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department coordinator

Hilton

<div>
 A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management.
 
 
 
 What will I be doing?
 
 
 
 As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Manage the Departmental schedule
 </li>
 <li>
 Handle all calls and appointments, courteously and promptly
 </li>
 <li>
 Provide accurate management of all documentation and maintain a systematic filing system
 </li>
 <li>
 Assist with the coordination of special projects, including scheduling and follow-up
 </li>
 <li>
 Arrange accommodation and flights for the Manager business travel
 </li>
 <li>
 Any other ad hoc tasks as requested by Manager(s)
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 A passion for providing great service and meeting and talking to new people
 </li>
 <li>
 Organized and accurate in every respect
 </li>
 <li>
 Ability to multi-task efficiently while still meeting deadlines
 </li>
 <li>
 Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office
 </li>
 <li>
 Tertiary qualifications, or other collegiate-level degree, not required but preferred
 </li>
 <li>
 Demonstrated ability to build effective internal and external hotel relationships
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Muscat Al Bandar
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Department Coordinator

Mandarin Oriental

<div>
 Mandarin Oriental Muscat is looking for a
 
 Sales Coordinator
 
 to join our
 
 Sales and Marketing
 
 team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 
 Mandarin Oriental Muscat
 
 
 
 Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.
 
 
 For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.
 
 
 
 About The Role
 
 
 
 Mandarin Oriental, Muscat is seeking a highly organized and detail-oriented
 
 Sales Coordinator
 
 to support the day-to-day operations of the Sales Department. This position plays a key role in ensuring administrative efficiency, seamless coordination of sales activities, and professional communication with internal teams and external partners.
 
 
 The Sales Coordinator provides comprehensive administrative and coordination support to the Director of Sales and the wider Sales team. The role contributes to the department&rsquo;s success through accurate documentation, database management, preparation of sales materials, and effective organization of meetings, appointments, and client-related activities.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative and coordination support to the Director of Sales and Sales team
 </li>
 <li>
 Coordinate and schedule sales meetings, appointments, and departmental activities
 </li>
 <li>
 Prepare and organize sales documentation, including proposals, contracts, presentations, and reports
 </li>
 <li>
 Maintain accurate sales databases, tracking systems, and client records
 </li>
 <li>
 Assist in compiling sales reports, performance summaries, and follow-up documentation
 </li>
 <li>
 Coordinate logistics for client visits, site inspections, and familiarization trips (FAMs)
 </li>
 <li>
 Create, format, and update sales materials such as rate sheets, packages, and fact sheets
 </li>
 <li>
 Prepare and communicate stop sales notices to relevant partners and stakeholders
 </li>
 <li>
 Ensure accuracy, consistency, and professional presentation of all sales correspondence
 </li>
 <li>
 Liaise with internal departments to support client and sales requirements
 </li>
 <li>
 Support departmental events, training sessions, and onboarding activities
 </li>
 <li>
 Monitor office supplies and sales collaterals
 </li>
 <li>
 Ensure compliance with company policies, procedures, and brand standards
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and administrative skills
 </li>
 <li>
 Excellent attention to detail and accuracy
 </li>
 <li>
 Effective communication and interpersonal abilities
 </li>
 <li>
 Ability to manage multiple tasks and deadlines
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Previous experience in sales coordination, administration, or hospitality preferred
 </li>
 <li>
 Professional, service-oriented mindset
 
 
 </li>
 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
 </li>
 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
 </li>
 <li>
 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
 
 
 </li>
 </ul>
 
 We&rsquo;re Fans. Are you?
 
</div>

Sales Coordinator - Omani National

Mandarin Oriental Hotel Group

<div>Mandarin Oriental Muscat is looking for a Sales Coordinator to join our Sales and Marketing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Muscat

Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.

For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.

About the Role

Mandarin Oriental, Muscat is seeking a highly organized and detail-oriented Sales Coordinator to support the day-to-day operations of the Sales Department. This position plays a key role in ensuring administrative efficiency, seamless coordination of sales activities, and professional communication with internal teams and external partners.

The Sales Coordinator provides comprehensive administrative and coordination support to the Director of Sales and the wider Sales team. The role contributes to the department&rsquo;s success through accurate documentation, database management, preparation of sales materials, and effective organization of meetings, appointments, and client-related activities.

