administration coordinator, facility & administration Jobs in Cairo

administration coordinator, facility & administration

director of banquet operations Jobs in Cairo

director of banquet operations

director of food & beverage Jobs in Cairo

director of food & beverage

facilities coordinator

facilities manager

director of facilities

United Facilities Management

<div>
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Works closely with Managing director to set strategy for operations in alignment with overall objectives, allocated budgets, policies, risk guidelines and other parameters finalized by UFM Management team
 </li>
 <li>
 Identifies segments and potential customers, sets communication and operations objectives, and monitors the results
 </li>
 <li>
 Forecasts department budgets in conjunction with the organizational budget and secures subsequent approval, tracks expenses, and ensures adherence
 </li>
 <li>
 Manage all company&rsquo;s projects about studying, choosing customers and follow-up the business contracts in different sites
 </li>
 <li>
 Oversee all building operations, maintenance and major repairs in compliance with the building code and requirements. (HVAC, Roof, Irrigation, Electrical, Cameras and Plumbing)
 </li>
 <li>
 Insure all the building permits and inspections are secured in compliance with legal requirements. (fire, police, parking, elevator, irrigation systems and lighting)
 </li>
 <li>
 Insure building compliance for all facility audits, property and liability insurance audits
 </li>
 <li>
 Serve as liaison for Arts District safety patrol and Fire for all issues relating to closures, maintenance, safety and security issues
 </li>
 <li>
 Coordinate and manage activities of all facility support staff
 </li>
 <li>
 Coordinate and oversee all company staff training activities for safety, security, evacuations, building lock down, gun safety and code compliance
 </li>
 <li>
 Coordinate and schedule all facility bookings and oversee all facility use for internal staff use, board meetings, special events, external rentals and studio rentals
 </li>
 <li>
 Manage office systems, office equipment and coordinate IT support needs for company
 </li>
 <li>
 Select, engage and oversee all external contractors for building cleaning, waste disposal, catering, refurbishing interior, plumbing, exterminators, landscape maintenance and special repairs
 </li>
 <li>
 Monitor, order and procure supplies for building cleaning, maintenance and office operations
 </li>
 <li>
 Coordinate technology support with IT personnel for parking lot payment systems and handle customer use (access and payment) issues
 </li>
 <li>
 Oversee staff parking lot assignments and building access and compliance
 </li>
 <li>
 Develop budgets and track short-term and long-term facility expenses, equipment and resource needs of company and staff
 </li>
 <li>
 Handles all facility complaints and organizational customer service issues in a professional and courteous manner
 </li>
 <li>
 Primary focal point and for the coordination of all administrative activities of organization
 </li>
 <li>
 Prepare contracts and handle sensitive legal, employment or company documents
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 10-15 years of post-qualification experience in business related job
 </li>
 <li>
 </li>
 <li>
 current or previous solid experience in running operations in Facility Management service provider companies , working in the field of running facilities services in compounds , malls &hellip;&hellip;Etc .
 </li>
 <li>
 Proven track record of leading business operations with similar scope
 </li>
 <li>
 Work Location Cairo, Egypt.
 </li>
 </ul>
 
 
</div>

Director of Facilities

Al-Futtaim

<div>
 
 
 Company:
 
 Al Futtaim Private Company LLC
 
 
 
 
 
 
 Overview of the Role:
 
 
 
 The Office Manager provides comprehensive executive, administrative, and clerical support This role requires a high level of professionalism, discretion, and judgment, as it involves handling sensitive information and interacting with senior stakeholders. The Office Manager ensures the smooth and efficient functioning of the office by managing schedules, communications, travel arrangements, reports, and office operations, enabling the Director to focus on strategic priorities.
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as the first point of contact for her manager, liaising with internal and external stakeholders.
 </li>
 <li>
 Draft and prepare correspondence, official letters, reports, agendas, and presentations.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries with professionalism and discretion.
 </li>
 <li>
 Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Schedule &amp; Meeting Management
 
