administrative assistant Jobs in Abu Dhabi

administrative assistant

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administrative assistant / secretary Jobs in Abu Dhabi

administrative assistant / secretary

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Antal International

<div>
 
 
 ------ UAE Nationals ONLY -----
 
 
 
 
 
 
 
 Antal International
 
 is collaborating with one of the leading government entities in Abu Dhabi seeking to hire an
 
 Administration Assistant / Front Office &amp; HR Support professional
 
 to support executive operations and HR coordination within this high-profile environment.
 
 
 
 
 
 
 Title - Administration Assistant / Front Office &amp; HR Support
 
 
 
 
 Salary - AED 15,000 to AED 20,000 + Benefits
 
 
 
 
 Location - Abu Dhabi
 
 
 
 
 
 
 
 Role Overview
 
 
 
 The Senior Executive Office Coordinator / Front Office &amp; HR Support Lead will manage front
 
 
 office operations while also providing high-level executive, administrative, and HR coordination
 
 
 support. The role serves as a key enabler for both leadership efficiency and HR operational
 
 
 excellence within a highly regulated and confidential financial environment.
 
 
 This position requires strong organizational capability, HR exposure, and the ability to interact
 
 
 confidently with senior stakeholders, regulators, and executive leadership.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Provide direct support to senior leadership and executive teams
 
 
 &bull; Manage complex calendars, meeting coordination, and executive scheduling
 
 
 &bull; Prepare presentations, reports, briefings, and executive correspondence
 
 
 &bull; Coordinate internal and external meetings including logistics, agendas, and follow-ups
 
 
 &bull; Maintain strict confidentiality in handling sensitive information
 
 
 
 
 
 
 Front Office &amp; Stakeholder Management
 
 
 
 &bull; Lead front office operations as the primary contact for VIPs, regulators, and visitors
 
 
 &bull; Ensure a seamless, professional reception experience aligned with corporate standards
 
 
 &bull; Manage visitor access, security protocols, and reception administration
 
 
 &bull; Act as liaison between executives, employees, and external stakeholders
 
 
 
 
 
 
 HR Coordination &amp; Support (Core Function)
 
 
 
 &bull; Support HR team in day-to-day HR operations and administrative processes
 
 
 &bull; Assist with onboarding and induction of new employees (documentation, access, setup
 
 
 Coordination)
 
 
 &bull; Maintain employee records, HR files, and data accuracy in HR systems
 
 
 &bull; Coordinate interview scheduling, candidate visits, and recruitment logistics
 
 
 &bull; Support HR communications, announcements, and internal employee engagement
 
 
 activities
 
 
 &bull; Assist in tracking attendance, leave records, and HR compliance documentation
 
 
 &bull; Coordinate with payroll/HR operations teams where required
 
 
 
 
 
 
 Office &amp; Operations Management
 
 
 
 &bull; Oversee general office administration and ensure smooth daily operations
 
 
 &bull; Manage vendors, office supplies, and service providers
 
 
 &bull; Coordinate facility management and workspace readiness
 
 
 &bull; Support procurement requests and administrative budgeting inputs
 
 
 
 
 
 
 Meeting &amp; Event Coordination
 
 
 
 &bull; Organize leadership meetings, workshops, and internal events
 
 
 &bull; Coordinate logistics for executive-level sessions and strategic gatherings
 
 
 &bull; Ensure meeting rooms are prepared with required materials and technology setup
 
 
 
 
 
 
 Required Skills &amp; Qualifications
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, HR, or related field
 
 
 &bull; 5&ndash;8 years of experience in executive support, office coordination, or HR administration
 
 
 &bull; Prior exposure to HR operations or HR coordination is essential
 
 
 &bull; Strong proficiency in MS Office (PowerPoint, Excel, Outlook)
 
 
 &bull;
 
 Excellent written and verbal communication skills (English and Arabic is MUST)
 
 
 
 &bull; High level of professionalism, discretion, and stakeholder management ability
 
 
 &bull; Strong multitasking and organizational skills
 
</div>

Administrative Assistant

Al Darmaky Contracting & Agricultural Materials

<div>
 
 We&rsquo;re looking for a detail-oriented and proactive
 
 PRO Assistant
 
 to support government relations and regulatory compliance across our construction and landscape operations. The role requires strong coordination with UAE authorities, effective document control, and consistent follow-up on licenses and employee-related governmental procedures.
 
