project manager

project coordinator

document controller

office manager

design manager

document control supervisor

CHICAGO Maintenance & Construction

Job SummaryWe are looking for an experienced Senior Document Controller to manage, control, and maintain all project documentation in accordance with company standards and project requirements. The ideal candidate will ensure accuracy, confidentiality, and timely distribution of documents across multiple stakeholders.Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or diploma in any relevant field</li><li>Minimum 5&ndash;7 years of experience as a Document Controller in construction or engineering projects</li><li>Strong knowledge of document control procedures and standards</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Experience with EDMS systems (e.g., Aconex, SharePoint, or similar)</li><li>Excellent organizational and communication skills</li><li>Ability to handle multiple projects and meet deadlines</li></ul>Job Types: Full-time, Permanent

Senior Document Controller

B and M FZE

Education Qualifications: Bachelor&rsquo;s degree or diploma in Business Administration, Corporate Law, or related field.Experience:3-5 years in Document management and UAE based government operationsPurpose:To manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.Required/Preferred Skills: <ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills d</li><li>Knowledge or familiarity with UAE Law</li></ul>Job Description Role and Responsibilities <ul><li>Maintain a secure filing and archiving system for all personal, legal, property, and financial documents (both hard copy and digital).</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Ensure all records are accurate, up to date, and stored safely in accordance with privacy and data protection standards.</li><li>Coordinate with legal, banking, and government entities to submit or retrieve required documentation.</li><li>Maintain confidential databases and document registers, ensuring backups and digital security.</li><li>Assist with organizing personal and corporate paperwork for audits, renewals, and family office meetings.</li><li>Prepare and scan documents, create soft copies, and manage digital folders and drives.</li><li>Handle sensitive family and business information with the utmost discretion.</li><li>Support other administrative functions as required, including correspondence, scheduling, and file retrieval.</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, and company structure updates across UAE government portals.</li></ul>Job Type: Full-time

Document Controller & Corporate Administrator

KEA design

We are seeking a detail-oriented Assistant Document Controller to support our Authority Approval activities. The candidate will be responsible for preparing, submitting, tracking, and maintaining documents required for approvals from various UAE authorities. The role requires good coordination skills and a basic to strong understanding of authority submission processes.Key Responsibilities<ul><li>Prepare, submit, and track documents for authority approvals</li><li>Coordinate with consultants, engineers, and relevant authorities for timely approvals</li><li>Maintain proper filing of all documents (soft and hard copies)</li><li>Monitor document status, revisions, and approval timelines</li><li>Prepare transmittals, logs, and approval tracking reports</li><li>Ensure accuracy, completeness, and compliance with authority requirements</li><li>Support project and technical teams with documentation needs</li><li>Follow up on comments and resubmissions until final approval</li></ul>Experience &amp; Qualifications<ul><li>1&ndash;2 years of experience as a Document Controller or similar role</li><li>Basic to good knowledge of UAE authority approval processes, including:</li></ul>Dubai Municipality (DM), DDA, Trakhees, Civil Defense, DEWA, etc.<ul><li>Experience in handling authority submission and approval documentation</li><li>Familiarity with document control systems and MS Office (Excel, Word, Outlook)</li><li>Good understanding of construction/project documentation workflows</li><li>Ability to independently track approvals and follow up with authorities</li><li>Diploma or Bachelor&rsquo;s degree in Engineering, Administration, or related field preferred</li></ul>Skills Required<ul><li>Strong organizational and time-management skills</li><li>Attention to detail and accuracy</li><li>Good communication and coordination skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Candidate<ul><li>Experience in construction / contracting / engineering companies</li><li>Knowledge of UAE regulations and approval procedures</li><li>Immediate joiners preferred</li></ul>Language <ul><li>Tagalog (Must)</li><li>English (Must)</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your salary expectation? </li><li>What is your notice period? </li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Assistant Document Controller (Authority Approval)

Nasaem General Trading

Document Controller Cum Secretary.Preferred: Someone with previous Construction Experience. Job Responsibilities<ul><li>Serves visitors by greeting, welcoming, and directing them appropriately.</li><li>Notifies company personnel of visitor arrival.</li><li>Maintains security and telecommunications system.</li><li>Assist in preparing Material Submittal &amp; Quotations.</li><li>Assist in preparing estimations.</li><li>Assist in making purchase orders.</li><li>Informs visitors by answering or Referring inquiries &amp; Referring Emails.</li><li>Directs visitors by maintaining employee and department directories.</li><li>Maintains security by following procedures, monitoring logbook, and issuing visitor badges, maintaining diaries, and arranging appointments</li></ul>HR worker includes:<ul><li>Consult with employers to identify needs and preferred qualifications</li><li>Interview applicants about their experience, education, and skills</li><li>Contact references and perform background checks</li><li>Inform applicants about job details such as benefits and conditions</li><li>Hire or refer qualified candidates</li><li>Conduct new employee orientations</li><li>Process paperwork</li><li>Maintains Employee Database Soft &amp; Hard Copy</li><li>Maintains Visa, EID, Labour Records</li></ul>Job Types: Full-time, Temporary, ContractPay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Have you worked as a document controller in Dubai?</li><li>How would you rate your communication skills?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Dubai: 3 years (Required)</li></ul>Work Location: In person