 
 <ul>
 <li>
 Maintain and manage the Director&rsquo;s daily calendar and appointments.
 </li>
 <li>
 Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
 </li>
 <li>
 Attend meetings when required to record minutes and follow up on action points.
 </li>
 <li>
 Ensure meeting documentation is circulated promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Travel Coordination
 
 
 <ul>
 <li>
 Plan and coordinate travel arrangements, including ticket and hotel bookings, visas, and related documentation, in line with company policy.
 </li>
 <li>
 Prepare travel expense reports and ensure compliance with the company&rsquo;s travel policy.
 </li>
 <li>
 Optimize travel itineraries for cost-effectiveness and business efficiency.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Resource Management
 
 
 <ul>
 <li>
 Oversee the upkeep of the Director&rsquo;s office, ensuring all equipment and facilities are in proper working condition.
 </li>
 <li>
 Manage office supplies, including stationery and groceries, ensuring cost efficiency.
 </li>
 <li>
 Maintain effective office systems for filing, data management, and document circulation.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Support the preparation of executive-level reports, presentations, and tracking tools.
 </li>
 <li>
 Ensure reports and deliverables are completed accurately and on time.
 </li>
 <li>
 Coordinate document flow and maintain organized filing systems for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Required Skills to Be Successful:
 
 
 <ul>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong interpersonal skills and ability to work across different teams.\
 </li>
 </ul>
 
 
 
 
 
 What Qualifies You for the Role:
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6-10 years' of relevant experience, including at least 2 years as a Personal Assistant or Executive Secretary supporting senior management in a large, fast-paced organization.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Professional demeanor and strong business acumen.
 </li>
 <li>
 Team player with a proactive and solution-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Office Manager

Orascom Development Egypt

<div>
 
 The Technical Client Relations Director plays a leading role in managing the full lifecycle of customer-facing technical services&mdash;from property handover to post-delivery modifications, enhancement solutions, and Defect Liability Period (DLP) support. The role ensures client needs are met at every stage, bridging expectations with delivery and providing a smooth, high-quality experience that takes the property from construction to comfortable living.
 
 
 
 Key Responsibilities
 
 
 
 
 1. Property Handover Management
 
 
 <ul>
 <li>
 Oversee and manage the complete technical and operational scope of
 
 property handover
 
 across all projects.
 </li>
 <li>
 Ensure readiness of units and zones in coordination with QC, Project Management, and operations teams.
 </li>
 <li>
 Develop and enforce standardized handover protocols, documentation, and orientation processes.
 </li>
 </ul>
 
 
 2. Post-Delivery Modifications and Technical Queries
 
 
 <ul>
 <li>
 Lead all
 
 post-handover property services
 
 , including structural and architectural modifications requested by clients.
 </li>
 <li>
 Supervise the end-to-end
 
 modification management process
 
 , from request intake to feasibility review, approvals, execution, and close-out.
 </li>
 <li>
 Manage a design and technical advisory unit that delivers
 
 tailored design solutions
 
 and accommodates
 
 special life requirements
 
 (e.g., accessibility, extended family needs, premium upgrades).
 </li>
 <li>
 Establish and manage Orascom&rsquo;s official
 
 post-delivery design &amp; build add-ons platform
 
 , including scoping, pricing, execution, and client satisfaction.
 </li>
 <li>
 Define standard and bespoke packages aligned with brand identity and construction integrity.
 </li>
 <li>
 Ensure regulatory compliance, safety standards, and integration with community guidelines.
 </li>
 </ul>
 
 
 3. Post Delivery Revenue Streams
 
 
 <ul>
 <li>
 Drive
 
 post-delivery revenue streams
 
 through design services, material upgrades, and add-on solutions.
 </li>
 <li>
 Design service pricing models and promotional campaigns.
 </li>
 <li>
 Monitor client behavior trends and life needs to introduce relevant and profitable service offerings.
 </li>
 </ul>
 
 
 5. DLP (Defect Liability Period) Management
 
 
 <ul>
 <li>
 Own the
 
 DLP technical business cycle
 
 , from strategy and budgeting to implementation.
 </li>
 <li>
 Define and oversee the design and execution of
 
