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document controller

Gardinia Contracting

<div>
 
 The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage all important documents for the company and projects.
 </li>
 <li>
 Ensure that all documents are properly filed, stored, and accessible when needed.
 </li>
 <li>
 Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
 </li>
 <li>
 Prepare and update document registers, logs, and trackers.
 </li>
 <li>
 Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
 </li>
 <li>
 Review documents for accuracy and completeness before distributing.
 </li>
 <li>
 Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
 </li>
 <li>
 Archive and maintain historical records of documentation for future reference.
 </li>
 <li>
 Generate reports on document status and communicate to the relevant stakeholders.
 </li>
 <li>
 Maintain confidentiality and security of sensitive documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in Administration, Engineering, or a related field.
 </li>
 <li>
 Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.
 </li>
 </ul>
 
 
</div>

Document Controller

edari

<div>
 
 We are looking to hire a
 
 Document Controller
 
 who will be responsible for tracking, updating, and maintaining various documents&mdash;including functional documents, correspondence, agreements, construction drawings, and project submittals&mdash;for our
 
 semi-government
 
 client based in
 
 Dubai, UAE
 
 , one of the largest
 
 real estate developers
 
 in the region.
 
 
 
 
 
 This position is a
 
 contract role with an initial duration of 12 months
 
 and is renewable based on performance and business requirements. The role sits within the
 
 Contracts &amp; Procurement (C&amp;P) Department
 
 and reports directly to the
 
 Contracts Manager
 
 .
 
 
 
 
 
 We are looking for a passionate
 
 Document Controller
 
 who ensures accuracy, confidentiality, and effective control of all records while streamlining processes. You should also have hands-on experience with
 
 Aconex and Unifier
 
 , strong knowledge of electronic document management systems, and prior exposure to large-scale construction and real estate projects.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 &bull; Receive, track, and store incoming documentation in accordance with company procedures.
 
 
 &bull; Maintain an efficient document control system for easy retrieval and systematic archiving.
 
 
 &bull; Liaise with consultants, contractors, and internal teams to manage approvals and circulation.
 
 
 &bull; Handle construction drawings, submittals, and project documentation using Aconex/Unifier.
 
 
 &bull; Participate in audits and ensure compliance with document control requirements.
 
 
 &bull; Prepare regular reports on document status to support decision-making.
 
 
 &bull; Ensure confidentiality and security of sensitive records through proper access controls.
 
 
 
 
 
 
 Knowledge, Skills &amp; Experience:
 
 
 
 
 
 
 &bull; Diploma or Degree in Business Administration or a related field.
 
 
 &bull; 1&ndash;3 years&rsquo; experience in document control, preferably within real estate or construction.
 
 
 &bull; Proficiency in
 
 Aconex, Unifier, SharePoint, and MS Office Suite
 
 .
 
 
 &bull; Strong communication and collaboration skills with cross-functional teams.
 
 
 &bull; Excellent organizational and time management abilities.
 
 
 &bull; Knowledge of digital file formats, electronic documentation, and archiving systems.
 
 
 
 
 
 
 Availability:
 
 
 
 
 
 
 Preference will be given to candidates who are
 
 available immediately.
 
 
 
 
 
 
 We are looking for candidates who are able to work in the
 
 United Arab Emirates
 
 . Please apply with your updated CV and ensure your contact details are included.
 
 
 
 
 
 We will review your application within
 
 7 working days
 
 . Should your profile meet the requirements, a consultant from
 
 Edari
 
 will reach out to discuss the role in more detail and outline the next steps.
 
</div>

ALBADDAD Group

<div>
 
 
 Site Document Controller
 
 
 
 
 Job Summary
 
 
 
