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ceo assistant

Linden Industries LLC

<p>Assistanting CEO's daily work of company </p><p>Translating between English and Chinese</p>

CEO Assistant

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

TheSay

The Role
<br>Thesay Pharma is seeking a proactive, professional, and highly organized Executive Assistant to provide direct support to our CEO. The ideal candidate will hold an MBA in Pharmaceuticals or Healthcare Management, possess 5–7 years of relevant experience in the pharma or medical field, and demonstrate exceptional communication, organizational, and presentation skills. Key Responsibilities: • Accompany the CEO to meetings, conferences, and business trips as required. • Prepare, refine, and manage professional presentations, reports, and business documents. • Coordinate the CEO’s daily schedule, appointments, and travel logistics. • Prepare meeting materials, record key outcomes, and follow up on assigned actions. • Maintain confidentiality and professionalism in handling sensitive business matters. • Act as a key point of contact between the CEO, internal teams, and external partners.
<br><br>
Requirements
<br><ul>
<li>MBA or Master’s Degree in Pharmaceuticals, Healthcare Management, or a related field. • 5–7 years of proven experience as an Executive Assistant or in a similar role within the pharmaceutical or medical industry. • Excellent written and verbal communication skills in English. • Strong organizational, multitasking, and time management abilities. • Flexibility to travel with the CEO for business purposes when required. • Professional demeanor, integrity, and a proactive working attitude. We Offer: • A dynamic, innovative, and growth-oriented work environment. • The opportunity to work closely with top management and global business partners.</li>
</ul>
About the company
<br>We are experts in helping companies create great promotional products that are effective in marketing goals.We have been doing this for many years and we are proud to say that we offer our clients with branding opportunities that really work.

Executive Assistant to CEO – Pharma & Medical Industry

Capital Motion UAE

<p><b>Position Summary</b></p><p>To provide comprehensive administrative, logistical, and personal support to the CEO of Capital Motion, ensuring efficient coordination of both professional and personal affairs, including matters related to the CEO s family, travel, and household staff.</p><p><b>Responsibilities</b></p><ul><li>Manage the CEO s calendar, appointments, and travel arrangements.</li><li>Coordinate internal and external meetings, including agenda preparation and follow-ups.</li><li>Draft and manage correspondence, reports, presentations, and confidential documents.</li><li>Liaise with senior management, clients, and external stakeholders on behalf of the CEO.</li><li>Maintain and organize digital and physical filing systems.</li><li>Handle visa applications, renewals, and cancellations for the CEO and family members.</li><li>Coordinate with PROs and government entities for family-related documentation and legal requirements.</li><li>Arrange family travel, accommodation, and appointments.</li><li>Assist with personal errands, bookings, and event planning for the CEO and family.</li><li>Maintain records of family documents (passports, IDs, insurance, etc.) and ensure timely renewals.</li><li>Manage schedules and assignments of the CEO s drivers.</li><li>Monitor vehicle maintenance, registration, and insurance renewals.</li><li>Address any queries or issues raised by drivers or household staff.</li><li>Ensure smooth coordination between the CEO s residence and office logistics.</li><li>Track and reconcile personal and business expenses as required.</li><li>Coordinate purchases and deliveries for personal or office use.</li><li>Assist with invoice processing and petty cash management related to personal matters.</li><li>Support in organizing private functions, dinners, or corporate events hosted by the CEO.</li><li>Act as a point of contact for urgent matters during off-hours when necessary.</li><li>Perform any other tasks assigned by the CEO to support both business and personal needs.</li></ul><p><b>Qualifications Skills</b></p><ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite and scheduling tools.</li><li>Familiarity with UAE visa processes and government portals.</li><li>Ability to work flexible hours and manage time-sensitive tasks.</li></ul><p><b>Other</b></p><p>Performs other related tasks as assigned by management.</p><p>Complies with Capital Motion policies and procedures.</p>

PERSONAL ASSISTANT

Glow Beauty on Demand

RequirementsCalendar Management : Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.Decrease in scheduling conflicts; feedback from CEO on timeliness.Handle incoming and outgoing communications on behalf of the CEO.Response time under 2 hours for all urgent communications; less than 24 hours for non-urgent.Prepare meeting agendas and briefs, ensuring the CEO is well-prepared for all engagements.Manage and submit expense reports.Accuracy of reports with minimal error rate and all expenses of CEO uploaded within 48 hrs.Required to accompany the management in business travels providing an administrative support.

