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financial operations coordinator

billing operations specialist

Future Sign  CO.,LTD

<div>
 
 Job Overview
 
 
 
 We&rsquo;re hiring a Billing Operations Specialist to manage billing cycles, maintain invoice accuracy, and track customer payments. You&rsquo;ll work with finance and operations teams to ensure the billing process runs smoothly, efficiently, and without errors.
 
 
 
 Responsibilities
 
 
 
 Generate invoices, statements, and billing summaries.
 
 
 Audit billing entries for errors, mismatches, or missing data.
 
 
 Coordinate with internal teams to resolve billing discrepancies.
 
 
 Track customer payment statuses and assist with account updates.
 
 
 Maintain accurate billing records and documentation.
 
 
 Prepare billing performance reports for leadership.
 
 
 
 Requirements
 
 
 
 Strong data entry accuracy and organizational skills.
 
 
 
 Experience With Excel And Billing/ERP Systems Preferred.
 
 
 
 Good communication and problem-solving ability.
 
 
 Familiarity with invoicing processes and financial terminology.
 
 
 
 Compensation
 
 
 
 Competitive salary + potential billing performance bonuses.
 
 
 Benefits depend on employer and location.
 
 
 Clear upward mobility into AR/AP or Finance Operations.
 
 
 Credit Score Requirement
 
 
 Since the role involves handling billing and payment data, a mandatory background and credit verification is required.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Billing Operations Specialist

Con Edison

<div>Overview
The Con Edison Law Department Legal Innovation and Operations (LIO) team is seeking a Project Specialist to manage and support projects across the Department. The role requires flexibility to adapt to changing priorities, business, and organizational needs, including learning and managing new legal technologies. This role also requires the ability to operate independently within a fast-paced environment and work proactively with stakeholders at various levels, including Law Department professionals, IT staff, and vendors. As legal technology is a rapidly changing industry, the Project Specialist is expected to be open-minded, thoughtful, strive to continuously build knowledge and skills, and manage change.Our Legal Innovation &amp; Operations team continuously seeks innovative solutions to the meet the needs of our strategic partners. They were awarded the Most Innovative Legal Operations Team of the Year award at the 2025 Legalweek Leaders in Tech Law Awards.
Responsibilities
Core Responsibilities<ul><li>
The Con Edison Law Department Legal Innovation and Operations (LIO) team is seeking a Project Specialist to manage and support projects across the Department. The role requires flexibility to adapt to changing priorities, business, and organizational needs, including learning and managing new legal technologies. This role also requires the ability to operate independently within a fast-paced environment and work proactively with stakeholders at various levels, including Law Department professionals, IT staff, and vendors. As legal technology is a rapidly changing industry, the Project Specialist is expected to be open-minded, thoughtful, strive to continuously build knowledge and skills, and manage change. The Project Specialist is also responsible for additional tasks and duties to support the LIO team.</li><li>
The Project Specialist will provide LIO program support and collaborate to improve day-to-day efficiency, control costs, implement process improvements, and facilitate change.</li><li>
Undertake administrative management, maintenance, and improvement assignments for identified tools and technology solutions.</li><li>
Evaluate, test, train, implement, and support technology solutions utilized by the Law Department, interfacing with IT staff as needed.</li><li>
Respond to Law Department end users requests in a timely and professional manner. Review, analyze, and resolve issues, utilizing creative solutions and collaborating with IT staff when necessary.</li><li>
Provide project management support for various LIO and Law Department initiatives (technology upgrades, technology implementations, cybersecurity drills, etc.).</li><li>
Maintain and update content on the Law Departments SharePoint and intranet sites to provide self-service for the Department, practice groups, and customers.</li><li>
Contribute to the Law Departments automation efforts through the use of Microsoft Power Automate, Power Apps, and similar tools. Update and create new forms, processes, and tools for the Law Department, using MS Forms, MS Lists, and other Company technology platforms.</li><li>
Responsible for identifying and translating business requirements into technical requirements and also assist with solutions controls and reporting tasks, including SOX audits and ad hoc requests.</li><li>
Assist the Company during system emergencies by performing a System Emergency Assignment which may require working extended or non-traditional hours, including weekends and holidays.</li></ul>
Qualifications
Required Education/Experience<ul><li>
Bachelor's Degree and Three years related work experience or</li><li>
Master's Degree and Two years related work experience</li></ul>
Relevant Work Experience<ul><li>
3-5 years Experience managing and implementing technology solutions, and comfort with learning (and self-learning) new tools and systems, required.</li><li>
3-5 years Demonstrated experience managing projects and using project management skills to set objectives and achieve successful results, required.</li><li>
3-5 years Proficiency with Microsoft Office Suite and O365, including MS Outlook, MS Word, MS Forms, MS Excel, and MS PowerPoint. Proficiency with SharePoint and OneDrive, required.</li><li>
Less than 2 years Proficiency with Microsoft Forms, Power Automate, and Power Apps, required.</li><li>
Excellent organizational, interpersonal, leadership, and communications skills, required.</li><li>
Demonstrated experience working both independently and as part of a team, required.</li><li>
Proven track record of collaborating with cross-functional groups and building relationships with stakeholders to set objectives and produce results, required.</li><li>
Ability to handle confidential and proprietary information using excellent discretion and judgment, required.</li><li>
Must show strong attention to detail and be able to multi-task in fast-paced environments, required.</li><li>
Proven track record of breaking down processes and identifying key pain points to deliver business improvements, required.</li><li>
3-5 years Experience in legal operations, in an in-house legal department, in a law-firm, and/or supporting legal technology solutions and end users (document management, matter management, contract management, e-billing, knowledge management, workflow solutions, etc.), preferred.</li></ul>
Licenses and Certifications<ul><li>
Driver's License Required</li><li>
Other: Project Management Certification (PMP, CAPM, Legal Project Management, etc.) Preferred</li></ul>
Additional Physical Demands<ul><li>
Must be able to respond to Company emergencies by performing a System Emergency Assignment to restore service to our customers.</li></ul></div>