 
 &nbsp;
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Liaise with UAE government authorities including GDRFA, MOHRE, ICP, Department of Economic Development (DED), and other relevant entities.
 </li>
 <li>
 Coordinate with employees and internal departments to process, renew, and cancel visas, medical insurance, labor cards, Emirates IDs, work permits, and other related government documents.
 </li>
 <li>
 Assist in visa applications, renewals, cancellations, and labor-related transactions in compliance with UAE regulations.
 </li>
 <li>
 Follow up on trade license renewals, permits, approvals, and expiry schedules to ensure timely compliance.
 </li>
 <li>
 Track license validity, renewal timelines, and compliance calendars.
 </li>
 <li>
 Archive and maintain government contracts, licenses, approvals, and official documentation in both physical and digital formats.
 </li>
 <li>
 Prepare and submit regular reports and compliance updates to management.
 </li>
 <li>
 Coordinate with HR, Finance, and Administration departments to ensure smooth governmental processing.
 </li>
 <li>
 Support audits, inspections, and official visits when required.
 </li>
 <li>
 Ensure confidentiality, accuracy, and proper handling of sensitive information.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s Degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience as a PRO Assistant or in a similar role within the UAE.
 </li>
 <li>
 Strong knowledge of UAE government authorities and systems, including GDRFA, MOHRE, ICP, DED, and related portals.
 </li>
 <li>
 Proven experience in tracking licenses, managing expiries, and maintaining compliance records.
 </li>
 <li>
 Fluency in Arabic and English (spoken and written) is mandatory.
 </li>
 <li>
 Excellent organizational, communication, and documentation skills.
 </li>
 <li>
 Ability to manage multiple tasks, prioritize effectively, and work under pressure.
 </li>
 <li>
 Proficiency in MS Office and reporting tools.
 </li>
 </ul>
 
 &nbsp;
 
</div>

PRO Assistant

Confidential

<div>
 
 
 Job Summary
 
 
 
 We are looking for a proactive and experienced
 
 Senior HR Officer
 
 to support and manage day-to-day HR operations across the employee lifecycle. The ideal candidate will have solid experience in recruitment, employee relations, performance management, HR administration, and UAE Labour Law. The role requires excellent communication, organizational skills, and the ability to work closely with managers and employees to ensure efficient HR service delivery.
 
 
 
 
 
 
 
 Key Responsibilitie
 
 
 
 
 sRecruitment &amp; Onboardin
 
 
 <ul>
 <li>
 gManage the full recruitment cycle, including sourcing, screening, interviewing, and coordinating hiring activities
 </li>
 <li>
 .Prepare job offers, employment contracts, and onboarding documentation
 </li>
 <li>
 .Coordinate employee onboarding and orientation to ensure a smooth joining experience
 </li>
 <li>
 .Maintain recruitment records and recruitment reports
 </li>
 </ul>
 
 
 .HR Operation
 
 
 <ul>
 <li>
 sMaintain accurate employee records and HR databases
 </li>
 <li>
 .Prepare HR letters, certificates, and employment-related documentation
 </li>
 <li>
 .Monitor employee probation periods and contract renewals
 </li>
 <li>
 .Ensure all employee files are complete and up to date
 </li>
 </ul>
 
 
 .Employee Relation
 
 
 <ul>
 <li>
 sAct as the first point of contact for employee HR-related inquiries
 </li>
 <li>
 .Support managers in handling employee relations matters
 </li>
 <li>
 .Assist in resolving employee concerns while ensuring compliance with company policies
 </li>
 <li>
 .Promote a positive and engaging work environment
 </li>
 </ul>
 
