admin assistant for post graduate studies

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administrative assistant Jobs in Abu Dhabi

administrative assistant

hr coordinator

admin assistant for post graduate studies Jobs in Abu Dhabi

hr assistant

Aldar Education

<div>
 
 Job Description
 
 
 
 Aldar Education are currently seeking a People &amp; Culture Assistant for Al Qurm Charter School to support our growing family of owned and operated schools in the UAE. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
 
 
 As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.
 
 
 Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought-after education provider, now supporting over 31,000 students and a growing network of almost 5,000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.
 
 
 Working collaboratively, our education network&rsquo;s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi&rsquo;s government. Today, Aldar Education&rsquo;s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.
 
 
 The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
 
 
 
 Responsibilities
 
 
 
 
 Main Responsibilities:
 
 
 
 <ul>
 <li>
 Provide support to the HRO in all HR related concerns and tasks
 </li>
 <li>
 Assist in managing the onboarding process for all incoming staff, including pre- employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE
 </li>
 <li>
 Primary responsibility to maintain, update, and ensure accuracy of the files stored in EDMS and the HR Master Database
 
 
 
 </li>
 </ul>
 
 Talent Acquisition &amp; Onboarding:
 
 
 
 <ul>
 <li>
 Assist with recruitment processes, including screening applications, scheduling interviews, and coordinating assessments.
 </li>
 <li>
 Help with onboarding new employees, ensuring they have the right documents, access, and information to start smoothly.
 </li>
 <li>
 Support visa processing and ADEK pass applications in coordination with relevant teams.
 
 
 
 </li>
 </ul>
 
 Performance Enablement:
 
 
 
 <ul>
 <li>
 Assist in coordinating performance appraisals and probation reviews.
 </li>
 <li>
 Track training and development opportunities for staff and maintain records of professional development.
 
 
 
 </li>
 </ul>
 
 HR Operations:
 
 
 
 <ul>
 <li>
 Health Insurance applications, renewals, cancellations and associated management for all school staff in coordination with HQ Public Relations team
 </li>
 <li>
 Management and reporting of staff time and attendance, including managing the time and attendance systems
 </li>
 <li>
 Process exiting staff as leavers and ensure all associated exit procedures are completed, including liaison with HQ payroll for the calculations of full and final settlements, and associated housing closeout procedures
 </li>
 <li>
 Maintain up to date confidential employment records and staff files on site at school
 </li>
 <li>
 Maintaining HR systems and ensuring they accurately reflect the staffing within the school
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Minimum diploma / degree of higher education; or,
 </li>
 <li>
 Related industry qualification, of graduate level, for the assigned functional area(s).
 
 
 
 </li>
 </ul>
 
 Minimum Experience:
 
 
 
 <ul>
 <li>
 Minimum 2 years in HR or Recruitment in any industry; or
 </li>
 <li>
 1 year in Generalist HR within a service-related industry
 
 
 
 </li>
 </ul>
 
 Job Specific Knowledge &amp; Skills:
 
 
 
 <ul>
 <li>
 Competent using IT systems, including Microsoft Word/Excel/Outlook.
 </li>
 <li>
 Strong organizational and prioritisations skills.
 </li>
 <li>
 Experience liaising with government bodies in the UAE as well as a working knowledge of HAAD and Immigration requirements and processes.
 </li>
 <li>
 Fluent English communication skills, written and oral (Arabic proficiency is desirable)
 </li>
 <li>
 Attention to detail with diligent follow up, and able to execute in a timely manner.
 </li>
 <li>
 Skilled in multi-tasking and handling pressure.
 </li>
 <li>
 Organizational ability, of self and others.
 </li>
 <li>
 Forethought and forward planning (particularly as this relates to local Government compliance matters).
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.
 
 
 Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
 
 
 This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.
 
