coordinator-admin

accounts assistant

executive secretary

administrative assistant

f&b secretary

departmental secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Secretary / Document Controller
Sharjah, UAE
Parsons is looking for a talented Secretary/ Document Controller to join our team!
What You'll Be Doing: 
 
Key Responsibilities of a Secretary / Document Controller
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within the project/program. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.
</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.
</li><li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
</li><li>May establish and maintain records of project equipment, including a log of equipment, vehicles&rsquo; service dates. May initiate requests for service.
</li><li>May obtain basic data for completion of the project's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
</li><li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates project directories as appropriate.
</li><li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, presentations as directed by immediate supervisor.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>1. Document Management &amp; Control
<ul><li>Establish, maintain, and update document control procedures.
</li><li>Ensure all project and company documents are properly filed, categorized, and easily retrievable.
</li><li>Manage the flow of correspondence and documentation between project stakeholders.
</li><li>Maintain up-to-date records of all project documentation in both electronic and hard copy formats.
</li></ul>2. Document Review &amp; Distribution
<ul><li>Receive, check, and record all incoming and outgoing documents.
</li><li>Ensure documents comply with established standards (format, numbering, revision, approval status).
</li><li>Distribute documents promptly to concerned parties, ensuring controlled copies reach the right recipients.
</li><li>Track document status, revisions, and approvals.
</li></ul>3. Compliance &amp; Quality Assurance
<ul><li>Ensure documentation practices are in line with ISO standards, company policies, and contractual requirements.
</li><li>Monitor that obsolete or superseded documents are removed and archived.
</li><li>Support audits by providing required documentation and ensuring compliance records are accurate.
</li></ul>4. Coordination &amp; Communication
<ul><li>Liaise with internal teams, consultants, contractors, and clients for document submissions and approvals.
</li><li>Follow up with stakeholders to ensure timely submission and return of reviewed documents.
</li><li>Provide support to project teams on document management systems and protocols.
</li></ul>5. Archiving &amp; Retrieval
<ul><li>Safeguard important records, ensuring confidentiality and controlled access.
</li><li>Archive project documents systematically for future reference and handover.
</li><li>Retrieve requested documents quickly and efficiently when required.
</li><li>Uploading/Updating documents on PARDOCs.
</li></ul>6. Reporting &amp; Monitoring
<ul><li>Generate periodic reports on document control status, outstanding approvals, and delays.
</li><li>Track performance of document control processes and recommend improvements.
</li><li>Maintain registers/logs of drawings, transmittals, correspondence, contracts, and other project documents.
</li></ul>What Required Skills You'll Bring:
<ul><li>Degree from a any recognized institution.
</li><li>Minimum 8 years experience as an a dministrative, secretarial and document control roles.
</li><li>Experience with office software programs such as email, word processing, spreadsheets, graphics, power point presentations and databases (i.e. MS Office suite of software).
</li><li>Well familiar with the Oracle Aconex Software.
</li><li>Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic are mandatory.
</li><li>Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.
</li><li>Attention to detail and accuracy in handling sensitive data
</li><li>Effective communication and coordination skills.
</li><li>Ability to work under pressure and meet deadlines.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Secretary / Document Controller

Marriott International

<div>Additional Information 
Job Number25142820 
Job CategoryAdministrative 
LocationSheraton Sharjah Beach Resort &amp; Spa, Al Muntazah Street, Sharjah, United Arab Emirates, United Arab Emirates, 79797 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div><div> 
POSITION SUMMARY 
Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. 
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
When you join the Sheraton family, you become a member of its global community. We&rsquo;ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you&rsquo;re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be &lsquo;The World&rsquo;s Gathering Place&rsquo;. In joining Sheraton Hotels &amp; Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

F&B Secretary

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25142820
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Sheraton Sharjah Beach Resort &amp; Spa, Al Muntazah Street, Sharjah, United Arab Emirates, United Arab Emirates, 79797VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.
 
