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business assistant

Global Fluorine Chemical Factory L.L.C

Job Title: Business Assistant (Arabic Native Speaker &ndash; English &amp; Chinese Required)Location: Abu Dhabi, UAEIndustry: Chemical Manufacturing / Industrial OperationsSalary: AED 6,000 &ndash; 8,000 per monthEmployment Type: Full-timeAbout the RoleWe are seeking a proactive and highly organized Business Assistant to support in overseeing daily operations across procurement, supply chain, sales, and government relations. This role is crucial in ensuring smooth communication, documentation flow, and coordination between internal departments, external partners, and government authorities.This position requires a native Arabic speaker with strong English proficiency and good command of Chinese (Mandarin, HSK 5 &amp; above) to support multilingual communication with stakeholders across the UAE, China, and international markets.Key Responsibilities1. Administrative &amp; Executive Support&middot; Assist with department&rsquo;s daily tasks, scheduling, meeting coordination, and documentation management.&middot; Prepare reports, presentations, memos, and translation materials in Arabic, English, and Chinese.&middot; Draft, review, and organize procurement documents, sales files, and contracts.2. Procurement &amp; Supply Chain Coordination&middot; Support communication with vendors, suppliers, and logistics partners.&middot; Assist in preparing RFQs, POs, shipment follow-up, customs documents, and logistics paperwork.&middot; Track deliveries, permits, approvals, and maintain accurate documentation of shipments and ISO tank movements.3. Sales &amp; Commercial Assistance&middot; Help manage customer correspondence, quotation drafting, contract preparation, and invoice follow-up.&middot; Maintain accurate records of client interactions.&middot; Assist with coordination of international shipments and export documentation.4. Government Relations Coordination&middot; Support communication with government departments.&middot; Arrange meetings, prepare letters, follow up on applications, and permits.&middot; Keep updated logs of all regulatory commitments and renewals.5. Multilingual Communication &amp; Translation&middot; Translate documents, emails, contracts, and technical materials between Arabic, English, and Chinese.&middot; Support smooth communication with Chinese suppliers, contractors, and customers.&middot; Facilitate cross-cultural understanding between multinational stakeholders.RequirementsLanguage Skills (Mandatory)&middot; Native Arabic speaker&middot; Excellent command of English (spoken &amp; written)&middot; Ability to communicate in Chinese (Mandarin) &mdash; reading and writing preferredEducation &amp; Experience&middot; Bachelor&rsquo;s degree in Business, Supply Chain, Engineering, Languages, or related field.&middot; Prior experience in industrial, chemical, manufacturing, or logistics sectors is an advantage.&middot; Strong organizational, coordination, and communication skills.&middot; Ability to handle confidential information and work in a fast-paced environment.&middot; Proficiency in MS Office (Word, Excel, PowerPoint).Personal Traits&middot; Detail-oriented, proactive, and reliable.&middot; Strong sense of responsibility and urgency.&middot; Fast learner with the ability to work closely under a senior manager.&middot; Culturally adaptable and comfortable working with multinational teams.What We Offer&middot; Opportunity to work alongside senior leadership in a dynamic industrial environment.&middot; Exposure to procurement, supply chain, sales, and government relations in a high-growth sector.&middot; Professional development and career growth opportunities in a leading UAE chemical manufacturer.&middot; Multicultural work environment with UAE and China cross-industry interactions.How to ApplyInterested candidates are invited to send their updated CV to gfc.recruit@uaegfc.com with the subject line: &ldquo;Application for Business Assistant&quot;Job Types: Full-time, PermanentPay: Up to AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Chineese (Required)</li><li>Arabic (Required)</li><li>English (Required)</li></ul>

Business Assistant

Providential Properties Management (Award Winning Real Estate in Abu Dhabi)

