requires someone that has a solid stable background preferably with strong experience in the UAE. Exceptional written and verbal communication skills in English would be a distinct advantage.
 
 
 
 
 
 To be considered for this role, the candidate must be Degree educated and have previous experience supporting C-Suite Execs within in a Financial Services, Technology or Legal organisation would be a distinct advantage, as well as an impeccable eye for detail. Flexibility to attend to matters as needed outside of core hours would be required due to overseas offices, however personal time will be respected with a great work life balance.
 
 
 
 
 
 Candidate must be extremely proficient in MS, with strong experience in Word, Excel, PowerPoint and Co-Pilot and your EA skills will include the ability to produce highly accomplished correspondence and presentations. Usage of AI Tools would be advantageous for this role.
 
 
 Professionalism is essential, along with outstanding English communication skills and a highly presentable manner. The ideal candidate will demonstrate a can-do approach and be able to handle a high-pressure environment.
 
 
 
 
 
 Candidates who are looking for a rare opportunity to be part of an incredible organization, where no two days are alike and are available immediately or on a brief notice period please apply.
 
</div>

Legal Route - Global Legal Recruitment

Job Details Arabic Speaking Paralegal - Abu Dhabi, UAE Employer: Cleveland Clinic Abu Dhabi / M42 Group. Reporting to: Legal & Compliance Manager. About the Role We are seeking a proactive Arabic speaking Paralegal to support our legal and compliance teams in Abu Dhabi. The role involves contracts administration, regulatory support, and ensuring smooth internal governance, providing bilingual coverage for local stakeholders. Key Responsibilities <ul> <li>Draft, review, and maintain contracts and other legal documents under supervision.</li> <li>Support regulatory submissions, internal compliance audits, and governance processes.</li> <li>Liaise with internal and external stakeholders in both Arabic and English.</li> <li>Assist with research, legal reporting, and documentation management.</li> <li>Support the legal team with ad hoc projects and day to day operations.</li> </ul> Candidate Requirements <ul> <li>Fluency in Arabic and English (written and spoken).</li> <li>Previous experience as a paralegal or legal assistant in healthcare, corporate, or regulatory environments preferred.</li> <li>Strong organizational and administrative skills.</li> <li>Detail oriented, proactive, and capable of handling confidential information.</li> <li>Familiarity with UAE legal and regulatory frameworks is an advantage.</li> </ul> Package & Benefits Competitive base salary aligned with UAE market standards. Housing and schooling allowances where applicable. Standard benefits including healthcare, transport, and relocation support.

Arabic speaking / drafting paralegal

Urban Scope Building Maintenance LLC

Job Title: Female Call Center Executive/ Marketing Location: Khalidiya, Abu Dhabi Salary: AED 3,000 &ndash; AED 4,000 (Based on Experience) Availability: Immediate Joiners Preferred Languages Required: Arabic and English (Fluent) Contract Type: Full-TimeJob Overview:We are hiring a bilingual Call Center Executive (Arabic &amp; English) for a full-time role in Khalidiya. The position focuses exclusively on incoming calls. The ideal candidate will provide accurate information about company services, professionally handle customer inquiries, and ensure all requests are properly directed to the relevant departments.Key Responsibilities:<ul><li>Answer incoming calls promptly and professionally in Arabic and English</li><li>Provide clear, accurate information about services offered</li><li>Listen actively and collect essential details from customer inquiries</li><li>Record and forward inquiries or service requests to the appropriate department</li><li>Maintain detailed and organized records of all calls and communications</li><li>Deliver excellent customer service and maintain a polite and helpful tone</li><li>Follow internal procedures and ensure timely follow-up when needed</li></ul>Requirements:<ul><li>Fluent in Arabic and English (both spoken and written)</li><li>Prior call center or customer service experience preferred</li><li>Immediate availability to join</li><li>Excellent verbal communication and listening skills</li><li>Strong attention to detail and organizational skills</li><li>Ability to use basic computer systems and CRM tools</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Call Center Agent

Proterial

<div>Location:
Abu Dhabi, Abu Dhabi, United Arab Emirates
Job ID:
R0097192
Date Posted:
2025-11-26
Company Name:
HITACHI ENERGY SYSTEMS LLC
Profession (Job Category):
Administration &amp; Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including: Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information. Incumbents with some or all of the following responsibilities should be mapped one career level higher: Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.). Have ownership of the executive&rsquo;s agenda/schedule (oversees access to executives). Typically in contact with internal and external executives. Bilingual. May do some research and basic authoring/drafting of documents/correspondence An Experienced Professional (P2) applies practical knowledge of job area typically obtained through advanced education and work experience. May require the following proficiency: Works independently with general supervision. Problems faced are difficult but typically not complex. May influence others within the job area through explanation of facts, policies and practices.
<h2 class="jobSectionHeader">Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
</h2><h2 class="jobSectionHeader">This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

Executive Secretary Support

Explore 358+ Bilingual executive assistant in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

358 bilingual executive assistant jobs IN Abu Dhabi

Executive Assistant

Service Advisor

Executive Assistant

Executive Assistant

Arabic speaking / drafting paralegal

Call Center Agent

Executive Secretary Support