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contracts vendor management specialist

Starlink Qatar

<div>
 
 📌 𝗗𝗲𝘀𝗰𝗿𝗶𝗽𝘁𝗶𝗼𝗻:
 
 
 We are seeking a meticulous and experienced Contracts &amp; Vendor Management Specialist to join our team in Doha, Qatar. In this role, you will oversee the complete lifecycle of all contracts supporting a major digital platform, ensuring strict legal, financial, and operational compliance. You will be responsible for drafting, reviewing, and negotiating a wide range of contractual agreements with government entities, technology partners, and service providers. A key part of your role will be to monitor vendor performance against KPIs and SLAs, proactively resolving any contractual issues or disputes. You will collaborate closely with internal legal, finance, and technical teams to align contracts with strategic objectives and mitigate commercial risks. This position requires maintaining precise contract documentation to support transparency and governance. Your expertise will be crucial in driving the continuous improvement of our contract management processes and ensuring the successful delivery of program milestones.
 
 
 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 
 
 
 
 
 🎯 𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀:
 
 
 &rtrif; Proven experience in end-to-end contract lifecycle management, including drafting, negotiation, and closure.
 
 
 &rtrif; Strong understanding and practical application of government procurement regulations and contract law.
 
 
 &rtrif; Demonstrated ability to manage contracts within government entities or large-scale technology transformation programs.
 
 
 &rtrif; Experience in monitoring and evaluating vendor performance against Service-Level Agreements (SLAs) and Key Performance Indicators (KPIs).
 
 
 &rtrif; Skilled in identifying, assessing, and mitigating contractual and commercial risks.
 
 
 &rtrif; Bachelor&rsquo;s degree in Law, Business Administration, Contract Management, or a related field.
 
 
 &rtrif; Ability to collaborate effectively with cross-functional teams including legal, finance, procurement, and technical departments.
 
 
 &rtrif; Proficiency in maintaining centralized contract repositories and ensuring audit-ready documentation.
 
 
 
 
 
 ✨ 𝗗𝗲𝘀𝗶𝗿𝗮𝗯𝗹𝗲𝘀:
 
 
 &rtrif; Professional certification in Contract Management (e.g., CPCM, IACCM) or a related legal/procurement discipline.
 
 
 &rtrif; Hands-on experience with contract and document management software such as SharePoint or Confluence.
 
 
 &rtrif; Familiarity with data analysis and reporting tools like Power BI or Tableau to monitor performance.
 
 
 &rtrif; Experience managing multi-party contracts with technology vendors and public-sector stakeholders.
 
 
 &rtrif; Strong negotiation skills with a track record of achieving favorable outcomes.
 
</div>

Contracts & Vendor Management Specialist

People Dynamics

<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, Supply Chain Management, or a related discipline; legal or contract management certifications are an advantage.</li><li>Minimum of 7&ndash;10 years of experience in contracts administration, with a strong focus on procurement and vendor management.</li><li>Experience working in a holding company or a multi-sector corporate environment.</li><li>Sound knowledge of contract law, procurement practices, and risk management.</li><li>Proficient in ERP systems and contract management tools; strong MS Excel and document control skills.</li><li>Familiarity with local procurement laws, compliance standards, and contract frameworks.</li><li>Ability to manage high volumes of contracts and meet tight deadlines.</li><li>Responsible for the end-to-end administration, negotiation, and management of contracts related to procurement activities across the group&rsquo;s subsidiaries.</li><li>Ensures that all contractual engagements are legally compliant, commercially viable, and aligned with the company&rsquo;s procurement and operational strategies.</li><li>Plays a key role in vendor negotiations, contract lifecycle management, risk mitigation and ensuring optimized supplier relationships and effective cost control across the organization.</li><li>Draft, review, and manage procurement contracts, vendor agreements, service level agreements, and supply chain-related legal documents.</li><li>Ensure all procurement contracts are compliant with local legal frameworks, internal governance, and group procurement policies.</li><li>Lead and support commercial negotiations with suppliers, vendors and service providers to secure optimal terms.</li><li>Collaborate with the Procurement Manager to evaluate commercial risks and develop risk mitigation strategies.</li><li>Track contractual obligations and performance, ensuring timely renewals, amendments, and compliance with deliverables.</li><li>Maintain and update a centralized procurement contract database with version control and access protocols.</li><li>Handle claims, disputes and variations in coordination with legal and relevant departments.</li><li>Support tendering and Request for Proposal (RFP) processes by reviewing contract terms and advising on legal and commercial implications.</li><li>Train procurement and project teams on contract best practices and standardization.</li><li>Assist in the development of standardized contract templates and tools for procurement processes.</li><li>Proficiency in English is required; knowledge of Arabic is considered an advantage.</li><li>Strong attention to detail and a proactive, solutions-oriented mindset.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Head of Contracting