Key Responsibilities
<ul>
<li>Provide administrative and coordination support to the Director of Sales and Sales team</li>
<li>Coordinate and schedule sales meetings, appointments, and departmental activities</li>
<li>Prepare and organize sales documentation, including proposals, contracts, presentations, and reports</li>
<li>Maintain accurate sales databases, tracking systems, and client records</li>
<li>Assist in compiling sales reports, performance summaries, and follow-up documentation</li>
<li>Coordinate logistics for client visits, site inspections, and familiarization trips (FAMs)</li>
<li>Create, format, and update sales materials such as rate sheets, packages, and fact sheets</li>
<li>Prepare and communicate stop sales notices to relevant partners and stakeholders</li>
<li>Ensure accuracy, consistency, and professional presentation of all sales correspondence</li>
<li>Liaise with internal departments to support client and sales requirements</li>
<li>Support departmental events, training sessions, and onboarding activities</li>
<li>Monitor office supplies and sales collaterals</li>
<li>Ensure compliance with company policies, procedures, and brand standards</li>
</ul>
Requirements
<ul>
<li>Strong organizational and administrative skills</li>
<li>Excellent attention to detail and accuracy</li>
<li>Effective communication and interpersonal abilities</li>
<li>Ability to manage multiple tasks and deadlines</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Previous experience in sales coordination, administration, or hospitality preferred</li>
<li>Professional, service-oriented mindset</li>
</ul>
Our commitment to you
<ul>
<li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
</ul>
We&rsquo;re Fans. Are you?</div>

Real Visions Interiors LLC

Position OverviewThe Executive Officer will work directly under the CEO and act as the internal execution controller of the company.This role ensures that all departments including Design, QS, Procurement, Project Management, Finance, and Sales &amp; Marketing, deliver tasks on time and in alignment with company targets.This is not a clerical role. This is a performance and execution-driven position requiring authority, structure, and strong follow up skills.Key Responsibilities1. Daily Cross-Department Follow-Up<ul><li>Monitor daily tasks across Design, QS, Procurement, Project, Finance, and Sales &amp; Marketing departments</li><li>Ensure commitments and deadlines are met</li><li>Escalate delays directly to the CEO</li><li>Maintain structured task tracking system</li><li>Enforce accountability and follow-through culture</li></ul>2. Sales &amp; Marketing Performance Tracking<ul><li>Track sales pipeline and proposal status</li><li>Monitor lead follow-ups and conversion timelines</li><li>Ensure proposals are submitted within agreed timeframe</li><li>Coordinate between Sales, Design, and QS for smooth proposal preparation</li><li>Track revenue targets and monthly sales performance</li></ul>3. Proposal &amp; Project Monitoring<ul><li>Monitor proposal preparation timelines</li><li>Track project milestones and execution deadlines</li><li>Ensure proper interdepartmental handovers</li><li>Maintain internal progress dashboards</li></ul>4. KPI &amp; Performance Control<ul><li>Monitor departmental KPIs</li><li>Enforce accountability culture</li><li>Prepare weekly executive performance reports for CEO</li></ul>5. Governance &amp; Process Discipline<ul><li>Ensure approval matrix is followed</li><li>Track compliance and documentation deadlines</li><li>Support structured reporting systems and process improvements</li></ul>6. Candidate Requirements<ul><li>Female candidate preferred</li><li>5&ndash;10 years&rsquo; experience in operations / project coordination / business administration/Sales and Marketing</li><li>Experience in construction, interior fit-out, or contracting industry preferred</li><li>Strong personality with disciplined follow-up ability</li><li>Comfortable pushing senior staff respectfully</li><li>Highly organized and detail-oriented</li><li>Strong communication skills (English required)</li><li>High integrity and confidentiality</li><li>What We Are Looking For</li><li>A driver of execution</li><li>A closer, not a coordinator</li><li>A performance enforcer</li><li>A structured thinker</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your Nationality?</li><li>What is your age?</li><li>What is your Salary expectation in OMR?</li></ul>

