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bookkeeper

bookkeeper administrative assistant

KASHFIAN & KASHFIAN LLP

<p>DO NOT CALL OR EMAIL THE OFFICE REGARDING THIS POST.</p><p>NO RECRUITERS or OFFERS FOR CANDIDATES.</p><p><b>Job Overview</b></p><p>We are seeking a detail-oriented and organized Assistant to support our team in various billing, bookkeeping, clerical and accounting tasks. The ideal candidate will possess strong skills in financial management and be proficient in handling accounts receivable and accounts payable functions. This role is essential for maintaining accurate financial records and ensuring smooth office operations. Pay is contingent on experience.</p><p><b>Responsibilities</b></p><ul><li>Manage accounts receivable and accounts payable processes, ensuring timely invoicing and payment processing.</li><li>Perform account reconciliation tasks to maintain accurate financial records.</li><li>Assist with journal entries and ensure compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Utilize financial software to track expenses and manage budgets effectively.</li><li>Support corporate accounting functions by preparing necessary documentation and reports.</li><li>Maintain organized files and records for all financial transactions.</li><li>Collaborate with team members to streamline administrative processes and improve efficiency.</li></ul><p><b>Skills</b></p><ul><li>Proficiency in clerical duties with a strong understanding of accounting principles.</li><li>Experience with debits, credits, and account reconciliation is essential.</li><li>Familiarity with financial software is preferred.</li><li>Knowledge of corporate accounting practices and GAAP standards is a plus.</li><li>Strong attention to detail and organizational skills to manage multiple tasks effectively.</li><li>Excellent communication skills, both written and verbal, to interact with team members and clients.</li></ul><p>If you are a proactive individual with a passion for finance and administration, we encourage you to apply for this exciting opportunity.</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Work Location: In person</p>

Bookkeeper/Administrative Assistant

Race Service

<p><b>Do you like race cars, marketing, fashion and spreadsheets? Gosh, do we have we got the job for you...</b></p><p>We are a marketing and content agency specialized in motorsports with an apparel division building the fastest apparel brand in racing.</p><p>We are seeking a detail-oriented and motivated Bookkeeper to join our dynamic team!</p><p>In this vital role, you will manage the company&rsquo;s financial records, ensuring accuracy and compliance with accounting standards. Your expertise will help support sound financial decision-making and maintain the integrity of our financial data. This position offers an exciting opportunity to work with diverse accounting software and develop your skills in both corporate and non-profit accounting environments. If you thrive in a fast-paced setting and have a passion for precision, we want to hear from you!</p><p><b>Duties</b></p><ul><li>Maintain accurate financial records using accounting software such as QuickBooks online, Netsuite, Rippling (HRI), RAMP expense card systems</li><li>Work alongside accounting firm to Perform bank reconciliations, account analysis, and general ledger reconciliation to ensure data integrity</li><li>Work alongside accounting firm to Prepare and process journal entries, accounts payable, accounts receivable, and payroll transactions</li><li>Conduct balance sheet reconciliation and general ledger accounting to support financial reporting</li><li>Work alongside accounting firm to Assist with budgeting, financial report writing, and compliance with GAAP (Generally Accepted Accounting Principles)</li><li>Manage tax-related activities and ensure proper documentation for governmental accounting requirements</li><li>Work alongside accounting firm to Support month-end closing procedures by verifying debits &amp; credits, double entry bookkeeping, and account analysis</li></ul><p><b>Experience</b></p><ul><li>Proven experience working as a Bookkeeper or in a similar accounting role within corporate or non-profit sectors</li><li>Strong knowledge of financial concepts including double entry bookkeeping, account reconciliation, and account analysis</li><li>Hands-on experience with accounting software such as QuickBooks online, Netsuite, Rippling (HRI), RAMP expense card systems</li><li>Familiarity with governmental accounting standards and tax regulations is a plus</li><li>Ability to perform 10 key typing accurately and efficiently for data entry tasks</li><li>Excellent understanding of bank reconciliation processes, payroll management, and financial report writing</li><li>Prior experience in public accounting or technical accounting roles is advantageous</li></ul><p>Join us to be part of a dedicated team that values accuracy, transparency, and professional growth! Your skills will directly contribute to the organization&rsquo;s financial health while providing you with opportunities to expand your expertise in diverse accounting functions.</p><p>Pay: $26.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Paid training</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90019</p>

Bookkeeper

University of California Los Angeles

<div><div><div><div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
<br>
<p><b>Education, Licenses, Certifications &amp; Personal Affiliations</b></p><br>
<ul><li>
High School Diploma Or equivalent experience (Required)
</li></ul><br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
8:00 a.m. to 5:00 p.m
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9933</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>GEOGRAPHY</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$63,391.68 - $79,511.04 Annually</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Flexible-To Be Determined</p>
<div><b>Department Location:</b></div>
<p>315 Portola Plz Geography
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