 
 Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 When you join the Sheraton family, you become a member of its global community. We&rsquo;ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you&rsquo;re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be &lsquo;The World&rsquo;s Gathering Place&rsquo;. In joining Sheraton Hotels &amp; Resorts, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Spark Residence L.L.C

Key Responsibilities:<ul><li>Maintain and manage the GM's calendar, schedule meetings and appointments, and inform the GM of upcoming engagements.</li><li>Draft and finalize professional correspondence, memos, and reports to the GM.</li><li>Arrange, schedule, and service meetings by preparing agendas, taking minutes, and distributing them to attendees.</li><li>Create, organize, and maintain both computer and paper-based filing systems for documents, records, and reports. Responsible for creating visually engaging designs and presentations using Canva, Adobe Photoshop, and Microsoft PowerPoint for marketing, branding, and internal communication purposes.</li><li>Perform various administrative duties, such as data entry, document copying and distribution, and purchasing office supplies for GM's office.</li><li>Screening requests and inquiries for the General Manager.</li><li>Handle Contracts with company&rsquo;s travel agencies handled / managed by GM.</li></ul>Required Skills:<ul><li>Communication Skills:Excellent verbal and written communication for handling correspondence and interacting with staff, clients, and other stakeholders.</li><li>Organizational &amp; Time Management:Strong ability to prioritize tasks, manage multiple projects simultaneously, and maintain meticulous organization.</li><li>Technical Proficiency:Proficiency with Microsoft Office Suite and other office software, including virtual meeting platforms.</li><li>Discretion:The ability to handle sensitive and confidential information with professionalism and integrity.</li><li>Attention to Detail:A keen eye for detail in all administrative and clerical tasks.</li></ul>Job Type: Full-time

GM's Secretary

Xad Technologies

<div>
 
 Position: Executive Secretary
 
 
 
 
 Reports to:
 
 CEO
 
 
 
 Role Purpose
 
 
 
 Provide high-level administrative and secretarial support to senior management, ensuring effective coordination, confidentiality, and professional communication.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage CEOs calendar &amp; meetings.
 </li>
 <li>
 Coordinate departmental meetings with Project Managers, BDM team, HR &amp; Finance.
 </li>
 <li>
 Strong follow-up on tasks assigned by CEO to ensure timely completion.
 </li>
 <li>
 Draft correspondence, reports &amp; presentations.
 </li>
 <li>
 Maintain records &amp; confidential documents.
 </li>
 <li>
 Liaise with internal &amp; external stakeholders.
 </li>
 <li>
 Prepare agendas, minutes &amp; follow-ups.
 
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 <ul>
 <li>
 Bachelors degree with 3-5 years of relevant experience.
 </li>
 <li>
 Advanced MS Excel (Pivot Tables, VLOOKUP, HLOOKUP, Data Analysis).
 </li>
 <li>
 Strong MS PowerPoint skills (business presentations, charts, reports).
 </li>
 <li>
 Proficiency in drafting professional correspondence.
 </li>
 <li>
 Excellent drafting &amp; communication skills.
 </li>
 <li>
 Highly organized, professional &amp; discreet.
 
 </li>
 </ul>
</div>

Executive Secretary

AL NAHRAIN SECURITY AND SAFETY

We are urgently hiring a Secretary / Admin Assistant to join our team immediately. The ideal candidate should have 1&ndash;2 years of experience in a similar role, strong organizational skills, and the ability to handle multiple tasks under pressure.<ul><li>1&ndash;2 years of experience in Secretary/Admin field.</li><li>Fluency in English (reading, writing, speaking) &ndash; mandatory.</li><li>Proficiency in computers and Microsoft Office.</li><li>Strong attention to detail and confidentiality.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Immediate joining availability.</li><li>Assist with various office tasks and documentation.</li><li>Manage correspondence, filing, and data entry with accuracy and confidentiality.</li><li>Effectively prioritize and multi-task in a fast-paced environment.</li><li>Communicate professionally with staff, clients, and management.</li></ul>Job Type: Full-time

Secretary

Explore 20+ Departmental secretary in Sharjah this September. Find roles across top companies and apply now to boost your career.

20 departmental secretary jobs IN Sharjah

Secretary / Document Controller

Secretary / Document Controller

F&B Secretary

F&B Secretary

GM's Secretary

Executive Secretary

Secretary