Executive Officer - Female

SABIS Network

<div><div><div><div>Job Number</div>
UAE00498
<div>Job Type</div>
Teaching
<div>School / Entity Name</div>
The International School Of Choueifat, Muscat
</div><div><div>Department</div>
Teaching &amp; Academics
</div></div>About SABIS&reg;
SABIS&reg; is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS&reg; schools implement the proven, proprietary SABIS&reg; Educational System, which has been developed and refined for over 135 years.
All students in the SABIS&reg; Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.
For more information about the SABIS&reg; Network, visit: www.sabis.net.
Job Purpose
Ensuring students&rsquo; success and helping them reach their full potential by implementing the SABIS&reg; curriculum and philosophy and through the consistent use of the SABIS&reg; teaching methods.
Key Responsibilities:
<ul><li>Teaching a class using the provided lesson plans (may also be asked to develop such plans based on the provided pacing charts as relevant and needed) for their subject(s) in order to be able to teach using the SABIS&reg; point system.</li><li>
Marking exams related to the taught subject in accordance with the schedule and material provided by the department.</li><li>
Discussing disciplinary and student performance issues with the Academic Quality Controller (AQC) and Head of Department (HOD) as needed.</li><li>
Implementing the SABIS&reg; Point System to ensure an environment conducive to learning in the classroom.</li><li>
Proctoring exams as needed while ensuring an adequate and properly managed test environment.</li><li>
Providing support for the academically low-performing students through guidance and motivation to help them improve and reach their full potential.</li><li>
Developing and/or following up on external exams preparation by going through previous exams as planned in the structured revision schedule (when applicable to specific grade levels).</li><li>
Aiding in duties that may include testing students, substituting for absent teachers, organizing students for lunches and buses, controlling traffic (vehicles and people), and other administrative duties as assigned by the school management.</li><li>
Preparing and participating in activity plans related to student life events such as but not limited to art, open houses, and physical education, in coordination with the Student Life Coordinator (SLC).</li><li>
Attending training sessions when needed and as requested by the school management in order to enhance the understanding of the SABIS&reg; system and improve the overall performance of students.</li><li>
Performing other related tasks or projects as they arise and as delegated by the school management.</li></ul>
Ideal Requirements:
<ul><li>Bachelor degree in a related subject matter and/or equivalent</li><li>
English Proficient</li><li>
A minimum of 1 year of teaching experience</li><li>
Professional behavior and ethical conduct</li><li>
Delivering results</li><li>
Continuous learning and improvement</li><li>
Accountability and taking ownership</li><li>
Excellent communication skills</li></ul>
Employment Requirements:
Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.
Additional details about this position will only be provided to shortlisted candidates.
SABIS&reg; is an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability, or any other legally protected characteristics.</div>

Arabic Teacher

<div>
 Mandarin Oriental Muscat is looking for a
 
 Food and Beverage Coordinator
 
 to join our
 
 Food and Beverage
 
 team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 
 Mandarin Oriental Muscat
 
 
 
 Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.
 
 
 For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 F&amp;B Quality coordination - conducting quality sessions and training for all areas with all F&amp;B and Kitchen colleagues.
 </li>
 <li>
 Administration, as well as management of all HR-related paperwork for transfers, promotions, etc. for kitchen and FOH.
 </li>
 <li>
 Management of F&amp;B visits.
 </li>
 <li>
 Compilation of P&amp;L reviews for all outlets.
 </li>
 <li>
 Compilation and administration of event post-mortems for all outlets.
 </li>
 <li>
 Main coordinator for group bookings and outlet events.
 </li>
 <li>
 Responsible for handling key confidential information, including financial figures, salaries, manning details, HR paperwork.
 </li>
 <li>
 Future requirement to develop and manage any projects related to reservations strategy (highly specialized) and to guide the additional reservations colleagues needed for this project.
 </li>
 <li>
 Have a keen knowledge of all food &amp; beverage outlets and concepts in order to complete administrative functions.
 </li>
 <li>
 Manage the diary of the Director Food &amp; Beverage in the most effective way and respond promptly to emails as required.
 </li>
 <li>
 Assist the Director Food &amp; Beverage by creating Power Point presentations, Excel spreadsheets and type any letters and memorandums as designated with proper spelling and correct format.
 </li>
 <li>
 Verify and adjust the F&amp;B management team clock in and clock out records and maintain the attendance system daily and update the vacation plan frequently.
 </li>
 <li>
 Ensure all correspondence and the general filing system are executed flawlessly and are constantly updated and maintained.
 </li>
 <li>
 Request and order stationery and office supplies on a weekly basis.
 </li>
 <li>
 Process expense reports, coordinating the submission of proposals, planning meetings and maintaining departmental database records.
 </li>
 <li>
 Prepare and maintain all relevant monthly and weekly F&amp;B reports, analyses, distribute and file the daily flow of information to and from the office.
 </li>
 <li>
 Attend meetings, take down minutes when requested and perform any other reasonable duties as required by the Director Food &amp; Beverage.
 </li>
 <li>
 Communicate clearly and directly with all colleagues and superiors and avoid misunderstandings and other shortfalls caused by the lack of communication.
 </li>
 <li>
 Be committed to being a team player proactively cooperating and supporting superiors in administrative tasks.
 </li>
 <li>
 Inform the management teams of any misconduct of colleagues and provide evidence to proceed with disciplinary action as appropriate in accordance with Mandarin Oriental, Muscat procedures.
 
