executive assistant

administrative assistant

office administrator

legal counsel

hr executive

corporate secretary

Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Role : Group company secretary
 
 
 
 Location : Dubai, U.A.E.
 
 
 Salary AED 25000 all inclusive.
 
 
 
 
 
 We are hiring for a Group Company Secretary for the Family office in Dubai with a background in handling administrative and compliance role.
 
 
 The role includes the following:
 
 
 🔹
 
 Core Responsibilities of a Group Company Secretary in a Family Business:
 
 
 
 1.
 
 Compliance &amp; Governance
 
 
 <ul>
 <li>
 Ensuring the business complies with local company laws and regulations (e.g. Companies Act, filing deadlines, licenses).
 </li>
 <li>
 Maintaining statutory registers (e.g. register of members/shareholders, directors, charges).
 </li>
 <li>
 Filing annual returns, handling offshore transactions and other documents with regulators.
 </li>
 </ul>
 
 2.
 
 Board &amp; Shareholder Meetings
 
 
 <ul>
 <li>
 Organizing board and shareholders&rsquo; meetings.
 </li>
 <li>
 Preparing agendas, drafting minutes, and circulating them.
 </li>
 </ul>
 
 3.
 
 Record-Keeping &amp; Documentation
 
 
 <ul>
 <li>
 Maintaining company records, handling transactions to BVIs, Singapore, Mauritius, etc and maintaining share certificates, and transfer documents.
 </li>
 </ul>
 
 4.
 
 Corporate Governance in Family Dynamics
 
 
 <ul>
 <li>
 Mediating or structuring processes around decision-making in family-run boards.
 </li>
 <li>
 Helping formalize succession planning and decision rights (who gets to vote, when, how).
 </li>
 <li>
 Encouraging transparency and professionalism in business operations.
 </li>
 <li>
 Acting as a bridge between the family (owners), management, and external stakeholders (regulators, auditors, investors).
 </li>
 <li>
 Coordinating with legal and financial advisors on behalf of the family business.
 </li>
 <li>
 Helping draft and implement shareholder agreements, family charters, or succession plans.
 </li>
 <li>
 Facilitating generational transition &mdash; ensuring legal clarity in ownership and governance.
 </li>
 </ul>
 
 
 🔹Candidate must complete Company Secretary Course - Institute of Company Secretaries of India.
 
 
 
 
 
 
 Email CVs to zeena@hirerightt.com
 
</div>

Group Company Secretary

SEGULA Technologies

<div>Company Description 
Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.
The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment. 
Job Description 
Location: Dubai, UAE 
Employment Type: Permanent 
Reporting to: General Counsel<ul><li>Prepare and distribute notices, agendas and supporting materials for board and committee meetings.</li><li>Attend board meetings, record minutes.</li><li>Assist in the preparation and filing of statutory documents with regulatory authorities.</li><li>Provide guidance and support to directors and senior management on corporate governance matters.</li><li>review draft minutes of meetings and resolutions when prepared by co-shareholders</li><li>Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.</li><li>keep the group corporate database updated</li><li>Stay updated on changes to corporate law, regulations and governance practices. 2</li></ul> 
Qualifications 
Bachelor's degree in Law, , or related field; legal qualification preferred but not required<ul><li>5-7 years of progressive experience as a company secretary or corporate legal counsel in-house or in private practice</li><li>excellent English proficiency (written and verbal), ideally native or fluent Arabic speaker</li><li>Expertise in corporate law</li><li>Demonstrated ability to handle complex legal matters with minimal supervision</li><li>Solid understanding of Middle East corporate and regulatory environment</li><li>Experience in working with legal advisors and working in fast-paced environments</li></ul> 
Additional Information 
Personal Attributes<ul><li>Excellent communication and interpersonal skills with ability to interact effectively with senior stakeholders in both Arabic and English</li><li>Strong collaborative approach while maintaining ability to work independently</li><li>High level of discretion and ability to handle confidential and sensitive information</li><li>Proactive and results-oriented with strong sense of accountability</li><li>Adaptability and continuous learning mindset in dynamic environment</li><li>Cultural awareness and ability to bridge communication between international and local teams 3</li></ul>
Please note that only shortlisted candidates will be contacted</div>

PARALEGAL (WATER, ENERGY), UAEN-Dubai, UAE

Excelsior Group Me

The Role
 1. Bookkeeping & Accounting • Maintain accurate day-to-day financial records • Handle accounts payable/receivable, invoicing, bank reconciliations, petty cash, and expense reports • Assist in month-end and year-end closing activities • Coordinate with external auditors and tax consultants • Handle and coordinate with bankers to manage our accounts and facility. 2. Office Management • Oversee general office operations and administrative support • Liaise with service providers, vendors, and building management • Manage office supplies, filing systems, and general upkeep • Support HR-related admin tasks (visas, medicals, insurance coordination) 3. Corporate Secretarial Duties • Prepare and maintain board resolutions and minutes of meetings • Assist with corporate filings, license renewals, and record-keeping • Ensure compliance with regulatory and internal governance standards. 4. DMCC Compliance & Coordination • Manage company-related matters with DMCC, including license renewals, updates, and documentation • Liaise with DMCC and government authorities for corporate and employee affairs • Maintain up-to-date knowledge of DMCC regulations and processes
 
