corporate administrative assistant

RIKAS Hospitality Group

<div>
 
 The Administrative Assistant will provide reliable administrative and clerical support to the RIKAS corporate team, ensuring smooth day-to-day operations. This role is reserved for UAE National only.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Administrative Support
 
 
 <ul>
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 Handle daily office tasks such as filing, scanning, photocopying, and document preparation.
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 Maintain organized digital and physical filing systems.
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 Draft and format letters, memos, internal notes, and reports.
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 Manage and update databases, trackers, and basic spreadsheets.
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 </ul>
 
 
 
 
 
 Office Coordination
 
 
 <ul>
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 Assist with coordinating meetings, preparing meeting agendas, and taking minutes.
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 Manage calendars and schedule appointments for managers when required.
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 Support in arranging travel bookings, hotel reservations, and transport coordination.
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 Ensure office supplies, stationery, and pantry stock levels are maintained.
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 </ul>
 
 
 
 
 
 Communication &amp; Customer Service
 
 
 <ul>
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 Serve as the first point of contact for internal and external communications.
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 Handle incoming calls, emails, and inquiries professionally and efficiently.
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 Support HR, Finance, and Operations teams with basic admin requests.
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 Coordinate courier services, deliveries, and document collections.
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 </ul>
 
 
 
 
 
 Documentation &amp; Compliance
 
 
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 Assist with preparing forms, HR documentation, and internal approval processes.
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 Maintain confidential records with a high level of discretion.
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 Support in processing invoices, petty cash submissions, and basic data entry.
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 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 Education &amp; Experience
 
 
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 UAE National (Emirati only) with Family Book (خلاصة القيد).
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 High school diploma or bachelor&rsquo;s degree preferred.
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 0&ndash;3 years of administrative or office support experience (fresh graduates welcome).
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 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
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 Strong communication skills in English; Arabic proficiency preferred.
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 Good knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
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 Professional, organized, and detail oriented.
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 Ability to multitask and manage time effectively.
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 Positive attitude with a willingness to learn.
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 </ul>
 
 
 
 
 
 What We Offer
 
 
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 Competitive salary and benefits package.
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 Training and development opportunities for career growth.
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 Inclusive and motivating work environment within RIKAS Group.
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 Participation in the UAE National Development Program.
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 </ul>
 
 
</div>

Administrative Assistant (Emirati Only)

Sunset Hospitality Group

<div>
 
 
 About the Company
 
 
 
 Sunset Hospitality Group (SHG) is a leading multinational lifestyle hospitality group, with a wide portfolio encompassing Hotels &amp; Resorts, Restaurants, Beach Clubs, Nightclubs, Fitness Centers, and more. SHG operates over 100 venues in 26 countries with a commitment to deliver authentic and diverse hospitality experiences that bring people together, all around the world.
 
 
 
 
 
 We are seeking a highly organized and detail-oriented
 
 Admin Assistant
 
 to support our Legal Division. The role will provide administrative, coordination, and documentation support to ensure smooth day-to-day legal operations across multiple business units.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to the Legal team, including scheduling meetings, managing calendars, and coordinating internal and external stakeholders
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 Prepare, format, file, and maintain legal documents, contracts, and correspondence (both physical and digital)
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 Assist with contract tracking, renewal dates, and document control systems
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 Coordinate signatures, notarization, and legalization of documents as required
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 Maintain confidentiality of legal and sensitive company information at all times
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 Support compliance-related filings, licenses, and regulatory documentation
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 Liaise with internal departments (HR, Finance, Operations) and external parties (law firms, government authorities)
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 Handle general office administration tasks related to the Legal Department
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
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 Diploma or Bachelor&rsquo;s degree in Business Administration or related field
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 2&ndash;4 years of experience in an administrative role (hospitality, corporate, or professional services, legal services preferred)
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 Strong organizational and time-management skills with high attention to detail
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 Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
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 Strong written and verbal communication skills in English (Arabic is an advantage)
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 Ability to handle multiple tasks in a fast-paced, dynamic environment
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 Professional, discreet, and dependable with a high level of integrity
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 </ul>
 