HR / Finance Assistant

The Initiative Group

<p><b>Description: </b></p><p>The Initiative Group is seeking a highly organized, proactive Executive Assistant to support our fast-paced public relations team. This role is ideal for someone who thrives in the entertainment and media space, can anticipate needs before they arise, and is comfortable managing multiple priorities at once.</p><p>This is a hybrid position based in Los Angeles or Southern California, with required in-person client coverage and event support as needed.</p><p>The Executive Assistant will provide high-level administrative and operational support to partners and senior publicists while assisting with day-to-day client management. This role requires discretion, exceptional organizational skills, strong written communication, and the ability to work both independently and collaboratively in a deadline-driven environment.</p><p><b>Responsibilities:</b></p><ul><li>Manage complex calendars, scheduling, and high-volume email and phone correspondence</li><li>Coordinate client logistics for press events, media interviews, photoshoots, and appearances</li><li>Create and maintain client schedules</li><li>Provide day-to-day support for clients and colleagues</li><li>Maintain digital files and press kits</li><li>Monitor media coverage and service clients with digital press breaks</li><li>Draft and edit memos and press materials (client bios, press kits, etc.) for approval by senior team members</li><li>Daily administrative tasks (updating client files, press lists, etc.)</li><li>Liaise with counterparts in both New York and Los Angeles</li><li>Provide in-person client support at events and appearances</li><li>Support ad hoc projects and special initiatives as needed</li></ul><p><b>Desired Skills/Abilities:</b></p><ul><li>Strong organizational and time management skills with the ability to juggle multiple priorities</li><li>Exceptional written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently while contributing to a collaborative team environment</li><li>Strong understanding of social media platforms and current digital trends</li><li>Professional, solutions-oriented mindset with a positive attitude</li><li>Flexibility to work evenings and weekends as needed</li><li>General knowledge of the entertainment industry and media landscape</li><li>Passion for pop culture, entertainment, and public relations</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of experience in Public Relations, Communications, Marketing, or a related field (internship experience considered)</li><li>Equivalent combinations of education and experience will be considered</li></ul><p>Job Type: Full-time</p><p>Pay: $22.00 - $24.00 per hour</p><p>Work Location: Hybrid remote in Los Angeles, CA 90048</p>

Executive Assistant

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
<br><br>
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location to support our Business Restructuring practice group.
<br><br>
Responsibilities
<br><br>
<ul>
<li>Drafting correspondence, editing and filing pleadings with state and federal courts, scheduling depositions, maintaining attorney calendars and files, making travel arrangements, creating and maintaining accurate expense reports and time entry, reviewing and editing of pre-bills, and other administrative duties as assigned</li>
</ul>
Requirements
<br><br>
<ul>
<li>Minimum of 3 years of experience with bankruptcy support</li>
<li>Strong experience calendaring deadlines</li>
<li>The ideal candidate will be highly skilled, detail oriented, and flexible</li>
<li>Working knowledge and understanding of bankruptcy processes and procedures</li>
<li>Filing/e-filing experience in state and federal courts, ECF, and Pacer</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Must have experience and proficiency using MS Office Suite</li>
<li>Strong experience editing complex Word documents</li>
<li>Ability to manage multiple deadlines and ability to prioritize a busy workload</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Excellent interpersonal and organizational skills are required</li>
</ul>
Salary
<br><br>
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Business Restructuring Legal Administrative Assistant