 DLP response plans
 
 , ensuring timely rectification, minimal disruption, and technical quality.
 </li>
 <li>
 Ensure integration with customer support systems and track KPIs on responsiveness, recurrence, and customer satisfaction.
 </li>
 <li>
 Cross functional collaboration by working closely with Construction, Facilities Management, Legal, and Customer Care to ensure alignment and seamless service across all phases.
 </li>
 <li>
 Monitor technical quality and project theme, contract adherence, and customer satisfaction across all touchpoints.
 </li>
 <li>
 Develop dashboards, SLA tracking tools, and performance review frameworks.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, Skills and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Architecture, Engineering, or Construction Management; MBA is a plus
 </li>
 <li>
 10+ years in real estate, client technical service, or project delivery
 </li>
 <li>
 Proven experience in customer-facing construction or design operations
 </li>
 <li>
 Strong technical knowledge paired with customer-centric thinking
 </li>
 </ul>
</div>

Technical Client Relations Director

Integrant, Inc.

<div>
 We are looking for an organized and efficient Facilities Coordinator to oversee the maintenance and operations of our office environment at Integrant. The successful candidate will play a crucial role in ensuring that the workplace is safe, functioning smoothly, and conducive to productivity. You will be responsible for coordinating facilities services, managing maintenance requests, and implementing workplace improvement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and coordinate the operations of facilities services including cleaning, maintenance
 </li>
 <li>
 Monitor the condition of office equipment and systems, reporting any needs for repairs or replacements
 </li>
 <li>
 Supervising cleaning crews and ensuring the cleanliness and sanitation of all the facilities
 </li>
 <li>
 Coordinate and supervise external vendors and service providers related to facilities management
 </li>
 <li>
 Keep inventory of office supplies and equipment, ensuring all necessary materials are readily available
 </li>
 <li>
 Monitor preventive maintenance schedules for air conditioning, electricity, plumbing, and other building systems
 </li>
 <li>
 Track and report on facilities-related budgets and expenditures
 </li>
 <li>
 Engage with employees to gather feedback and identify areas of improvement regarding workplace conditions and services
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications and Experience:
 
 
 
 <ul>
 <li>
 2+ years of experience in facilities coordination or management
 </li>
 <li>
 Excellent communication and interpersonal skill
 </li>
 <li>
 Knowledge of facilities management and maintenance principles
 </li>
 <li>
 Flexibility to adapt to changing situations and priorities
 </li>
 </ul>
</div>

Facilities Coordinator

The American University in Cairo

<div>
 
 
 Reports to:
 
 Director, Center for Entrepreneurship and Innovation
 
 
 
 
 
 
 Purpose:
 
 
 
 The job holder will be overseeing all Corporate Governance unit under the Center activities/programs and budgets in report to the center director. He/She will be responsible for assisting director in mapping out, designing and executing activities and expanding and launching different programs for the center Corporate Governance unit. The position entails overseeing different activity employees and managing the fulfillment of their tasks towards the success of the activity/program. The purpose of this role is to develop, maintain, and build strong relationships with stakeholders, engage them in informative dialogue, and ensure effective fund raising and implementation of gifts and grants.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 Center Design and Development
 
 <ul>
 <li>
 Plan, research, design and develop Center Corporate Governance objectives according to school strategy, access of funding and fulfilling and catalyzing gaps in the ecosystem
 </li>
 <li>
 Manage business development efforts and fund-raising initiatives for the Center Corporate Governance
 </li>
 <li>
 Apply for gifts and grants through proposal writing, follow up and manage them
 </li>
 </ul>
 