Personal Assistant (Female)Location: Abu Dhabi, UAE Job Type: Full-TimeJob Description: We are looking for a professional and well-organized Personal Assistant (Female) to provide high-level administrative and personal support to the Managing Director. The ideal candidate must be proactive, detail-oriented, and able to manage multiple priorities efficiently.Key Responsibilities:<ul><li>Manage the Director&rsquo;s daily schedule, appointments, and meetings.</li><li>Handle correspondence, calls, and confidential information with discretion.</li><li>Maintain and organize important files, documents, and data records.</li><li>Prepare professional PowerPoint presentations, Excel reports, and other office documents.</li><li>Assist in organizing and coordinating business meetings and travel itineraries.</li><li>Accompany the Director to meetings within Abu Dhabi and Dubai.</li><li>Be available to travel internationally when required.</li><li>Provide general administrative and personal assistance as needed.</li></ul>Requirements:<ul><li>Female candidates only.</li><li>Bachelor&rsquo;s degree or equivalent qualification preferred.</li><li>Minimum 2&ndash;3 years of experience as a Personal Assistant or Executive Assistant.</li><li>Excellent command of English (spoken and written).</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Highly organized, professional appearance, and excellent communication skills.</li><li>Must be flexible to travel between Abu Dhabi and Dubai, and internationally when required.</li></ul>Benefits:<ul><li>Competitive salary (based on experience).</li><li>Travel expenses covered when applicable.</li><li>Professional and dynamic work environment.</li></ul>How to Apply: Interested applicants may submit their CV with a recent photo to: Please mention &ldquo;Personal Assistant &ndash; Abu Dhabi&rdquo; in the subject line.Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Assistant to Managing Director (Female-Personal & Administrative Coordinator)

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Administrative Assistant

Advisors Properties L.L.C

Job Description: We are seeking a highly organized and detail-oriented HR Assistant to join our team.The ideal candidate will provide administrative support to the HR Manager and assist in various HR functions. Responsibilities include maintaining employee records, processing paperwork, coordinating HR projects, scheduling interviews, and assisting with recruitment activities. The HR Assistant will also be responsible for handling inquiries from employees and external partners, ensuring compliance with HR policies and procedures, and contributing to a positive and productive work environment. Strong communication skills, proficiency in HR software, and the ability to handle sensitive information with discretion are essential for this role.Key Responsibilities:<ul><li>Assist with the day-to-day operations of the HR department.</li><li>Maintain and update employee records, including personal information, attendance, and leave records.</li><li>Process paperwork related to new hires, terminations, promotions, and transfers.</li><li>Supervise recruitment activities, including posting job openings, screening resumes, and scheduling interviews.</li><li>Assist in conducting orientation sessions and preparing onboarding materials for new employees.</li><li>Handle inquiries from employees regarding HR policies, procedures, and benefits.</li><li>Assist in organizing HR events, training sessions, and employee engagement activities.</li><li>Support HR projects and initiatives, such as performance management, employee relations, and diversity and inclusion programs.</li><li>Ensure compliance with federal, state, and local employment laws and regulations.</li><li>Maintain confidentiality of employee information and sensitive HR documents.</li><li>Perform other administrative tasks and duties as assigned by the HR Manager.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).</li><li>Proven experience as an HR Assistant or in a similar administrative role.</li><li>Knowledge of HR functions, policies, and procedures.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong personality is a MUST</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

HR Assistant (Arabic Speaker)

Aspion Search

<div>
 
 
 Marketing &amp; Social Media Assistant
 
 
 
 
 Abu Dhabi
 
 
 
 
 Salary: AED 8,000 per month
 
 
 
 
 
 
 A leading creative design and build company in Abu Dhabi is seeking a
 
 Marketing &amp; Social Media Assistant
 
 to join their growing team. This business designs and manufactures bespoke play and learning environments for schools, nurseries, leisure venues, and residential clients across the UAE and wider Middle East.
 
 
 
 
 
 This is an excellent opportunity for a creative, motivated individual with a passion for digital marketing and design to develop their career within a dynamic and supportive environment.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 The Marketing &amp; Social Media Assistant will support the marketing team in managing online content, social media activity, and promotional materials. The successful candidate will help showcase the company&rsquo;s innovative projects through engaging digital content, keeping the website and social channels fresh, visual, and aligned with brand identity.
 