Requirements
 <ul>
<li>Bachelor's degree in Accounting, Finance, Business Administration, or related field • Minimum 3–5 years of relevant experience in the UAE (preferably DMCC environment) • Excellent command of English (written and verbal); professional communication skills • High attention to detail, organized, and capable of multitasking • Knowledge of DMCC regulations is a strong advantage</li>
</ul>
About the company
 Excelsior is a bespoke HR and recruitment consultancy, specialising in the Security, Facilities Management, Education and Automotive sectors. Excelsior provides a high quality, reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change, then our highly experienced Consultants are ready to match you with an exciting new career opportunity.

Accountant and Admin Manager (DMCC Experience)

Division Engineering Consultants

Division International Engineering Consultants is seeking to hire a highly competent Secretary / Office Manager who will be responsible for overseeing all administrative, HR, and PRO functions of the company. The ideal candidate must be experienced, detail-oriented, and able to handle sensitive tasks with discretion and professionalism.Key Responsibilities:<ul><li>Manage and supervise day-to-day office operations and administration.</li><li>Handle HR functions including employee onboarding, contracts, leave management, and record keeping.</li><li>Act as PRO for the company, managing all government relations:</li><li>Visa processing, Emirates ID, medicals, and residency renewals for employees.</li><li>Submission and follow-up with authorities (Immigration, Labour, DDA, Dubai Municipality, etc.).</li><li>Renewal of trade license, establishment card, and other corporate documents.</li><li>Draft, review, and manage company correspondence, reports, and official documents.</li><li>Coordinate with management to ensure compliance with company policies and UAE labor laws.</li><li>Maintain confidentiality, professionalism, and efficiency in all duties.</li></ul>Requirements:<ul><li>Minimum 5 years of relevant experience in the UAE in a combined Admin/HR/PRO role.</li><li>Strong knowledge of UAE labour laws, immigration processes, and government portals.</li><li>Excellent command of the English language (speaking and writing).</li><li>Proficiency in Microsoft Office applications.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Must be available for immediate joining.</li></ul>Application: Interested candidates who meet the above criteria are invited to send their updated CV to careers@division-int.com with the subject line: Secretary / Office Manager (Admin, HR &amp; PRO).Job Type: Full-time

Secretary

Exante

<div>About the Role
A fast-expanding group of companies is seeking a proactive, hands-on, and commercially minded professional with a proven track record of being a cornerstone of the shareholders' personal and business affairs, ensuring seamless governance, strategic growth, and robust compliance across multiple jurisdictions and regulatory frameworks.
Groups primary business lines include Financial Services, Trading Technologies, and Payments. Fluent English &amp; Russian are essential skills to succeed in this role.
The finalist is ideally based in Cyprus, Malta, or the UAE, but we would consider candidates across the European Union. Position reports to one of the Co-Founders. 
Core Responsibilities:
The Head of Family Office will have ultimate oversight and hands-on involvement in the following key areas:
Corporate and Legal Affairs:<ul><li>
Corporate Administration: Manage the corporate secretarial and administrative functions for all legal entities within the group, ensuring a good legal standing in all relevant jurisdictions, including but not limited to Cyprus, Malta, the UK, the BVI, the Cayman Islands, and the UAE.</li><li>
Economic Substance: Guarantee that all entities meet their economic substance requirements in relevant jurisdictions, proactively managing and documenting activities to ensure full compliance.</li><li>
Legal &amp; Regulatory Oversight: Serve as the central point of contact for all legal matters, liaising with external counsel and ensuring the group's adherence to all applicable laws and regulations. This includes the regulatory obligations of investment funds domiciled in the Cayman Islands and BVI.</li><li>
Group Structuring: Advise on and implement optimal corporate and tax structures to support the group's strategic objectives, including the establishment of new entities and the restructuring of existing ones.</li></ul>
Financial and Strategic Operations:<ul><li>
Tax Planning and Advisory: In collaboration with external advisors, develop and execute sophisticated international tax strategies to optimize the group's tax position and ensure compliance with all relevant tax laws.</li><li>
Group Financing: Lead and manage all group financing transactions, including negotiating terms, drafting documentation, and overseeing the entire transaction lifecycle.</li><li>
Investor Projects and M&amp;A: Lead the evaluation, due diligence, and execution of new investment opportunities, mergers, and acquisitions. This includes financial modeling, deal structuring, and post-acquisition integration.</li></ul>
Shareholder and Family Affairs:<ul><li>
Shareholder Relations: Act as a trusted advisor to the three shareholders, facilitating communication, managing expectations, and ensuring alignment on key decisions.</li><li>
Management of Shareholders' Affairs: Oversee a range of personal financial and legal matters for the shareholders, ensuring discretion and efficiency.</li></ul> 
Qualifications and Experience:
The ideal candidate will possess:<ul><li>
A minimum of 7-10 years of experience in a senior leadership role within a family office, private practice (law or accounting), or a corporate services environment with a focus on multi-jurisdictional structures.</li><li>
A professional qualification in law, accounting, or a related field (e.g., ACA, ACCA, CPA, or a qualified lawyer). A postgraduate degree, such as an MBA or LLM, would be highly advantageous.</li><li>
Proven experience in managing corporate administration, economic substance requirements, and the regulatory aspects of investment funds.</li><li>
Demonstrable expertise in mergers and acquisitions (M&amp;A) transactions and complex financial transactions.</li><li>
Exceptional communication, negotiation, and interpersonal skills, with the ability to build strong relationships with shareholders, external advisors, and internal teams.</li><li>
A strategic mindset with a hands-on approach to problem-solving.</li><li>
The highest level of integrity, discretion, and professionalism.</li></ul> 
We Offer:<ul><li>
Competitive compensation and growth opportunities in a dynamic international environment</li><li>
Shaping the future of a well-established but evolving global holding company</li><li>
Collaboration with top-tier professionals across finance and technology</li><li>
Corporate benefits (Benefits/perks vary by location)
</li><li>Ongoing education &amp; training programs</li><li>
Hybrid working setup</li></ul></div>