Project Specialist - Legal Tech, Law-Practice Operations, Legal Innovation & Operations

The ONeil Search Group

<div>
 
 Attorney Assistant needed at a Leading Global Law Firm in NYC
 
 
 
 
 Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus
 
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Be the first point of contact for clients as a friendly and responsive professional.
 </li>
 <li>
 Manage attorney calendars and coordinate meetings across global time zones.
 </li>
 <li>
 Review and triage emails and calls to reduce administrative burden on attorneys.
 </li>
 <li>
 Handle client onboarding to include conflict checks, engagement letters, and database updates.
 </li>
 <li>
 Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
 </li>
 <li>
 Coordinate travel, prepare expense reports, and manage vendor payments.
 </li>
 <li>
 Create and edit documents with precision, following firm standards.
 </li>
 <li>
 Support client meetings, video conferences, and events with seamless logistics.
 </li>
 <li>
 Maintain client and matter files, assist with audits and compliance reporting.
 </li>
 <li>
 Collaborate across departments and volunteer for overflow work.
 </li>
 <li>
 Uphold the highest standards of confidentiality and professionalism.
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Experience: Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus.
 </li>
 <li>
 Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
 </li>
 <li>
 Mindset: Forward-thinking, proactive, and committed to excellence.
 </li>
 <li>
 Education: Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Billing Expertise: Experience with electronic billing and budget tracking is a plus.
 
 
 </li>
 </ul>
</div>

Attorney Assistant

Lavian & Lavian LLP

About Us:We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.Position Overview:We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.Key Responsibilities:<ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul>Qualifications:<ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul>Location:New York, NYCompensation:Competitive salary commensurate with experience. Bonus opportunities.Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Real Estate Administrative Assistant

GDI Services

<div>Join the GDI Family! 


One provider. One solution. All your facility maintenance services. 


GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience. 


Summary: 


Responsible for organizing, directing, and controlling operational activities across division, to achieve specified cost and profit objectives and ensure that all work is performed in accordance with contract specifications across our clients. 


Essential Duties: 

<ul>
<li>Possess a detailed knowledge of the operations at each site (contract, scope of work, building type, client nuances, etc..).</li>
<li>Assure the delivery and execution of all contracted janitorial services within the division.</li>
<li>Build and maintain long-term relationships with key decision-makers at all client locations.</li>
<li>Maintain frequent communication and contact across all client sites via phone calls, emails, and site visits.</li>
<li>Review financial performance regularly to forecast spend and adjust as needed.</li>
<li>Prepare and develop financial and operational reports weekly and monthly.</li>
<li>Work closely with supervisors and managers to develop their operational knowledge and management capabilities.</li>
<li>Continuously monitor the overall performance of each site and make appropriate changes as needed.</li>
<li>Work directly with client and internal teams to ensure billing and collections are processed in a timely manner.</li>
<li>Partner with local and national 3rd party vendors and suppliers for onsite material, supplies and equipment.</li>
<li>Negotiate modifications to compensation or staffing plans based on site specific needs.</li>
<li>Work with sales team to develop and grow the business / represent the GDI brand.</li></ul> 


Supervisory Responsibilities 


Oversight of all employees within the division with direct supervision of all employees reporting to sites within territory including but not limited Account Managers, Area/District Managers, and Regional Operations Managers. 