 
</div>

Administrative Assistant

Noorka

<div>Noorka Logistics is looking for a proactive and well-organized Administrative Assistant to join our team in Dubai. This role is ideal for a detail-oriented professional who can support daily office operations and ensure smooth administrative coordination within a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Provide day-to-day administrative and clerical support to the office and management team.</li>
<li>Manage phone calls, emails, correspondence, and schedule appointments.</li>
<li>Maintain accurate records, files, and office documentation.</li>
<li>Assist in preparing reports, letters, and internal documents.</li>
<li>Coordinate with internal departments and external vendors as required.</li>
<li>Support HR and finance teams with basic administrative tasks when needed.</li>
<li>Monitor office supplies and place orders to ensure uninterrupted operations.</li>
<li>Ensure compliance with company policies and administrative procedures.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong organizational and time-management skills.</li>
<li>Proficiency in MS Office applications (Word, Excel, Outlook).</li>
<li>Good communication and interpersonal abilities.</li>
<li>Ability to multitask and work efficiently under minimal supervision.</li>
<li>High attention to detail and a professional approach to work.</li>
</ul>
Joining Noorka Logistics in Dubai as an Administrative Assistant offers an opportunity to be part of a dynamic organization where efficiency and teamwork are valued. If you are reliable, organized, and eager to support business operations, we welcome your application.</div>

ARTECH ME LLC

Responsibilities:<ul><li>Answer and direct phone calls and attend to customers</li><li>Organize and schedule appointments, meetings, and maintain calendars</li><li>Research, create presentations and help with procurement.</li><li>Office, factory, and warehouse maintenance, monitoring, and improvement.</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Coordinate repairs to office, warehouse, and factory equipment.</li><li>Any other office administrative work required by the management.</li></ul>Requirements and skills<ul><li>Proven experience in an Admin Assistant role for 1 year within the same industry.</li><li>Proficiency in English, strong written and verbal communication</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>What is your expected Salary if you do not agree with the starting rate posted?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>English - Verbal and Written (strong) (Preferred)</li></ul>

Mad Brick Studio 

About Us: We are a dynamic and creative interior design firm known for delivering thoughtful, high-end residential and commercial spaces. Our team thrives in a collaborative, fast-paced environment where attention to detail and structured operations support inspired design. We are currently seeking a highly organized, proactive Administrative Assistant to join our team and keep our studio running smoothly.Role Overview: As our Administrative Assistant, you will be the backbone of our day-to-day operations. From managing procurement processes and tracking invoices to supporting HR functions and general office activities, your role is crucial to ensuring our designers and leadership team can focus on what they do best&mdash;design.Key Responsibilities:<ul><li>Oversee procurement administration: track orders, liaise with vendors, manage delivery timelines</li><li>Support basic financial tasks: organize and process invoices, manage receipts, assist with expense reports</li><li>Assist in HR coordination: onboarding, maintaining employee records, and scheduling interviews</li><li>Maintain a structured and efficient office environment: supplies management, scheduling, filing, and daily admin support</li><li>Ensure clear communication across teams and with external partners</li><li>Assist leadership with calendar management, meeting coordination, and documentation</li></ul>What We&rsquo;re Looking For:<ul><li>A structured, detail-oriented individual with a proactive mindset</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li><li>Comfort working in a creative but deadline-driven environment</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook); knowledge of QuickBooks or similar platforms a plus</li><li>Prior experience in a design/creative firm or similar environment is an asset</li></ul>Qualifications:<ul><li>2+ years of experience in an administrative, operations, or office management role</li><li>Knowledge of procurement, invoicing, and basic HR processes</li><li>Ability to manage confidential information with discretion</li></ul>What We Offer:<ul><li>A supportive and collaborative studio culture</li><li>Opportunities to learn and grow within a creative industry</li><li>Competitive compensation based on experience</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant - Interior Design Studio

