congress & meeting executive (temporary) Jobs in Istanbul Turkey

congress & meeting executive (temporary)

congress and event specialist Jobs in Istanbul Turkey

congress and event specialist

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congress meeting executive temporary

Danone

<div>
 
 About The Job
 
 
 
 
 Danone T&uuml;rkiye
 
 is looking for a talented colleague for the
 
 "Congress &amp; Meeting Ececutive (Temporary)
 
 " position.
 
 
 As a
 
 Congress &amp; Meeting Executive
 
 , you will report to the
 
 Head of Business Excellence.
 
 
 
 
 If you are looking for a job to work in a dynamic, diverse, and growing business, you may be the perfect match for this position!Take this opportunity to GROW together!
 
 
 
 
 Planning &amp; Coordination
 
 
 
 <ul>
 <li>
 Collect and consolidate internal demands for congress and meeting participation
 </li>
 <li>
 Prepare the annual congress and event calendar
 </li>
 <li>
 Define event action plans in collaboration with Marketing and Sales teams
 </li>
 <li>
 Organize and track all congresses and meetings aligned with the compliance and internal process
 </li>
 <li>
 Support field force logistics and ensure quality execution of each event
 
 
 </li>
 </ul>
 
 Budget &amp; Cost Management
 
 
 
 <ul>
 <li>
 Liaise with agencies to optimize cost-effectiveness and service quality
 </li>
 <li>
 Prepare and manage budgets for all events and meeting services
 </li>
 <li>
 Revise budgets when needed and ensure accurate invoice follow-up
 
 
 </li>
 </ul>
 
 Execution &amp; Logistics
 
 
 
 <ul>
 <li>
 Coordinate travel logistics for invited physicians, pharmacists, and company staff
 </li>
 <li>
 Manage invitations and required documentation for healthcare professionals
 </li>
 <li>
 Oversee delivery and setup of exhibition booths, stands, flags, and other materials
 </li>
 <li>
 Prepare purchase orders and payments in SAP and monitor workflow reports
 </li>
 <li>
 Attend local and international congresses when needed
 
 
 </li>
 </ul>
 
 About You
 
 
 
 3&ndash;5 years of experience in congress and event management in the pharmaceutical/life sciences industry
 
 
 <ul>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office programs, and familiarity with SAP
 </li>
 <li>
 Hands-on experience in budget management and financial reconciliation
 </li>
 <li>
 Ability to manage multiple stakeholders and vendors
 </li>
 <li>
 Willingness to travel and represent the team at key events
 </li>
 <li>
 Fluency in English
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 
 Being a Danoner means that you create your own working experience.
 
 
 
 <ul>
 <li>
 You could design your own way of working with our hybrid working model.
 </li>
 <li>
 Our head office is in Ata&scedil;ehir.
 </li>
 <li>
 You could decide your daily 8-hours of working period within our flexible-working hours practice.
 </li>
 <li>
 We know that you will have home expenses during home office days. So, Danone supports you for your expenses with an allowance as well!
 </li>
 <li>
 Summers are flexible here! You could work fully remote for 4 weeks during July and August.
 </li>
 <li>
 We also enjoy Fridays during summer period between July and August by finishing our works by 1500 and enjoy the rest of the day and starting the weekend earlier.
 </li>
 <li>
 Danone offers various types of leave days to support Danoners&rsquo; work-life balance and well-being. We have a wide variety of leave types, such as in your first year 5 days of "Im New in Danone Leave"; 1 day of "My Future is Good Leave" for our social responsibility activities. These options cater to different aspects of employees' lives and needs, reflecting the company's commitment to not only professional growth but also personal and social responsibilities.
 
 
 </li>
 </ul>
 We are proud to promote diversity and equal opportunity within our teams. We believe that our differences will make a difference, and that an inclusive work environment will drive our growth as a company, as a team, and as individuals. We will therefore consider all implementations* by fostering an inclusive work culture where everyone can feel at home.
 
 
 All nominations will be considered regardless of origin, background, religion, sex, sexual orientation,
 
 age
 
 , gender identity, disability.
 