Head of Family Office Operations

Lobo Management

<div>
 
 We are assisting a
 
 prestigious Family Office in Dubai
 
 in their search for a
 
 Legal Executive
 
 to support their growing operations across multiple jurisdictions including UAE, India, BVI, UK, Panama, Mauritius, and Singapore.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Drafting and reviewing contracts &amp; agreements
 </li>
 <li>
 Supporting company incorporations, restructuring, and statutory filings
 </li>
 <li>
 Maintaining corporate records and governance trackers
 </li>
 <li>
 Handling compliance and regulatory requirements across jurisdictions
 </li>
 <li>
 Liaising with regulators, banks, trustees, and external counsel
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law (LL.B / B.A. LL.B);
 
 Company Secretary qualification (ICSI or equivalent) preferred
 
 </li>
 <li>
 2&ndash;4 years&rsquo; post-qualification experience in
 
 corporate legal, company secretarial, or compliance
 
 roles
 </li>
 <li>
 Exposure to
 
 multi-jurisdictional entities
 
 or Family Offices is highly desirable
 </li>
 <li>
 Strong skills in
 
 drafting, governance, and compliance management
 
 </li>
 </ul>
 
 
 
 
 
 Why Apply?
 
 
 
 This is a
 
 unique opportunity
 
 to join a high-performing Family Office and build international expertise across diverse legal and regulatory environments.
 
 
 
 
 
 We are working with a
 
 strict deadline for submissions
 
 , so early applications are encouraged.
 
 
 
</div>

Legal Executive

RAZANCO BUILDING CONTRACTING

Job Vacancy &ndash; Site Secretary (Female)Razanco Building Contracting L.L.C. is looking to hire a professional Site Secretary (Female) to support our site operations in Dubai, United Arab Emirates.Key Responsibilities:<ul><li>Provide administrative and clerical support to the site team.</li><li>Prepare, manage, and file site documents, reports, and correspondence.</li><li>Handle communication between the site and head office (emails, phone calls, letters).</li><li>Assist in scheduling meetings, preparing minutes, and maintaining accurate records.</li><li>Ensure proper documentation control and compliance with company procedures.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Administration, Business, or related field.</li><li>Minimum 3 years of proven experience in the UAE as a Secretary / Document Controller / Site Secretary in construction.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Fluency in English; knowledge of Arabic or Tagalog is an advantage.</li><li>Female candidates only.</li></ul>Location: Dubai &ndash; United Arab Emirates Employment Type: Full-time To Apply: Please send your CV to tamer.zizo@yahoo.com or contact via WhatsApp 0522738448Job Vacancy &ndash; Site Secretary (Female)Razanco Building Contracting L.L.C. is looking to hire a professional Site Secretary (Female) to support our site operations in Dubai, United Arab Emirates.Key Responsibilities:<ul><li>Provide administrative and clerical support to the site team.</li><li>Prepare, manage, and file site documents, reports, and correspondence.</li><li>Handle communication between the site and head office (emails, phone calls, letters).</li><li>Assist in scheduling meetings, preparing minutes, and maintaining accurate records.</li><li>Ensure proper documentation control and compliance with company procedures.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Administration, Business, or related field.</li><li>Previous experience as a Secretary / Document Controller / Site Secretary in construction (preferred).</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Fluency in English; knowledge of Arabic or Tagalog is an advantage.</li><li>Female candidates only.</li></ul>Location: Dubai &ndash; United Arab Emirates Employment Type: Full-time To Apply: Please send your CV to tamer.zizo@yahoo.comJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Site Secretary (Female)

Explore 884+ Corporate secretary in Dubai this September. Find roles across top companies and apply now to boost your career.