 
 Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.
</div>

People & Culture Executive - Al Qurm Charter School

Rixos

<div>Company Description 
Rixos Marina Abu Dhabi is a luxurious hospitality establishment that seamlessly combines modern elegance with world-class amenities. Nestled in the heart of Abu Dhabi, our resort offers an unparalleled experience for both leisure and business travelers. With a prime waterfront location, Rixos Marina Abu Dhabi sets itself apart as a premier destination for those seeking a blend of sophistication, comfort, and personalized service.
Key Features:
Stunning Waterfront Setting:
Enjoy breathtaking views of the marina and the Abu Dhabi skyline from the comfort of our well-appointed rooms and suites. The strategic location allows guests to immerse themselves in the vibrant atmosphere of the city.
Luxurious Accommodations:
Our accommodations are designed to provide the utmost comfort and style. Each room and suite is meticulously furnished with modern amenities, ensuring a relaxing and enjoyable stay for every guest.
World-Class Dining:
Indulge your palate with a diverse array of culinary delights at our on-site restaurants. From international cuisines to local flavors, our chefs craft exquisite dishes that cater to every taste.
State-of-the-Art Facilities:
Whether you're here for business or leisure, Rixos Marina Abu Dhabi offers a range of facilities to meet your needs. Our conference and event spaces are equipped with cutting-edge technology, while our wellness facilities provide a rejuvenating experience.
Exceptional Service:
At Rixos Marina Abu Dhabi, we take pride in delivering personalized and attentive service. Our dedicated staff is committed to ensuring that every guest's stay is memorable and exceeds expectations. 
Job Description 
Job Postings: Prepare and post job vacancies across internal and external platforms, ensuring accuracy and alignment with brand standards.<ul><li>Candidate Coordination: Communicate with candidates regarding application status, interview scheduling, and required documentation in a timely and professional manner.</li><li>Interview Scheduling: Coordinate interview logistics between candidates and hiring managers. Ensure all necessary materials and meeting arrangements are in place.</li><li>Documentation Management: Maintain and update candidate records, recruitment trackers, and documentation related to recruitment and onboarding processes.</li><li>Onboarding Support: Assist with onboarding processes for new hires, including documentation collection, orientation scheduling, and coordination with other departments.</li><li>Database Management: Maintain and update applicant and employee information in HR systems and ensure data accuracy at all times.</li><li>Reporting: Prepare regular recruitment reports and assist in tracking recruitment metrics such as time-to-fill and candidate sources.</li><li>Compliance: Ensure recruitment and onboarding activities comply with company policies and local labor laws. Maintain confidentiality and data protection standards.</li><li>Employer Branding Support: Support People &amp; Culture initiatives to enhance employer branding, including participation in job fairs, career events, and internal campaigns.</li><li>Collaboration: Work closely with the People &amp; Culture team and department managers to understand hiring needs and support talent acquisition initiatives.</li></ul>
HR Administration: Maintain accurate and up-to-date employee records in both physical and digital formats. Prepare HR documentation including contracts, letters, and reports.<ul><li>Data Management: Accurately input and update employee information in HR systems. Generate reports and ensure data integrity at all times.</li><li>Onboarding Support: Coordinate the onboarding process for new employees, including documentation, orientation scheduling, and system access setup.</li><li>Employee Engagement: Assist in organizing employee engagement events, wellness initiatives, and recognition programs to foster a positive work environment.</li><li>Leave &amp; Attendance Tracking: Monitor and maintain records of employee leave, attendance, and overtime. Assist with monthly payroll inputs and verifications.</li><li>Policy Compliance: Ensure adherence to internal policies and support in communicating updates to employees. Assist in maintaining compliance with local labor laws and regulations.</li><li>Employee Support: Serve as a point of contact for employee queries and requests, providing guidance and support in a professional and timely manner.</li><li>Training Coordination: Support in arranging training sessions, including scheduling, materials preparation, and attendance tracking.</li><li>Filing &amp; Documentation: Manage the filing system for all People &amp; Culture documents and ensure confidentiality and security of sensitive information.</li></ul> 
Qualifications 
Sustainability: Commit to and maintain sustainable practices by enhancing resource efficiency, minimizing waste, and promoting eco-friendly, social, and ethical initiatives. Align with the hotel's broader ESG (Environmental, Social, and Governance) and CSR (Corporate Social Responsibility) objectives to drive positive impact across all pillars of sustainability.
Compliance and Standards: Ensure full compliance with local legal requirements, international standards, health and safety regulations, company policies, ISO standards, and industry best practices. Continuously review and update operational processes to ensure alignment with evolving legal and regulatory requirements.
Food Safety &amp; Hygiene: Ensure full compliance with food safety and hygiene regulations by overseeing proper purchasing, storage, handling, maintenance, communication, and preparation practices across all departments.
Skills:<ul><li>High School diploma or equivalent; additional qualifications in Human Resources, Business Administration, or related field is a plus.</li><li>Previous experience in an HR or administrative support role, preferably within the hospitality industry.</li><li>Strong organizational and time management skills with attention to detail and accuracy.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with HR Information Systems (HRIS) is an advantage.</li><li>Excellent interpersonal and communication skills, with a customer-service approach.</li><li>Ability to handle sensitive information with confidentiality and professionalism.</li><li>Strong problem-solving abilities and initiative in task management.</li><li>Flexibility to adapt to changing priorities in a fast-paced environment.</li><li>Team player with a collaborative approach to work.</li></ul> 
Additional Information 
<ul><li>
Competitive Salary and Compensation:<ul><li>
Rixos Marina Abu Dhabi may offer a competitive salary that reflects the industry standards for similar positions.</li></ul></li><li>
Training and Development Opportunities:<ul><li>
Access to training programs and development opportunities to enhance skills and advance within the company.</li></ul></li><li>
Career Advancement:<ul><li>
Opportunities for career growth and advancement within the Rixos Hotels group.</li></ul></li><li>
Health and Wellness Benefits:<ul><li>
Comprehensive health insurance coverage.</li></ul></li><li>
Employee Recognition Programs:<ul><li>
Recognition programs to acknowledge and reward outstanding performance and dedication.</li></ul></li><li>
Work-Life Balance:<ul><li>
Policies and practices that promote a healthy work-life balance, including flexible scheduling where possible.</li></ul></li><li>
Uniforms and Dress Code:<ul><li>
Provision of uniforms or dress code guidelines for a professional and cohesive appearance.</li></ul></li><li>
Social Events and Activities:<ul><li>
Participation in social events, team-building activities, and employee gatherings to foster a positive work culture.</li></ul></li><li>
Transportation Services:<ul><li>
Transportation services.</li></ul></li><li>
Employee Wellness Programs:<ul><li>
Wellness programs, such as fitness classes or gym access, to promote a healthy lifestyle.</li></ul></li></ul></div>