Qualifications: 

<ul>
<li>7+ years of multi-unit, high volume Operations Leadership within Commercial Cleaning space.</li>
<li>Ability to meet deadlines and make sound decisions in stressful situations.</li>
<li>Strong customer service and employee relations skills.</li>
<li>Excellent attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational skills.</li>
<li>Able to multi-task.</li>
<li>Ability to show judgment and to work independently.</li>
<li>High integrity and discretion required.</li></ul> 


GDI is an equal opportunity employer.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Director of Operations

Heart To Heart Children's Services

<div>We are seeking Special Education Teachers to provide services in all 5 boroughs of NY!<h3 class="jobSectionHeader">
About Us</h3>
Heart To Heart Children's Services is a NYS-approved Early Intervention agency proudly supporting children from birth through age three. We believe early support changes lifelong outcomes &mdash; and we empower our providers with the tools and team they need to thrive.
What Makes Us Different
We&rsquo;re built for efficiency and provider success. Our fully integrated online system streamlines onboarding, documentation, and billing &mdash; reducing administrative burden so you can focus on helping children reach their milestones.
&#10004; Fast onboarding 
&#10004; Mobile-friendly note submission 
&#10004; Fewer delays + seamless billing 
&#10004; More time for what matters &mdash; clinical care
Benefits:<ul><li>Create your own schedule</li><li>Choose your preferred locations across NYC</li><li>Competitive rates + Weekly Pay (Every Friday!)</li><li>Fully supported onboarding and continuous access to a supportive clinical team</li><li>A supportive, administrative team ready to help you succeed</li><li>BCBA supervision available if needed</li></ul> 
Duties and Responsibilities
The Special Instructor/Educator will be working one on one with developmentally delayed babies and toddlers who qualify for Early Intervention services within New York City.
Providers are expected to utilize their clinical knowledge and skills to help the child reach their milestones, as well as, to educate and guide parents/caregivers to ensure successful implementation between sessions.
Skills and Qualifications<ul><li>
A masters degree in Special Education from an accredited university.</li><li>
Valid teaching certification: Birth-Grade 2 Students with Disabilities certificate</li></ul><h3 class="jobSectionHeader">
Employment Types</h3>
We offer both W2 employee and 1099 contractor opportunities (with DOH approval).
If you&rsquo;re dedicated to making a meaningful impact during the most important years of development, we&rsquo;d love to meet you!
Apply Today! 
Or refer a colleague and earn a bonus! 
IND123</div>

Special Education Teacher

eos Products

<div>
 
 
 Job Summary:
 
 
 
 The Order to Delivery Specialist will be responsible for managing allocation of orders and providing sales and operations support.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 Order Management:
 
 <ul>
 <li>
 Daily reporting and analysis of sales reporting
 </li>
 <li>
 Pick &amp; Pack of orders, order processing
 </li>
 <li>
 Ensure account reconciliations
 </li>
 <li>
 Assure timely and accurate invoicing
 </li>
 <li>
 Clearing any order errors
 </li>
 <li>
 Processing EDI files
 </li>
 <li>
 Manage day to day execution of operations to ensure customer orders are received through EDI, processed into SAP and exported to warehouse
 </li>
 <li>
 Monitor Open order reports
 </li>
 <li>
 Manage resolution of issues that arise between warehouse, Sales &amp; Operations team
 </li>
 <li>
 Clear communication with Sales managers
 </li>
 </ul>
 
 Logistics Management:
 
 <ul>
 <li>
 Manage movements of good from warehouse to customer
 </li>
 <li>
 Ensure orders are processed timely and accurately
 </li>
 <li>
 Communicate with warehouse regarding ASN&rsquo;s and other retailer requirements
 </li>
 <li>
 Ensure PO changes due to stock issues are communicated to sales and customers as needed
 </li>
 <li>
 Chargeback Management
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in relevant field or related job experience
 </li>
 <li>
 2-4 years&rsquo; experience in Customer Service, Logistics, or Operations
 </li>
 <li>
 SAP user
 </li>
 <li>
 Advanced excel user
 </li>
 <li>
 System savvy
 </li>
 <li>
 Data manipulation, analytical
 </li>
 <li>
 Communication skills
 </li>
 <li>
 Able to efficiently and effectively build and handle multiple relationships
 </li>
 <li>
 Able to drive a cross functional team for a solution
 </li>
 <li>
 Sense of urgency and &ldquo;Can do&rdquo; approach
 </li>
 </ul>
 
 
 
 
 
 Company Summary:
 
 
 
 eos Products is an iconic beauty brand that was founded on an innovative and entrepreneurial spirit that revolutionized how people experience daily beauty routines. As a brand of choice among gen z and millennial consumers, eos aims to drive everyday experiences forward, creating the joy that beautifully designed, expertly crafted products can bring to people&rsquo;s lives. From our iconic lip balm to our cult-favorite body lotion, eos products create delight where there was once utility, happiness where there was only function.
 
 
 
 
 
 
 Equal Opportunity Employer:
 
 
 
 eos Products offers equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, medical condition, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.
 
 
 
 
 
 FLSA Status:
 
 
 FLSA exempt.
 
</div>

Order to Delivery Specialist

Explore 362+ Billing operations specialist in New York United States this December. Find roles across top companies and apply now to boost your career.