admin assistant

admin assistant - emirati

administrative assistant - uae nationals Jobs in Ajman

administrative assistant - uae nationals

administrative officer

junior accounts executive

data entry officer

Creative General Tradings LLC, Ajman

Key Responsibilities:1. Petty Cash Entries<ul><li>Record daily petty cash transactions in the system.</li><li>Maintain proper supporting documents and vouchers.</li><li>Assist in petty cash reconciliation when required.</li></ul>2. Bank Related Entries<ul><li>Enter bank receipts, payments, deposits, and transfers into the accounting system.</li><li>Maintain proper records of bank-related documents.</li><li>Assist in bank reconciliation support work.</li></ul>3. Sales and Purchase System Entries<ul><li>Enter sales invoices, purchase invoices, debit notes, and credit notes accurately.</li><li>Verify supporting documents before system posting.</li><li>Maintain updated sales and purchase records.</li></ul>4. Expense Related Entries<ul><li>Record all company operational and administrative expenses in the system.</li><li>Ensure proper coding and classification of expenses.</li><li>Maintain filing of expense supporting documents.</li></ul>5. Import and Local Purchase Entries<ul><li>Enter import purchase transactions and local purchase records.</li><li>Maintain supplier-related documentation and records.</li><li>Coordinate with accounts and procurement departments for data accuracy.</li></ul>6. Import Documents Control<ul><li>Maintain and organize import-related documents including invoices, packing lists, BL copies, and customs documents.</li><li>Ensure proper filing and easy retrieval of import records.</li><li>Monitor document completeness before submission to accounts.</li></ul>7. Other Duties<ul><li>Perform any other tasks assigned by the Manager or Management.</li><li>Support departmental administrative and reporting activities as required.</li></ul>Required Skills &amp; Qualifications:<ul><li>Basic knowledge of accounting and data entry procedures.</li><li>Good command of MS Excel and accounting software.</li><li>Attention to detail and accuracy in work.</li><li>Ability to maintain confidentiality of company records.</li><li>Good communication and organizational skills.</li></ul>Education &amp; Experience:<ul><li>Minimum Intermediate degree or diploma in Commerce, Accounting, or related field preferred.</li><li>Minimum 1&ndash;2 years of relevant experience in data entry or accounts-related work preferred.</li></ul>Pay: AED1,800.00 - AED2,000.00 per monthWork Location: In person

Data Entry Officer

TEC-PRO GLASS & ALUMINUM F.Z.E

We are Urgently looking for an Administrative Officer (Female) to join our team and support our daily office procedures.A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we&rsquo;d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.Responsibilities<ul><li>Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents. Answer queries by employees and clients Update office policies as needed Maintain a company calendar and schedule appointments. Book meeting rooms as required. .Distribute and store correspondence (e.g. letters, emails and packages)Prepare reports and presentations with statistical data, as assigned. Arrange travel and accommodations. Schedule in-house and external events</li></ul>Requirements and skills<ul><li>Proven work experience as an Administrative Officer, Administrator or similar role. Solid knowledge of office procedures. Experience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organization skills with a problem-solving attitude. Excellent written and verbal communication skills. Attention to detail. High school diploma; additional qualifications in Office Administration are a plus</li></ul>SkillsRequirements and skills<ul><li>Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail High school diploma; additional qualifications in Office Administration are a plus</li></ul>Job Type: Full-timeWork Location: In person

Administrative Officer

Platform Health Club LLC

Providing administrative support such as managing correspondence, maintaining office supplies, perform data-entry, documentation, printing and filling duties.Requirement:<ul><li>Emirati National with Family Book</li><li>prior experience as an administrative assistant or office admin assistant is added advantage.</li><li>Able to join immediately</li><li>Work Location - Ajman</li></ul>Work Location: In person

