admin assistant / customer support executive

executive assistant

admin assistant

admin assistant (tagalog speaker) Jobs in Abu Dhabi

admin assistant (tagalog speaker)

admin assistant / customer support executive Jobs in Abu Dhabi

admin assistant / secretary Jobs in Abu Dhabi

admin assistant / secretary

data entry and administrative assistant

Mind Base Education

<div>
 Key Responsibilities
 
 
 Reporting &amp; Data Management Support
 
 
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 Assist in the preparation, review, and finalization of the Monthly Progress Report by supporting data collection, audit checks, and formatting throughout the month.
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 Support grade report preparation by conducting audit checks, validating data, and assisting with report compilation as required.
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 Coordinate tutoring bookings for students interventions. Assist with data clean-up and data alignment and audit check activities across systems and trackers, including data reviews, pending request reports, and notes audits.
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 Perform regular data checks to identify missing, inconsistent, or inaccurate information and flag observations or issues to the Senior Manager prior to report submission. Maintain accurate and timely data entry across trackers, shared files, and systems in line with agreed processes.
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 Support ad-hoc data requests, report extracts, and validations as requested by the Senior Manager or management team.
 
 
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 Transcript Entry &amp; Records Support
 
 
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 Upload student transcripts and related academic documents to the system in accordance with established procedures.
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 Maintain transcript trackers to ensure completeness, version control, and alignment with system records.
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 Follow up on missing or delayed transcripts and flag gaps or issues to the Senior Manager for review.
 
 
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 Systems &amp; Platform Support
 
 
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 Support day-to-day data management activities within the system.
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 Assist in generating system-based extracts, trackers, and reports as required for operational or management review.
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 Follow established workflows for system usage and escalate system-related issues when required.
 
 
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 Document Control &amp; Records Management
 
 
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 Maintain organized, accurate, and up-to-date records across OneDrive and shared folders.
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 Ensure documents are properly named, version-controlled, and stored in line with internal standards.
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 Assist in preparing documents and evidence files for audits, reviews, and compliance checks.
 
 
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 Email &amp; Communication Support
 
 
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 Manage assigned inboxes and group email communications.
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 Support the drafting and sending of internal communications to Team Leads and relevant stakeholders.
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 Ensure emails are monitored regularly and actions are taken or escalated as required.
 
 
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 Administrative &amp; Onboarding Support
 
 
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 Support onboarding administration, including account setup coordination, tracker updates, profile creation, and documentation checks.
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 Assist with meeting scheduling, calendar management, interviews, and internal coordination.
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 Support logistics for events, training sessions, and operational activities.
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 Assist management with preparing presentations, formatting slides, and organizing meeting materials.
 
 
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 Process, SOP &amp; Training Support
 
 
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 Assist in documenting, updating, and organizing Standard Operating Procedures (SOPs).
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 Support the creation of training materials, user guides, and instructional videos for systems and processes.
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 Contribute suggestions for process improvements based on operational observations.
 
 
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 Compliance &amp; Confidentiality
 
 
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 Handle sensitive student and program data in line with confidentiality, data protection, and information security requirements.
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 Follow internal policies and procedures at all times.
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 Promptly flag data, documentation, or compliance concerns to the Senior Manager.
 
 
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 Requirements
 
 
 
 
 Requirements
 
 
 
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 Bachelor&rsquo;s degree in Computer Application, Data Management, or a related field
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 UAE Nationals will be preferred
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 Strong proficiency in Microsoft Excel (advanced level required &ndash; formulas, data validation, pivot tables)
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 Excellent attention to detail and high level of accuracy in data handling
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 Strong organizational and time management skills
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 Ability to manage multiple tasks and meet deadlines in a fast-paced environment
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 Strong written and verbal communication skills
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 Proactive mindset with problem-solving abilities
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 </ul>
</div>

Data Entry and Administrative Assistant

BVS Global

<ul><li>Handle the collection and delivery of important documents to and from embassies, consulates, clients, and government entities, ensuring prompt and secure delivery.</li><li>Transporting clients to various destinations, maintaining the vehicle's cleanliness and safety, assisting passengers with luggage, and sometimes providing additional services like running errands or acting as a personal assistant.</li><li>Excellent driving skills, a professional demeanor, and good knowledge of local roads and traffic regulations.</li><li>Provide administrative support including document handling, filing, data entry, and coordinating office activities.</li><li>Assist in basic PRO-related tasks, office maintenance, and ensure efficient day-to-day operations the office.</li></ul>Job Type: Full-timeExperience:<ul><li>Chauffer Driving: 1 year (Preferred)</li><li>Office Assistant: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Valid UAE driving license</li></ul>Pay: Up to AED 3,500.00 per monthJob Type: Full-timePay: Up to AED3,500.00 per monthWork Location: In person