 
 .Performance Managemen
 
 
 <ul>
 <li>
 tCoordinate the annual performance appraisal process
 </li>
 <li>
 .Follow up with managers on performance reviews and employee development plans
 </li>
 <li>
 .Track performance evaluation completion and maintain records
 </li>
 </ul>
 
 
 .Learning &amp; Developmen
 
 
 <ul>
 <li>
 tCoordinate internal and external training programs
 </li>
 <li>
 .Maintain employee training records
 </li>
 <li>
 .Support the identification of training needs across departments
 </li>
 </ul>
 
 
 .Payroll &amp; Benefits Suppor
 
 
 <ul>
 <li>
 tPrepare monthly HR reports for payroll processing
 </li>
 <li>
 .Coordinate employee leave, attendance, and overtime records
 </li>
 <li>
 .Support payroll verification by ensuring employee data is accurate
 </li>
 </ul>
 
 
 .Complianc
 
 
 <ul>
 <li>
 eEnsure compliance with UAE Labour Law and company policies
 </li>
 <li>
 .Support HR audits and maintain confidentiality of employee information
 </li>
 <li>
 .Assist in developing and updating HR policies and procedures
 </li>
 </ul>
 
 
 .HR Reportin
 
 
 <ul>
 <li>
 gPrepare HR reports and dashboards, including
 </li>
 <li>
 :Headcoun
 </li>
 <li>
 tTurnove
 </li>
 <li>
 rRecruitment statu
 </li>
 <li>
 sLeave report
 </li>
 <li>
 sTraining record
 </li>
 <li>
 sPerformance review statu
 </li>
 </ul>
 
 
 
 
 
 s
 
 Qualificatio
 
 
 <ul>
 <li>
 nsBachelor's degree in Human Resources, Business Administration, or a related fiel
 </li>
 <li>
 d.4&ndash;6 years of experience in Human Resources, preferably in a generalist rol
 </li>
 <li>
 e.Good knowledge of UAE Labour La
 </li>
 <li>
 w.Experience in recruitment and HR operation
 </li>
 <li>
 s.Experience using HRIS or ERP system
 </li>
 <li>
 s.Proficient in Microsoft Office, especially Exce
 </li>
 <li>
 l.Strong communication and interpersonal skill
 </li>
 <li>
 s.Excellent organizational and time management skill
 </li>
 <li>
 s.Ability to handle confidential information with professionalis
 </li>
 <li>
 m.Strong problem-solving and multitasking abilitie
 </li>
 </ul>
 
 
 
 
 
 s.
 
 Preferred Qualificati
 
 
 <ul>
 <li>
 onsHR certification (CHRP, CIPD, SHRM, PHR, or equivalent) is an advanta
 </li>
 <li>
 ge.Experience working in a fast-paced environme
 </li>
 <li>
 nt.Knowledge of HR metrics and reporti
 </li>
 </ul>
 
 
 
 
 
 ng.
 
 Key Competen
 
 
 <ul>
 <li>
 ciesRecruitment &amp; Talent Acquisi
 </li>
 <li>
 tionHR Administra
 </li>
 <li>
 tionEmployee Relat
 </li>
 <li>
 ionsPerformance Manage
 </li>
 <li>
 mentHR Policies &amp; Proced
 </li>
 <li>
 uresUAE Labour
 </li>
 <li>
 LawPayroll Coordina
 </li>
 <li>
 tionHR Reporting &amp; Analy
 </li>
 <li>
 ticsCommunication &amp; Stakeholder Manage
 </li>
 <li>
 mentTime Manage
 </li>
 <li>
 mentAttention to De
 </li>
 <li>
 tailConfidentiality &amp; Integ
 </li>
 </ul>
 
