contract assistant

document controller

OHLA Group

<div>
 
 We&rsquo;re Hiring / Document Controller / (Construction)
 
 
 
 
 
 We are looking for an experienced Document Controller to join our project team.
 
 
 Location: Umluj
 
 
 🏗 Sector: Construction / Infrastructure
 
 
 
 
 
 Key Responsibilities:
 
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 Manage and control all project documentation in line with company and project procedures.
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 Administer the Document Control System using Autodesk Construction Cloud (ACC).
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 Prepare and manage workflow templates for project submissions.
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 Track, monitor, and update document logs, registers, and approval status.
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 Maintain and update Transmittal Registers including NCR, RFI, and SOR.
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 Generate weekly document control progress reports.
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 Ensure accurate and timely distribution of controlled documents to project staff.
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 Follow up on overdue submissions and approvals with relevant stakeholders.
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 </ul>
 
 
 
 
 Requirements:
 
 <ul>
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 Minimum 5 years of experience as a Document Controller in construction projects.
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 Diploma or Bachelor&rsquo;s degree.
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 Hands-on experience with Autodesk Construction Cloud (ACC).
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 Strong organizational skills and attention to detail.
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 Good command of English (Arabic is an advantage).
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 </ul>
 
 
 
 
 📩 Interested candidates are invited to apply by submitting their CV.
 
 
 
</div>

Document Controller

Red Sea Global

<div>
 
 
 Be the change. Join the world&rsquo;s most visionary developer.
 
 
 
 
 
 
 Red Sea Global (RSG) is showing that there is a better way to positively shape the places we live, work and travel.
 
 
 
 
 
 We are purpose-driven and committed to people and planet. Our transformative programs are a driving force to achieving Vision 2030, as well as leading the world towards regenerative tourism.
 
 
 
 
 
 
 Join RSG and be part of the positive change for Saudi Arabia and the world.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 Handover Specialist manages the final transfer of completed properties from RSG to buyer, ensuring quality, handling documentation, coordinating teams (legal, finance, maintenance), conducting inspections, resolving snags, and ensuring a smooth, professional client experience, involving communication, problem-solving, and attention to detail. Focus will be on building lasting relationships, fostering trust, and upholding high standards of service and efficiency. Serve as the main point of contact for clients at Handover ensuring their concerns are addressed promptly, professionally, and to their satisfaction.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 
 Develops and maintains constructive and cooperative relationships with customers. Interacts professionally and courteously with clients by telephone, email, letter, and face to face Investigates and resolves client complaints and queries
 
 
 
 
 
 
 Process Management:
 
 
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 Coordinate and manage the end-to-end property handover process from pre-handover checks to final sign-off.
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 </ul>
 
 
 Client Liaison:
 
 
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 Act as the main point of contact, keeping clients informed, addressing queries, managing complaints, and providing a professional experience.
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 </ul>
 
 
 Quality Assurance
 
 :
 
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 Conduct pre-handover inspections (snagging), ensure units meet quality standards, and follow up on defects.
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 </ul>
 
 
 Documentation
 
 :
 
 <ul>
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 Manage and process handover documents, collect signed approvals, and ensure all legal and technical paperwork is complete and filed.
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 </ul>
 
 
 Internal Coordination
 
 :
 
 <ul>
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 Liaise with sales operations, sales, legal, and finance teams to ensure all departments are aligned for timely completion.
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 </ul>
 
 
 Reporting
 
 :
 
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 Produce reports on handover progress and business reviews
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 Ensures accurate records of all client related information, contracts, agreements, and correspondence in the company crm system
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 Complies with and maintains knowledge of applicable rules, regulations, standards, and best practices
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 Liaises with local Government Authorities and legal representatives
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 Performs and/or directs day to day administrative tasks
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 Creation, distribution and signing off documents related to Handover Services
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 </ul>
 
 
 Strategic Development
 
 
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 Prepares reports and statistics for Handover Manager
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 </ul>
 
 
 Leadership
 
 
 <ul>
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 Provides clients with guidance on complaint‑handling and escalation procedures.
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 </ul>
 
 
 Document Management
 
 
 <ul>
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 Manages and uploads all relevant records and information into the CRM system in line with the Company&rsquo;s document control policies and procedures, including all client correspondence.
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 Ensures documentation is stored securely and maintained in a well‑organised manner.
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 </ul>
 
 
 Inspections and Handover
 
 
 <ul>
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 Liaises with the Handover Manager and Sales Operations teams to ensure a seamless and timely property handover to customers.
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 Coordinates with relevant departments to ensure all snags and issues are addressed through to full resolution.
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 </ul>
 