 
 You&rsquo;ll assist with content creation, social media posting, website updates, and general marketing coordination &mdash; gaining valuable experience across a variety of marketing functions in a fast-paced, creative setting.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Social Media &amp; Content Management
 
 
 
 
 
 <ul>
 <li>
 Plan, create, and post engaging content across social platforms (Instagram, LinkedIn, Facebook).
 </li>
 <li>
 Upload project images, videos, and updates to highlight recent installations and client work.
 </li>
 <li>
 Monitor engagement and respond to messages or comments.
 </li>
 <li>
 Schedule regular posts using tools such as Meta Business Suite or Hootsuite.
 </li>
 <li>
 Maintain a consistent online brand presence showcasing creativity and quality.
 </li>
 </ul>
 
 
 
 
 
 Marketing Support
 
 
 
 
 
 <ul>
 <li>
 Assist with updating website content, including new projects, blogs, and client testimonials.
 </li>
 <li>
 Help design and prepare marketing materials such as brochures, presentations, and newsletters.
 </li>
 <li>
 Maintain and organise marketing assets &mdash; photos, videos, and brand materials.
 </li>
 <li>
 Support content creation for campaigns, tenders, or education-related events.
 </li>
 <li>
 Track performance metrics for social media and website activity.
 </li>
 </ul>
 
 
 
 
 
 General Administration
 
 
 
 
 
 <ul>
 <li>
 Liaise with internal teams to gather images and updates for marketing use.
 </li>
 <li>
 Maintain contact lists and marketing databases.
 </li>
 <li>
 Provide ad hoc support to senior marketing staff.
 </li>
 </ul>
 
 
 
 
 
 Person Specification
 
 
 
 
 
 <ul>
 <li>
 Basic understanding of key social media platforms and content scheduling tools.
 </li>
 <li>
 A creative eye for visuals, layout, and presentation.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Organised, detail-oriented, and able to manage multiple small projects.
 </li>
 <li>
 Comfortable using Canva, Microsoft Office, or basic design tools.
 </li>
 <li>
 Some knowledge of Photoshop, Illustrator, or similar software is an advantage.
 </li>
 <li>
 Interest in design, education, or creative industries.
 </li>
 </ul>
 
 
 
 
 
 Why Apply?
 
 
 
 
 
 <ul>
 <li>
 Opportunity to work with a creative, design-led company delivering unique, high-impact projects.
 </li>
 <li>
 Basic salary of AED8000
 </li>
 <li>
 Supportive team environment offering training and growth opportunities.
 </li>
 <li>
 Exposure to all aspects of marketing, from social media to campaign development.
 </li>
 <li>
 Competitive salary and hands-on learning in a vibrant industry.
 </li>
 </ul>
 
 
 
 
 
 To find out more or apply, contact:
 
 
 
 
 
 
 📧
 
 john.nesbitt@aspion.co.uk
 
 
 
 📞
 
 +44 7803 414142
 
 
</div>

Marketing Assistant

Al Riyady Turnkey Projects LLC

We are currently looking for an Assistant Teacher for a Nursery School in Al Bateen Airport Road.Candidate must have at least 2 years of Teacher Assistant experience or holding a cache level 2 to apply.Salary: 2,000AED - 2,500AEDimmediate joiner for now.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you have a minimum of 2 years teacher assistant experience or holding a cache level 2? </li><li>Are you interested to work in Al Bateen Airport Road in Abu Dhabi?</li><li>From which country are you from?</li><li>What is your expected salary?</li><li>What is your visa and notice period?</li><li>Do you have experience certificate as a Teacher Assistant?</li></ul>

ASSISTAT TEACHER - NURSERY SCHOOL IN AIRPORT ROAD ABU DHABI

Grant Thornton

<div><div><h4 class="jobSectionHeader">Job Overview</h4>
<div>We&rsquo;re a large and growing professional services firm that still feels like a community. With over 76,000 professionals in more than 150 countries, we combine global scale with local expertise to help dynamic organizations unlock their potential for growth. We truly care about our colleagues, our clients, and the communities where we work and live.

As an Assistant Manager, you&rsquo;ll empower the team, deliver excellence, lead the way in shaping strategies and exceeding client expectations, and make a meaningful impact. Discover your purple and join our Business Risk Services Team today!
Let us paint a picture for you

Imagine being part of a team that puts &ldquo;we before me&rdquo;, where flexibility is a mindset, and where you trust your colleagues to have your back.