Secretary / Document Controller

AL BATRA GLASS INDUSTRIES LLC

We are seeking a well-organized and professional Receptionist / Secretary to manage our front desk operations and provide administrative support to the team.<ul><li>Answer phone calls and redirect them when necessary</li><li>Develop and maintain a filing system</li><li>Prepare and disseminate correspondence, memos and forms distribute email, letters</li><li>Support management and other staff with various tasks as needed</li><li>Manage, organize, and maintain project documentation across all phases</li><li>Coordinate with site teams, consultants, and subcontractors to control the flow of documents</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>

Venco Imtiaz Contracting Co

Job Title: Scaffolding SupervisorLocation: Dubai, UAEEmployment Type: Full-TimeIMMEDIATE JOINERS PREFERREDKey Responsibilities:<ul><li>Lead, direct, and motivate a team of scaffolding laborers and advanced tradespeople.</li><li>Plan daily and weekly work schedules, allocate manpower and equipment effectively.</li><li>Read and interpret construction drawings, specifications, and scaffolding design plans to determine requirements.</li><li>Oversee the erection, alteration, and dismantling of complex scaffolding structures (tube &amp; fitting, system scaffolds, mobile towers, suspended systems).</li><li>Ensure the correct selection and use of materials and components.</li><li>Manage on-site scaffolding logistics, including delivery, storage, and inventory control.</li><li>Act as the on-site subject matter expert for all scaffolding safety matters.</li><li>Ensure 100% compliance with company safety policies, OSHA/Health &amp; Safety Executive (HSE) regulations, and local legislation.</li><li>Conduct and document daily Toolbox Talks, pre-task briefings, and hazard analyses (e.g., JSA, AHA).</li><li>Perform frequent and rigorous inspections of scaffolding using statutory checklists (e.g., SCIA/SCGR), tag systems (Green/Red/Yellow), and ensure corrective actions are taken immediately.</li><li>Investigate and report any incidents, near misses, or safety violations.</li><li>Champion a &quot;Safety First&quot; culture among the scaffolding team.</li></ul>Requirements:<ul><li>Diploma holder</li><li>Minimum 10+ years of experience in scaffolding in high-rise buildings projects in the UAE</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li><li>What is your notice period?</li></ul>Experience:<ul><li>Highrise buildings: 10 years (Required)</li></ul>

Scaffolding Supervisor

Confidential Company

To prepare and process documentation for each vessel voyage and raise invoice after completion of vessel operations, while adhering to port policies and procedures. 1. Receive the Vessel file from the output section after vessel completion and ensure that all charges are included according to the CTMS summary and invoice summary.2. Verify all charges and ensure all is correctly billed, in case of any missing charges or discrepancy, raise manual supplementary invoice for the same and Communicate to supervisor for review and approval.3. Raise all manual invoices for charges, update the CTMS and email it to supervisor for further action.4. Raise all manual charges invoices which are not captured in the CTMS automation and ensure the same is update in the system.5. Ensure that all the generated invoices are checked against the data provided by the Output department and there is no loss of revenue.6. In case of disputes in invoices from the agents, verify the details and forward to supervisor for further actions.7. Prepare a billing advice for invoicing, which includes details of the cargo, delays, equipment & gears used and other details chargeable to the agent, raise a supplement invoice for the supplement manifest and forward the invoice to Finance and the agent.8. Attend to the agent and consignee queries, when required, receive and confirm supplier invoices (Stevedoring) by checking for any errors and forward the same for payment.Aluminum Billing:9. Prepare a report consolidating the data regarding Handling, Storage and Lashing and Additional EGA operations, Tarpaulin and Rebinding, overtime and cargo import, confirm with operations update the charges in system and send to Supervisor for approval.10. Archive the document for reference.T&D Billing:11. Update invoices for ray shifting, Weighbridge shifting, Cargo shifting between Terminals, Mafi trailer and Detention charges, ITT shifting charges & share it with supervisor for approval.

CONTROLLER - BILLING

Explore 1820+ Document control supervisor in Dubai this December. Find roles across top companies and apply now to boost your career.

1820 document control supervisor jobs IN Dubai

Senior Document Controller

Document Controller & Corporate Administrator

Assistant Document Controller (Authority Approval)

Secretary / Document Controller

Secretary / Document Controller

Scaffolding Supervisor

CONTROLLER - BILLING