Admin Assistant - Emirati

STIINE ELECTROMECHANICAL WORKS LLC

Job Title: Procurement Officer (Facility Management)Location: UAE, AjmanEmployment Type: Full-timeRole ObjectiveWe are looking for a Procurement Officer with specific experience in FM Services and general facility operations. The successful candidate will manage the sourcing and contract lifecycle for non-technical services (cleaning, security, waste management) and operational consumables, ensuring quality and cost-effectiveness.Key ResponsibilitiesService Contract Sourcing: Manage the tendering process for Annual Maintenance Contracts (AMCs) related to Soft Services, including cleaning, security, pest control, landscaping, and waste management.Vendor Selection: Evaluate and onboard service providers based on reliability, quality of service, and compliance with local regulations.Operational Purchasing: Procure facility consumables, such as janitorial supplies, office stationery, uniforms, and pantry items.SLA Management: Draft and monitor Service Level Agreements (SLAs) and KPIs to ensure subcontractors meet quality standards.Cost Optimization: Conduct market research and price benchmarking to achieve cost savings on recurring service contracts.Compliance &amp; Documentation: Ensure all vendors possess required certifications and maintain accurate digital procurement records in our ERP.Requirements &amp; SkillsExperience: 3&ndash;5 years in a procurement role, specifically within Facility Management or Hospitality sectors.Expertise: Deep understanding of the market and vendor landscape in the UAE.Contractual Skills: Strong ability to negotiate service-based contracts rather than just unit-price material orders.Software: Proficiency in ERP systems like Odoo, SAP, or Oracle.Education: Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.Communication: Fluent in English &amp; preferably Hindi with strong negotiation and interpersonal skills.Application Question(s):Do you have specific experience in FM Services and General Facility Operations?Experience:Procurement: 3 years (Required)Work Location: In person

Procurement Officer (Ajman)

Al Thai Foodstuff Trading LLC

Key Responsibilities:<ul><li>Maintain accurate financial records and ensure timely data entry in accounting systems.</li><li>Prepare journal entries, ledgers, balance sheets, and profit &amp; loss statements.</li><li>Manage accounts payable and accounts receivable processes efficiently.</li><li>Reconcile bank statements, vendor accounts, and customer balances regularly.</li><li>Process payroll, employee reimbursements, and expense reports.</li><li>Prepare monthly, quarterly, and annual financial reports for management review.</li><li>Ensure compliance with accounting standards, tax regulations, and company policies.</li><li>Assist in VAT calculations, tax filings, and statutory submissions.</li><li>Support internal and external audit activities by providing required documentation.</li><li>Monitor cash flow, budgeting, and financial forecasting activities.</li><li>Verify invoices, purchase orders, and payment approvals for accuracy.</li><li>Maintain fixed asset registers and depreciation schedules.</li><li>Identify discrepancies in financial records and resolve accounting issues promptly.</li><li>Coordinate with banks, vendors, auditors, and other financial stakeholders.</li><li>Assist management in improving accounting procedures and internal controls.</li><li>Minimum 2&ndash;3 years of experience in accounting, finance, or a related field.</li><li>Strong knowledge of accounting principles, bookkeeping, and financial reporting.</li><li>Proficiency in accounting software and MS Excel.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Health insurance.</li><li>Career growth and professional development opportunities.</li><li>Training support (accounting software, VAT updates, etc.).</li><li>Performance-based bonuses / incentives.</li><li>Friendly and professional work environment.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Senior Accountant

Ajman University

<div>
 
 
 SUMMARY OF FUNCTIONS - UAE Nationals Only
 
 
 
 
 
 
 The Coordinator, HR Operations supports the daily operations of the Human Resources Department by assisting with employee relations activities, ensuring the timely processing of HR transactions, and maintaining accurate records. The role serves as a key contact for employee inquiries, assists in processing payroll-related data, supports employee services, and helps ensure compliance with HR policies and procedures.
 