 
 
 Working with us
 
 is about being able to do things your way. The way you work, the way you develop, the way you progress, i
 
 t&rsquo;s all up to you.
 
 
 
 Working here, you&rsquo;ll need to enjoy a fast-paced environment, a little complexity and challenging tasks but it is packed with opportunities. You will work for some of the best-known brands in the world, such as Activia, Danone, Danino, Danette, Aptamil, Bebelac, Hayat, and S&inodot;rma, and we absolutely guarantee that you can just be yourself.
 
 
 
 Be innovative and entrepreneurial and the impact you could make might just amaze you
 
 . Join our movement for a healthier world.
 
 One Planet One Health BY YOU.
 
 
 
 At Danone T&uuml;rkiye, inspired by our B Corp journey, we continuously challenge ourselves to improve and measure our social and environmental impact.
 
 
 This journey inspires us to constantly challenge ourselves, measure what truly matters, and create long-term value &mdash; not just for our business, but for our people, partners, communities, and future generations.
 
 
 If you&rsquo;re looking to grow your career with purpose, you&rsquo;re in the right place.
 
 
 
 What We Offer
 
 
 
 This is a visible position within the company, we offer opportunities where you can grow your expertise and have an end-to-end responsibility to drive "change" &amp; "growth&rdquo;. You will have a chance to experience 360 ways of working with multiple stakeholders. We develop talents and growth potential to enable strong career development for our employees.
 
 
 At Danone T&uuml;rkiye, we do not aim to be the best company in the world, but better for the world.
 
 
 That&rsquo;s why, inspired by our B Corp journey, we continuously challenge ourselves to improve and measure our social and environmental impact.
 
 
 Through this journey, we strive to create long-term value for our employees, partners, communities, and future generations.
 
 
 
 What&rsquo;s next?
 
 
 
 Visit our websitewww.danone.comto discover more about us and to find out how you could be part of it all!
 
 
</div>

Congress & Meeting Executive (Temporary)

Takeda Pharmaceuticals

<div>By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.<h2 class="jobSectionHeader">
Job Description</h2>
Job Purpose 
Organize domestic and international congresses, Takeda Organized Meetings and Events (TOMEs), and internal events in alignment with Takeda&rsquo;s strategic goals. Ensure timely execution and full compliance with internal and external regulations, while integrating sustainability principles. Manage vendor relations, travel logistics, budget coordination, and cross-functional collaboration to deliver impactful, value-driven events across local, regional, and global platforms.<div> 
Role Core Responsibilities &amp; Accountabilities 
<ul><li>Manage congress and meeting requests from Business Units and Medical departments, ensuring inclusion in the annual sponsorship list and tracking approved ad-hoc requests.</li><li>Coordinate and ensure timely submission of internal approvals (e.g., Gears, Purchase Orders) in line with organizational processes and deadlines.</li><li>Secure all required Ministry of Health (MOH) approvals for congress and meeting participation, sponsorships, and ensure timely event closure in collaboration with the Transparency and Government Event Reporting Specialist.</li><li>Execute TOMEs and scientific meetings, including registration, accommodation, and transportation, in compliance with company timelines and regulatory requirements.</li><li>Maintain robust communication with third-party vendors regarding budgets, services, documentation, and event details.</li><li>Create and manage purchase orders (POs), process advance payment requests, and ensure proper tracking and closure post-event.</li><li>Oversee reconciliation processes, including invoice handling and transfer of value reporting, ensuring timely and accurate documentation.</li><li>Ensure all activities comply with SOPs, AIFD guidelines, and MOH regulations, with proper archiving of supporting documents per company retention policy.</li><li>Deliver internal and external training sessions in collaboration with cross-functional teams to enhance awareness and compliance with congress and meeting processes.</li></ul></div><div> 
Role Mandatory Responsibilities 
<ul><li>Information Security Compliance: Act in full alignment with Takeda&rsquo;s Information Security Policy and Acceptable Use of Technology Policy.</li><li>Quality Ambassador: Promptly communicate product quality issues or concerns to the Quality Team.</li><li>Integrity &amp; Ethical Conduct: Consistently demonstrate integrity and ethical behavior, exemplifying Takeda&rsquo;s core values (Takeda-ism) at all times</li><li>Training &amp; Policy Adherence: Ensure timely completion of all mandatory global trainings and full adherence to Takeda&rsquo;s policies and procedures.</li><li>Lead by example in the accurate and timely use of company systems (e.g., Concur, Dakika, Bloom), fostering process discipline across the team.</li></ul></div> 
Role required Qualifications &amp; Capabilities<div> 
Qualifications 
<ul><li>Education: Vocational school and/or university graduate</li><li>Experience: Minimum 3 years of professional experience</li><li>Language: Intermediate English proficiency; able to follow documentation and communicate when needed.</li><li>Digital &amp; Technology: Proficiency in MS Office applications</li></ul></div><div> 
Capabilities &amp; Skills: 
<ul><li>Strong time management and prioritization skills</li><li>Proactive approach to meeting deadlines with excellent follow-up discipline</li><li>Effective communication skills for engaging internal and external stakeholders</li><li>Team-oriented mindset with a collaborative working style</li><li>Strong organizational and problem-solving abilities</li><li>Ability to manage multiple complex tasks simultaneously</li><li>Sound judgment and strategic decision-making</li><li>Basic financial awareness and cost-consciousness</li><li>Vendor coordination and project execution skills</li><li>Commitment to continuous learning and self-improvement</li></ul></div><h2 class="jobSectionHeader">
Locations</h2>
Istanbul, Turkey<h2 class="jobSectionHeader">
Worker Type</h2>
Employee<h2 class="jobSectionHeader">
Worker Sub-Type</h2>
Regular<h2 class="jobSectionHeader">
Time Type</h2>
Full time</div>

