administrative assistant Jobs in United Arab Emirates

administrative assistant

assistant branch manager Jobs in United Arab Emirates

assistant branch manager

dental assistant – branch expansion Jobs in United Arab Emirates

dental assistant – branch expansion

dental assistant/receptionist Jobs in United Arab Emirates

dental assistant/receptionist

dental call center representative Jobs in United Arab Emirates

dental call center representative

dental assistant branch expansion

Dr Firas Dental & Orthodontic Center

Dr. Firas Dental &amp; Orthodontic Center is currently looking for a qualified Dental Assistant to join our growing team for an expansion position within Abu Dhabi.This role requires a dedicated, detail-oriented professional who can support dentists in delivering high-quality patient care while ensuring compliance with DOH regulations and FDOC standards.Key Responsibilities:<ul><li>Assist the dentist during clinical procedures</li><li>Prepare patients and treatment rooms</li><li>Record treatment details in EMR (Doktor32 preferred)</li><li>Coordinate with reception, insurance, and cashier as needed</li><li>Maintain infection control and sterilization standards</li><li>Take dental radiographs (X-rays)</li><li>Ensure compliance with DOH, ADHICS, and clinic policies</li><li>Maintain confidentiality of patient and employee data</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Dentistry</li><li>Minimum 3 years experience as Dental Assistant</li><li>DOH License as Dental Assistant is a must</li><li>Experience with EMR systems (Doktor32 is an advantage)</li><li>Strong organizational and communication skills</li><li>Fluent in English (Arabic is a plus)</li></ul>Important:This is an expansion role. Candidates must be willing to relocate within Abu Dhabi branches if required.Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to relocate to another branch within Abu Dhabi for an expansion position, if required?</li></ul>Work Location: In person

Dental Assistant – Branch Expansion

Reportage Properties LLC

<div>
 
 
 About Us:
 
 
 
 We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.
 
 
 
 
 
 We are seeking a highly organized and proactive assistant to provide dedicated support to one of our leaders. In this role, you will be his right hand in managing daily operations, international scheduling, travel logistics, and business expansion support across several African countries. You will work independently, anticipate needs, and ensure their time and priorities are maximized.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Operations &amp; Scheduling
 
 
 <ul>
 <li>
 Organize day-to-day operations for the executive.
 </li>
 <li>
 Schedule and coordinate both in-person and online meetings with branch offices across several African countries.
 </li>
 <li>
 Manage calendar conflicts and time-zone differences effectively.
 </li>
 </ul>
 
 
 2. Travel &amp; Logistics
 
 
 <ul>
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 Arrange all required travel including flights, accommodations, and ground transport.
 </li>
 <li>
 Handle multi-country visa applications and supporting documentation.
 </li>
 <li>
 Prepare detailed itineraries for trips involving multiple African destinations.
 </li>
 </ul>
 
 
 3. Communication &amp; Reporting
 
 
 <ul>
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 Liaise with branch managers across different time zones.
 </li>
 <li>
 Proactively gather information, updates, and reports from branch offices.
 </li>
 <li>
 Ensure timely and accurate flow of information between headquarters and African branches.
 </li>
 </ul>
 
 
 4. Documentation &amp; Corporate Records
 
 
 <ul>
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 Draft letters, memos, and other correspondence as required.
 </li>
 <li>
 Prepare and format corporate documents including:
 </li>
 <li>
 Minutes of board meetings
 </li>
 <li>
 Resolutions
 </li>
 <li>
 Official internal communications
 </li>
 </ul>
 
 
 5. Filing &amp; Deadline Management
 
 
 <ul>
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 Organize and maintain a logical filing system (physical or digital).
 </li>
 <li>
 Set up alerts and reminders for critical deadlines.
 </li>
 <li>
 Ensure all documents are easily retrievable and up to date.
 </li>
 </ul>
 
 
 6. Business Development Support
 
 
 <ul>
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 Assist in the setup of new foreign offices in African countries.
 </li>
 <li>
 Communicate with professionals (lawyers, consultants, agents), suppliers, and partners.
 </li>
 <li>
 Request, compare, and compile fees and quotes for management decision-making.
 </li>
 </ul>
 
 
 
 
 
 Required Qualification and Experience:
 
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience as a Personal Assistant or Executive Assistant.
 </li>
 <li>
 Proven experience supporting international operations (Africa experience strongly preferred).
 </li>
 <li>
 Strong working knowledge of:
 </li>
 <li>
 MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Online meeting platforms (Zoom, Microsoft Teams, Google Meet)
 </li>
 <li>
 Cloud filing systems (Google Drive, SharePoint, Dropbox)
 </li>
 <li>
 Excellent written English &ndash; ability to draft formal corporate documents.
 </li>
 <li>
 French language is a strong advantage (for Francophone African countries).
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Competitive salary and commission-based incentives.
 </li>
 <li>
 A dynamic and professional work environment.
 </li>
 <li>
 Career growth opportunities in a leading real estate firm.
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume toTalent@reportageuae.com "
 
 EA &ndash; Real Estate
 
 ."
 