 
 
 
 
 
 ESSENTIAL DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 Act as the first point of contact for general HR inquiries, providing accurate information and directing employees to appropriate resources.
 </li>
 <li>
 Support the implementation of employee relations processes by helping document concerns, routing issues for resolution, and tracking outcomes.
 </li>
 <li>
 Maintain records of employee requests and escalate complex matters to senior HR staff as needed.
 </li>
 <li>
 Assist in the collection, verification, and entry of payroll data and non-recurring transactions (e.g., bonuses, allowances).
 </li>
 <li>
 Ensure accurate tracking of attendance, leaves, and time-off data, and update related systems accordingly.
 </li>
 <li>
 Maintain and update employee records in HR databases and filing systems in accordance with policy.
 </li>
 <li>
 Coordinate the submission and follow-up of employee service requests, such as extended leaves, salary advances, and benefits claims.
 </li>
 <li>
 Provide administrative support for the health insurance process, including tracking issues and coordinating with the insurance provider.
 </li>
 <li>
 Assist in the planning and execution of employee engagement activities and well-being programs.
 </li>
 <li>
 Coordinate offboarding logistics, including issuing standard documentation and assisting with exit interviews.
 </li>
 <li>
 Generate standard HR reports and summaries for internal use and escalate insights to management when required.
 </li>
 <li>
 Help prepare communication materials such as HR announcements, email notices, and updates to the HR portal.
 </li>
 <li>
 Support the implementation of updated HR processes and help ensure compliance with relevant procedures.
 </li>
 <li>
 Assist in gathering documentation or data for policy benchmarking, audits, or vendor reviews.
 </li>
 <li>
 Perform other administrative duties as assigned by the Manager, HR Operations.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS &amp; EXPERIENCE
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance or Accounting.
 </li>
 <li>
 Minimum of 2&ndash;3 years of relevant experience in HR operations or employee services.
 </li>
 <li>
 Experience in a higher education or similar institutional environment is preferred.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 <ul>
 <li>
 Strong communication skills in English (written and spoken); Arabic is a plus.
 </li>
 <li>
 Familiarity with UAE labor law and basic HR policies.
 </li>
 <li>
 Working knowledge of HR systems; experience with ERP systems (e.g., SAP, ORACLE) is desirable.
 </li>
 <li>
 Proficient in Microsoft Office applications, especially Excel.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Attention to detail and ability to handle sensitive information confidentially.
 </li>
 <li>
 Customer service mindset and ability to work collaboratively in a team environment.
 </li>
 </ul>
 
 
 
 
 
 WORKING CONDITIONS
 
 
 <ul>
 <li>
 Work is performed in a standard office setting.
 </li>
 <li>
 No significant physical effort or exposure to risks.
 </li>
 </ul>
 
 
 
 
 
 SUPERVISION
 
 
 <ul>
 <li>
 
 Reports to:
 
 Manager, HR Operations
 </li>
 <li>
 
 Subordinates:
 
 None
 </li>
 </ul>
 
 
</div>

Employee Relations - Payroll Coordinator

EMRIOM UAE

Urgent requirement for HSE OfficerJob ResponsibilitiesMinimum 5 years of experience in MEP is Mandatory.Ensure implementation of HSE policies and procedures at site.Conduct daily site inspections and identify unsafe acts and unsafe conditions.Monitor and supervise high-risk activities including:Scaffolding works,Lifting operations &amp; crane activities,MEP installation activities,Work at heightExcavation and hot work activitiesEnsure all lifting equipment, tools, and scaffolding are inspected and certified.Conduct toolbox talks, safety inductions, and awareness sessions for workers.Prepare risk assessments, method statements, permits to work (PTW), and safety reports.Coordinate with site supervisors, engineers, and client representatives regarding safety compliance.Investigate incidents, near misses, and recommend corrective actions.Ensure compliance with UAE safety regulations and client HSE requirements.Maintain proper documentation and HSE records at site.RequirementsNEBOSH certification mandatoryDegree/Diploma in Engineering or Occupational Health &amp; SafetyStrong knowledge in:MEP safety procedures,Scaffolding safety,Lifting operations,Permit to Work systemUAE HSE regulations.Good communication skills in English &amp; Hindi preferredImmediate joiners preferredLocation:AjmanInterested candidates please send across your cv to syamili@emriom.com, jobsinem3@gmail.comPay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

HSE Officer

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