Congress and Event Specialist

hepsiemlak

<div>
 
 We are looking for a highly organized, proactive, and detail-oriented
 
 Executive Assistant
 
 to provide comprehensive support to the CEO of Hepsiemlak. This role requires exceptional communication skills, strong multitasking abilities, and the capacity to work effectively in a fast-paced and dynamic environment while ensuring seamless coordination within the executive office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Report directly to the CEO of Hepsiemlak, providing full administrative and organizational support.
 
 
 &bull; Manage a complex calendar, including scheduling internal and external meetings, travel arrangements, and conference calls.
 
 
 &bull; Handle daily operational and administrative tasks, ensuring smooth workflow and prioritization of executive matters.
 
 
 &bull; Serve as the primary point of contact between the CEO, internal teams, and external partners, maintaining clear and timely communication.
 
 
 &bull; Support the planning, development, and coordination of projects to ensure efficient office operations.
 
 
 &bull; Assist in the supervision, follow-up, and completion of special projects as required.
 
 
 &bull; Prepare meeting agendas, presentations, and necessary documentation for executive reviews and discussions.
 
 
 &bull; Maintain confidentiality of all sensitive information and business matters.
 
 
 &bull; Perform other ad-hoc duties and responsibilities assigned by the CEO.
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 &bull; Minimum 3 years of experience as an Executive or Administrative Assistant, preferably in a multinational company.
 
 
 &bull; Bachelor&rsquo;s degree in a related field.
 
 
 &bull; Excellent command of both English and Turkish (written and verbal).
 
 
 &bull; Strong proficiency in MS Office applications.
 
 
 &bull; Highly organized, with strong attention to detail, prioritization, and follow-up skills.
 
 
 &bull; Outstanding communication and time management abilities.
 
 
 &bull; Self-motivated, proactive, and capable of working independently with minimal supervision.
 
 
 &bull; Strong interpersonal skills; analytical mindset with the ability to manage multiple tasks simultaneously.
 
 
 &bull; Creative problem-solver who enjoys working collaboratively and achieving results as part of a team.
 
 
 &bull; Professional presence, discretion, and a strong sense of responsibility.
 