People & Culture Executive

UNCLE SHAWERMA RESTAURANT

Location: Abu Dhabi, UAE Salary: AED 2,500 &ndash; AED 3,500 (Depending on experience)About UsUncle Shawerma is looking for a Female Assistant Secretary who is organized, professional, and detail-oriented to support daily administrative and office operations.Key Responsibilities<ul><li>Provide administrative and secretarial support to management</li><li>Handle phone calls, emails, and official correspondence</li><li>Prepare reports, letters, memos, and other documents</li><li>Maintain and organize company files and records</li><li>Schedule meetings, appointments, and follow-ups</li><li>Coordinate with branches regarding operational requirements</li><li>Assist in preparing daily, weekly, and monthly reports</li><li>Manage office documentation and filing systems</li><li>Follow up with suppliers, staff, and external partners when needed</li><li>Assist in HR-related administrative tasks such as employee files and attendance records</li><li>Handle data entry and maintain accurate records</li><li>Support management with general office coordination</li></ul>Requirements<ul><li>Female applicant</li><li>Minimum 1&ndash;3 years experience as a secretary, assistant secretary, or administrative assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Good computer skills (Microsoft Excel, Word, Email, and reporting)</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and confidentiality</li><li>Experience in restaurant or hospitality industry is an advantage</li><li>Currently available in UAE</li></ul>Preferred Skills<ul><li>Knowledge of basic HR and office administration</li><li>Strong follow-up and coordination skills</li><li>Ability to communicate professionally with staff and management</li><li>Can work independently with minimal supervision</li></ul>If you are organized, responsible, and eager to grow in an administrative role, apply now.Job Type: Contract Contract length: 24 monthsPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul>Work Location: In person