</div>

Executive Assistant

Mark & Save

Assistant Finance Manager Company: Mark &amp; Save Hypermarket Job Type: Full-TimeLocation: Head Office, Ajman, UAEAbout the Role: We are seeking an experienced and detail-oriented Assistant Finance Manager to support the CFO and lead all finance operations across our UAE &amp; Branch retail network. This role oversees branch finance teams, ensures strong financial controls, manages cash flows and working capital, and leads the central inventory management function. The Assistant Finance Manager plays a key role in driving store profitability, improving margin performance, and ensuring accurate and timely financial reporting for both branches and Head Office.Key Responsibilities:Bookkeeping &amp; Accounting<ul><li>Manage end-to-end bookkeeping activities ensuring accuracy and compliance.</li><li>Maintain general ledger, journal entries, and reconciliations (bank, vendor, customer).</li><li>Ensure timely recording of all financial transactions.</li></ul>Branch Finance Leadership:<ul><li>Lead and supervise all branch finance teams across GCC.</li><li>Ensure daily sales reconciliation, payments, cash handling, store expenses, and month-end closing are completed accurately and on time.</li><li>Review branch P&amp;Ls, analyse variances, and guide teams on corrective measures.</li><li>Enforce finance SOPs and strengthen controls across cash, stock, and expenses.</li></ul>Profitability &amp; Performance Management:<ul><li>Monitor and improve store profitability by reviewing gross margins, shrinkage, supplier funding, stock ageing, and operating expenses.</li><li>Consolidate store-wise and category-wise performance for management review.</li><li>Develop structured reports for daily/weekly/monthly reviews.</li><li>Work closely with Operations and Commercial teams to support pricing, promotions, and margin improvement plans.</li></ul>Balance sheet &amp; Cash flow oversight:<ul><li>Manage key UAE &amp; Branch balance sheet components&mdash;inventory, payables, receivables, accruals, provisions, and intercompany balances.</li><li>Ensure strong cash-flow discipline across branches, including daily deposits, credit card settlements, and fund movements.</li><li>Improve working capital efficiency by optimising stock holding, payment cycles, and ageing levels.</li></ul>Central Inventory Control:<ul><li>Lead central inventory control and coordinate with branch inventory teams.</li><li>Oversee GRN/PO matching, stock accuracy, variance investigation, stock ageing reviews, and shrinkage reporting.</li><li>Ensure proper stock governance for stores and warehouses and drive reduction of aged/slow-moving inventory.</li></ul>HO Financial Operations &amp; Reporting:<ul><li>Oversee HO finance functions including journals, reconciliations, payments, and month-end closing.</li><li>Prepare consolidated monthly financial statements, dashboards, and performance reports for senior management.</li><li>Support internal and external audits with complete documentation and schedules.</li><li>Ensure compliance with internal controls, finance policies, and IFRS standards.</li></ul>Qualifications &amp; Requirements:<ul><li>IFRS &amp; Book Keeping proficiency required.</li><li>Experience &ndash; 3 to 5 years in FMCG or retail sector.</li><li>CA Intermediate or CA/CPA qualification preferred.</li><li>Female Candidates preferred.</li><li>Strong ERP experience; SAP exposure is a strong advantage.</li><li>Experience in Big 4 firms (mandatory).</li><li>Proven experience leading teams and managing multi-branch finance operations.</li><li>Strong analytical skills with the ability to identify gaps and recommend improvements.</li><li>Excellent communication, leadership, and stakeholder management skills.</li><li>Exposure to process improvement / finance transformation projects.</li><li>Experience in supermarket/FMCG, especially private label planning.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Assistant Finance Manager

First Abu Dhabi Bank (FAB)

<div>
 
 Company Description
 
 
 
 First Abu Dhabi Bank is an inclusive environment where each person values the experiences, perspectives, ideas and beliefs of others. We&rsquo;re in a unique position to learn from all our colleagues, combining international experience with deep cultural knowledge and local expertise. At FAB, you&rsquo;ll have the support of your team and a strong relationship with your line manager, who will trust you with responsibility and recognize your good performance. As we embrace different ways of seeing the world, listening to each other and respecting different viewpoints, we grow stronger &ndash; together.
 