 
 &bull; Preferably residing on the European side of Istanbul (not required).
 
 
 
</div>

Executive Assistant

iyzico

<div>
 
 
 iyzico
 
 
 
 
 
 
 iyzico was founded in 2013 to provide online payment services and artificial intelligence-based payment technologies to businesses of various sizes in the world of e-commerce. By making the complex payment processes simple through its easy and secure platform, iyzico had achieved significant successes through supporting thousands of businesses in digitalization and was acquired by the global payment systems giant PayU in 2019. With such a robust structure, iyzico is operating on the principle of democratizing financial services and making them accessible for everyone alongside the services it provides to businesses.
 
 
 Through iyzico Buyer Protection, consumers&rsquo; concerns regarding shopping online are resolved and better experiences are enabled. Control is handed back to the consumers by 24/7 live support through the iyzico mobile app and convenience in cancellation/returns processes. To this date, more than 2 million consumers shopped online under the security provided by iyzico Buyer Protection and this number is increasing daily. Via pay with iyzico, which is a blended payment solution, millions of consumers who do not use banking can safely shop online under the belt of iyzico Buyer Protection.
 
 
 iyzico continues to simplify online shopping for both consumers and sellers by the simple, accessible, and innovative technologies it developed.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Manage and oversee all internal processes related to stakeholders, assisting with both business and personal tasks,
 </li>
 <li>
 Organize and manage complex calendars, prioritizing commitments to optimize time and productivity,
 </li>
 <li>
 Schedule and coordinate meetings, conferences, and teleconferences for the executive,
 </li>
 <li>
 Handle all administrative support functions, including document organization and meeting preparation,
 </li>
 <li>
 Organize domestic and international travel arrangements and be open to traveling when required,
 </li>
 <li>
 Ensure timely and accurate information flow to facilitate effective communication and decision-making,
 </li>
 <li>
 Provide administrative and coordination support for internal &amp; external meetings including developing meeting agendas, writing minutes, and distributing key documents to meeting attendees
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Graduated from relevant departments of universities,
 </li>
 <li>
 Good command of English,
 </li>
 <li>
 At least 5 years of experience in Top Executive Assistant,
 </li>
 <li>
 Ability to use MS Office programs effectively,
 </li>
 <li>
 Strong communication and representation skills,
 </li>
 <li>
 Strong planning, organization and follow-up skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We Offer
 
 
 
 
 
 <ul>
 <li>
 A culture of continuous development: conferences, in-house events to stay up-to-date on current trends and technology. (Everyone&rsquo;s encouraged to get on the stage and share expertise with teammates and the community)
 </li>
 <li>
 Online Training Platform (Free access to Udemy, Harvard ManageMentor, Getabstract, etc.)
 </li>
 <li>
 Freedom under responsibility is our common mindset. That&rsquo;s how we designed our flexible working model called iyzico Homequarters. Our headquarter is in Altunizade.
 </li>
 <li>
 An iyzicoMate is assigned to help you with anything you may need on your onboarding
 </li>
 <li>
 A detailed orientation program designed for you to fully grasp the iyzico culture
 </li>
 <li>
 Meal &amp; Internet Allowance
 </li>
 <li>
 Transportation Allowance
 </li>
 <li>
 A gift voucher to meet tech needs and ergonomic workspace at home
 </li>
 <li>
 Macbook (and monitor if needed)
 </li>
 <li>
 Employee support program: free psychological counseling, legal advice, financial advice etc.
 </li>
 <li>
 Private health insurance
 </li>
 <li>
 1 day birthday leave
 </li>
 </ul>
 
 
</div>

Rixos

<div>Company Description 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Mu&#287;la, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Secretary&quot; to be considered at Rixos Tersane &#304;stanbul. 
Job Description 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul> 

Qualifications 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Executive Secretary