Shine on trading and contracting

Position Title:&#8239;Medical Equipment Specialist (Consultancy &ndash; Design &amp; Construction) Location:&#8239;Doha, Qatar Contract Type:&#8239;Fixed&#8209;Term, 36&#8209;Month Project Reporting To:&#8239;Project Manager &ndash; Healthcare InfrastructureAbout the RoleOur client, a leading healthcare development firm operating in Qatar, is seeking an experienced Medical Equipment Specialist to join a high&#8209;visibility, multi&#8209;disciplinary consultancy team. The specialist will provide technical expertise throughout the design, procurement, installation, testing, and commissioning of medical equipment for new hospital facilities and major upgrades. This role demands a deep understanding of clinical workflows, international equipment standards, and construction coordination within a fast&#8209;paced, multicultural environment.Key ResponsibilitiesAreaResponsibilitiesDesign &amp; Planning&bull; Review architectural and MEP drawings to integrate medical equipment layouts that meet clinical and regulatory requirements.<ul><li>Produce detailed equipment specifications, data sheets, and technical submittals.</li><li>Conduct space&#8209;planning studies, ensuring adequate clearances, utility connections, and ergonomic considerations.Procurement &amp; Vendor Management&bull; Prepare Bill of Quantities (BOQ) and tender documents for medical devices and related services.</li><li>Evaluate vendor proposals, perform cost&#8209;benefit analyses, and recommend preferred suppliers.</li><li>Negotiate contracts, warranty terms, and service agreements.Construction Coordination&bull; Liaise with architects, civil, mechanical, and electrical engineers to resolve clashes and ensure seamless installation.</li><li>Conduct regular site inspections, verify compliance with design intent, and address any non&#8209;conformities.Installation &amp; Commissioning&bull; Oversee the delivery, unpacking, positioning, and connection of equipment.</li><li>Supervise functional testing, performance verification, and validation against manufacturer specifications and local regulations.</li><li>Prepare commissioning reports, as&#8209;built documentation, and hand&#8209;over packages for the client&rsquo;s Operations &amp; Maintenance (O&amp;M) team.Quality &amp; Compliance&bull; Ensure all work complies with Qatar Ministry of Public Health (MoPH) standards, ISO 13485, IEC 60601&#8209;1, and other relevant international guidelines.</li><li>Maintain a robust QA/QC register for equipment installation activities.Documentation &amp; Training&bull; Develop Operation &amp; Maintenance manuals, preventive&#8209;maintenance schedules, and training curricula.</li><li>Deliver training sessions to Clinical Engineering staff and end&#8209;users on equipment operation, safety, and troubleshooting.Project Management Support&bull; Provide technical input for project scheduling, risk registers, and cost control.</li><li>Participate in progress meetings, prepare status reports, and flag any schedule or budget impacts related to medical equipment.Required Qualifications &amp; ExperienceRequirementDetailsEducationBachelor of Science (BSc) in Engineering (Biomedical, Mechanical, Electrical, or related discipline).Professional CertificationNot required to be a member of the Qatar Unified Professional Development Authority (UPDA).Industry Experience&bull; Minimum 15&#8239;years of total professional experience in medical equipment engineering, procurement, or commissioning.</li><li>At least 7&#8239;years of experience performing a similar role (design, installation, or commissioning of hospital equipment).Sector Exposure&bull; Proven experience working on hospital projects in Qatar is highly preferred.</li><li>Demonstrated consultancy background in design &amp; construction of healthcare facilities (international exposure a plus).Technical Skills&bull; Strong knowledge of medical device standards, hospital workflow, and clinical requirements.</li><li>Proficiency with CAD/BIM tools (e.g., AutoCAD, Revit) for equipment layout.</li><li>Familiarity with procurement platforms and contract administration.Soft Skills&bull; Excellent communication and stakeholder&#8209;management abilities.</li><li>Ability to work independently and lead multidisciplinary teams.</li><li>Strong analytical and problem&#8209;solving skills, with attention to detail.LanguagesFluent English (written &amp; spoken). Arabic proficiency is an advantage.LegalEligible to work in Qatar and able to obtain any necessary work permits.What We Offer</li><li>Competitive compensation package aligned with market standards.</li><li>Opportunity to work on a landmark healthcare development project in Qatar.</li><li>Exposure to an international consultancy environment with a multidisciplinary team.</li><li>Professional development and training opportunities.</li></ul>Application ProcessQualified candidates are invited to submit the following documents via email<ul><li>Updated CV (with detailed work experience and project list).</li><li>Copy of BSc degree and any relevant certifications.</li><li>Passport copy &amp; Qatar work&#8209;visa status (if applicable).</li><li>Salary expectations and earliest possible start date.</li><li>All relevant credentials</li></ul>Only shortlisted applicants will be contacted for an interview.Job Type: PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Hospital&rsquo;s Experience in Qatar Is preferable: 5 years (Preferred)</li><li>Consultancy Experience in Design &amp; Construction: 5 years (Preferred)</li></ul>