 
 </li>
 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
 </li>
 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
 </li>
 <li>
 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
 
 
 </li>
 </ul>
 
 We&rsquo;re Fans. Are you?
 
</div>

Food and Beverage Coordinator

Aggreko

<div>We're the global leader in providing energy solutions that help businesses grow and communities thrive.We work as a team and we&rsquo;re proud of the difference we make to customers, to local communities, and towards a sustainable future for the world.
We&rsquo;re looking for a Billing Coordinator who is responsible for managing the breadth of the customer contract billing process, ensuring timely, accurate, and compliant invoice production. The role will be focusing on billing for the Middle East region. 
Why Aggreko?
<ul><li>Role to be based in Muscat, Oman
</li><li>Competitive compensation package &amp; annual bonus program
</li><li>Industry-leading benefit plans
</li><li>Continuous training and development with career growth opportunities
</li><li>Safety-focused culture
</li></ul>What you&rsquo;ll do:
This role requires strong analytical and communication skills with a focus on exceptional customer service
<ul><li>Generate accurate, timely invoices and respond to customer inquiries related to them
</li><li>Ensure billing accuracy by reviewing agreements and purchase orders, ensuring compliance with contractual terms and that all costs are captured and linked to agreements
</li><li>Investigate and resolve billing discrepancies and issues promptly
</li><li>Collaborate with CSR, Sales, and Operations to gather necessary billing information and ensure agreements are managed to the highest quality
</li><li>Maintain organized and efficient billing records and documentation
</li><li>Assist Credit Control in resolving queries, disputes and expediting customer payments
</li><li>Respond promptly and professionally to internal and external customer queries
</li><li>Support month-end closing activities and contribute to internal reporting
</li><li>Identify opportunities for billing process improvements, and monitor KPI&rsquo;s (Days to Invoice, Days Unbilled Outstanding, Customer Satisfaction)
</li></ul>You&rsquo;ll have the following skills and experience:
<ul><li>Preferred experience in accounting, finance, business administration, or a related field
</li><li>Proven experience in billing, invoicing, or accounts receivable role
</li><li>Strong understanding of accounting principles and billing processes
</li><li>Excellent attention to detail and a high degree of accuracy ensuring all components are included in invoices
</li><li>Strong analytical and problem-solving abilities
</li><li>Ability to prioritize tasks and meet deadlines in a fast-paced environment.
</li><li>Excellent communication and interpersonal skills, able to take initiative to chase up information from stakeholders
</li><li>Ability to work independently and as part of a team.
</li><li>Strong computer skills, including Microsoft Office (Excel, PowerPoint, PowerBI, etc.), with exposure to ERP systems like M3 Cloudsuite being an advantage.
</li></ul>Find out more and apply now.
Bring your energy. Grow your career.
#LI-DB1
Equal employment opportunity
We welcome people from different backgrounds and cultures, and respect people&rsquo;s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that&rsquo;s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.
We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</div>

Billing Coordinator

Explore 62+ Department coordinator in Muscat Oman this March. Find roles across top companies and apply now to boost your career.

62 department coordinator jobs In Muscat Oman

Department Coordinator

Sales Coordinator - Omani National

Sales Coordinator - Omani National

Executive Officer - Female

Arabic Teacher

Food and Beverage Coordinator

Billing Coordinator