SIEGWERK

<div><div>Why Siegwerk?</div><div></div><div> 
Siegwerk is one of the world&rsquo;s leading suppliers of Printing Inks and sustainable packaging solutions. Right now, we are looking for a &quot; Customer Operations Executive&quot; to join us in Istanbul Tuzla plant.</div><div></div><div> 
This is an outstanding opportunity to make your mark with a genuine global leader in its field. We can offer you significant flexibility and support in a company focused on making a positive impact on the world. Siegwerk is poised to disrupt the global packaging industry; changing the way packaging is produced and consumed for the benefit of us all. At Siegwerk, you will have everything you need to help make that change.</div><div></div><div> 
Join us, let&rsquo;s Do it. With Heart. Join us, let&rsquo;s Do it. With Heart.</div><div></div><div> 
Our Benefits &ndash; What We Offer You?</div><ul><li>
Company paid private pension enrollment</li><li>
Access to the global learning platform &ldquo;Siegwerk Learning Hub&rdquo; with more than 20,000 online learning modules accessible worldwide as well as online language training with Speexx</li><li>
Individual development planning program</li><li>
Social benefits (market gift card for religious holidays and New Year)</li><li>
Social and volunteer clubs for employees to join based on their interests</li><li>
External employee consulting ICAS, which supports you with professional and private questions</li></ul><div></div><div> 
Your Tasks &ndash; What You can expect as Customer Operations Executive?</div><ul><li>
Intercompany Order Management &ndash; Manage and coordinate intercompany orders across global sites to ensure smooth operations.
</li><li>After-Sales Operations for Global Sales &ndash; Handle all aspects of after-sales processes for international sales, meeting service level targets.
</li><li>Cross-Department Communication and Coordination &ndash; Facilitate effective communication between SW Turkey departments and global business units.
</li><li>End-to-End Process Oversight (Order Tracking to Delivery) &ndash; Monitor and manage the entire workflow from order tracking to delivery and invoicing.
</li><li>Supply Chain Collaboration (Production, Logistics, Planning) &ndash; Establish proactive communication with supply chain teams to ensure timely execution.
</li><li>Issue Resolution and Invoicing Management &ndash; Address disruptions in the process and manage invoicing activities efficiently.
</li><li>Continuous Process Improvement with International Teams &ndash; Work with overseas colleagues to identify and implement process enhancements.</li></ul><div></div><div> 
Your Profile &ndash; What do You bring as Customer Operations Executive?</div><ul><li>
Bachelor's degree in business administration, supply chain management, or a related field
</li><li>Minimum of 2-3 years of experience in after-sales operations, preferably in a production or manufacturing environment
</li><li>Knowledge of intercompany sales processes, including order processing, inventory management, and shipment tracking
</li><li>Strong communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams
</li><li>Excellent problem-solving skills and attention to detail to ensure accurate and efficient order fulfillment
</li><li>Experience with SAP
</li><li>Ability to work independently and prioritize multiple tasks in a fast-paced environment</li></ul><div></div> 
Are you interested?
Should you have any further questions, please do not hesitate to contact Gizem Karakaya Acar. You can reach her via email gizem.karakaya@siegwerk.com or via LinkedIn.
To apply for this position please use Talent@SW.</div>

Customer Operations Executive

Equinix

<div>Who are we?<div>

Equinix is the world&rsquo;s digital infrastructure company&reg;, shortening the path to connectivity to enable the innovations that enrich our work, life and planet. 

