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Lockton

<div>
 
 
 Your Responsibilities
 
 
 
 
 
 Purpose of the role
 
 
 
 This role focuses on delivering high-level executive support to the UAE CEO, contributing to the smooth and efficient running of the office and enabling the CEO to focus on strategic priorities. in a dynamic and fast-paced executive environment. This role goes beyond traditional administrative support, requiring board-level exposure, cross-functional communication skills, and the ability to
 
 
 act as a trusted advisor and extension of the CEO. The successful candidate will provide strategic support, manage high-level stakeholder relationships, and help drive key executive initiatives.
 
 
 
 
 Your Responsibilities
 
 
 
 
 <ul>
 <li>
 Board &amp; Executive Support:
 </li>
 <ul>
 <li>
 Coordinate all aspects of board and executive committee meetings, including scheduling, agenda preparation, distribution of pre-reads, and taking and circulating detailed minutes.
 </li>
 <li>
 Ensure the CEO is fully briefed and prepared for board meetings, investor updates, and leadership reviews.
 </li>
 <li>
 Track and follow up on board action items and ensure timely execution of resolutions.
 </li>
 <li>
 Maintain accurate records of board and governance documentation in strict confidence.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Executive-Level Communication:
 </li>
 <ul>
 <li>
 Draft, proofread, and manage high-level internal and external communications on behalf of the CEO.
 </li>
 <li>
 Serve as the first point of contact between the CEO and senior stakeholders, clients, partners, board members, and regulators.
 </li>
 <li>
 Represent the CEO with professionalism and discretion in all communications.
 </li>
 <li>
 Prepare executive briefing notes, business updates, and presentations for external meetings and strategic engagements.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Stakeholder &amp; Relationship Management:
 </li>
 <ul>
 <li>
 Liaise effectively with C-suite executives, board members, clients, vendors, and internal departments on behalf of the CEO.
 </li>
 <li>
 Build and maintain trusted relationships with key external and internal stakeholders.
 </li>
 <li>
 Support the CEO in investor, client, and regulatory engagement activities.
 </li>
 <li>
 Coordinate executive-level events, including leadership retreats, investor meetings, and confidential off-site engagements.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Project &amp; Strategic Support:
 </li>
 <ul>
 <li>
 Assist in the tracking and management of strategic projects, ensuring progress, timelines, and deliverables are maintained.
 </li>
 <li>
 Prepare executive dashboards, reports, and summaries from leadership meetings or strategic initiatives.
 </li>
 <li>
 Conduct research and prepare reports and recommendations on market intelligence, competitors, or business opportunities as required.
 </li>
 <li>
 Ensure the CEO&rsquo;s office is operating in alignment with the broader goals of the business.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Executive Office Operations:
 </li>
 <ul>
 <li>
 Serve as the right hand to the CEO, managing their calendar, travel, priorities, and communications with a high degree of confidentiality and accuracy.
 </li>
 <li>
 Filter and prioritize incoming issues, correspondence, and requests, determining the appropriate course of action.
 </li>
 <li>
 Lead or supervise administrative staff within the executive office, if applicable.
 
 
 </li>
 </ul>
 </ul>
 
 
 Qualifications
 
 
 
 
 
 Required Qualifications
 
 
 
 Successful applicants will ideally have prior relevant experience in a similar type of corporate, professional services business working
 
 
 in administrative, customer service or client-facing positions and be able to evidence the following attributes:
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
 </li>
 <li>
 Intermediate/Advanced MS Office skills/IT literacy &ndash; especially Outlook (experience of arranging meetings across multiple time-zones a bonus) and PowerPoint
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Prior experience in administration or executive support role is preferred
 </li>
 <li>
 Understanding of the retail broking industry is preferred
 </li>
 <li>
 Experience with attending executive meetings, and meeting tracking.
 </li>
 <li>
 Experience supporting C-level executives or working in a multinational/board-governed organization
 </li>
 <li>
 Ability to anticipate needs and proactively solve problems
 </li>
 <li>
 Polished, professional presence with strong interpersonal and client-facing skills
 </li>
 <li>
 Flexible and adaptable with a service-oriented mindset
 </li>
 <li>
 A minimum of 5 years experience working at C-Suite level in a similar role.
 </li>
 </ul>
</div>

Executive Assistant

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Boundless

<div>
 
 
 