 Center Planning and Promotion
 
 <ul>
 <li>
 Plan and coordinate the annual strategy of the center Corporate Governance
 </li>
 <li>
 Prepare and manage the annual Center Corporate Governance budget and external gifts/grants for approval by the Center director
 </li>
 <li>
 Aggregate experts network and design events around them to keep ecosystem engaged and up to date
 </li>
 <li>
 Establish and maintain relationships with regulators, donors and partners
 </li>
 <li>
 Manage internal and external communications strategy
 </li>
 <li>
 Work in raising awareness of CEI Corporate Governance activities/programs through various networking channels
 </li>
 <li>
 Participate in relevant groups, forums, and meetings
 </li>
 <li>
 Ensure the CEI Corporate Governance website and social media platforms are consistently maintained, updated, and expanded to increase its reach and engagement
 </li>
 <li>
 Maintain a comprehensive record of all the partners and the regulators' communication materials
 </li>
 </ul>
 
 Overseeing Programs Delivery
 
 <ul>
 <li>
 Schedule Center Corporate Governance programs/activities, manage the planning of events and conferences related to CEI activities
 </li>
 <li>
 Responsible for managing and handling workshops, roundtables and capacity building programs
 </li>
 <li>
 Recruit, hire and orient qualified program managers, officers and coordinators in liaison with the department director
 </li>
 <li>
 Manage department staff to ensure the availability of the resources needed for effective and quality delivery of programs/activities
 </li>
 <li>
 Ensure that the training programs offered under the gifts/grants are monitored, reviewed, and evaluated
 </li>
 </ul>
 
 Stakeholder Engagement and Relationship Building
 
 <ul>
 <li>
 Identify and prioritize key stakeholders based on relevance to the Center&rsquo;s goals
 </li>
 <li>
 Engage stakeholders in discussions and activities to achieve shared objectives
 </li>
 <li>
 Cultivate strong and lasting relationships with stakeholders through regular communication, trust-building, and addressing their concerns proactively
 </li>
 <li>
 Effectively manage and resolve conflicts with stakeholders, ensuring alignment and collaboration
 </li>
 </ul>
 
 Management and Administration
 
 <ul>
 <li>
 Create and renew contracts, MoUs, service provider, and consultant/instructors&rsquo; agreements
 </li>
 <li>
 Maintain a comprehensive record of all past and present MoUs and agreements
 </li>
 <li>
 Ensure compliance of invoices, purchase and payment orders
 </li>
 <li>
 Follow up with relevant offices on pending issues
 </li>
 <li>
 Provide general administrative support to the Center Corporate Governance unit junior staff
 </li>
 </ul>
 
 Quality Assurance and Reporting
 
 <ul>
 <li>
 Supervise and manage Center Corporate Governance activities for efficient and effective implementation
 </li>
 <li>
 Set and assess KPIs for center activities team(s)
 </li>
 <li>
 Manage the M&amp;E reporting for all CEI Corporate Governance related programs including grants and gifts
 </li>
 <li>
 Assist Center Director in all further needed activities
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 
 
 Minimum Education Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, management, or international development
 </li>
 <li>
 Master&rsquo;s degree is a plus
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Project management, grants management, or related field
 </li>
 <li>
 Experience in stakeholder engagement and relationship building
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Self-motivation and the ability to work effectively both individually and in teams
 </li>
 <li>
 Ability to interact and effectively communicate with a wide array of constituents exhibiting institution&rsquo;s mission and goals
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong strategic planning and project management skills necessary to set and evaluate progress against goals, develop plans and timelines, establish policies and procedures and manage data to meet tight deadlines while maintaining good relations with colleagues
 </li>
 <li>
 Proficiency in understanding donor regulations.
 </li>
 <li>
 Proven ability in developing and managing effective relationships across all levels and functional areas of an organization; ability to collaborate and influence at a high level
 </li>
 <li>
 Attention to detail and accuracy in reporting.
 </li>
 <li>
 Familiarity with database management.
 </li>
 <li>
 Knowledge of marketing and communications strategies.
 </li>
 <li>
 Highly collaborative and productive with the ability to turn strategy into action
 </li>
 <li>
 Demonstrates excellent judgment and effectiveness in problem-solving
 </li>
 </ul>
 
 
 
 
 
 
 This position is open until November 22, 2025
 
 
 
 
 
 Placement is based on the candidate&rsquo;s experience and skills. Only candidates who make it to the shortlist will be contacted
 
 
 
 
 
 
 "The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."
 
