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booking coordinator

Innovex Agency

Studio CoordinatorLocation: Dubai, UAE (Full-Time, In-House) Company: INNOVEX AGENCYAbout INNOVEX AGENCYINNOVEX Agency is a Dubai-based creative and marketing agency specializing in commercial videography, photography, 3D &amp; CGI production, branding, website development, and social media management. Our headquarters includes a fully equipped production studio available for internal and external bookings &mdash; serving photographers, videographers, and creative brands for professional shoots and content creation.Position OverviewWe are looking for a Studio Coordinator to manage the daily operations, bookings, and equipment of our in-house production studio.This is a solo position &mdash; you will be fully responsible for the studio&rsquo;s daily workflow, from handling booking inquiries and scheduling shoots to assisting clients and maintaining all studio equipment. The ideal candidate is organized, professional, and proactive, ensuring the space is always ready for clients and that every rental or internal shoot runs smoothly.Key Responsibilities<ul><li>Manage all studio booking inquiries (phone, WhatsApp, and email).</li><li>Schedule and confirm bookings while maintaining the studio calendar.</li><li>Greet and assist renters, photographers, videographers, and production teams upon arrival.</li><li>Oversee and maintain all studio equipment (lighting, cameras, stands, and accessories).</li><li>Keep an updated equipment inventory and report any issues, damages, or missing items.</li><li>Reset and prepare the studio after every session, ensuring it&rsquo;s clean and ready for the next booking.</li><li>Enforce studio policies, safety guidelines, and rental terms for all clients.</li><li>Coordinate with internal teams for bookings, payments, and usage reports.</li><li>Assist during internal agency shoots when required.</li><li>Contribute to promoting the studio through listings, social media, and client communication.</li></ul>Requirements<ul><li>Minimum 2 years of experience in studio coordination, production assistance, or customer service.</li><li>Excellent communication and organizational skills.</li><li>Strong attention to detail and time management.</li><li>Professional and welcoming demeanor when dealing with clients.</li><li>Basic understanding of photography and videography equipment is preferred.</li><li>Familiarity with Google Workspace (Drive, Calendar, Sheets, Docs).</li><li>Ability to manage bookings independently and maintain accurate schedules.</li><li>Fluent in English (spoken and written).</li></ul>Working Hours &amp; Schedule<ul><li>Full-Time, In-House (Dubai)</li><li>Working Days: 6 days per week</li><li>Working Hours: 10:00 AM &ndash; 6:00 PM</li></ul>Employment Benefits<ul><li>Employment visa and residency provided.</li><li>Medical insurance as per UAE law.</li><li>Annual flight ticket.</li><li>Company Phone and laptob</li><li>Company SIM card with calls and internet plan.</li><li>Access to all studio equipment and facilities.</li><li>Opportunity to work with top photographers, videographers, and creative teams in Dubai.</li></ul>Why Join INNOVEX?<ul><li>Be the main point of contact for a professional studio used by brands and creators.</li><li>Work independently in a dynamic and creative environment.</li><li>Build your experience in studio management, production coordination, and client service.</li><li>Join one of Dubai&rsquo;s most innovative creative agencies, surrounded by passionate professionals.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to work full-time in-house at INNOVEX Agency&rsquo;s Dubai studio from 10:00 AM to 6:00 PM, 6 days per week?</li></ul>Answer Type: Yes / No<ul><li>Have you ever been responsible for managing a studio, production space, or rental facility on your own?</li></ul>Answer Type: Yes / No<ul><li>How comfortable are you with handling, organizing, and maintaining camera or lighting equipment?</li></ul>Answer Type: Multiple Choice Options:Very ComfortableComfortableSomewhat ComfortableNot Comfortable<ul><li>Have you previously handled walk-in clients, renters, or production teams in a studio or creative space?</li></ul>Answer Type: Yes / No<ul><li>Which of the following areas do you have hands-on experience with?</li></ul>Answer Type: Multiple Choice (Select all that apply) Options:Studio booking &amp; scheduling Equipment maintenanceClient service &amp; coordinationOn-set support for shoots Inventory tracking<ul><li>Are you comfortable working independently and taking full responsibility for the studio&rsquo;s daily operations?</li></ul>Answer Type: Yes / No<ul><li>Please provide a brief example of how you&rsquo;ve managed a studio, client space, or operational environment effectively in the past.</li></ul>Answer Type: Short Answer<ul><li>Why do you want to join INNOVEX Agency as a Studio Coordinator, and what makes you the right fit for this position?</li></ul>Answer Type: Short AnswerExperience:<ul><li>studio coordination or management: 1 year (Required)</li><li>working with photography or videography equipment: 1 year (Required)</li><li>customer service or client-facing roles: 1 year (Required)</li><li>scheduling or managing bookings: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>driving license (Preferred)</li></ul>

Studio Coordinator

MajeStay Tourism

Reservation Management: Handle hotel, transfer, and tour bookings. Ensure all booking details are correct. Client Communication: Respond to client inquiries, confirm bookings, send itineraries and assist with clients’ special requests in a professional manner. Supplier Coordination: Work with hotels and suppliers to confirm bookings and ensure availability. Customer Service: Provide support to clients via phone, email, or WhatsApp, address concerns, and help with changes or cancellations. Administrative Duties: Keep accurate booking records and assist with reports for the team. Ensure compliance with company policies and procedures. Collaboration: Work closely with other teams to ensure smooth booking processes. Provide feedback to the management team about customer preferences and market trends.