 Role Overview:
 
 
 
 
 We&rsquo;re looking to hire an
 
 Executive Assistant to the Chairman
 
 . This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives&rsquo; daily tasks.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Calendar Management and Scheduling
 
 :
 
 <ul>
 <li>
 Efficiently manage the Chairman&rsquo;s calendar, coordinating appointments, meetings, and conference calls.
 </li>
 <li>
 Prioritize and optimize scheduling to maximize the Chairman&rsquo;s time.
 </li>
 </ul>
 
 
 Travel Coordination
 
 :
 
 <ul>
 <li>
 Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
 </li>
 <li>
 Anticipate travel needs and handle adjustments promptly.
 </li>
 </ul>
 
 
 Document Preparation and Organization
 
 :
 
 <ul>
 <li>
 Create, edit, and format documents, presentations, and reports for executive meetings.
 </li>
 <li>
 Maintain an organized digital and physical filing system.
 </li>
 </ul>
 
 
 Special Projects and Initiatives
 
 :
 
 <ul>
 <li>
 Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
 </li>
 <li>
 Assist in preparing materials for board meetings and high-level presentations.
 </li>
 </ul>
 
 
 Confidentiality and Discretion
 
 :
 
 <ul>
 <li>
 Handle sensitive information with utmost confidentiality.
 </li>
 <li>
 Exercise discretion when dealing with confidential documents and discussions.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Professionalism
 
 : Represent the Chairman and the firm with the highest level of professionalism and integrity.
 </li>
 <li>
 
 Typing Speed
 
 : A minimum of 60 WPM is required for this role.
 </li>
 <li>
 
 Communication Skills
 
 : Excellent verbal and written communication skills in English (other languages are a plus).
 </li>
 <li>
 
 Software Proficiency
 
 : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 
 Attention to Detail
 
 : Meticulous in document preparation and data management.
 </li>
 <li>
 
 Adaptability
 
 : Comfortable in a fast-paced, ever-changing environment.
 </li>
 <li>
 
 Positive Attitude
 
 : Proactive, solution-oriented, and maintains a positive outlook.
 </li>
 </ul>
</div>

Operations Executive Assistant

New East General Trading

The Role
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer. This role is pivotal in ensuring the smooth operation of the CEO's office, managing schedules, coordinating communications, and facilitating effective decision-making processes in a dynamic corporate environment based in Dubai. Responsibilities: - Manage and maintain the CEO's calendar, appointments, and travel arrangements. - Act as the primary point of contact between the CEO and internal/external stakeholders. - Prepare, review, and distribute correspondence, presentations, and reports on behalf of the CEO. - Coordinate meetings, including preparing agendas, taking minutes, and following up on action items. - Handle confidential information with utmost discretion and professionalism. - Support project management tasks and assist in special assignments as directed by the CEO. - Liaise with other departments to ensure seamless communication and timely execution of tasks. - Organize and facilitate logistics for corporate events and board meetings.
 
Requirements
 <ul>
<li>Bachelor's degree in Business Administration, Communications, or related field preferred. - Proven experience as an Executive Assistant or in a similar role supporting senior executives. - Exceptional organizational and time-management skills with the ability to multitask effectively. - Excellent verbal and written communication skills in English; knowledge of Arabic is a plus. - Strong interpersonal skills with the ability to build relationships at all levels of the organization. - High level of discretion and confidentiality. - Proficient in Microsoft Office Suite and other relevant software tools. - Ability to work independently and proactively anticipate the needs of the CEO. - Flexible and adaptable to changing priorities in a fast-paced environment.</li>
</ul>
About the company
 New East has been serving automotive businesses since 1992. We are the largest importer & distributors of aftermarket automotive parts in United Arab Emirates. We are a proud member of Auto Parts Member Group (APMG) an industry-recognized organization that certifies and aims to create a support community for all Auto Parts Merchants in Dubai. People are at the heart of everything we do at New East. We continually invest in our highly skilled team,to ensure we progressively advance our organization and meet the future needs of the automotive aftermarket. Being the best in our field is the trademark of our company. We consistently strive to achieve zero lost sales and zero late deliveries for each and every customer.