 The Site Document Controller is responsible for managing, organizing, and maintaining all project documentation at the site level. This role ensures that accurate, up-to-date documents are available to project teams, subcontractors, and clients in compliance with company procedures and project requirements.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Control, track, and maintain all project documentation (drawings, technical documents, correspondence, RFIs, submittals, method statements, etc.).
 </li>
 <li>
 Ensure correct version control, numbering, and filing of documents (hard copy and electronic).
 </li>
 <li>
 Receive, register, distribute, and archive incoming and outgoing documents.
 </li>
 <li>
 Coordinate with engineers, consultants, contractors, and subcontractors regarding document submissions and approvals.
 </li>
 <li>
 Maintain document control logs, registers, and transmittals.
 </li>
 <li>
 Ensure documents are compliant with company standards and project document control procedures.
 </li>
 <li>
 Support audits by ensuring document traceability and completeness.
 </li>
 <li>
 Maintain confidentiality and data integrity of project documents.
 </li>
 <li>
 Assist project teams with document retrieval and reporting when required.
 </li>
 <li>
 Monitor document submission deadlines and follow up on pending approvals.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field (preferred).
 </li>
 <li>
 2&ndash;5 years of experience as a Document Controller, preferably on construction or engineering projects.
 </li>
 <li>
 Experience working on-site is an advantage.
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Experience with Document Management Systems (e.g., Aconex, Procore, SharePoint, EDMS).
 </li>
 <li>
 Good communication and coordination skills.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Understanding of document control procedures and ISO standards (preferred).
 </li>
 </ul>
 
 
 
</div>

Site Document Controller

NebXcore

<div>
 
 Company Description
 
 
 
 At NebXcore, we specialize in transforming operational complexity into streamlined performance. Since our inception, we've partnered with companies across industries to design and implement operational processes, key performance indicators (KPIs), and team structures that integrate seamlessly with their existing systems. Our mission is to enhance business efficiency at every level, helping our clients turn strategy into measurable action.
 
 
 From suppliers to end clients, we digitize each step of the supply chain to ensure complete cargo visibility and control. Our solutions include route optimization, real-time tracking, security protocols, and seamless transport management, from producer to port and beyond. This end-to-end visibility reduces friction, minimizes delays, and increases resilience in your logistics network.
 
 
 
 Role Overview
 
 
 
 We're looking for a Document Controller who pays close attention to details. The role focuses on making sure all documents are uploaded correctly and on time, and on working closely with the IT and operations teams. Due to increasing business volumes, particularly in the DRC market, this position is being created to support workload growth and operational continuity.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Verify and review documents received from the C ground team on a daily basis.
 </li>
 <li>
 Handle a high volume of documents, approximately:
 </li>
 <li>
 150&ndash;200 documents per day (Monday to Wednesday)
 </li>
 <li>
 200&ndash;250 documents per day (Thursday and Friday)
 </li>
 <li>
 Upload verified documents into the Nebarex system under the relevant clearing request numbers already created by C-Link ground team.
 </li>
 <li>
 Coordinate closely with the Nebarex system team to resolve day-to-day dashboard issues, document upload errors, document related discrepancies and system-related support.
 </li>
 <li>
 Track and follow up on pending or rejected documents to ensure timely resolution.
 </li>
 <li>
 Identify recurring issues and propose process improvements
 </li>
 <li>
 Maintain proper records and support audit or compliance requirements as and when required.
 </li>
 <li>
 Support process improvements and adapt to role evolution as requested by C-Link in the future.
 
 
 </li>
 </ul>
 
 Role Requirements
 
 
 
 <ul>
 <li>
 Previous experience in operations, documentation, trade support, clearing, or back-office roles is preferred.
 </li>
 <li>
 Familiarity with clearing or logistics-related documentation would be a plus point.
 </li>
 <li>
 Strong attention to detail and accuracy in data entry and document handling.
 </li>
 <li>
 Ability to manage high-volume, repetitive tasks efficiently without compromising quality.
 </li>
 <li>
 Basic to intermediate system/data entry skills; comfort working with dashboards and internal platforms.
 </li>
 <li>
 Good coordination and communication skills to work with operations and IT teams.
 </li>
 <li>
 Ability to prioritize tasks and meet daily deadlines.
 