 
 
 rity
</div>

Senior Human Resources Officer

Promech Inspection and Engineering LLC

Job SummaryWe are seeking a proactive and experienced HR &amp; Admin Executive with prior UAE experience to join our team. The ideal candidate will be responsible for managing day-to-day HR operations, administration, employee relations, and compliance with UAE labor regulations. This role requires excellent organizational, communication, and multitasking skills.Key ResponsibilitiesHuman Resources<ul><li>Manage the full employee lifecycle, including recruitment, onboarding, orientation, and offboarding.</li><li>Prepare employment contracts, offer letters, HR letters, and employee documentation.</li><li>Maintain employee records and HR databases with accuracy and confidentiality.</li><li>Process leave management, attendance, and payroll inputs.</li><li>Coordinate visa processing, Emirates ID, labor card, and work permit documentation.</li><li>Ensure compliance with UAE Labour Law and company HR policies.</li><li>Handle employee grievances and support performance management processes.</li><li>Coordinate training and employee engagement activities.</li></ul>Administration<ul><li>Oversee daily office administration and ensure smooth office operations.</li><li>Manage office supplies, vendor coordination, and facility maintenance.</li><li>Coordinate travel arrangements, accommodation, and transportation when required.</li><li>Maintain company records, licenses, permits, and insurance renewals.</li><li>Support management with reports, correspondence, and administrative tasks.</li><li>Coordinate with government authorities and service providers as needed.</li></ul>Requirements<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 3&ndash;5 years of HR &amp; Administration experience in the UAE.</li><li>Strong knowledge of UAE Labour Law and HR best practices.</li><li>Experience handling recruitment, payroll coordination, visa processing, and employee relations.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook); experience with HRMS software is an advantage.</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational skills with the ability to prioritize multiple tasks.</li><li>Professional and able to maintain confidentiality.</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Employment visa and medical insurance</li><li>Annual leave and air ticket as per company policy</li><li>Opportunities for professional growth and career development</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

HR & Admin Executive

Terracotta medical services

About the jobAt Terracotta &ndash; Driving Business Growth in Recruitment, Outsourcing &amp; Corporate ServicesWe are a leading outsourcing company in the UAE, delivering recruitment, manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and corporate solutions across the region.We are currently recruiting an White Collar HR Onboarding Specialist (Arabic Speaker) to join our growing outsourcing division. This role is ideal for a proactive, organized, and client-focused professional who can manage employee onboarding processes, client coordination, and administrative operations efficiently.Position: White Collar Onboarding Specialist (Arabic Speaker)Location: Abu Dhabi (Onsite &ndash; Full Time)Employment Type: Full-TimeImmediate Joiners PreferredKey Responsibilities:Employee Onboarding &amp; Induction<ul><li>Manage end-to-end onboarding process for outsourced employees</li></ul><ul><li>Coordinate joining formalities, document collection, and induction sessions</li></ul><ul><li>Ensure a smooth employee onboarding experience from offer acceptance to joining</li></ul>Client Coordination<ul><li>Act as the key point of contact for clients regarding onboarding updates and manpower deployment</li></ul><ul><li>Coordinate requirements, joining schedules, and employee documentation with clients</li></ul><ul><li>Maintain strong professional relationships with client stakeholders</li></ul>Visa &amp; PRO Coordination<ul><li>Coordinate visa processing, labour documentation, Emirates ID, medicals, and related formalities</li></ul><ul><li>Liaise with internal PRO teams and external stakeholders to ensure timely processing</li></ul><ul><li>Track visa status and maintain accurate records</li></ul>Payroll &amp; HR Administration<ul><li>Support monthly payroll inputs such as attendance, leaves, new joiners, and final settlements</li></ul><ul><li>Maintain employee records and HR documentation accurately</li></ul><ul><li>Assist with employee queries related to onboarding, payroll, and HR processes</li></ul>Qualifications &amp; Experience<ul><li>Fluency in English and Arabic is Mandatory</li><li>Previous experience in onboarding, HR operations, outsourcing, or employee coordination roles</li><li>Strong understanding of UAE visa and onboarding processes preferred</li><li>Exposure to payroll coordination is an advantage</li><li>Excellent communication and client handling skills</li><li>Strong organizational and multitasking abilities</li><li>Fast learner with a proactive attitude</li></ul>Important Notes (Read Carefully)<ul><li>Role is onsite full-time in Abu Dhabi</li></ul><ul><li>Immediate joiners will be given preference</li></ul><ul><li>Candidates with outsourcing / manpower industry experience are highly preferred</li></ul>Pay: AED4,000.00 - AED7,000.00 per monthWork Location: In person

