cost controller clerk

junior controller

quality controller

document cotroller

AHK Realty

Job Description: We are looking for a detail-oriented Document Controller to manage and maintain company documents in an organized and efficient manner. The ideal candidate will ensure proper documentation control, version management, and timely distribution of documents across departments.Key Responsibilities:<ul><li>Create, organize, and maintain physical and electronic documents</li><li>Control document versions, approvals, and revisions</li><li>Ensure documents comply with company policies and procedures</li><li>Maintain document control registers and tracking logs</li><li>Distribute documents to internal and external stakeholders as required</li><li>Archive and retrieve documents efficiently</li><li>Coordinate with project teams, consultants, and clients</li><li>Ensure confidentiality and data accuracy at all times</li></ul>Requirements:<ul><li>Proven experience as a Document Controller or similar role</li><li>Strong knowledge of document control procedures and systems</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>High attention to detail and accuracy</li><li>Ability to work under pressure and meet deadlines</li></ul>Job Types: Full-time, Permanent

DOCUMENT COTROLLER

Shutdown Maintenance Services W.L.L

Job Title Office Administrator &amp; IMS CoordinatorReporting Line Reports to: Managing Director / Operations DirectorFunctional coordination with:<ul><li>Safety, Quality &amp; Compliance Lead (IMS governance)</li><li>HR Officer (administrative system support only)</li><li>Operations (site and contract documentation)</li></ul>Role PurposeThe Office Administrator &amp; IMS Coordinator is responsible for providing comprehensive office administrative support while coordinating and maintaining the Integrated Management System (IMS). The role ensures proper document control, audit preparation, compliance tracking, and general office administration to support business operations and certification requirements.Key ResponsibilitiesOffice Administration<ul><li>Manage day-to-day office administrative activities</li><li>Handle correspondence, filing systems, and office documentation</li><li>Coordinate meetings, schedules, and internal communications</li><li>Support HR and Operations teams with administrative documentation</li><li>Maintain records, reports, and databases</li><li>Assist in preparation of contracts, proposals, and company profiles</li><li>Ensure proper organization of office files (soft and hard copies)</li></ul>IMS (Integrated Management System) Coordination<ul><li>Maintain and control IMS documentation and records</li><li>Support implementation of ISO standards (ISO 9001, ISO 14001, ISO 45001)</li><li>Prepare documentation for internal and external audits</li><li>Track non-conformities, corrective actions, and improvements</li><li>Ensure document version control and distribution</li><li>Assist in conducting internal audits</li><li>Coordinate with department heads on compliance requirements</li><li>Maintain compliance registers and legal requirements tracking</li></ul>Audit &amp; Compliance Support<ul><li>Support certification and surveillance audits</li><li>Ensure readiness for ISO audit assessments</li><li>Follow up on audit findings and action plans</li><li>Monitor compliance to company procedures and policies</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Quality Management, Operations, EHS, or similar</li><li>ISO Internal Auditor training (9001 / 14001 / 45001) preferred but not mandatory</li></ul>Experience<ul><li>4&ndash;8 years total experience</li><li>2&ndash;4 years in IMS coordination, quality administration, document control, or QHSE administration</li><li>Prior exposure to ISO internal and/or external audits essential</li><li>Facilities management, cleaning, industrial services, or contracting experience advantageous</li></ul>Skills &amp; Competencies<ul><li>Strong administrative and organizational skills</li><li>Good understanding of ISO standards and IMS systems</li><li>Document control and reporting skills</li><li>Communication and coordination ability</li><li>Computer proficiency (MS Office)</li><li>Ability to work under minimal supervision</li><li>Attention to detail and compliance mindset</li></ul>Job Type: Full-timePay: BD500.000 - BD550.000 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>

