document controller

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document management specialist

Al Marwan Group

Job SummaryThe Document Controller is responsible for managing, controlling, and maintaining all company and project-related documents in an organized and efficient manner. The role ensures proper document flow, version control, confidentiality, and compliance with company and client requirements.Key Responsibilities<ul><li>Maintain and manage all incoming and outgoing documents (hard copy and electronic).</li><li>Ensure proper document numbering, filing, storage, and retrieval systems are followed.</li><li>Control document versions, revisions, and approvals to avoid duplication or errors.</li><li>Coordinate with internal departments, clients, consultants, and contractors for document submissions.</li><li>Maintain logs/registers for drawings, letters, reports, and approvals.</li><li>Ensure documents are submitted within agreed timelines and follow project procedures.</li><li>Archive completed project documents as per company policy.</li><li>Ensure confidentiality and security of sensitive documents.</li><li>Support audits by providing required documentation when requested.</li><li>Assist project and operations teams with document-related tasks as needed.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field (preferred).</li><li>Certification in Document Control or Records Management is an advantage.</li></ul>Experience<ul><li>Minimum 2&ndash;4 years of experience as a Document Controller in UAE.</li><li>Experience in facilities management, construction, security services, or outsourcing companies is preferred.</li><li>Familiarity with client and consultant documentation processes.</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and document management skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Experience with document control systems or EDMS is an advantage.</li><li>Good written and verbal communication skills.</li><li>Attention to detail and ability to work under deadlines.</li><li>Ability to coordinate with multiple stakeholders.</li><li>Knowledge of ISO documentation standards (preferred).</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have prior experience working in the industry as specified in the Job Description? If yes, please provide details.</li><li>Are you available to join immediately?</li><li>If not, how many days&rsquo; notice are required before you can join?</li></ul>

Document Controller

XAD Technologies

Job Description: The Document Controller will provide high‑level administrative and document‑management support to the CEO. This role involves handling a large volume of confidential contracts, agreements, and operational documents, primarily stored and managed through cloud platforms such as Dropbox. The ideal candidate is highly organized, detail‑oriented, and experienced in managing sensitive information with accuracy and discretion.Key ResponsibilitiesDocument Management<ul><li>Maintain, organize, and update all CEO‑related documents, including contracts, agreements, reports, and correspondence.</li><li>Manage and structure the CEO&rsquo;s Dropbox and other cloud‑based storage systems to ensure easy access, version control, and proper archiving.</li><li>Ensure all documents follow company naming conventions and filing standards.</li><li>Track document revisions, approvals, and expiration dates.</li><li>Work with Document Management Systems (DMS) to ensure proper indexing, retrieval, and storage.</li></ul>Confidentiality &amp; Compliance<ul><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Ensure documents comply with internal policies, legal requirements, and business continuity standards.</li><li>Maintain secure access controls for Dropbox, DMS, and other document repositorie</li></ul>Coordination &amp; Communication<ul><li>Coordinate with internal departments to collect, update, or verify documents required by the CEO.</li><li>Follow up on pending approvals, signatures, and submissions.</li><li>Prepare summaries, document logs, and status reports for the CEO.</li></ul>Administrative Support<ul><li>Assist the CEO with document preparation, formatting, and proofreading.</li><li>Support in preparing presentations, reports, and meeting materials using Excel and PowerPoint.</li><li>Manage incoming and outgoing documentation, ensuring timely processing.</li></ul>Skills &amp; Qualifications<ul><li>Proven experience as a Document Controller, Executive Assistant, or similar role.</li><li>Strong knowledge of Document Management Systems (DMS).</li><li>Experience working with cloud platforms such as Dropbox, Google Drive, or OneDrive.</li><li>Understanding of Business Continuity processes and secure document handling.</li><li>Proficiency in Microsoft Excel (data logs, tracking sheets, reports).</li><li>Proficiency in Microsoft PowerPoint (presentations for CEO).</li><li>Excellent organizational and time‑management skills.</li><li>High attention to detail and accuracy.</li><li>Strong communication and coordination skills.</li><li>Ability to handle confidential information with professionalism.</li></ul>Job Types: Full-time, Permanent