Executive Assistant To Chief Executive Officer

HRsource

<div>
 
 HR Source is exclusively partnered with a globally renowned luxury fashion house to identify a highly capable and trusted
 
 Chief of Staff
 
 to support the
 
 President
 
 and work closely with the broader executive leadership team (XOC). This is a rare opportunity to operate at the heart of a global business, contributing to strategic decision-making, project execution, and daily operations at the highest level.
 
 
 
 
 
 The Chief of Staff will act as a key advisor and right-hand to the President, ensuring alignment across business units, driving execution of strategic initiatives, and maintaining the smooth and efficient running of the President&rsquo;s office. The role requires exceptional communication, organisational, and analytical skills, combined with a high level of discretion and the ability to navigate a dynamic, fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Serve as a strategic partner and daily point of contact for the President across all business areas.
 </li>
 <li>
 Coordinate with executive leadership across legal, marketing, finance, HR, retail, and operations to ensure alignment on key projects and initiatives.
 </li>
 <li>
 Manage internal reporting processes, budgeting cycles, and business reviews.
 </li>
 <li>
 Track progress on high-priority projects and provide updates, insight, and solutions where needed.
 </li>
 <li>
 Oversee executive communications, including speech materials, board documents, and confidential correspondence.
 </li>
 <li>
 Prepare presentations, briefing documents, and agenda planning for key internal and external meetings.
 </li>
 <li>
 Lead administrative support to the President, including calendar management, travel planning, and priority coordination.
 </li>
 <li>
 Act as liaison between the President and internal/external stakeholders, maintaining a high level of professionalism at all times.
 </li>
 <li>
 Identify process improvements and implement organisational practices to support efficiency and communication.
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile:
 
 
 <ul>
 <li>
 Proven experience in a Chief of Staff, Senior Executive Assistant, Strategy, or Project Management role, ideally within luxury fashion, retail, or consumer sectors.
 </li>
 <li>
 Strong business acumen and ability to engage on commercial, operational, and legal topics.
 </li>
 <li>
 Exceptional communication, organisational, and multitasking abilities.
 </li>
 <li>
 Demonstrated experience supporting or working with C-suite executives.
 </li>
 <li>
 Highly discreet, emotionally intelligent, and capable of managing sensitive information.
 </li>
 <li>
 Strong PowerPoint and Excel skills; familiarity with business tools and systems is a plus.
 </li>
 <li>
 Bachelor's degree required; MBA or advanced degree is an advantage.
 </li>
 </ul>
</div>

Chief of Staff to President (Luxury Retail)

LEDFLEX

<div><div><div><div><div><div>Key Responsibilities:
Executive Assistance
<ul><li>Manage the Global Marketing Director&rsquo;s calendar, appointments, and travel arrangements.</li>
<li>Draft, review, and manage correspondence, reports, and presentations.</li>
<li>Prepare meeting agendas, take minutes, and follow up on action items.</li>
<li>Act as a point of contact between the Global Marketing Director and internal/external stakeholders.</li>
<li>Maintain confidentiality of sensitive information at all times.</li>
</ul>Administrative Support
<ul><li>Handle day-to-day office administration, including filing, document management, and record keeping.</li>
<li>Coordinate with HR, Finance, and Operations teams for administrative matters.</li>
<li>Assist in procurement and vendor coordination for marketing-related requirements.</li>
<li>Organize team meetings, workshops, and global marketing events.</li>
<li>Support in monitoring departmental budgets, expense tracking, and reimbursement processes.</li>
</ul>Global Coordination &amp; Project Support
<ul><li>Liaise directly with team leaders across all sites who report to the Global Marketing Director, ensuring alignment and smooth communication.</li>
<li>Follow up with team leads on project updates, deliverables, and deadlines to ensure timely completion.</li>
<li>Assist in coordinating marketing campaigns, schedules, and deliverables across different regions.</li>
<li>Support with preparing global reports, presentations, and marketing performance trackers.</li>
<li>Help maintain marketing databases, CRM, and contact lists for all sites.</li>
</ul>Qualifications and Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or related field (preferred).</li>
<li>3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.</li>
<li>Strong organizational and time management skills with the ability to prioritize tasks across multiple regions.</li>
<li>Excellent verbal and written communication skills, with confidence in liaising across different cultural and business environments.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or marketing tools is an advantage.</li>
<li>Strong attention to detail, problem-solving mindset, and ability to work independently.</li>
<li>Professional demeanor with discretion in handling confidential information.</li>
</ul>Personal Attributes
<ul><li>Proactive and resourceful with a &ldquo;can-do&rdquo; attitude.</li>
<li>Adaptable, flexible, and comfortable in a fast-paced, multinational environment.</li>
<li>Collaborative team player with strong interpersonal skills to engage with stakeholders across sites.</li>
<li>Keen interest in marketing and willingness to support related initiatives.</li>
</ul>What you&rsquo;ll get working with LEDFlex:
<ul><li>Salary dependent on experience, negotiable</li>
<li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break</li>
<li>Annual leave as per UAE law</li>
<li>Annual flight allowance to home country</li>
<li>Premium medical insurance</li></ul></div></div></div></div></div></div>