Imagine working for an organization that believes in the power of authenticity in everything that we do. Whether you're steering discussions in a client meeting, tackling your fear of heights at the top of the Burj Khalifa or ziplining across Jebel Jais &ndash; bring your true self to work. Be a part of a team driven by a purpose of shaping the world that we live in, based on trust and integrity in markets, dynamic businesses, and communities where businesses and people thrive.

Join us to expand your horizons, be inspired, face challenges, and most importantly, be yourself.

About the Business Risk Services Line
Discover tailored risk solutions with our BRS team. From proactive risk detection to optimizing internal controls, we empower your organization with strategies that drive efficiency and safeguard against threats. With a focus on transparency and collaboration, we build robust audit frameworks that ensure resilience and foster growth in an ever-changing business landscape.

As an Assistant Manager some of your responsibilities will include:
<ul>
<li>Taking a leading role in delivery, a variety of client engagements including IT Risk Assessments, IT Audit Planning, Application reviews/ assessments, Governance Risk &amp; Compliance, Network Configuration, Database Configuration Reviews, Data Analytics, SOD Analysis and Business Process Understanding</li>
<li>Developing and executing comprehensive IT Audit plans, including identifying key areas of risks, defining scope, and setting objectives</li>
<li>Evaluating IT infrastructure, applications, and processes to identify potential risks and vulnerabilities related to data security, privacy, and operational efficiency</li>
<li>Assessing the design and effectiveness of IT controls, including accessing controls, data integrity, system development, and IT operations</li>
<li>Ensuring that IT processes comply with relevant laws, regulations, and industry standards (e.g., GDPR, ISO standards etc.)</li>
<li>Assisting clients in applying key frameworks</li>
<li>Preparing detailed audit reports that outline findings, assess the impact of identified risks, and provide actionable recommendations for improvement</li>
<li>Executing assigned client engagements from start to completion, which includes the overall planning, execution, direction, and completion of engagements and managing the engagements to budget</li>
<li>Managing the day-to-day aspects of engagements, including managing multiple work streams simultaneously and re-prioritizing tasks when unanticipated issues arise</li>
<li>Applying current knowledge of IT trends and systems processes to identify security and risk management issues, as well as other opportunities for overall process improvement</li>
<li>Maintaining professionalism and rapport with clients as well as proactively interacting with key client management to manage expectations, help ensure client satisfaction, meet client deadlines, and resolve any problems</li>
</ul></div>
<h4 class="jobSectionHeader">Skills</h4>
<div>Think you've got what it takes to be an Assistant Manager? Like the color purple? Great. Here's a few more boxes we're also hoping you can tick:
<ul>
<li>7+ years of related work experience in IT Audit &ndash; Risk Advisory within a top international consulting firm</li>
<li>Significant experience of undertaking external audits (i.e. IT General Controls) and / or IT internal audits</li>
<li>Professionally qualified (CISA)</li>
<li>Understanding risk management process &amp; treatment &ndash; especially in terms of highlighting threats and raising recommendations to mitigate risks</li>
<li>Familiar with key financial systems and supporting software including ERP</li>
<li>Some exposure to data analytics software</li>
<li>Having exceptional client service and communication skills, with a demonstrated ability to develop and maintain outstanding client relationships</li>
<li>Having the ability to manage multiple engagements and competing priorities in a rapidly growing, fast-paced, interactive, results-based team environment</li>
<li>Having the ability to document testing in a highly detailed and exacting manner</li>
<li>Ability to supervise staff members and word on multiple projects simultaneously</li>
<li>Experience of preparing and delivering presentations</li>
Strong verbal and written communication skills in English, Arabic speaking is Advantageous 
<li>
</li></ul></div>
</div><div></div><div><div><h4 class="jobSectionHeader">Job Details</h4>
<div><div>Job Location</div>
<div>Abu Dhabi, UAE</div>
</div><div><div>Job Role</div>
<div>Business Advisory</div>
</div><div><div>Joining Date</div>
<div>Nov-2025</div>
</div></div><div><h4 class="jobSectionHeader">Preferred Candidate</h4>
<div><div>Career Level</div>
<div>Mid-Management</div></div></div></div></div>

Assistant Manager | IT Audit, Risk Advisory

Explore 1031+ Business assistant in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.