Female Assistant Secretary

<div>
 
 
 About the Role:
 
 
 
 
 
 
 As the HR Operations Lead at Mal, you will play a pivotal role in shaping our people processes and strategies within an innovative neo bank environment. Your day-to-day responsibilities will include overseeing HR operations, driving engagement initiatives, and ensuring compliance with Sharia principles while fostering a culture of inclusivity and growth. Collaborating closely with leadership, you will help build an exceptional workplace that attracts and retains top talent who share our vision of ethical financial services
 
 
 
 
 
 Your work will directly impact our mission to deliver modern, AI-powered banking experiences that resonate with the values of our Muslim customers worldwide. Joining a dynamic startup in the heart of Dubai, you will be part of a passionate team committed to transforming the financial landscape through ethical banking practices.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee and continually enhance daily HR operations to ensure process excellence and regulatory compliance.
 </li>
 <li>
 Develop, implement, and maintain HR strategies that closely align with Mal's mission, business objectives, and Sharia principles.
 </li>
 <li>
 Lead and execute employee engagement and cultural initiatives to foster a positive, inclusive, and high-performing workplace.
 </li>
 <li>
 Partner with leadership to define workforce planning, talent acquisition, and retention strategies.
 </li>
 <li>
 Ensure all HR policies, processes, and documentation adhere to labor laws and Sharia guidelines.
 </li>
 <li>
 Analyze HR data and metrics to inform strategic decision-making and drive continuous improvement.
 </li>
 <li>
 Champion the use of Notion and other digital tools to optimize HR processes and knowledge management.
 </li>
 </ul>
 
 
 
 
 
 Technical Skills/Knowledge/Professional Qualifications
 
 
 
 
 
 
 Essential:
 
 
 
 
 <ul>
 <li>
 Proven track record of building and leading HR functions, ideally in a startup or fast-growth financial services environment.
 </li>
 <li>
 Deep knowledge of employment regulations and HR compliance requirements.
 </li>
 <li>
 Demonstrated expertise in developing, implementing, and refining HR strategies and people processes.
 </li>
 <li>
 Exceptional communication and interpersonal skills with the ability to influence stakeholders at all levels.
 </li>
 <li>
 Advanced proficiency with HRIS systems, HR data analytics, and digital collaboration platforms (including Notion).
 </li>
 <li>
 Strong understanding of Sharia principles related to HR practices and workplace ethics.
 </li>
 <li>
 Experience leading complex HR projects and change management initiatives.
 </li>
 </ul>
 
 
 
 
 
 
 
 Desirable:
 
 <ul>
 <li>
 Professional HR certification (SHRM, CIPD, or equivalent).Experience in the fintech, digital banking, or Islamic finance sectors.
 </li>
 <li>
 Familiarity with talent management and performance management software solutions.
 </li>
 <li>
 Multilingual abilities to support a diverse, international workforce.
 </li>
 <li>
 Established network within the HR community or Islamic finance industry.
 </li>
 </ul>
</div>

HR Operations Lead

RINA

<div>
 RINA is currently recruiting for a
 
 Human Resources Generalist
 
 to join its office in
 
 Abu Dhabi
 
 within the
 
 Global Human Resources
 
 Division.
 
 
 
 Mission
 
 
 
 HR Administrator takes on a more advanced role with increased responsibilities in executing various aspects of human resources functions. The role responsible for supporting with autonomy the standard activitied of the HR processes, benefits administration, and contributing to the overall efficiency of the Human Resources department.
 
 
 
 Key Accountabilities
 
 
 
 
 Employee Records Management:
 
 
 
 Ensure meticulous maintenance and continual updating of employee records, guaranteeing adherence to legal and organisational standards. You will oversee the documentation process for employee lifecycle events such as onboarding, promotions, role changes, and terminations, ensuring impeccable accuracy and confidentiality.
 