 
 </li>
 </ul>
 
 Key Performance Indicators (KPIs)
 
 
 
 <ul>
 <li>
 Daily Performance measure: Target number of documents verified and uploaded per day as per volume benchmarks
 </li>
 <li>
 TAT: Same-day or next-business-day upload of received documents
 </li>
 <li>
 Process Improvement: Contribution to efficiency improvements or reduction in recurring issues.
 </li>
 </ul>
</div>

Jouzy Consulting Engineers

About Jouzy Consulting EngineersJouzy Consulting Engineers (JCE) is an engineering consultancy firm established in Dubai in 1966. We deliver multidisciplinary design and supervision services across the UAE, supporting clients with high-quality engineering solutions, robust project controls, and strong compliance with local authority requirements.Position OverviewThe Document Controller is responsible for the timely and accurate management of all project documentation, correspondence, and records in line with client procedures, project requirements, and company standards. The role ensures effective document control processes across submissions, transmittals, approvals, distribution, and archiving, supporting project teams to maintain compliance, traceability, and on-time deliverables.Responsibilities<ul><li>Establish, implement, and maintain project document control procedures, including document numbering, version control, and filing structure.</li><li>Register, log, and track all incoming/outgoing correspondence and technical documents (submittals, drawings, reports, MOM, RFIs, NOCs, etc.).</li><li>Prepare and manage document transmittals and distribution lists; ensure correct routing to internal teams, client, and relevant stakeholders.</li><li>Maintain up-to-date document registers, trackers, and dashboards; provide weekly status reports (submissions, approvals, overdue items).</li><li>Coordinate with engineers and discipline leads to ensure documents are complete, accurate, properly formatted, and submitted on time.</li><li>Manage document review cycles and ensure the latest revisions are available to the project team; prevent the use of superseded documents.</li><li>Support QA/QC and ISO-aligned documentation practices; ensure records are audit-ready and retained per project and company requirements.</li><li>Administer and support document management systems (e.g., Aconex, Asite, SharePoint, ProjectWise, or similar) as applicable.</li><li>Maintain confidential personnel and commercial records where required; ensure data integrity and controlled access.</li><li>Assist in preparing Minutes of Meetings, correspondence formatting, and maintaining action logs when required by the project team.</li><li>Coordinate with site and office teams to collect, compile, and archive as-built documentation and final handover records.</li><li>Liaise with client/contractor document control teams to resolve document issues, workflows, and compliance with project procedures.</li></ul>Requirements<ul><li>Diploma or Bachelor's degree in Engineering, Business Administration, or a related field.</li><li>Minimum 3-7 years of experience as a Document Controller within the UAE, preferably in engineering consultancy or construction supervision projects.</li><li>Strong knowledge of document control processes, correspondence handling, and revision/version management.</li><li>Hands-on experience with document management systems (Aconex, Asite, SharePoint, ProjectWise, or similar).</li><li>Proficient in MS Office (Excel, Word, Outlook) with strong reporting and tracker management skills.</li><li>Excellent attention to detail, organization, and time management; ability to handle high volumes of documents in fast-paced projects.</li><li>Strong communication skills in English (written and verbal); Arabic is a plus.</li><li>Experience supporting authority-related submissions and project handover documentation is an advantage.</li></ul>Why Jouzy Consulting EngineersAt JCE, you will work with experienced multidisciplinary teams on reputable projects across the UAE. We value professionalism, accountability, and collaboration, and we support our people with a stable working environment, clear processes, and opportunities to grow within a long-established consultancy.Job Type: Temporary Contract length: 1 monthPay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>what are your salary expectations?</li><li>are you available to join immediately?</li></ul>Experience:<ul><li>Document Control: 2 years (Required)</li></ul>