Office Administrator & IMS Coordinator

Petiole Foods

We are looking for an IT &amp; Admin Assistant to provide first-level IT support and assist with day-to-day administrative, purchasing, and basic accounts coordination. This role is ideal for a junior candidate with hands-on IT experience who is also comfortable handling office and coordination tasks.Key ResponsibilitiesIT Support (Primary)<ul><li>Provide first-level IT support for users, systems, and basic hardware/software issues</li><li>Manage user access, email accounts, and system permissions</li><li>Support employee onboarding and offboarding from IT systems</li><li>Assist in managing document storage systems (Box, shared drives, cloud platforms)</li><li>Maintain basic IT documentation and records</li><li>Coordinate with external IT vendors when required</li></ul>Admin &amp; Office Support<ul><li>Handle general administrative and office tasks</li><li>Support the purchase team with purchase requests, vendor follow-ups, and documentation</li><li>Assist the accounts team with invoice filing, document organization, and basic data entry</li><li>Manage office supplies and administrative records</li></ul>Coordination &amp; Compliance<ul><li>Ensure proper organization of digital and physical documents</li><li>Follow IT security policies and data access controls</li><li>Track tasks and ensure timely follow-up and resolution</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in IT, Computer Science, Business Administration, or related field</li><li>Minimum 1 year of IT support or systems experience (mandatory)</li><li>Basic IT troubleshooting knowledge</li><li>Familiarity with cloud/document tools (Box, Google Drive, OneDrive, etc.)</li><li>Good working knowledge of MS Office / Google Workspace</li><li>Good communication and coordination skills</li><li>Organized, reliable, and willing to learn</li></ul>Salary &amp; Benefits<ul><li>Salary range: BHD 300 &ndash; 350</li><li>Salary based on experience and skills</li><li>Growth opportunity in IT and administration</li></ul>Job Type: Full-timePay: BD300.000 - BD350.000 per monthApplication Question(s):<ul><li>What is your Expected Salary? If above 300-350 BHD, please do not apply.</li></ul>Experience:<ul><li>IT support or systems: 1 year (Preferred)</li></ul>

IT & Admin Assistant

Cinqo Trading

WE ARE HIRING! Cinqo Contracting is looking for talented professionals to join our growing team in Bahrain.Open Positions:Project Managers (CRPEP Cat A)Procurement ManagerProject Engineers (CRPEP)Quantity SurveyorMEP CoordinatorContracts/ Cost ManagerPlanning EngineerCivil ForemenDocument ControllerDraftsmenRequirements:Relevant Bahrain experience in Civil construction is a must.Interested applicants may send their CVs to: jobs20111@gmail.comJob Type: Full-time

Construction Professionals

Liberal Construction, LLC

<div>About Liberal Construction

Liberal Construction was established in 2010 and implements U.S. Government&ndash;funded projects in the Middle East and Africa. Today, Liberal is a global organization headquartered in the U.S., providing design/build (D/B) and design/bid/build (D/B/B) services for U.S. Government and private-sector customers. 
Description

The Project Manager is responsible for the overall success, safety, and timely completion of a Design-Build (D-B) or Design Bid Build (DBB) project, and the performance, morale, and welfare of his/her project staff. This person will plan and manage the project design, construction, commissioning, and close-out activities and schedules and provide technical consultation to project teams, government agencies, and clients. 
Essential Duties and Responsibilities
<ul>
<li>Creates and executes project-specific work plans and revises them as appropriate to meet changing needs and requirements.</li>
<li>Identifies resources needed and assigns individual responsibilities.</li>
<li>Manages day-to-day operational aspects of a project and scope.</li>
<li>Reviews deliverables prepared by the team before passing them to the client.</li>
<li>Effectively applies the company&rsquo;s processes and procedures and enforces the project contract and standards.</li>
<li>Prepares and reviews quality assurance procedures.</li>
<li>Manages and minimizes Liberal Construction&rsquo;s exposure and risk on the project.</li>
<li>Ensures project documents are complete, current, and stored appropriately.</li>
<li>Manages project budget.</li>
<li>Facilitates &ldquo;internal&rdquo; team (site, head, and regional offices), and &ldquo;external&rdquo;; (client and other stakeholders) effective communication and meetings.</li>
<li>Effectively and timely communicates project information to superiors.</li>
<li>Resolve and/or escalate issues in a timely fashion.</li>
<li>Develops lasting relationships with client personnel that foster client ties.</li>
<li>Works in coordination with the home office to ensure all required materials and engineering services are delivered on-site in a timely fashion.</li>
<li>Other duties as directed by the Projects Director.</li>
<li>Review shop drawings and submittals for conformance with project specifications by direct review and by leveraging the knowledge and experience of others in the project team when necessary.</li>
<li>Chair and document weekly QC meetings with the Client and Site staff and provide written minutes as described in project-specific contract documents.</li>
<li>Provide daily QC reports that reinforce activities that are being constructed in conformance with each specific confront established standard and constructively confront nonconformances to produce the desired outcome in a follow-manner.</li>
<li>Conduct preparatory, initial, and follow-up meetings to establish an understanding of the standards of care desired for each definable feature of work.</li>
<li>Verify and document that all materials received for the project are in conformance with the approved submittal, are handled and stored appropriately, and are acceptable for use in the project.</li>
<li>Conduct preconstruction meetings with new and existing subcontractors before the superintendent at least two days prior to the start of each new phase of the work to discuss issues that affect the quality.</li>
<li>Coordinate and document the testing and commissioning of all building systems.</li>
<li>Maintain the project &quot;as built&quot; drawings daily.</li>
<li>Assemble and forward project closeout documents that include O&amp;M manuals, as built, and warranties.</li></ul></div>