 
 
 Benefits Administration:
 
 
 
 Coordinate comprehensive employee benefits programs, including health insurance schemes, retirement plans, and other welfare initiatives. Act as a trusted point of contact for employees' inquiries about benefits, providing timely support and resolving any issues efficiently.
 
 
 
 HRIS Management:
 
 
 
 Take ownership of the Human Resource Information System (HRIS), maintaining data integrity and producing insightful reports to inform strategic decision-making. Collaborate closely with IT specialists to address system challenges and implement enhancements for better HR service delivery.
 
 
 
 Compliance and Policy Implementation:
 
 
 
 Stay vigilant about evolving labour regulations and ensure the company&rsquo;s HR policies are not only compliant but also reflect best practices in the industry. Assist in the rollout of new policies and procedures, guiding employees and managers through smooth adoption.
 
 
 
 Employee Relations:
 
 
 
 Handle complex employee relations matters with sensitivity and professionalism. Support conflict resolution processes and contribute to investigations with a focus on fairness and constructive outcomes, promoting a positive workplace culture.
 
 
 
 Recruitment Support:
 
 
 
 Engage actively in recruitment activities, from crafting and publishing job advertisements to screening applicants and scheduling interviews. Collaborate on refining recruitment strategies to attract and retain top talent aligned with organisational needs.
 
 
 
 Reporting and Analysis:
 
 
 
 Produce regular analytical reports detailing key HR metrics to provide actionable insights to management. Utilize data to detect trends and proactively suggest initiatives that address HR challenges and improve workforce performance.
 
 
 
 Training and Development:
 
 
 
 Partner in designing and executing employee development programs that enhance skills and promote career growth. Evaluate training effectiveness, gather feedback, and recommend continuous improvements to maximise learning impact.
 
 
 
 Education
 
 
 
 Bachelor&rsquo;s Degree in Business Administration Finance Management or Economics
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of five years of progressive experience working in human resources, demonstrating a comprehensive understanding of HR functions.
 </li>
 <li>
 In-depth knowledge of HR principles, labour laws (with specific expertise in UAE labour law), compliance requirements, and industry best practices.
 </li>
 <li>
 Strong analytical capabilities combined with excellent problem-solving skills to navigate complex HR issues and optimise processes.
 </li>
 <li>
 Outstanding communication and interpersonal skills, ensuring effective interaction with employees at all levels and fostering a collaborative environment.
 </li>
 <li>
 Proficiency in HRIS platforms and Microsoft Office Suite to efficiently manage data and generate meaningful reports.
 </li>
 <li>
 A bachelor&rsquo;s degree in Business Administration, Finance, Management, Economics, or a related field is essential to underpin your HR expertise.
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
 <li>
 WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.
 </li>
 <li>
 PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.
 </li>
 <li>
 INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
 </li>
 <li>
 DOMAIN &amp; BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
 </li>
 <li>
 FORESIGHT &amp; INSIGHT - Context awareness adopting a systemic perspective and informed decision making.
 
 
 </li>
 </ul>
 RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure &amp; mobility, industry, research &amp; development sectors. Our business model covers the full process of project development, from concept to completion.
 
 
 
 At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.
 
 
 