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Emirates Electrical Engineering is a specialized business platform that provides comprehensive turnkey solutions combining development, financing, construction and operation of solar rooftops for commercial and industrial building in the UAE, also a responsive and flexible organization dedicated for the design and construction of turnkey electrical power projects such as High Voltage Substations, Cable Networks and Transmission Lines.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
The Document Controller is responsible for managing and controlling all documentation related to the construction project, ensuring that all documents are accurately filed, tracked, and made accessible to authorized personnel. The role involves working closely with the project team to ensure the smooth flow of project documentation, including drawings, contracts, RFIs, submittals, and reports. A key aspect of this role is experience with Aconex, a document management software used in construction projects to streamline document distribution, approvals, and tracking.
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div>
Document Management:
<ul><li>Manage and organize all project-related documents, including drawings, technical submittals, contracts, reports, RFIs, and correspondence, ensuring they are easily accessible and properly filed.</li>
<li>Ensure that all documents are stored and distributed correctly using Aconex, adhering to the company&rsquo;s document control procedures.</li>
<li>Maintain version control of all documents, ensuring that the latest versions are available and previous versions are archived appropriately.</li>
<li>Monitor and control the flow of documents between the project team, consultants, contractors, and other stakeholders, ensuring timely and accurate distribution.</li>
<li>Support the project team in retrieving documents quickly and efficiently, ensuring smooth project execution.</li>
</ul>
Aconex Management:
<ul><li>Work extensively with Aconex to upload, manage, and track project documents, ensuring all project documentation is properly registered and categorized.</li>
<li>Ensure all incoming and outgoing documents via Aconex are correctly filed, tracked, and distributed to the relevant team members.</li>
<li>Coordinate document submissions, reviews, and approvals within the Aconex platform, ensuring that documents are processed according to the project's requirements and timelines.</li>
<li>Provide training and support to the team members on how to effectively use Aconex for document submission, review, and approval.</li>
<li>Maintain document logs, including tracking document statuses (pending, under review, approved, etc.) within Aconex.</li>
</ul>
Documentation Control and Distribution:
<ul><li>Maintain and update a centralized document management system, ensuring that all documents are categorized and easy to search.</li>
<li>Ensure that all documents are shared with the relevant parties in a timely manner, following the document control procedures and protocols.</li>
<li>Ensure compliance with project document control procedures, industry standards, and company policies.</li>
<li>Issue controlled copies of documents to stakeholders and ensure that only the most up-to-date versions are in circulation.</li>
<li>Track document revisions and ensure all changes are reflected in Aconex and communicated to the relevant personnel.</li>
</ul>
Quality Assurance and Compliance:
<ul><li>Ensure that all documentation complies with relevant standards and regulations and is complete, accurate, and up to date.</li>
<li>Conduct periodic checks and audits of project documentation to ensure compliance with quality control and document control procedures.</li>
<li>Coordinate the review and approval process for all documents, ensuring that the correct approvals are obtained and recorded in the Aconex system.</li>
</ul>
Communication and Coordination:
<ul><li>Act as the primary point of contact for document-related inquiries from the project team, subcontractors, clients, and consultants.</li>
<li>Coordinate with project teams to ensure that the proper documents are submitted, tracked, and reviewed in a timely manner.</li>
<li>Assist in coordinating meetings, preparing meeting minutes, and distributing action items and documentation to all relevant stakeholders.</li>
</ul>
Reporting and Documentation Control:
<ul><li>Prepare and generate regular reports on the status of project documentation, highlighting pending approvals, submissions, and potential delays.</li>
<li>Maintain a record of all project documentation for audit purposes and future reference.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Education:
<ul><li>Bachelor&rsquo;s degree or relevant qualification in Administration, Engineering, or related field.</li>
</ul>
Experience:
<ul><li>3+ years of experience in document control within the construction industry.</li>
<li>Prior experience working with Aconex is mandatory.</li>
<li>Familiarity with document management systems, document control processes, and construction project documentation.</li>
</ul>
Skills:
<ul><li>Document Management Systems (DMS) &ndash; Proficiency in Aconex, Procore, EDMS, SharePoint, Primavera Contract Management, or similar systems.</li>
<li>Document Control Procedures &ndash; Implementing and maintaining document numbering, filing, archiving, and retrieval systems.</li>
<li>Records Management &ndash; Ensuring proper storage, retrieval, and backup of drawings, specifications, contracts, and correspondence.</li>
<li>Compliance &amp; Standards &ndash; Understanding of ISO 9001, QA/QC procedures, and document control best practices.</li>
<li>Version Control &amp; Tracking &ndash; Managing revisions, approvals, and superseded documents to ensure up-to-date records.</li>
<li>MEP &amp; Construction Documentation &ndash; Familiarity with shop drawings, as-built drawings, RFIs, submittals, and transmittals.</li>
<li>Authority Submissions &amp; Approvals &ndash; Coordinating with ADDC, ADM, DEWA, and Civil Defense for document submissions.</li>
<li>Reporting &amp; Auditing &ndash; Generating logs, compliance reports, and status updates for project stakeholders.</li>
<li>Software Proficiency &ndash; Experience with MS Office (Excel, Word, PowerPoint), Adobe Acrobat, and database management tools.</li>
<li>Confidentiality &amp; Data Security &ndash; Ensuring secure handling of sensitive project documentation.</li>
</ul>
</div></div></div>At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