 
 
 Job Description
 
 
 
 We are seeking a dynamic and motivated Assistant Branch Manager to join our team in Abu Dhabi, United Arab Emirates. As part of our commitment to Emiratisation, this position is specifically designed for UAE nationals. The successful candidate will play a crucial role in supporting the Branch Manager in overseeing daily operations, driving business growth, and ensuring exceptional customer service.
 
 
 <ul>
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 Assist the Branch Manager in developing and implementing strategies to achieve branch performance targets
 </li>
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 Oversee daily branch operations, ensuring compliance with bank policies and regulatory requirements
 </li>
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 Manage and mentor a team of banking professionals, fostering a culture of excellence and continuous improvement
 </li>
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 Analyze financial data and prepare reports to support decision-making processes
 </li>
 <li>
 Identify and pursue business development opportunities to expand the branch's customer base
 </li>
 <li>
 Resolve complex customer issues and maintain strong relationships with high-value clients
 </li>
 <li>
 Collaborate with other departments to streamline processes and enhance operational efficiency
 </li>
 <li>
 Implement and monitor risk management protocols to safeguard the branch's assets and reputation
 </li>
 <li>
 Participate in local community events and initiatives to promote the bank's brand and services
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 UAE national, in line with Emiratisation initiatives
 </li>
 <li>
 Bachelor's degree in Business Administration, Finance, or a related field
 </li>
 <li>
 Minimum of 3-5 years of experience in banking or financial services, with previous management or supervisory experience preferred
 </li>
 <li>
 Strong leadership skills with the ability to motivate and develop team members
 </li>
 <li>
 Excellent analytical and problem-solving skills, with a keen attention to detail
 </li>
 <li>
 Proficiency in financial analysis, reporting, and risk management
 </li>
 <li>
 Advanced customer relationship management skills
 </li>
 <li>
 In-depth knowledge of UAE banking regulations and practices
 </li>
 <li>
 Familiarity with Emiratisation policies and initiatives
 </li>
 <li>
 Proficiency in banking software and systems
 </li>
 <li>
 Excellent communication skills in both English and Arabic
 </li>
 <li>
 Professional banking certifications (e.g., CBA, CAMS) are highly desirable
 </li>
 <li>
 Demonstrated ability to work in a fast-paced, dynamic environment
 </li>
 <li>
 Strong ethical standards and commitment to maintaining confidentiality
 </li>
 </ul>
</div>

Assistant Branch Manager - Emiratised Role

Lotus Dental Clinic

We Are Hiring! &ndash; Receptionist (Female)Lotus Dental Clinic, Silicon Oasis BranchLotus Dental Clinic LLC is looking for a smart, confident, and friendly Receptionist to join our team at the Silicon Oasis branch.✨ Responsibilities:Greeting and assisting patients with a warm and professional approachManaging appointment bookings and coordinating schedulesHandling phone calls, WhatsApp inquiries, and follow-upsManaging patient files, insurance documents, and front-desk administrative tasksEnsuring smooth clinic flow and excellent customer service✨ Requirements:Previous experience in a dental or medical clinic (preferred)Excellent communication skills (English required; Arabic is a plus)Strong customer service and multitasking abilitiesProfessional appearance and positive attitudeCan join immediately (preferred)Location: Lotus Dental Clinic LLC, Dubai Silicon OasisJob Type: Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Female Receptionist

Geosyntec Consultants, Inc.