Medical Equipment Specialist

Levante Holding

<div>
 
 Job Purpose
 
 
 
 To manage the procurement, tendering, and contract administration processes for real estate projects, ensuring cost-effective purchasing, compliance with company policies, and timely delivery of materials, services, and contractors required for ongoing and upcoming developments.
 
 
 
 Key Responsibilities
 
 
 
 Procurement Management
 
 <ul>
 <li>
 
 Source and evaluate suppliers for materials, services, FM, construction, and real estate-related requirements.
 
 
 </li>
 <li>
 
 Prepare and issue purchase orders (POs) in line with approved budgets and procurement plans.
 
 
 </li>
 <li>
 
 Negotiate pricing, terms, and delivery schedules to ensure cost efficiency and quality standards.
 
 
 </li>
 <li>
 
 Maintain and update the approved vendor list (AVL) specific to real estate and property management needs.
 
 
 </li>
 </ul>
 
 Tendering &amp; Bidding Process
 
 
 <ul>
 <li>
 
 Prepare and float RFQs, RFPs, and tenders for contractors, consultants, facility management providers, and service vendors.
 
 
 </li>
 <li>
 
 Conduct technical and commercial evaluations in coordination with engineering, projects, and finance teams.
 
 
 </li>
 <li>
 
 Compile tender documentation, comparison sheets, and recommendations for management approval.
 
 
 </li>
 <li>
 
 Ensure all tendering processes follow company policy, regulatory requirements, and transparency standards.
 
 
 </li>
 </ul>
 
 Contract Administration
 
 <ul>
 <li>
 
 Assist in drafting, reviewing, and finalising vendor contracts, service agreements, and project-related contracts.
 
 
 </li>
 <li>
 
 Monitor contract performance, ensuring adherence to timelines, deliverables, and quality requirements.
 
 
 </li>
 <li>
 
 Maintain contract records, amendments, and renewal schedules.
 
 
 </li>
 </ul>
 
 Supplier Relationship Management
 
 <ul>
 <li>
 
 Develop and maintain strong relationships with suppliers, contractors, and service providers.
 
 
 </li>
 <li>
 
 Monitor supplier performance and resolve disputes or delivery issues.
 
 
 </li>
 <li>
 
 Conduct periodic vendor evaluations to ensure quality and compliance.
 
 
 </li>
 </ul>
 
 Cost Control &amp; Reporting
 
 <ul>
 <li>
 
 Track procurement expenditures and ensure alignment with project budgets.
 
 
 </li>
 <li>
 
 Provide cost analysis, savings reports, and procurement dashboards to management.
 
 
 </li>
 <li>
 
 Support finance with invoice verification and GRN coordination.
 
 
 </li>
 </ul>
 
 Compliance &amp; Documentation
 
 <ul>
 <li>
 
 Ensure procurement activities comply with company policies, audit requirements, and Qatar regulatory standards.
 
 
 </li>
 <li>
 
 Maintain accurate and organized documentation of tenders, quotations, contracts, and purchase orders.
 
 
 </li>
 <li>
 
 Support internal and external audits with required procurement records.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <li>
 
 Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, Engineering, or related field.
 
 
 </li>
 <li>
 
 3&ndash;5 years of procurement/tendering experience (preferably in real estate or facility management).
 