 
 Reporting &ndash; Inspections and Handover
 
 
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 Prepares reports summarizing units handed over to clients by project.
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 Produces reports detailing snags per unit and per project.
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 Tracks and reports on snag completion status.
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 Provides any additional reports as required by management.
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 Liaise with Handover Manager and Sales Operations team to ensure property seamless handover to customers in a timely manner.
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 </ul>
 
 
 
 
 
 Communications &amp; Working Relationships:
 
 
 
 
 Internal:
 
 
 <ul>
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 Handover Manager, Sales Operations and Director Residential Sales Ops on key milestones, potential issues and problem resolution. Coordination with all functions of Sales Operation team ensuring successful delivery of services to clients.
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 </ul>
 
 
 External:
 
 
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 Any external parties required to perform the role including authorities, banks etc in strict coordination with the handover manager and Sales operations director.
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 </ul>
 
 
 
 
 
 
 
 
 Frameworks /Boundaries &amp; Decision Making Authority:
 
 
 <ul>
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 Director Residential Sales Operations, Handover Manager, Sales Operations Team
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 To work within the policy and procedures agreed by management
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 To manage handover of units to clients, delivering wide range of services to clients
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 Referral decision making to Handover Manager and Director on an as required basis
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 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
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 Bachelor&rsquo;s degree or equivalent from a recognized college/university
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 Professional qualification in Architecture, Civil, Electrical. Mechanical, Customer Care or similar
 </li>
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 Knowledge and understanding of Development, Real Estate and Handover process
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 Must have at least 3 years&rsquo; experience, of which at least 2 years in management or controlling role with background in Customer Care/ Operations and administration in Real Estate/Development Company.
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 Experience of delivering Customer Care to Clients in residential projects (pre and post-handover)
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 Demonstrable ability in dispute resolution
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 Effective communicator and decision maker
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 Proficient in Microsoft Word, Excel and Power Point
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 Advanced
 
 Excel skills
 
 for dashboards, trackers, data analysis, and reporting.
 </li>
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 PowerPoint skills
 
 to prepare professional presentations and management briefs.
 </li>
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 Aconex
 
 proficiency for document control, uploads, workflows, transmittals, and tracking.
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 </ul>
 
 
 
 
 
 
 
 
 Personal Attributes:
 
 
 <ul>
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 Driven to consistently deliver exceptional customer service
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 Outstanding interpersonal, negotiation and conflict resolution skills
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 Natural ability to cultivate and build long lasting relationships
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 Proven planning and organizational abilities
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 High standard of personal presentation.
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 Arabic &amp; English speaker
 </li>
 </ul>
 
 
 
 
 
 For more information about Red Sea Global, visit:
 
 
 <ul>
 <li>
 Website: https://www.redseaglobal.com/en
 </li>
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 YouTube: https://www.youtube.com/watch?v=6ySGZwubomw
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 X (formerly Twitter): https://x.com/RedSeaGlobal
 </li>
 </ul>
 
 
</div>

Handover Specialists

<div>
 
 The Contract Assistant will support the administration and management of contracts related to infrastructure, earthworks, deep excavation and piling, and tunneling projects. The role involves close monitoring of contractual obligations in accordance with FIDIC conditions, ensuring compliance with contract terms, and maintaining accurate and organized contract documentation throughout the project lifecycle.
 
 
 
 
 
 The position requires continuous coordination with project teams, legal department, and other internal stakeholders to ensure that all contractual matters are properly followed up, documented, and readily available to support project execution, claims, variations, and contractual compliance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist in administering contracts related to infrastructure, earthworks, piling, and tunneling works in accordance with FIDIC conditions.
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 Monitor and follow up on contractual terms, clauses, and obligations relevant to complex civil and underground works.
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 Coordinate with engineering, construction, procurement, and site teams to ensure contractual compliance.
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 Liaise with the Legal Department on contract interpretations, disputes, claims, and variations.
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 Track contractual correspondence, notices, and records related to infrastructure and tunneling activities.
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 Collect, organize, and file all contract-related documentation from various departments.
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 Ensure contract records are up to date and easily accessible for audits, claims, and project reporting.
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 Support the contracts team in managing variations and contractual risks associated with earthworks and underground works.
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 </ul>
 
 
 QUALIFICATIONS / EXPERIENCE
 
 
 
 &bull; Bachelor&rsquo;s degree in Engineering or Business Administration, Law, Contracts Management, or a related field.
 
 
 &bull; Minimum 5&ndash;7 years of experience in contract administration or contract support roles.
 
 
 &bull; Strong working knowledge of FIDIC contracts.
 
 
 &bull; Experience on infrastructure, earthworks, piling, or tunneling projects.
 
 
 &bull; Strong organizational, coordination, and document control skills.
 
 
 &bull; Fluent in English; Arabic is an advantage.
 
 
 
</div>

Contract Assistant

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3 document controller jobs In Umluj

Document Controller

Handover Specialists

Contract Assistant