Sales Reservation Executive

Paekar Talent Agency

About Paekar Paekar is a dynamic modeling agency headquartered in Dubai, representing top-tier models, performers, and creative talent across the GCC and Mumbai. We specialize in casting for fashion, commercial, and entertainment projects, and are expanding our booking team to meet growing client demand. Role Overview We’re looking for a driven and well-connected Talent Booker to join our team. This is a commission-only role, ideal for someone with a strong network in the UAE fashion and entertainment industry and a proven track record of closing bookings. Key Responsibilities Source and secure bookings for Paekar’s talent across fashion, commercial, and entertainment projects. Build and maintain relationships with clients, production houses, brands, and casting directors. Negotiate rates, contracts, and schedules on behalf of talent. Collaborate with the agency team to match talent with suitable opportunities. Track and report sales performance and booking metrics. Why Join Paekar? Flexible work structure with unlimited earning potential. Access to a diverse and growing talent pool. Opportunity to shape the future of a fast-growing agency.

Booker - Model Agency (Commission Based)

Colors Holidays L.L.C

Handling booking Enquiries, Quotation and Operations

Travel Consultant

Corpay

Crew Accommodations On-site Agent
 Job Description
 
The Crew Accommodations Agent at CORPAY’s Airline Division – TA CONNECTIONSis responsible for overseeing and coordinating the hotel and ground transportation bookings for our Client’s Crew members, as well as managing the workflow between agents and clients. This role requires efficient handling of booking requirements through our proprietary system CrewHub (CrewRez), along with managing communications through email, chat, phone calls, and direct interactions. The Coordinator ensures seamless resolution of booking issues by following Standard Operating Procedures and facilitates coordination among agents, clients, and vendors.
 
Essential duties and responsibilities: 
<ul>
<li>Coordinate Crew Accommodations: Book and oversee all the bookings of hotel accommodations and ground transportation for flight attendants, pilot crews, ad-hoc crews, and other non-crew airline employees.</li>
<li>Manage Escalations: Handle emergency relocations of crew members, working closely with the Supervisor on shift and ensuring timely resolutions to avoid delays or cancellations.</li>
<li>Client Coordination: Act as the primary liaison between the client's Crew Scheduling, other relevant departments, and our internal teams to meet operational requirements and resolve issues affecting crew members.</li>
<li>Communication and Problem-Solving: Facilitate effective communication with internal departments and management to expedite work and resolve problems.</li>
<li>Resource Management: Ensure that all necessary tools, systems, and resources are accessible and operational, reporting any issues to shift supervisors promptly.</li>
<li>System Utilization: Efficiently use all tools and technology to process, track, and report transactions, ensuring accurate registration of reservation details in the TA Connections system.</li>
<li>Hotel Sourcing: Identify suitable and compliant hotel options in various markets, particularly in locations without contracted hotels or during Sold Out situations, and handle the approval process for non-compliant options.</li>
<li>Vendor Payments: Manage payments to hotel and transportation vendors in accordance with contractual terms.</li>
<li>Team Leadership: Foster a positive work environment with open, respectful communication and professional behavior, promoting a "CAN DO" attitude among the client and all TAC colleagues.</li>
<li>Incident Reporting: Report incidents professionally to the TA Connections Supervisor on shift and/or Operations Management.</li>
<li>Attendance and Policy Adherence: Maintain impeccable attendance, punctuality, and adherence to company policies and the Employee Handbook.</li>
<li>Support and Special Projects: Assist the Account Management Team, IT, Billing, and Commission Collections departments with data gathering, research, and troubleshooting, and work on special projects as assigned.</li>
</ul>
Job Requirements: 
<ul>
<li>Interpersonal Skills: Excellent interpersonal and client relationship skills with the ability to interact effectively with clients and business partners both electronically and via telephone.</li>
<li>Organizational Skills: Strong organizational and multi-tasking skills.</li>
<li>Communication Skills: Strong writing, communication, and negotiation skills.</li>
<li>Team and Independent Work: Ability to work independently and as a contributing team member.</li>
<li>Hotel Industry Knowledge: Familiarity with hotel sourcing and rate negotiation, with a thorough understanding of market and contractual needs.</li>
<li>Technical Proficiency: Excellent PC skills, including proficiency in Microsoft Outlook, Word, Excel, and PowerPoint software.</li>
<li>Flexibility: Availability to work shift work, willingness to work long hours during irregular operations, and flexibility to adjust schedules as per client requirements.</li>
<li>Transportation and Remote Work Reliable transportation for on-site work and a dependable internet connection for potential remote work in a quiet home environment (Overtime or office closures).</li>
<li>Experience: A minimum of 3 years of experience in the hotel/travel industry or a similar role is highly preferred.</li>
</ul>
Qualifications: 
<ul>
<li>Education: High school diploma or GED Certificate is required. Some college education is preferred but not required.</li>
<li>Language Skills: Fluent in English is required. Proficiency in additional languages such as Italian, German, French, Spanish, or Portuguese is a plus.</li>
<li>Industry Experience: Prior experience in the hotel/travel industry or customer service/call center roles is highly preferred.</li>
</ul>
This role requires a seasoned professional with a minimum of three years of experience, capable of handling complex coordination tasks and leading a team to ensure smooth operations and excellent client service.