Executive Assistant cum Secretary

Greenstone

<p><strong>Key Responsibilities</strong></p>
<ul>
<li>Manage the CEO s calendar, including internal and external meetings, board sessions, and investor appointments.</li>
<li>Organize and coordinate international and local travel arrangements, including visas, flights, accommodation, and itineraries.</li>
<li>Serve as a point of contact for the CEO, handling correspondence, calls, and requests with discretion and efficiency.</li>
<li>Prepare meeting materials, presentations, and briefing documents; take minutes and follow up on action points.</li>
<li>Liaise with senior stakeholders across the firm and external partners to ensure seamless communication and scheduling.</li>
<li>Coordinate logistics for key company events, conferences, and client engagements attended by the CEO.</li>
<li>Support with personal errands and ad-hoc tasks to optimize the CEO s time and focus.</li>
<li>Maintain confidential files and records in an organized and secure manner.</li>
<li>Anticipate the CEO s needs, demonstrating initiative and sound judgment in prioritizing competing demands.</li>
</ul>
<p><strong>Skills &amp; Experience</strong></p>
<ul>
<li>Excellent written and verbal communication skills in English</li>
<li>Strong organizational and time-management skills, with the ability to work under pressure and meet tight deadlines.</li>
<li>High degree of professionalism, integrity, and confidentiality.</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).</li>
<li>Strong interpersonal skills with the ability to build rapport across all levels of the organization.</li>
<li>Flexible, proactive, and resourceful, with a strong sense of initiative and ownership.</li>
</ul>

Personal Assistant

Confidential Company

<p><strong>Calendar & Time Management</strong></p><p>• Manage and maintain the CEO’s calendar, appointments, and meetings. <br/>• Prioritize engagements and commitments, ensuring strategic alignment. <br/>• Coordinate with internal departments to avoid scheduling conflicts.</p><p><strong>Communication & Correspondence</strong></p><p>• Handle incoming email, calls, messages—filter, prioritize, and respond or redirect appropriately. <br/>• Draft, proofread, and edit correspondence, reports, presentations, and memos. <br/>• Maintain relationships with internal teams, board members, stakeholders, partners.</p><p><strong>Meetings & Events</strong></p><p>• Prepare agendas, documents, presentations for meetings. <br/>• Take minutes and ensure action items are followed up.<br/>• Coordinate logistics for meetings, both in-house and external (venues, catering, equipment).<br/>• Organize Board, EXCOM or Management Committee meetings and retreats or off-site sessions if applicable.</p><p><strong>Travel & Logistics</strong></p><p>• Plan and book travel: flights, hotels, ground transport, visas, itineraries.<br/>• Ensure smooth logistics for CEO’s travel and external engagements.<br/>• Prepare travel packs with necessary briefings, documentation.</p><p><strong>Project Support & Research</strong></p><p>• Assist with special projects as assigned by the CEO; coordinate tasks, follow up on deliverables.<br/>• Conduct research and prepare reports, data summaries or dashboards as required.<br/>• Provide support for strategic initiatives and help ensure deadlines are met.</p><p><strong>Board & Governance Support</strong></p><p>• Assist in preparation of Board meeting materials, minutes, follow-ups.<br/>• Liaise with Board members, organize logistics for Board sessions.</p><p><strong>Confidentiality & Representation</strong></p><p>• Handle sensitive information with discretion.<br/>• Serve as a gatekeeper / first point of contact for CEO; manage internal & external contacts accordingly.<br/>• Represent CEO’s office professionally in all interactions.</p><p><strong>Administrative & Office Duties</strong></p><p>• Maintain organized filing systems—both physical and digital.<br/>• Manage expense reports, reimbursements, and corporate credit card usage if needed.<br/>• Oversee subscriptions, memberships, licenses under CEO’s purview.<br/>• Maintain contact lists, databases.<br/>• Provide backup support to other senior executives when needed.</p>

Executive Assistant To Ceo

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