document coordinator

Gardinia Contracting

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 The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Maintain and manage all important documents for the company and projects.
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 Ensure that all documents are properly filed, stored, and accessible when needed.
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 Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
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 Prepare and update document registers, logs, and trackers.
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 Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
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 Review documents for accuracy and completeness before distributing.
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 Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
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 Archive and maintain historical records of documentation for future reference.
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 Generate reports on document status and communicate to the relevant stakeholders.
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 Maintain confidentiality and security of sensitive documentation.
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 Qualifications &amp; Skills:
 
 
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 Bachelor&rsquo;s Degree / Diploma in Administration, Engineering, or a related field.
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 Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.
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Document Controller

Grans Contracting LLC

Roles &amp; Responsibilities:<ul><li>Manage and maintain all project documents, drawings, and correspondence.</li><li>Ensure proper filing, tracking, and version control of documents.</li><li>Coordinate document flow between project teams, consultants, and clients.</li><li>Ensure all documents comply with company and project standards and procedures.</li><li>Assist in preparing reports, meeting minutes, and submissions.</li><li>Maintain a document register and track approvals, revisions, and updates.</li><li>Support audits and project reviews by providing required documentation.</li><li>Ensure confidentiality and security of project documents.</li><li>Coordinate with project team for timely submission of documents.</li></ul>Requirements / Qualifications:<ul><li>Experience as a Document Controller in construction projects preferred.</li><li>Knowledge of document management systems (DMS) or MS Office.</li><li>Good organizational and communication skills.</li><li>Detail-oriented and ability to manage multiple tasks.</li></ul>Job Type: Full-timePay: AED1,000.00 - AED3,000.00 per month

Venco Imtiaz Contracting Co

We are hiring Document Controller for Finance Department to join out team.Key Responsibilities:<ul><li>Receive, classify, and systematically file all accounting and finance-related documents such as invoices, payment certificates, contracts, purchase orders, delivery notes, and bank statements.</li><li>Maintain an organized and up-to-date document management system (manual or electronic) that allows easy retrieval of financial documents.</li><li>Track the movement of critical accounting documents, ensuring that documents submitted for processing or approval are complete and correctly authorized.</li><li>Coordinate with project teams, procurement, and vendors to ensure timely submission and collection of required financial documents.</li><li>Verify the completeness and accuracy of financial documents before forwarding them to the accounts team for processing.</li><li>Monitor document version control to ensure only the latest approved financial documents are used in accounting and reporting.</li><li>Prepare and maintain audit packs with all required supporting documents for internal and external audits.</li><li>Support the accounts team by retrieving financial documents promptly as requested for reporting, audits, or management reviews.</li><li>Assist in maintaining compliance with company policies and UAE regulations regarding document retention and confidentiality.</li><li>Collaborate with IT and ERP teams to ensure digital documents are correctly indexed and stored within the accounting systems.</li><li>Report discrepancies or missing documentation to the Accounts Manager or Chief Accountant for resolution.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree in Commerce, Accounting, Business Administration, or related field.</li><li>2 or more years of experience as a Document Controller in the Accounts or Finance Department of a construction or contracting company.</li><li>Strong experience with document control tools such as Aconex, Procore, Viewpoint, SharePoint, or similar.</li><li>Proficient in MS Excel, MS Word.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have Finance or Accounts Department Background ?</li><li>What is your salary expectations ?</li></ul>

Document Controller - Finance

Gill Smart HR Consultancy

Job Title: Document ControllerIndustry: Interior Fit-Out / Joinery Location: Dubai, UAE Experience Required: Minimum 5 years (Interior Fit-Out or Joinery projects in Dubai)Job Description:We are seeking an experienced Document Controller to join our Interior Fit-Out / Joinery team in Dubai. The ideal candidate must have strong experience handling project documentation related to fit-out works and be familiar with UAE construction standards and procedures.Key Responsibilities:<ul><li>Manage and maintain all project documents including drawings, shop drawings, material submittals, RFIs, method statements, and correspondence</li><li>Ensure accurate filing, tracking, and distribution of documents as per company and project requirements</li><li>Coordinate with Project Managers, Engineers, Consultants, and Subcontractors for document submissions and approvals</li><li>Maintain document control registers and update document status reports regularly</li><li>Ensure documents are properly numbered, issued, and archived in line with company procedures</li><li>Monitor submission deadlines and follow up for approvals and revisions</li><li>Maintain both electronic and hard-copy filing systems</li><li>Ensure confidentiality and proper document version control at all times</li></ul>Requirements:<ul><li>Minimum 5 years of experience as a Document Controller in Interior Fit-Out or Joinery projects in Dubai</li><li>Strong knowledge of document control procedures in construction projects</li><li>Familiar with Dubai consultants, contractors, and approval processes</li><li>Proficient in MS Office (Word, Excel, Outlook) and document control systems</li><li>Good communication and coordination skills</li><li>Ability to work independently and handle multiple projects</li></ul>Preferred Skills:<ul><li>Experience working on high-end interior fit-out projects</li><li>Knowledge of AutoCAD drawings (basic understanding)</li><li>Strong organizational and time management skills</li></ul>Interested candidates can whats +971 504969103Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Document Controller- Interior Fit Out