 
 
 
 
 
 &ldquo;We thank all individuals who have expressed interest in working at The American University in Cairo.&rdquo;
 
 
</div>

Program Manager, Corporate governance - Center for Entrepreneurship and Innovation, Onsi Sawiris School of Business

Breadfast

<div>
 
 
 Role Objectives
 
 
 
 The role is responsible for supporting the smooth daily operations of the facility by coordinating services, monitoring
 
 
 site conditions, and reporting maintenance issues. This role ensures that the work environment is safe, clean, and
 
 
 functional, while escalating any technical or repair needs to the appropriate teams or vendors.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 ● Serve as the main point of contact for day-to-day facility needs from internal teams.
 
 
 ● Monitor general office and facility conditions and report any maintenance, repair, or safety issues to the
 
 
 relevant parties.
 
 
 ● Conduct regular walkthroughs to ensure cleanliness, functionality, and compliance with standards (e.g., HVAC,
 
 
 cleaning, lighting, landscaping).
 
 
 ● Assist in ordering and tracking office and facility supplies as needed.
 
 
 ● Support front desk and office coordination tasks when required.
 
 
 ● Keep records of facility-related activities, such as maintenance requests, service logs, and inspection
 
 
 checklists.
 
 
 ● Assist in preparing reports and updates related to facility conditions or issues.
 
 
 ● Help maintain compliance with health and safety standards across the site.
 
 
 ● Perform other administrative or coordination duties as assigned by the Facilities Manager or Lead.Perform
 
 
 other duties and responsibilities as required, commensurate with the scope and level of the role.
 
 
 
 
 
 
 REQUIRED EDUCATION, KNOWLEDGE, AND SKILLS
 
 
 
 ● Bachelor&rsquo;s degree in Facilities Management, Engineering, Business Administration, or a related field.
 
 
 ● Proven experience in facilities management, workplace services, or operations coordination.
 
 
 ● Strong understanding of vendor management and maintenance services.
 
 
 ● Familiarity with budgeting, procurement, and contract management processes.
 
 
 ● Excellent organizational and communication skills.
 
 
 ● Ability to manage multiple priorities in a fast-paced environment.
 
</div>

Facilities Specialist

<div>
 
 
 Role Objectives:
 
 
 
 The Operations Facilities Coordinator is responsible for coordinating and overseeing facility-related operations to ensure a safe, functional, and efficient workplace. This role includes managing service requests, liaising with vendors, and supporting the implementation of maintenance and improvement projects.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of facility management, ensuring cleanliness, safety, and functionality.
 </li>
 <li>
 Coordinate maintenance requests and ensure timely resolution of issues.
 </li>
 <li>
 Monitor building systems, including HVAC, plumbing, electrical, and security systems.
 </li>
 <li>
 Schedule and supervise facility inspections, maintenance, and repairs.
 </li>
 <li>
 Maintain records of all facility operations, including maintenance logs and compliance documents.
 </li>
 <li>
 Work with vendors and contractors, ensuring quality service and adherence to contracts.
 </li>
 <li>
 Manage inventory of office and maintenance supplies, reordering as needed.
 </li>
 <li>
 Assist in budget planning and monitoring for facility-related expenses.
 </li>
 <li>
 Ensure compliance with health and safety standards and regulations.
 </li>
 </ul>
 
 
 
 
 
 Required Education, Knowledge, and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in facility management, business administration, or a related field.
 </li>
 <li>
 Minimum of 3 years of experience in facilities management or coordination.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Familiarity with facility systems and maintenance procedures.
 </li>
 <li>
 Proficiency in Microsoft Office and facility management software.
 </li>
 <li>
 Knowledge of safety regulations and compliance standards.
 </li>
 </ul>
 
 
</div>

Operations Facilities Coordinator

Explore 755+ Director of facilities in Cairo this November. Find roles across top companies and apply now to boost your career.