Executive Assistant and Admin Support to Global Marketing Director

LEDFlex Group

<div>
 We are seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant cum Admin Support
 
 to provide comprehensive support to the
 
 Global Marketing Director
 
 . This role requires strong multitasking abilities, excellent communication skills, and a high level of discretion. The ideal candidate will act as a trusted partner, ensuring the smooth day-to-day functioning of the Director&rsquo;s office while also assisting with administrative, coordination, and project follow-up tasks across all sites.
 
 
 
 Key Responsibilities
 
 
 
 Executive Assistance
 
 
 <ul>
 <li>
 Manage the Global Marketing Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Draft, review, and manage correspondence, reports, and presentations.
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Act as a point of contact between the Global Marketing Director and internal/external stakeholders.
 </li>
 <li>
 Maintain confidentiality of sensitive information at all times.
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 Handle day-to-day office administration, including filing, document management, and record keeping.
 </li>
 <li>
 Coordinate with HR, Finance, and Operations teams for administrative matters.
 </li>
 <li>
 Assist in procurement and vendor coordination for marketing-related requirements.
 </li>
 <li>
 Organize team meetings, workshops, and global marketing events.
 </li>
 <li>
 Support in monitoring departmental budgets, expense tracking, and reimbursement processes.
 
 
 </li>
 </ul>
 Global Coordination &amp; Project Support
 
 
 <ul>
 <li>
 Liaise directly with team leaders across all sites who report to the Global Marketing Director, ensuring alignment and smooth communication.
 </li>
 <li>
 Follow up with team leads on project updates, deliverables, and deadlines to ensure timely completion.
 </li>
 <li>
 Assist in coordinating marketing campaigns, schedules, and deliverables across different regions.
 </li>
 <li>
 Support with preparing global reports, presentations, and marketing performance trackers.
 </li>
 <li>
 Help maintain marketing databases, CRM, and contact lists for all sites.
 
 
 </li>
 </ul>
 
 Qualifications And Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, or related field (preferred).
 </li>
 <li>
 3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize tasks across multiple regions.
 </li>
 <li>
 Excellent verbal and written communication skills, with confidence in liaising across different cultural and business environments.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or marketing tools is an advantage.
 </li>
 <li>
 Strong attention to detail, problem-solving mindset, and ability to work independently.
 </li>
 <li>
 Professional demeanor with discretion in handling confidential information.
 
 
 </li>
 </ul>
 Personal Attributes
 
 
 <ul>
 <li>
 Proactive and resourceful with a &ldquo;can-do&rdquo; attitude.
 </li>
 <li>
 Adaptable, flexible, and comfortable in a fast-paced, multinational environment.
 </li>
 <li>
 Collaborative team player with strong interpersonal skills to engage with stakeholders across sites.
 </li>
 <li>
 Keen interest in marketing and willingness to support related initiatives.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get Working With LEDFlex
 
 
 
 <ul>
 <li>
 Salary dependent on experience, negotiable
 </li>
 <li>
 Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break
 </li>
 <li>
 Annual leave as per UAE law
 </li>
 <li>
 Annual flight allowance to home country
 </li>
 <li>
 Premium medical insurance
 </li>
 </ul>
</div>

Executive Assistant cum Admin Support to Global Marketing Director

Explore 1345+ C suite executive officer in Dubai this September. Find roles across top companies and apply now to boost your career.

1345 c suite executive officer jobs IN Dubai

Executive Assistant

Executive Assistant

Operations Executive Assistant

Executive Assistant To Chief Executive Officer

Chief of Staff to President (Luxury Retail)

Executive Assistant and Admin Support to Global Marketing Director

Executive Assistant cum Admin Support to Global Marketing Director