Los Angeles LGBT Center

<div><p>Position: Legal Assistant</p><p>
Reports to: Supervising Attorney</p><p>
Category: 100% Full-Time,</p><p>
FLSA Status: Non-Exempt</p><p><b>
SUMMARY:</b></p><p>
The Legal Assistant serves as the primary point of contact for clients, conducting bilingual intake interviews and maintaining ongoing communication throughout the life of each case. This position supports attorneys with case preparation, legal research, and drafting of documents while ensuring accurate and confidential file management. Responsibilities also include scheduling, coordinating translation and interpretation services, and providing culturally competent support and referrals to community resources as needed.</p><p><b>
 ESSENTIAL FUNCTIONS</b></p><p><b>
Client Intake &amp; Communication</b></p><ul><li> Serve as the first point of contact for clients, conducting intake interviews in English and Spanish</li><li> Gather and document essential case information with professionalism, empathy, and discretion</li><li> Maintain ongoing communication regarding case updates, required documentation, and next steps</li><li> Respond to incoming calls and follow up with clients to obtain requested information</li></ul><p><b>
Case Preparation &amp; Legal Support</b></p><ul><li> Assist attorneys with case preparation, including drafting letters, forms, declarations, and other legal documents</li><li> Conduct legal and factual research to support case strategy and filings</li><li> Apply knowledge of housing, immigration, or related legal matters to support form completion, evidence gathering, and case coordination</li></ul><p><b>
File &amp; Records Management</b></p><ul><li> Organize and maintain physical and electronic client files, ensuring accuracy and confidentiality</li><li> Track case milestones, deadlines, and required documentation</li></ul><p><b>
Scheduling &amp; Coordination</b></p><ul><li> Schedule consultations, hearings, and client meetings while managing calendars and deadlines</li><li> Coordinate translation and interpretation services, including translating client statements and supporting documents</li></ul><p>
Client Support &amp; Community Resources</p><ul><li> Provide culturally competent support to diverse clients, including individuals who identify as LGBTQ+ and those navigating sensitive personal matters</li><li> Connect clients with appropriate community resources and referrals</li><li> Perform additional duties to support team and organizational needs</li></ul><p></p><p><b><br>
QUALIFICATIONS</b></p><p><b>
Required</b></p><ul><li> Minimum 3 years&rsquo; experience in office administration, administrative assistant, personal assistant, or similar work experience or equivalent education.</li><li> Fluency in both Spanish and English, with excellent written and verbal communication skills in both languages</li><li> Prior work experience in a legal or social services, including client facing support experience.</li><li> Demonstrated ability to serve clients with compassion, cultural humility, and professionalism</li><li> Strong organizational skills and the ability to manage multiple priorities in a fast paced environment</li><li> Proficiency with office software (Microsoft Office, case management systems, etc.), ability to learn new software as needed</li></ul><p><b>
Preferred</b></p><ul><li> Experience working with LGBTQ+ clients and understanding of their unique legal and social service needs</li><li> Experience supporting housing law, immigration law, or related practice areas</li><li> Familiarity with community based organizations or advocacy work</li></ul><p><b>
Personal Attributes</b></p><ul><li> Warm, approachable, and able to build rapport with clients from diverse backgrounds</li><li> Highly reliable, detail oriented, and self motivated</li><li> Able to maintain confidentiality and handle sensitive information with care</li><li> Strong team player with a commitment to equity, inclusion, and client centered service</li></ul><p></p><p><br>
The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race, color, ancestry, religious creed, national origin, sex, sexual orientation, gender identity, gender expression, medical/physical/mental condition, pregnancy/childbirth and related medical condition, age, marital status, or veteran status.</p><p></p><p><br>
The Center requires that all staff working in Health Services clinical site locations receive the most up-to-date Influenza vaccinations and strongly recommends that staff also receive the latest COVID-19 vaccine. Staff not working at any of the Center&rsquo;s clinical sites are encouraged to receive the latest COVID-19 and Influenza vaccines but are not required to do so. For more information, please contact jobs@lalgbtcenter.org.</p></div><p></p>

Legal Assistant

Orthopaedic Hospital

<div><div><b>SUMMARY</b></div><div>
The Clinical Information Assistant/Scribe assists Orthopedic Physicians as assigned with various administrative aspects of patient care in the Orthopedic Clinics at Orthopaedic Institute for Children&rsquo;s downtown campus. The Clinical Information Assistant will work in close association with medical assistants, residents and attending physicians and will be part of the clinical care team.</div><div></div><div><b><br>
DUTIES AND RESPONSIBILITIES</b></div><ul><li>
Documentation of history and physical findings in the electronic medical record.</li><li>
Follow-up of laboratory and x-ray results, and paging consults.</li><li>
Assists in patient admission, transfers or discharges.</li><li>
Assists in &quot;chart auditing&quot; both in real-time and retrospectively, which includes reviewing physicians' charts and procedure notes to ensure completeness, sending incomplete charts back to physicians.</li><li>
Performs other duties and requested or assigned.</li></ul><div></div><div><b><br>
PERFORMANCE STANDARDS AND SUCCESS INDICATORS</b></div><ul><li>
Ability to perform under pressure, frequent interruptions and distractions.</li><li>
Ability to handle confidential material while protecting its strict confidentiality.</li><li>
Ability to proofread very detailed materials and monitor work accurately.</li><li>
Strong interpersonal skills to effectively and diplomatically interact with others.</li><li>
Ability to speak clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information.</li><li>
Skill in working independently and following through on assignments with minimal supervision.</li><li>
Ability to maintain equanimity in the face of resistance, indifference or hostility.</li><li>
Ability to organize and track multiple records and requests and follow through in a timely manner.</li><li>
Ability to establish and maintain cooperative working relationships with co-workers, faculty, residents, students, University representatives, patients and the public.</li></ul><div></div><div><b><br>
QUALIFICATIONS</b></div><ul><li>
Regionally accredited Bachelor&rsquo;s degree in the science related field.</li><li>
Prior scribe experience required.</li><li>
Detailed knowledge of medical terminology and ability to distinguish different exams and medical diagnoses required.</li><li>
Demonstrated excellent verbal and written communication skills.</li><li>
Knowledge and skill in using various computer programs such as Word, Excel, PowerPoint, Outlook email, and basic database software.</li><li>
Knowledge of E/M codes and the level of documentation necessary for reach billing level preferred. Cerner and EPIC EMR experience preferred.</li></ul><div></div><div><b><br>
Other Requirement:</b></div><div><ul><li>
Willingness to work a flexible schedule which includes evenings and weekends.</li></ul></div><div></div><div><b><br>
Complexity:</b></div><p>
Ability to perform highly detailed work with sustained attention and ware while providing/obtaining information on numerous inquiries is paramount to success in this position.</p><p></p><p><b><br>
WORK ENVIRONMENT:</b></p><p>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</p></div><p></p>

Clinical Information Assistant/Scribe

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