</div>

Human Resources Generalist

IHHC

WE ARE HIRING!Join our growing team and be part of a compassionate healthcare admin support staff dedicated to delivering high-quality care in the comfort of patients&rsquo; homes and in our clinic.We are looking for a professional and experienced HR Coordinator with a strong healthcare background to join our team in Dubai. The ideal candidate should have experience handling HR operations in healthcare facilities and be familiar with DHA /DOH regulations and healthcare staff requirements.About Us:We are committed to providing professional, patient-centered care across a wide range of home healthcare services. Our homecare team focuses on improving patient outcomes while ensuring comfort, dignity, and safety prescribed by various accreditation bodies CARF/ACI/JCI)We are also engaged in laser, cosmetic/aesthetic services in the clinic .&middot;Please note that the final salary offer may vary depending on the candidate&rsquo;s qualifications, relevant work experience, and overall performance during the interview process. &middot;Requirements<ul><li>Minimum 3&ndash;5 years of HR experience in healthcare sector</li><li>Experience in medical centers, clinics, hospitals, or healthcare facilities</li><li>Knowledge of DHA/DOHregulations and healthcare licensing process</li><li>Strong knowledge of UAE Labor Law</li><li>Experience in recruitment, onboarding, attendance, leave management, and employee relations</li><li>Ability to handle confidential information professionally</li><li>Strong communication and organizational skills</li><li>Preferably Arabic speaking</li></ul>Responsibilities<ul><li>Manage daily HR operations and staff affairs</li><li>Handle recruitment and onboarding process</li><li>Monitor staff licenses, visa, Emirates ID, BLS, and document expiry</li><li>Prepare HR letters, reports, warnings, and official communications</li><li>Coordinate with departments regarding staffing requirements</li><li>Maintain employee records and HR documentation</li><li>Ensure compliance with healthcare and company policies</li><li>Source potential candidates from various online channels (e.g. social media and professional platforms )</li><li>Craft recruiting emails to attract passive candidates</li><li>Screen incoming resumes and application forms</li><li>Advertise job openings on company&rsquo;s careers page, social media, job boards and internally</li><li>Provide shortlists of qualified candidates to hiring managers</li><li>Participate in job fairs and host in-house recruitment events</li><li>Collaborate with managers to identify future hiring needs</li></ul>How to Apply:Interested applicants may send their updated CV to jannette.manguinao@ihhc.ae / jannette.manguinao@homecare.com. You may also WhatsApp your cv to 0502632775/ WE SHALL CALL YOU IF SHORTLISTEDJob Type: Full-timeWork Location: In person