Office Assistant/Messenger

Energy Wave Electromechanical LLC

Job SummaryWe are looking for a responsible and organized Administrative Assistant /Sales Executive to support daily office operations and activities. The ideal candidate should be detail-oriented, able to multitask, and maintain confidentiality.Key ResponsibilitiesAdministrative Duties:Handle office documentation and filingPrepare reports and data entrySchedule meetings and manage calendarsAnswer phone calls and emailsMaintain office supplies inventoryHR Duties:Assist in recruitment and interview schedulingMaintain employee records and attendanceSupport payroll processingAssist with onboarding and orientationHandle employee queries professionallyRequirements:Diploma or Degree in Business Administration / HR (preferred)1&ndash;2 years experience in admin or HR roleGood communication skillsProficient in MS Office (Word, Excel, Outlook)Ability to handle confidential informationSkills:Time managementOrganizational skillsAttention to detailGood interpersonal skillsBenefits:Annual leaveMedical benefitsPerformance bonus (if applicable)Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Administrative Assistant / Marketing Executive

Al Jassim Electromechanical LLC

Job Title: Tenant Coordination &amp; Accounts Assistant (Female &ndash; Husband Visa Preferred)Role Overview: We are seeking a dedicated and well-spoken female candidate with a spouse visa to manage tenant calls, coordinate service requests, and support basic accounting operations within our facility management team. The ideal candidate must have strong communication skills in English and Hindi and be capable of handling tenant complaints professionally while also assisting the accounts department with petty cash management and data entry in Tally.Key ResponsibilitiesTenant Coordination &amp; Operations<ul><li>Attend inbound and outbound calls related to tenant complaints and service requests.</li><li>Register, track, and follow up on complaints until closure.</li><li>Coordinate with technical teams and supervisors to ensure timely resolution of issues.</li><li>Send email updates to tenants, clients, and internal departments regarding service status.</li><li>Maintain documentation and collect service completion data after work is completed.</li><li>Ensure all communication and records are updated in the system.</li><li>Provide excellent customer service and maintain a positive company image.</li></ul>Accounts &amp; Administrative Support<ul><li>Handle Petty Cash management and maintain proper records of daily expenses.</li><li>Perform data entry in Tally for invoices, expenses, and basic accounting records.</li><li>Assist the Main Accountant with documentation, vouchers, and expense tracking.</li><li>Maintain organized financial records and supporting documents.</li><li>Support preparation of basic financial reports when required.</li></ul>Reporting &amp; Documentation<ul><li>Prepare daily, weekly, and monthly reports related to operations and service requests.</li><li>Maintain accurate records for both operational and financial documentation.</li></ul>Requirements<ul><li>Strong verbal and written communication skills in English and Hindi.</li><li>Basic knowledge or experience with Tally accounting software.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Previous experience in customer service, administration, facility management, or accounts assistance is preferred.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li><li>Good coordination, organization, and follow-up skills.</li><li>Professional attitude, patience, and problem-solving ability.</li><li>Husband-visa candidates preferred.</li></ul>Working Conditions<ul><li>Full-time position within a Facility Management environment.</li><li>Working Hours: 8:00 AM &ndash; 5:00 PM (Monday &ndash; Saturday).</li><li>May require occasional extended hours depending on operational requirements.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month

Office Admin-Female

United Euro Foundation Co. L.L.C.

Job Summary: Minimum With 5+ Years of Experience with SAGE accounting software<ul><li>Responsible for performing various clerical and administrative tasks. This role involves accurate data entry, record-keeping, and ensuring compliance with financial policies and procedures.</li></ul>Duties and Responsibilities:Data Entry: Accurately enter financial transactions into the accounting system. Verify and cross-check numerical data to ensure accuracy.Record-Keeping: Maintain and organize financial records, including invoices, receipts, and other supporting documents. Classify and code financial transactions appropriately.Accounts Payable: Process accounts payable transactions, including vendor invoices and employee expense reports. Ensure timely and accurate payments to vendors.Accounts Receivable: Assist in the preparation of customer invoices. Monitor and follow up on outstanding customer payments.Bank Reconciliation: Reconcile bank statements and financial records regularly. Investigate and resolve discrepancies.Financial Reporting: Assist in the preparation of financial reports, such as income statements and balance sheets. Provide financial information to management as needed.Expense Tracking: Track and monitor company expenses. Assist in the analysis of expense trends.Compliance: Ensure compliance with relevant accounting standards, policies, and procedures. Assist in internal and external audits.Communication: Collaborate with other departments to obtain necessary information and resolve discrepancies. Communicate with vendors and customers regarding financial matters.Qualifications:<ul><li>Bachelor Degree required.</li><li>Proven experience as an accounting clerk or in a similar role.</li><li>Familiarity with accounting software and Microsoft Office Suite.</li><li>Attention to detail and accuracy in data entry.</li><li>Strong organizational and time-management skills.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul>Job Type: Full-timeExperience:<ul><li>Sage Accounting software: 4 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Accountant