Crew Accommodations Agent - AUH - Etihad

IHG Hotels & Resorts

Key Responsibilities <ul> <li>Manage and process room reservations for all IHG Dubai Festival City hotels via phone, email, and web platforms.</li> <li>Maintain up-to-date knowledge of hotel rates, promotions, and special offers to maximize revenue opportunities.</li> <li>Upsell hotel products and services using effective sales techniques.</li> <li>Handle reservation amendments, extensions, and cancellations accurately.</li> <li>Record special billing arrangements and liaise with Front Office or Finance for credit approval when required.</li> <li>Monitor daily reservation levels and assist in forecasting occupancy trends.</li> <li>Coordinate with travel agents, corporate clients, and online booking partners to confirm details and ensure satisfaction.</li> <li>Prepare and maintain reservation reports and summaries as required by management.</li> <li>Review and process no-shows, prepaid bookings, and cancellations daily.</li> <li>Conduct profile checks for upcoming arrivals and ensure accurate data entry in Opera PMS.</li> <li>Maintain excellent communication with other departments to ensure guest preferences and requirements are met.</li> </ul> Skills Set <ul> <li>Reservations management and data accuracy</li> <li>Upselling and customer engagement</li> <li>Opera PMS and reporting proficiency</li> <li>Time management and teamwork</li> <li>Communication and service excellence</li> </ul> Why Join Us <ul> <li>Be part of the globally renowned InterContinental Hotels Group with outstanding career growth potential.</li> <li>Work in a multicultural, dynamic environment offering international exposure.</li> <li>Receive a competitive salary, benefits, and access to IHG s global training and development programs.</li> <li>Enjoy employee discounts and exclusive opportunities across IHG s 6,000+ hotels worldwide.</li> </ul>

Cluster Reservations Agent

Duserve Facilities Management

Summary: The Travel Coordinator is responsible for ensuring efficient, cost-effective, and high-quality travel arrangements for Richemont employees. This role focuses on monitoring travel bookings made by staff, maintaining service quality standards, and acting as a point of contact for staff complaints and concerns related to travel services. The Travel Coordinator will not be directly responsible for booking travel. Key Responsibilities: • Travel Monitoring &amp; Quality Control: • Monitor travel arrangements booked by staff members (via being copied on communications) to ensure compliance with company policy and employee needs. • Proactively identify potential issues or deviations from company travel policies in staff-booked travel. • Develop and implement service quality standards and metrics for travel services, focusing on the booking process and vendor performance. • Conduct regular audits of travel arrangements to ensure compliance with company policies and quality standards. • Gather feedback from employees on their travel experiences and use this information to improve service delivery. • Complaint Resolution: • Serve as the primary point of contact for staff complaints and concerns related to travel services. • Investigate and resolve travel-related issues promptly and effectively, even when the booking was self-managed. • Document all complaints and resolutions in a clear and organized manner. • Escalate complex or unresolved issues to the appropriate stakeholders. • Policy Compliance: • Ensure all travel arrangements comply with company travel policies and procedures. • Stay up-to-date on changes to travel policies and regulations. • Educate employees on travel policies and best practices. • Provide guidance and clarification to staff members regarding travel policies and booking procedures. • Vendor Management: • Build and maintain strong relationships with travel vendors. • Evaluate vendor performance and provide feedback, even when staff members are booking directly. • Negotiate contracts and service agreements with vendors (though not directly booking). • Reporting and Analysis: • Prepare regular reports on travel activity and service quality. • Analyze travel data to identify trends and opportunities for improvement. • Provide recommendations to management on ways to optimize travel services, including potential changes to self-booking policies or vendor selection. • Experience: • Experience in travel coordination, corporate travel management, or a related role is a added plus. • Experience in service quality control and complaint resolution. • Skills: • Excellent communication and interpersonal skills. • Strong problem-solving and conflict-resolution skills. • Familiarity with travel booking systems • Strong organizational and time-management skills. • Ability to work independently and as part of a team. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Other: • Ability to handle sensitive and confidential information with discretion. • Customer-focused attitude and a commitment to providing excellent service. Location: Dubai, UAE

Travel Coordinator

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