HR Coordinator

Aldar Academies

<div>Aldar Education is currently seeking a Human Resources Officer (Arabic Speaker) to support our growing family of owned and operated schools in the UAE. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.
Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought-after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5,000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.
Working collaboratively, our education network&rsquo;s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi&rsquo;s government. Today, Aldar Education&rsquo;s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
The HR Officer must provide an effective people-related support function to the school, and to be the key point of contact for new, current, and exiting staff in relation to all employment matters. They will be required to continuously strive to exceed internal &amp; external customer expectations while embracing the Aldar Education Core Values. They need to embody the values, vision and ethos of Aldar Education and assist the Principal in implementing processes and policies which will ensure high-quality and successful outcomes.</div>
 <div>Minimum Qualifications:
<ul><li>Minimum bachelor's degree in Human Resources or similar.
</li><li>Related industry qualification, of graduate level, for the assigned functional area(s).
</li><li>Recognized HR Qualification and/or professional subscription (eg CIPD) desirable.
</li></ul>Minimum Experience:
<ul><li>Minimum 4 years in HR or Recruitment in any industry or;
</li><li>2 year in Generalist HR within a service-related industry.
</li><li>School HR experience of high advantage.
</li></ul>Job Specific Knowledge &amp; Skills:
<ul><li>Sound working knowledge of UAE Labour Law.
</li><li>Competent using IT systems, including Microsoft Word/Excel/Outlook.
</li><li>Strong organizational and prioritisation skills.
</li><li>Experience liaising with government bodies in the UAE as well as a working knowledge of HAAD and Immigration requirements and processes.
</li><li>Fluent Arabic &amp; English communication skills, written and oral essential.
</li><li>Attention to detail with diligent follow up, and able to execute in a timely manner.
</li><li>Skilled in multi-tasking and handling pressure.
</li><li>Organizational ability, of self and others.
</li><li>Forethought and forward planning (particularly as this relates to local Government compliance matters).
</li><li>Capable of influencing people and talented in networking with cultural sensitivity.
</li><li>Excellent interpersonal skills.
</li><li>The incumbent requires to reside in the same Emirate of the school assigned to
</li></ul>What We Offer
Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.
Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>
 <div>Main Duties:
<ul><li>Be the primary point of contact for all school staff on HR queries, including contracts, terms and conditions, payroll, housing, HR policies and entitlements.
</li><li>Support SLT in the effective attraction and recruitment of school-based staff.
</li><li>Manage the onboarding process for all incoming staff, including pre-employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE.
</li><li>Coordinate and manage employee exit processes, liaising with the Operations teams.
</li></ul>Specific Duties:
Talent Acquisition &amp; Onboarding
<ul><li>Utilise Oracle (or other ATS) to advertise and manage vacancies and candidate lifecycles.
</li><li>Advertising, screening, shortlisting, interview management and candidate tracking for all school staff in support of the Heads of School.
</li><li>Conduct pre-employment safer recruitment checks for all staff, including references and suitability/police clearances and ensure appropriate follow-up based on each case.
</li><li>Coordinate new starter induction in school, and ensure communication takes place pre-employment.
</li><li>Manage the onboarding of school-based staff, liaise with IT for relevant systems/email set-up and processing staff ID cards.
</li><li>Coordinate ADEK pass applications and processing for new staff, ensuring clarity of timelines and providing guidance and support where required.
</li><li>Coordinate the visa and work permit applications and processing for new staff, ensuring they are aware of their requirements, in line with group-wide guidance and in collaboration with the HQ HR &amp; Public Relations teams.
</li><li>Ensure the school&rsquo;s recruitment activity is in line with the staffing headcount.
</li><li>Create and issue offer letters, contracts, contract renewals and associated documentation in line with the group-wide terms and conditions and policies.
</li><li>Responsible for booking any flights/hotel and raising relevant PRs.
</li><li>Responsible for updating and maintaining accurate data for On-boarding new staff.
</li></ul>Performance Enablement:
<ul><li>Coordinate the school&rsquo;s probationary processes in accordance with group-wide policies and processes.
</li><li>Coordinate performance review and appraisal cycles in accordance with group-wide policies and processes to support the SLT in achieving a high-performance culture.
</li><li>Track and provide reports to HQ HR on all key performance cases.
</li><li>Professional development &ndash; monitor, book and track PD for school staff and provide reports as requested by the SLT, School Ops Manager and HQ HR HR Operations.
</li></ul>HR Operations:
<ul><li>Health Insurance applications, renewals, cancellations and associated management for all school staff in coordination with HQ Public Relations team.
</li><li>Management and reporting of staff time and attendance, including managing the time and attendance systems.
</li><li>Responsible for issuing NOCs and other relevant staff letters (e.g. Bank, Government, Immigration, experience letters etc).
</li><li>Keep the School&rsquo;s organization chart up to date and ensure that HQ are aware of any changes.
</li><li>HR KPIs - collate people metrics based on the Aldar Education HR KPI requirements and provide reports on a monthly and ad-hoc basis, including but not limited to absence, turnover, PD, recruitment activity, disciplinary and performance management cases, compliance rates (visas and ADEK pass etc).
</li><li>Process exiting staff as leavers and ensure all associated exit procedures are completed, including liaison with HQ payroll for the calculations of full and final settlements, and associated housing closeout procedures.
</li><li>Responsible for ensuring all resigned staff have correct acknowledgement letter and all relevant documents collated.
</li><li>Maintain up to date confidential employment records and staff files on site at school.
</li><li>Maintaining HR systems and ensuring they accurately reflect the staffing within the school.
</li><li>Monitor and maintain CTC, ensuring agreed headcount is correct.
</li><li>Participate in group-wide HR meetings in order to share knowledge, best practice and to ensure consistency within group standards.
</li></ul>Employee Relations:
<ul><li>Support the SLT with investigations and disciplinary management of staff, ensuring accurate records of cases are kept within confidential employment files.
</li><li>Provide advice, counsel and guidance to employees on relevant issues and escalate to SLT or HQ HR where required.
</li><li>Provide support to SLT in managing informal ER cases in accordance with group-wide policies and standards.
</li><li>Any other duties as reasonably expected.</li></ul></div>

HR Officer - Aldar Education

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