Naffco

Engineering Sales Assistant required in Abu Dhabi to support technical quotations, client enquiries, order processing and CRM coordination within a commercial engineering environment.
 <div><div>Job Description: 
We are seeking a technically competent Sales Assistant (Engineering Background) to join our commercial team in Abu Dhabi. The role supports sales activities across client engagement, technical coordination, order processing and administrative functions to ensure professional service delivery.
The successful candidate must have an engineering qualification or technical background and will support the sales team in handling technical documentation and client queries.<h4 class="jobSectionHeader">
Key Responsibilities &ndash; Sales Support, Administration &amp; Customer Service</h4><ul><li>
Support the sales team by preparing and issuing technical quotations, proposals and compliance documentation accurately and on time.</li><li>
Review client enquiries and drawings, coordinating with engineering teams to ensure correct technical submissions.</li><li>
Process customer orders and track delivery schedules in coordination with logistics and operations.</li><li>
Act as a first point of contact for customers, responding to general and basic technical enquiries, escalating complex issues when required.</li><li>
Maintain and update CRM systems, pricing structures, product data and technical specifications.</li><li>
Assist in preparing tender and bid documentation, including technical datasheets, compliance statements and supporting documents.</li><li>
Coordinate meetings, technical presentations and client visits.</li><li>
Support invoicing and documentation required for project progress and handover.</li><li>
Prepare sales and performance reports for management review.</li></ul><h4 class="jobSectionHeader">
Essential Skills &ndash; Customer Service, Organisation &amp; Communication</h4><ul><li>
Engineering Background: Diploma or Bachelor&rsquo;s degree in Electrical, Mechanical, Civil, or related Engineering discipline.</li><li>
Technical Understanding: Ability to interpret basic technical drawings, specifications and product data.</li><li>
Customer Service: Professional communication skills with the ability to engage technical and non-technical clients.</li><li>
Organisation: Strong administrative and time-management skills.</li><li>
IT Literacy: Proficient in MS Office (Excel, Word, Outlook) and CRM systems.</li><li>
Attention to Detail: Accurate handling of technical and commercial documentation.</li></ul><h4 class="jobSectionHeader">
Experience &amp; Requirements</h4><ul><li>
Minimum 1&ndash;3 years&rsquo; experience in sales support, technical sales coordination or engineering-related commercial roles.</li><li>
Experience in engineering products, building services, HVAC, fire protection or industrial solutions is preferred.</li><li>
Strong understanding of sales processes and order management.</li><li>
Based in Abu Dhabi and willing to attend client meetings and site visits when required.</li><li>
Valid UAE driving licence is an advantage.</li><li>
Fluency in English is required.</li></ul></div></div>
 <div><div><div><div>Department</div>
<div>AUH
</div><div>Role</div>
<div>Sales Assistant
</div><div>Locations</div>
<div>Abu Dhabi
</div><div>Monthly salary</div>
<div>AED3,000 - AED5,000</div></div></div></div>

Sales Assistant

Al Bahiya Trading & Services

Job Summary: We are seeking a professional and friendly Receptionist (UAE National) to be the first point of contact for our organization. The ideal candidate will manage front desk operations, provide administrative support, and ensure a welcoming and efficient office environment.Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and staff in a professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Maintain a clean, organized, and presentable reception area</li><li>Handle incoming and outgoing mail, couriers, and deliveries</li><li>Schedule meetings, appointments, and manage calendars</li><li>Coordinate meeting room bookings and prepare meeting spaces</li><li>Maintain visitor logs and ensure office security procedures are followed</li><li>Provide administrative support such as filing, data entry, and document preparation</li><li>Assist HR and other departments with administrative tasks when required</li></ul>Requirements:<ul><li>UAE National (Emirati) with valid Family Book (mandatory) ()</li><li>High school diploma or Bachelor&rsquo;s degree preferred</li><li>Previous experience as a receptionist or in a customer service role is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent communication skills in Arabic and English</li><li>Professional appearance and positive attitude</li><li>Strong organizational and multitasking abilities</li></ul>Skills &amp; Competencies:<ul><li>Customer service orientation</li><li>Strong interpersonal and communication skills</li><li>Attention to detail and problem-solving ability</li><li>Ability to handle multiple tasks efficiently in a fast-paced environment</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Career growth opportunities</li><li>Training and development programs</li><li>Friendly and professional work environment</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per monthWork Location: In person

Receptionist (UAE National)

Explore 1124+ Data entry and administrative assistant in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.