skipperseil

<div><h2 class="jobSectionHeader">Job Title: Admin Executive</h2><div>
Location: Dubai, UAE</div><div>
Department: Administration &amp; Operations</div><h3 class="jobSectionHeader">
Position Overview</h3><div>
We are looking for a proactive Admin Executive to manage daily administrative operations for our Dubai office. The role requires knowledge in UAE administrative procedures, government liaison, and office coordination to ensure smooth business operations and compliance.</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><h3 class="jobSectionHeader">
Administration &amp; Office Operations</h3><ul><li>
Handle day-to-day office administration and ensure smooth functioning of the office.</li><li>
Coordinate with vendors for office supplies, maintenance, housekeeping, and service providers.</li><li>
Maintain administrative records, files, contracts, and office documentation.</li><li>
Support internal teams with administrative coordination and logistics.</li></ul><h3 class="jobSectionHeader">
PRO &amp; Government Coordination</h3><ul><li>
Coordinate all PRO-related activities including employment visas, Emirates ID, medicals, labor cards, and immigration processes.</li><li>
Liaise with Freezone authorities, MOHRE, Immigration, and other government departments.</li><li>
Track visa renewals, cancellations, license renewals, and compliance deadlines.</li><li>
Maintain accurate records of employee visas and company statutory documents.</li></ul><h3 class="jobSectionHeader">
Reporting &amp; Coordination</h3><ul><li>
Prepare basic administrative MIS reports related to visas, licenses, and office operations.</li><li>
Coordinate with internal and external stakeholders for administrative requirements.</li><li>
Support management with operational and administrative tasks as assigned.</li></ul><h3 class="jobSectionHeader">
Ideal Candidate Profile</h3><ul><li>
0-5 years of experience in Administration</li><li>
Good knowledge of UAE labor law and administrative compliance (non-financial).</li><li>
Strong organizational and multitasking skills.</li><li>
Good communication skills with a presentable and professional attitude.</li><li>
Ability to work independently and manage routine admin tasks efficiently.</li></ul></div>

Dubai - Corporate - Admin - Admin Executive

ADAM RESOURCE & TRADING DMCC

Immediate Hiring: Legal Assistant / Paralegal (UAE or UK Experience Required) Location: JLT, Dubai Position Type: Full-TimeWe are seeking a highly organized, reliable, and proactive Legal Assistant / Paralegal to provide direct support to our CEO on all legal-related matters. The role also includes assisting the CEO with selected personal administrative tasks, requiring a high level of confidentiality, discretion, and trustworthiness.Key Responsibilities:<ul><li>Provide comprehensive legal and administrative support to the CEO</li><li>Draft, review, and organize legal documents, contracts, and correspondence</li><li>Conduct legal research related to corporate, commercial, and regulatory matters</li><li>Coordinate with external law firms, government authorities, and regulatory bodies</li><li>Prepare legal reports, case summaries, and compliance documentation</li><li>Maintain and manage legal files, records, and tracking systems</li><li>Support corporate governance tasks, including documentation and filings</li><li>Assist the CEO with selected personal administrative tasks, including scheduling, personal document management, communication follow-ups, and coordination of personal appointments</li><li>Ensure confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Minimum 3+ years of experience as a Legal Assistant or Paralegal within the UAE or UK</li><li>Strong understanding of UAE and UK laws, legal systems, and governmental procedures</li><li>Prior legal assistant or paralegal experience in the UK is an advantage</li><li>Excellent verbal and written communication skills in English; Arabic is an advantage</li><li>High level of professionalism, confidentiality, and organizational skills</li><li>Ability to multitask, prioritize, and work independently in a fast-paced environment</li><li>Proficiency in MS Office and legal documentation tools</li></ul>Education:<ul><li>Candidates who have completed their legal education in the UK or hold UK-based qualifications (e.g., LLB, LLM) are strongly preferred</li><li>Bachelor&rsquo;s degree in Law, Legal Studies, or a related field (required)</li><li>Master&rsquo;s degree in Law (LLM) or related field is a strong plus</li><li>Additional certifications in paralegal studies or legal administration are advantageous</li></ul>What We Offer:<ul><li>Immediate hiring</li><li>Employment visa</li><li>Health insurance</li><li>Additional benefits as per UAE Labour Law</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>Do you have a minimum of 3 years&rsquo; experience as a Legal Assistant or Paralegal in the UAE or UK?</li><li>Do you have experience working with UAE and/or UK laws, legal systems, and government authorities?</li><li>What is your highest legal qualification, and where was it obtained?</li><li>Are you currently based in the UAE and available for immediate or short-notice joining in Dubai (JLT)?</li></ul>

Legal Secretary/Paralegal

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1392 corporate administrative assistant jobs IN Dubai United Arab Emirates

Administrative Assistant (Emirati Only)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Interior Design Studio

Dubai - Corporate - Admin - Admin Executive

Legal Secretary/Paralegal