 
 </li>
 <li>
 
 Strong knowledge of tendering processes, contract terms, and supplier negotiation.
 
 
 </li>
 <li>
 
 Familiarity with procurement software/ERP systems (e.g., SAP, Oracle, MS Dynamics).
 
 
 </li>
 <li>
 
 Strong analytical, negotiation, and communication skills.
 
 
 </li>
 <li>
 
 Ability to manage multiple procurement requests in a fast-paced environment.
 
 
 </li>
</div>

Procurement & Tendering Officer

<div>
 
 Role Overview
 
 
 
 We are seeking
 
 Legal Analysts and Specialists
 
 to support the organization&rsquo;s legal operations by
 
 drafting contracts, managing compliance, handling disputes, and advising on corporate and regulatory matters
 
 . This role ensures legal integrity and risk mitigation across all business activities.
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities:
 
 
 
 
 For All Levels
 
 
 
 <ul>
 <li>
 Draft, review, and negotiate contracts, agreements, and legal documents.
 </li>
 <li>
 Assist in managing litigation, disputes, and regulatory investigations.
 </li>
 <li>
 Monitor and ensure compliance with applicable corporate and regulatory laws.
 </li>
 <li>
 Conduct legal research and provide guidance on employment law, intellectual property, and corporate governance.
 </li>
 <li>
 Support due diligence for mergers, acquisitions, and joint ventures.
 </li>
 <li>
 Maintain accurate legal documentation and records.
 
 
 </li>
 </ul>
 
 Additional For Senior Analyst / Specialist
 
 
 
 <ul>
 <li>
 Lead complex contract negotiations and legal reviews.
 </li>
 <li>
 Act as the primary legal advisor to specific business units or projects.
 </li>
 <li>
 Provide strategic input on corporate legal policies and frameworks.
 </li>
 <li>
 Mentor junior legal staff and review their work.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree in Law (LLB or equivalent); Master&rsquo;s degree or specialization preferred.
 </li>
 <li>
 Analyst / Specialist: 5&ndash;7 years of experience in corporate legal practice or in-house legal roles.
 </li>
 <li>
 Senior Analyst / Specialist: 8&ndash;10 years of experience in legal advisory, contract management, and compliance.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong knowledge of corporate, commercial, and employment law.
 </li>
 <li>
 Proficiency in contract drafting and negotiation.
 </li>
 <li>
 Understanding of litigation processes and dispute resolution mechanisms.
 </li>
 <li>
 Excellent research, analytical, and problem-solving skills.
 </li>
 <li>
 For Senior Level: Ability to lead legal projects, influence decisions, and handle complex legal risks.
 
 
 </li>
 </ul>
 
 Preferred Certifications
 
 
 
 <ul>
 <li>
 Bar admission or legal practice license.
 </li>
 <li>
 Additional certifications in corporate law, arbitration, or compliance are an advantage.
 </li>
 </ul>
</div>

Legal Analyst/Specialist (Mid & Senior Levels)

Swan Global

<div>
 
 
 Role Overview
 
 
 
 Swan Global is expanding its tendering function to support major government, semi-government, and private sector manpower and outsourcing contracts. The
 
 Tender Specialist
 
 will play a critical role in preparing compliant tender submissions, managing client documentation, handling contract administration, and maintaining accurate client-specific records. This role requires high attention to detail, strong coordination skills, and the ability to manage multiple deadlines simultaneously.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 1. Tender Preparation &amp; Submission
 
 
 <ul>
 <li>
 Monitor tender portals and procurement platforms to identify suitable opportunities.
 </li>
 <li>
 Conduct
 
 market research
 
 to understand industry trends, competitor landscape, customer needs, and pricing benchmarks.
 </li>
 <li>
 Analyze historical tenders and market data to identify strategic opportunities and competitive advantages.
 </li>
 <li>
 Study tender documents, RFPs, RFQs, and scope of work in detail and prepare accurate and compliant tender submissions.
 </li>
 <li>
 Coordinate with internal departments (Operations, Finance, HR, Legal, Recruitment) to gather required information.
 </li>
 <li>
 Prepare tender checklists, compliance matrices, pricing forms, technical proposals, and commercial submissions.
 </li>
 <li>
 Prepare
 
 cost estimates
 
 based on project requirements, scope of work, and resource planning.
 </li>
 <li>
 Conduct
 
 bidding comparisons
 
 by reviewing competitor pricing, specifications, value propositions, and previous tender outcomes.
 </li>
 <li>
 Evaluate competitive advantages and identify pricing or technical positioning strategies.
 </li>
 <li>
 Provide recommendations to enhance bid competitiveness and win probability.
 </li>
 <li>
 Manage online tender portals (ONS, Manateq, Ashghal, Lusail, KAHRAMAA, QatarEnergy, etc.).
 </li>
 <li>
 Ensure all submissions meet deadlines with zero errors.
 </li>
 </ul>
 