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.
</div>
A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You&rsquo;ll work across teams, influence key decisions, and help shape the path forward. You&rsquo;ll find belonging, purpose, and a team that welcomes you&mdash;because when you feel valued, you&rsquo;re empowered to do your best work.
Job Summary 
We are seeking a highly organized, proactive, and resourceful professional to support the Vice Presidents (VPs) in driving strategic and operational priorities across the Growth and Emerging Markets (GEMs) region. This role requires exceptional attention to detail, superior organizational and communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic, and multicultural environment.
The Executive Assistant (EA) will play a pivotal role in optimizing the VPs&rsquo; effectiveness; ensuring their time is focused on the highest-impact activities, coordinating complex schedules, facilitating information flow, and supporting engagement with internal and external stakeholders. Success in this role requires discretion, sound judgment, and the ability to anticipate needs while maintaining strong alignment with company priorities. 
About the GEMs VP Role
The GEMs Vice Presidents lead the strategic and operational priorities of the region, ensuring alignment with global business objectives. Their responsibilities include driving business growth (both organic and inorganic), leading market expansion initiatives, and representing the company with key government, industry, and customer stakeholders. They champion a culture of inclusion, innovation, and execution excellence, working closely with global and functional leaders to deliver the company&rsquo;s operating model effectively across all markets. 
Responsibilities
Executive Support<ul>
<li>
Provide comprehensive administrative and strategic support to two Vice Presidents</li>
<li>
Manage complex and frequently changing calendars; prioritize meetings and resolve scheduling conflicts across multiple time zones</li>
<li>
Coordinate international and domestic travel, including itineraries, logistics, and expense management</li>
<li>
Proactively identify priorities and ensure the VPs are fully prepared for meetings, trips, and engagements</li>
</ul>
Operational Rhythm Management<ul><li>
Maintaining the regional operating cadence (e.g., leadership meetings, quarterly business reviews, and reporting cycles)</li></ul>
Meeting &amp; Event Coordination<ul>
<li>
Plan, organize, and execute internal and external meetings, including agenda preparation, briefing materials, and follow-up on action items</li>
<li>
Coordinate logistics for regional leadership meetings, customer visits, board or partner sessions, and special events</li>
<li>
Record and distribute meeting minutes, ensuring clear ownership and timely follow-up</li></ul> 
Communication &amp; Liaison<ul>
<li>
Serve as the primary point of contact between the VPs and internal/external stakeholders</li>
<li>
Build and maintain strong relationships with other Executive Assistants and leadership teams to ensure smooth coordination and consistent communication across regions</li>
<li>
Draft, review, and format correspondence, presentations, and reports on behalf of the VPs</li>
</ul>
Financial &amp; Administrative Processes<ul>
<li>
Prepare, review, and track expense reports accurately and efficiently</li>
<li>
Manage purchase orders, vendor setups, and invoice approvals in compliance with company policies</li>
<li>
Support budget tracking and financial reporting for regional activities as needed</li>
<li>
Manage and validate direct reports&rsquo; expense reports, ensuring accuracy, budget compliance, and adherence to company policy</li></ul> 
Project &amp; Initiative Support<ul>
<li>
Assist in tracking progress of strategic initiatives and regional priorities, ensuring key milestones are met</li>
<li>
Coordinate and provide administrative support for cross-functional projects</li>
<li>
Conduct basic research and prepare summaries or reports for the VPs</li></ul> 
Confidentiality &amp; Professionalism<ul>
<li>
Handle highly sensitive information with absolute discretion</li>
<li>
Represent the VPs with professionalism and integrity at all times</li></ul> 
Qualifications
Required:<ul>
<li>
Proven years of experience supporting senior executives (VP level or above) in a global corporate environment</li>
<li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Concur or equivalent).</li>
<li>
Strong organizational and time management skills with the ability to manage multiple, competing priorities</li>
<li>
Excellent written and verbal communication skills</li>
<li>
High degree of discretion, professionalism, and sound judgment</li>
<li>
Ability to work independently and anticipate needs in a fast-paced, dynamic environment</li>
</ul>
Preferred:<ul>
<li>
Experience supporting executives in a regional or global organization</li>
<li>
Demonstrated ability to coordinate effectively across multiple time zones and cultures</li>
<li>
Familiarity with expense management, procurement, and travel systems</li>
<li>
Bachelor&rsquo;s degree preferred</li>
</ul>
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.</div>

Explore 176+ Congress meeting executive temporary in Istanbul Turkey this November. Find roles across top companies and apply now to boost your career.

176 congress meeting executive temporary jobs IN Istanbul Turkey

Congress & Meeting Executive (Temporary)

Congress and Event Specialist

Executive Assistant

Executive Assistant

Executive Secretary

Customer Operations Executive

Executive Assistant