Fleet Energy FZCO

Job descriptions &amp; Responsibilities:Portal &amp; Access Management:<ul><li>Monitor and manage company portals such as DMCC Portal, Dubai Trade Portal, Fujairah Freezone Portal, and DWTC Portal.</li><li>Assist with password management and ensure all updates are communicated effectively to management.</li></ul>Documents &amp; License Management:<ul><li>Oversee and track the renewal of trade licenses, tenancy contracts, establishment cards, and other essential company documents.</li><li>Ensure all company documents are up-to-date, properly filed and accessible in both soft and hard copy formats.</li><li>Coordinate and follow up on the renewal process, ensuring deadline compliance.</li></ul>Employee Visa &amp; Health Insurance Management:<ul><li>Monitor the expiration dates of employee visas and health insurance.</li><li>Coordinate the timely renewal of visas and health insurance through company portals.</li><li>Ensure that all employee records are maintained and updated regularly.</li></ul>Property &amp; Contract Management:<ul><li>Manage and track the renewal of commercial property contracts, including leases for office spaces, warehouses, and parking areas.</li><li>Oversee residential property management, ensuring tenancy agreements are updated and renewed as required.</li><li>Maintain accurate and organized records for both commercial and residential properties.</li></ul>Liquidation &amp; Corporate Document Management:<ul><li>Assist in the coordination of the liquidation process for companies under closure, working closely with external liquidators.</li><li>Ensure that all necessary documents related to liquidation and VAT deregistration are properly filed and tracked.</li><li>Keep detailed records of all legal documents related to company closures and provide timely updates as needed.</li></ul>General Administrative Support:<ul><li>Manage and update employee and company files, ensuring they are well-organized and easily accessible.</li><li>Support the administrative team with general office tasks, including correspondence and document preparation.</li><li>Communicate with internal teams and external partners to ensure the smooth flow of operations.</li></ul>Job Type: Full-timeJob Types: Full-time, Contract Contract length: 24 monthsPay: AED5,000.00 - AED6,000.00 per month

Public Relation Officer (Arabic Speaker)

Peergrowth Consultancy Co.

We are seeking a detail-oriented and proactive Regulatory Affairs Coordinator to support regulatory activities at our UAE-based manufacturing facility. This role is responsible for compiling and coordinating product and site-specific regulatory dossiers for submission to global health authorities, including support for GMP audits. The ideal candidate will collaborate closely with Quality Assurance (QA), manufacturing, and technical teams at the site, as well as regional regulatory teams. Experience with local UAE and GCC regulatory requirements is preferred, with an understanding of global CTD requirements.KEY RESPONSIBILITIES<ul><li>Collate, compile, and review regulatory dossiers for product and site registrations in various international markets, including GMP audit dossiers.</li><li>Ensure accuracy, completeness, and regulatory compliance of all documentation submitted.</li><li>Review and verify the correctness and regulatory alignment of Artwork (AW) prior to submission.</li><li>Act as a key liaison between regional regulatory teams and site-based technical functions (QA, QC, Production, Engineering).</li><li>Coordinate technical responses and ensure timely resolution of queries raised by health authorities during or post submission through regional RA teams.</li><li>Maintain an organized and up-to-date archive of all regulatory submissions made from the site.</li><li>Implement proper version control, submission tracking, and document retrieval protocols.</li><li>Monitor submission timelines and follow up with internal teams to ensure timely completion of deliverables.</li><li>Ensure alignment with both international regulatory expectations and local UAE / GCC requirements.</li><li>Provide regular status updates on submissions and queries to the Head of International Regulatory Affairs.</li><li>Support documentation requests for internal audits, inspections, and compliance reviews.</li></ul>CANDIDATE EXPERIENCE<ul><li>Bachelors or masters degree in pharmacy (preferred)</li><li>2 to5 years of experience in Regulatory Affairs, ideally in a manufacturing or site-based setting within the pharmaceutical industry.</li><li>Preferred : Experience with handling guidelines of UAE Ministry of Health (MoHAP), GCC-DR, Oman, Bahrain, or other Gulf regulatory bodies.</li><li>Practical knowledge of CTD / eCTD dossier formats and GMP audit preparation.</li></ul>Key Skills and Competencies<ul><li>Strong communication, collaboration, and coordination skills across technical and regulatory functions.</li><li>High level of accuracy, attention to detail, and document management capabilities.</li><li>Ability to manage multiple priorities, meet deadlines, and adapt to dynamic regulatory requirements.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint) and document control systems.</li><li>Proactive approach to problem-solving and handling regulatory queries.</li></ul>Coordinator • Dubai, United Arab Emirates

Regulatory Affairs Coordinator

Service My Car.Ae

Position: Legal Assistant/Legal Coordinator (Entry Level)Job location: DubaiRequired Skills &amp; Qualification:<ul><li>Knowledge and expertise in Law, with a focus on Civil Law.</li><li>Minimum one year experience in Legal Document Preparation and handling legal procedures.</li><li>Experience in resolving legal matters.</li><li>Excellent Communication skills for client and team interactions.</li><li>Ability to work independently and collaboratively.</li><li>Educational Qualification: Bachelor&rsquo;s degree in law.</li><li>Language: Fluent in English &amp; Arabic.</li></ul>Job Types: Full-time, PermanentPay: Up to AED3,500.00 per month

Legal Assistant

Explore 529+ Document coordinator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

529 document coordinator jobs IN Dubai United Arab Emirates

Document Controller

Document Controller

Document Controller - Finance

Document Controller- Interior Fit Out

Public Relation Officer (Arabic Speaker)

Regulatory Affairs Coordinator

Legal Assistant