 
 
 
 
 2. Client Documentation &amp; Record Management
 
 
 <ul>
 <li>
 Maintain updated documentation required by clients: company profiles, organograms, financials, certificates, HSE documents, Qatar Energy approval documents, etc.
 </li>
 <li>
 Keep track of expiry dates of certificates, CR, QID, contracts, insurance, and other mandatory documents.
 </li>
 <li>
 Ensure accurate filing and digital record keeping for audits and client requests.
 </li>
 </ul>
 
 
 
 
 
 3. Contract Administration
 
 
 <ul>
 <li>
 Review contract terms and conditions and coordinate with the legal team for risk assessment.
 </li>
 <li>
 Prepare contract drafts, renewal trackers, annexures, SLA documentation, and client-specific agreements.
 </li>
 <li>
 Track contract lifecycle: signing, renewals, variations, amendments, and closures.
 </li>
 <li>
 Maintain accurate and secure client contract archives.
 </li>
 </ul>
 
 
 
 
 
 4. Cross-Functional Coordination
 
 
 <ul>
 <li>
 Work closely with Sales, Operations, Recruitment, Finance, and Legal to align tender requirements with Swan Global&rsquo;s capabilities.
 </li>
 <li>
 Support the sales team with documentation during client onboarding and pre-qualification processes.
 </li>
 <li>
 Coordinate with management for approvals and strategic decisions related to tender participation.
 </li>
 </ul>
 
 
 
 
 
 5. Compliance &amp; Quality Assurance
 
 
 <ul>
 <li>
 Ensure all tender submissions meet statutory requirements, client specifications, and Swan Global&rsquo;s internal standards.
 </li>
 <li>
 Maintain up-to-date knowledge of tendering regulations, compliance norms, and sector-specific requirements (Oil &amp; Gas, Facilities Management, Hospitality, Construction, IT, etc.).
 </li>
 <li>
 Conduct periodic audits of documentation and contracts.
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Number of tenders submitted per month.
 </li>
 <li>
 Submission accuracy and zero non-compliance errors.
 </li>
 <li>
 Win ratio / conversion rate.
 </li>
 <li>
 Timeliness and completeness of documentation.
 </li>
 <li>
 Contract renewal and documentation accuracy rates.
 </li>
 </ul>
 
 
 
 
 
 Professional Experience
 
 
 <ul>
 <li>
 5-7 years of experience in Tendering, Bids Management, Pre-Qualification, or Contract Administration in Qatar.
 </li>
 <li>
 Experience in manpower, outsourcing, facilities management, oil &amp; gas, or service contracting industries preferred.
 </li>
 <li>
 Strong understanding of Qatar tender portals, client documentation, and compliance requirements.
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High attention to detail and strong documentation skills.
 </li>
 <li>
 Ability to interpret tender specifications, contracts, and compliance documents.
 </li>
 <li>
 Strong organizational and planning abilities.
 </li>
 <li>
 Skilled in MS Office (Excel, Word, PowerPoint), PDFs, and documentation management.
 </li>
 <li>
 Ability to multitask and work under timeline pressure.
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Commerce, or any related field.
 </li>
 <li>
 Additional certifications in Contracts, Procurement, or Tendering (preferred but optional).
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Opportunity to work on high-value tenders and strategic client contracts.
 </li>
 <li>
 Growth path into Senior Tender Specialist / Contracts Executive roles.
 </li>
 <li>
 A structured and collaborative work environment aligned with Swan Global&rsquo;s expansion journey.
 </li>
 </ul>
 
 
</div>

Tendering Specialist

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2698 contracts vendor management specialist jobs IN Qatar Moph License Jobs In Qatar

Contracts & Vendor Management Specialist

Contracts & Vendor Management Specialist

Head of Contracting

Medical Equipment Specialist

Procurement & Tendering Officer

Legal Analyst/Specialist (Mid & Senior Levels)

Tendering Specialist