Project Manager

AM Consulting W.L.L

(Hiring for one of our clients)We are hiring an Executive Secretary to the CEO on behalf of one of our clients operating in a regulated corporate environment. The role provides high-level administrative and secretarial support to the CEO, Corporate Secretary, and Senior Management, ensuring effective coordination, documentation, and communication within and outside the organization.The position requires a high degree of professionalism, discretion, and organizational capability, with responsibility for handling confidential information, managing official correspondence, maintaining company records, supporting corporate governance processes, and facilitating regulatory and executive-level responsibilities.Key Responsibilities1. Reception &amp; Communication Management<ul><li>Act as the first point of contact for visitors, clients, and business partners.</li><li>Manage internal and external communications, including PABX calls, emails, and official correspondence.</li><li>Schedule and coordinate appointments, meetings, and events with internal and external stakeholders.</li><li>Assist in drafting and issuing press releases for print and digital media.</li><li>Coordinate honorarium payments, guest expenses, and event logistics in line with company procedures.</li><li>Ensure professional communication standards and corporate etiquette at all times.</li></ul>2. Office Management &amp; Record Maintenance<ul><li>Maintain inventory of office stationery and supplies and ensure timely replenishment.</li><li>Manage cash advances and reimbursements in coordination with the Accounts Department.</li><li>Maintain structured physical and digital filing systems for efficient document retrieval.</li><li>Maintain and update the CEO&rsquo;s leave and calendar records.</li><li>Ensure continuity of administrative support during the absence of key personnel.</li></ul>3. Confidential Document Management<ul><li>Ensure safe custody of company agreements, contracts, and confidential documents.</li><li>Maintain and periodically update KYC documentation for company officials.</li><li>Retrieve documents promptly upon request by management or auditors.</li><li>Support digitization of historical records including board minutes, contracts, and correspondence.</li><li>Organize and maintain digital archives for meetings, compliance, and governance documentation.</li></ul>4. Corporate Governance Support<ul><li>Assist the Corporate Secretary in preparing agendas, board notes, and minutes for Audit Committee, RMCB, Board Meetings, AGM, EGM, and IO Conferences using Board PAC meeting solutions.</li><li>Coordinate follow-ups on board resolutions, committee decisions, and compliance actions.</li></ul>5. External Coordination &amp; Liaison<ul><li>Coordinate with chambers of commerce, business councils, legal firms, and other institutions for corporate and social engagements.</li><li>Manage renewals of corporate memberships, sponsorships, and related payments.</li><li>Liaise with Corporate Office and Branch Offices to streamline administrative communication.</li><li>Support planning and coordination of official events and external representations.</li></ul>6. Regulatory &amp; Statutory Liaison<ul><li>Liaise with regulatory and statutory authorities regarding updates to directors&rsquo; records and official filings.</li><li>Coordinate notarization, attestation, and legalization of company documents with ministries, embassies, and regulatory bodies.</li><li>Work closely with legal advisors and notarization offices to ensure timely documentation.</li><li>Maintain updated records of statutory filings, regulatory communications, and legal correspondence.</li></ul>7. Training &amp; Development Coordination<ul><li>Coordinate employee training and development programs with recognized institutes.</li><li>Manage registrations, approvals, scheduling, and payments for training programs.</li><li>Maintain training records, completion reports, and CPD documentation for inspection purposes.</li><li>Assist in identifying training needs aligned with organizational competency requirements.</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and multitasking skills with high attention to detail.</li><li>Excellent written and verbal communication abilities.</li><li>High level of professionalism and discretion in handling confidential matters.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management systems.</li><li>Good understanding of corporate governance procedures and board coordination.</li><li>Ability to interact effectively with senior executives, regulators, and external stakeholders.</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li><li>Experience: Minimum 5&ndash;7 years of experience in executive secretarial or corporate office administration roles.</li><li>Preferred: Experience in corporate governance support, legal coordination, or working in a regulated industry such as insurance, banking, or finance.</li></ul>Job Type: Full-time

Executive Secretary to CEO

Cluster Inter. Hotels

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures. Record, store, and/or analyze information using property software. Maintain accurate electronic spreadsheets for financial and accounting data. Complete period-end closing procedures and reports as specified. Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Access computerized financial information to answer general questions as well as those related to specific accounts. Generate finance/accounting reports from computer system as needed. Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Code documents according to company policies and procedures.Job Type: Full-timePay: BD180.000 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>

Accounts Coordinator

Explore 25+ Document cotroller in Manama this January. Find roles across top companies and apply now to boost your career.