Document Controller-MEP

Dubai Cable Company - Ducab

<div>
 
 
 JOB PURPOSE
 
 
 <ul>
 <li>
 Assist the Credit Control &amp; Collections section in collecting the retention dues by completing the final documentation in a timely manner.
 </li>
 <li>
 Assist in timely execution of manufacturing process by getting the required documents approved from the customer e.g. TDS (Technical data sheets and CSD (Cross sectional drawings).
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILTIES
 
 
 
 
 
 
 
 Policies, Processes and Procedures
 
 
 <ul>
 <li>
 Implement all section policies, processes and procedures
 </li>
 </ul>
 
 
 
 
 
 Continuous Improvement
 
 
 <ul>
 <li>
 Participate in initiatives for innovation and continuous improvement in pursuit of greater productivity
 
 
 </li>
 </ul>
 
 
 
 
 
 Reports
 
 
 <ul>
 <li>
 Provide inputs for the preparation of accurate and timely performance reports, as required
 </li>
 <li>
 Prepares status report for individual projects for discussion in monthly working capital meetings and follow up as on actions agreed.
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Administration
 
 
 <ul>
 <li>
 Provide accurate and efficient document control and data management.
 </li>
 <li>
 Review the customer contract to ensure availability of in house documentation is in line with the agreed formats.
 </li>
 <li>
 Maintains appropriate records of customer provided documents formats for compilation.
 </li>
 <li>
 Ensures process integrity is maintained for individual OGP projects.
 </li>
 <li>
 Controls issuance of document numbers, including maintenance of proper document registers for each Purchase order submission.
 </li>
 <li>
 Ensure correct document classification, sorting, filing and archiving.
 </li>
 <li>
 Reviews completeness of documentation and prepares document transmittals.
 </li>
 <li>
 Uploads the documentation on FTP Server / Customer provided portals for approval.
 </li>
 <li>
 Prepares and maintains Approved for construction documents and Manufacturing record book for detail manufacturing project, either for in-house use or for onward transmittal to customer during project closeout.
 </li>
 <li>
 Performs file backup to ensure proper storage and archiving of electronic registers.
 </li>
 </ul>
 
 
 
 
 
 Customer Service &amp; Vendor Liaison
 
 
 <ul>
 <li>
 Follow up with the customer for getting timely approvals on documentation submittals
 </li>
 <li>
 Co-ordinates with Commercial, Technical, Quality to incorporate the amendments advised by the customer.
 </li>
 <li>
 Co-ordinates with external printing agencies for completion of document sets as per the Purchase order requirements.
 </li>
 <li>
 Visit customer office and able to understand the project documentation requirements.
 </li>
 </ul>
 
 
 
 
 
 Risk Management
 
 
 <ul>
 <li>
 Identify and manage risk associated with documentation.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 KNOWLEDGE AND QUALIFICATIONS
 
 
 <ul>
 <li>
 
 Essential
 
 : Bachelor&rsquo;s degree in business administration.
 </li>
 <li>
 
 Desirable
 
 : Good knowledge of computer and ability to work in an ERP &amp; SAP environment
 </li>
 <li>
 
 Job Skills:
 
 Good communication skills (both verbal and written) with ability to interact independently with internal departments as well as external parties (customers)
 </li>
 <li>
 The need to maintain standards of Quality Systems, Environmental Management Systems and Health and Safety Systems to agreed International Standards.
 </li>
 <li>
 
 Behavioral Competencies:
 
 Strategic thinking, Transparency, Integrity, Professionalism, Passion for Excellence, initiative and independent judgement in the performance of agreed assignments.
 </li>
 <li>
 
 Experience:
 
 minimum 3 years&rsquo; experience in Documentation management in a medium to large size organization
 </li>
 </ul>
 
 
</div>

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333 document controller jobs IN Dubai Jobs In Dubai Jobs In Ajman

Document Controller

Document Controller

Site Document Controller

Document Controller

Site Document Controller

Document Controller-MEP

Document Controller