HR Onboarding Specialist (Arabic Speaker)

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

ESAT

Job description:Job Responsibilities1. Financial Reporting &amp; Recordkeeping<ul><li>&middot; Prepare monthly, quarterly, and annual financial statements.</li><li>&middot; Maintain general ledger and ensure accurate journal entries.</li><li>&middot; Reconcile bank statements and financial discrepancies.</li></ul>2. Accounts Payable &amp; Receivable<ul><li>&middot; Manage customer invoices, collections, and vendor payments.</li><li>&middot; Process expense reports and petty cash.</li><li>&middot; Monitor aging reports and follow up on outstanding balances.</li></ul>3. Budgeting &amp; Forecasting<ul><li>&middot; Assist in preparing budgets and financial forecasts.</li><li>&middot; Monitor actuals vs. budget and report variances.</li><li>&middot; Support management in financial planning and analysis.</li></ul>4. VAT &amp; Tax Compliance (UAE-specific)<ul><li>&middot; Prepare and file quarterly VAT returns &amp; annual corporate tax returns in compliance with Federal Tax Authority (FTA) regulations.</li><li>&middot; Maintain accurate tax records and support audits or inspections.</li><li>&middot; Stay updated with UAE tax laws.</li></ul>5. Payroll Support<ul><li>&middot; Collaborate with HR to process payroll accurately and on time.</li><li>&middot; Calculate end-of-service benefits (gratuity) as per UAE Labor Law.</li><li>&middot; Ensure compliance with WPS (Wage Protection System).</li></ul>6. Audit &amp; Compliance<ul><li>&middot; Coordinate with external/internal auditors and prepare required documentation.</li><li>&middot; Ensure compliance with IFRS and company policies.</li><li>&middot; Support implementation of financial controls and risk management.</li></ul>7. Inventory &amp; Asset Management (if applicable)<ul><li>&middot; Maintain fixed asset register and conduct periodic asset audits.</li><li>&middot; Assist with inventory reconciliations and cost control.</li></ul>8. Banking &amp; Treasury<ul><li>&middot; Handle banking transactions, LC/LG processes, and cash flow management.</li><li>&middot; Maintain relationships with banks and financial institutions.</li></ul>9. General Support<ul><li>&middot; Update and manage Finance Module.</li><li>&middot; Enhance professional knowledge by engaging in training and educational programs.</li><li>&middot; Works in close coordination with the CEO, reporting directly.</li></ul>Job Requirements:<ul><li>&middot; Bachelor&rsquo;s degree in accounting, Finance, or a related field.</li><li>&middot; Professional certification such as ACCA, CPA, CA, or CMA is a plus.</li><li>&middot; Minimum 3 years of relevant accounting or finance experience.</li><li>. Can communicate in English, Cebuano/Tagalog.</li></ul>&middot; Prior experience supporting HR functions is highly preferred.<ul><li>&middot; Prior experience in the UAE or GCC region is often preferred.</li><li>&middot; Proficiency in accounting software (e.g., Tally, QuickBooks, Zoho Books, SAP, Oracle).</li><li>&middot; Strong knowledge of MS Excel, including formulas, pivot tables, and data analysis.</li><li>&middot; Familiarity with IFRS (International Financial Reporting Standards).</li><li>&middot; Working knowledge of UAE VAT law, UAE Corporate Tax, and compliance with the Federal Tax Authority (FTA).</li><li>&middot; Understanding of Wage Protection System (WPS) and local payroll standards.</li><li>&middot; Awareness of UAE company formation laws and financial reporting obligations.</li><li>&middot; High level of accuracy and attention to detail.</li><li>&middot; Strong analytical and problem-solving skills.</li><li>&middot; Good communication and interpersonal abilities.</li><li>&middot; Integrity and ability to handle confidential information.</li></ul>Work Location: In person

General Accountant

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