<div>Overview:

Do you want to build an impactful career to change the world for the better?
<div>Geosyntec has an exciting opportunity for an Emirati National Administrative Assistant to provide office and reception support in our Dubai, UAE office. This position performs responsible administrative and secretarial work of a confidential, complex and varied nature assisting a department(s) Branch or the Branch Manager. Work requires the exercise of considerable initiative, independent judgment and discretion in planning, prioritizing and organizing a diversified workload.</div><div></div><div> 
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div></div><div> 
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.</div><div> 
</div><div>To Learn More Visit: http://www.geosyntec.com/careers/.</div>
Essential Duties and Responsibilities:
<ul><li>Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents of varying complexity and confidentiality prepared by, or under the supervision of the Office Manager, professional staff or Branch Manager.
</li><li>Compose material and information and type and design general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to client, project, and professional matters. Proofread copy for spelling, grammar and layout making appropriate changes. Responsible for accuracy and clarity of final copy. Sign correspondence as required.
</li><li>Create logs and databases.</li><li>
Perform desktop publishing and develop visual presentations for professional staff.
</li><li>Schedule and organize complex activities such as travel, client meetings, staff meetings, conferences, interviews and teleconferences, department and/or branch activities.</li><li>
Maintain appointment schedule, calendar and travel itinerary of professional staff.
</li><li>Organize and prioritize large volumes of information and calls.
<ul><li>Sort and distribute mail. Draft written responses or reply by phone or e-mail when necessary. Respond to regularly occurring requests for information.</li><li>
Field/answer routine and non-routine questions. Work in cooperation with other assistants to cover phones.</li></ul></li><li>
Establish, develop, maintain and update client, project, governmental agency and confidential filing systems, and, as required, maintain and update library of professional journals and magazines.</li><li>
Interact directly and act as a liaison with other departments, outside agencies, clients and staff, under the direction of manager, professional staff and other senior management.
</li><li>Complete Proposal Initiation and Project Initiation forms and open project files.
</li><li>Conduct research and compile and process statistical reports.</li><li>
Maintain calendar system regarding work in progress and inform professional staff of due dates.</li><li>
Deal with printer, photographer, as needed.</li><li>
Proof billing reviews and client invoices for accuracy.</li><li>
Track budgets for projects and maintain accurate records in project-related costs and project management systems.</li><li>
May review dailies, newspapers, newsletters for business leads or other important information.</li><li>
May supervise clerical personnel and their assignments including:<ul><li>
Manage day to day operations and workflow;</li><li>
Organize office procedures e.g. information filing, retrieval systems, supplies inventory and ordering; and</li><li>
Organize the operation of word processing and other equipment.</li></ul></li><li>
Perform related administrative tasks and assist other administrative staff as needed.</li><li>
Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed.</li></ul>
Skills, Experience and Qualifications:
<ul><li>High School Diploma or GED with 4 years of experience; Associates (AA) with 2 years or Bachelor&rsquo;s (BA) Degree with no experience or equivalent experience supplemented by course work including business office procedures, typing, secretarial and related subjects or any related combination of education and experience. (required)</li><li>
Accurate typing skills of a minimum of 40 to 50 wpm. (required)</li><li>
Must be organized and able to multi-task. (required)</li><li>
Advanced proficiency in the use of office equipment and the most recent release of MS Office and database software.
</li><li>Knowledge of operations, accounting procedures and administrative policies and procedures.
</li><li>Availability to work overtime on short notice as required by project demands. (required)</li><li>
Valid UAE driver&rsquo;s license and a satisfactory driving record for business travel. (required)</li></ul></div>

Emirati National Administrative Assistant

Ain Alyamama firefighting Safety equipment instalation LLC

Location: SharjahCompany: TEAM SAFETY CONSULTANTS &amp; TRAINING LLC - SHARJAH BRANCHJob Summary:We are seeking a detail-oriented Accounts Assistant cum Collection Executive with UAE experience to manage receivables and support accounting operations, preferably within the third-party inspection or technical services industry.Key Responsibilities:Handle invoicing, data entry, and basic accounting tasksFollow up on outstanding payments through calls, emails, and client visitsMaintain accurate records of receivables and collection trackingPrepare ageing reports and collection status updatesCoordinate with sales and operations teams regarding client paymentsEnsure timely collection to maintain the company's cash flowSupport the finance team with administrative and reporting tasksRequirements:Minimum 2&ndash;3 years of UAE experience in accounts/collectionsExperience in the third-party inspection / technical services industry preferredBasic knowledge of accounting principles and receivables managementValid UAE driving license and own car (mandatory)Strong follow-up, communication, and negotiation skillsAbility to manage multiple clients and deadlinesApplication Question(s):<ul><li>Do you have 2&ndash;3 years of UAE experience in accounts or collections?</li><li>Do you have a valid UAE driving license and your own car?</li><li>Do you have experience handling client follow-ups and payment collections?</li></ul>Work Location: In person

Accounts Assistant cum Collection Executive (1 Position) – With Car

Explore 623+ Dental assistant branch expansion in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.