Wood

Job Description Wood is currently recruiting for an experienced Document Controller to join our team in Sharjah, UAE. Our Clients and Projects Wood has been awarded a general engineering contract to support an International Client operator to deliver a portfolio of onshore capital projects by provision of engineering and project management services (including EPC contract management), as well as Supply Chain, Construction and Commissioning support from Wood Iraq and UAE offices. Projects include both Greenfield and Brownfield modification projects and integrating low carbon solutions to support our client's energy transition and emissions reduction goals. What We Can Offer <ul> <li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq</li> <li>Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice</li> <li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market</li> <li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests</li> <li>Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession</li> <li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.</li> <li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover</li> <li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company</li> <li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5 year service milestones</li> </ul> Responsibilities <ul> <li>Deliver project document control against project procedures for internal and external design, vendor documents, and project correspondence</li> <li>Comply with the Company Records Management for Controlled and non Controlled documents</li> <li>Undertake transactional activities, project filing, archiving and handover preparation</li> <li>Maintain paper and electronic document flow within project team, and from / to contractors or vendors</li> <li>Support the use of document "team working areas" for uncontrolled documents and sharing</li> <li>Maintain the Doc Control Systems</li> <li>Prepare document performance reports (status, progress and forecast)</li> <li>Support the external document control contractors (e.g. bulk loading, document reclassification)</li> <li>Perform training and mentoring whenever required</li> </ul> Qualifications At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges. Expected <ul> <li>Bachelor's degree from an accredited university preferred.</li> <li>Document Controller with minimum of 5 years of Document Control experience in the Oil and Gas industry, either with an EPC contractor or operator.</li> <li>Knowledge of Electronic Document Management Systems</li> <li>Hands on experience with MS Office and MS Excel</li> <li>Set up, copy, scan & file of documents, both physical and digital records and ensure appropriate storage.</li> <li>Maintain confidentiality around sensitive documentation.</li> <li>Proficient typing and editing skills</li> <li>The ability to prioritize workload</li> <li>Assist in preparing and managing documentation internally/externally</li> <li>Ability to function in a multicultural environment</li> <li>Excellent administrative skills</li> <li>Good written and verbal English communication skills</li> </ul> About Us Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Sharjah General Contracting Company

A Senior Document Controller for a real estate company manages all project documentation (contracts, drawings, specs, correspondence) using systems like Aconex, ensuring accuracy, version control, and easy retrieval for smooth project lifecycle, coordinating with internal/external teams, and maintaining compliance with company standards and regulations.Core Responsibilities<ul><li>Implement and maintain centralized document control systems (e.g., Aconex, PMWEB) for all project information.</li><li>Control incoming/outgoing documents (drawings, specs, contracts, emails) and manage internal/external distribution.</li><li>Maintain detailed logs (database registers) of documents, revisions, and status; generate reports for management.</li><li>Liaise with consultants, contractors, and internal departments (development, commercial) for timely document processing.</li><li>Ensure adherence to company procedures, standards, and regulatory requirements.</li><li>Maintain accurate physical and digital filing systems for easy retrieval.</li></ul>Key Skills &amp; Requirements<ul><li>Proven experience in document control, preferably in real estate/construction projects for around 5 - 6 years in UAE.</li><li>Proficiency in MS Office and specific Document Management Systems (DMS) like Aconex or PMWEB.</li><li>Exceptional attention to detail, accuracy, and organizational skills.</li><li>Strong ability to coordinate and communicate with diverse teams.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have a professional experiences in archiving the documents in office? </li></ul>Experience:<ul><li>Senior document controller : 5 years (Preferred)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>

Real estate Document Control Specialist

Yanal Building Contracting LLC

Required for A building construction company, A Document Controller with at least five years of experience in the UAEJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

WORDCRAFT LEGAL TRANSLATION

Job post summaryDate posted: 13 December 2025Pay: 4,000.00 (AED) - 5,000.00 (AED) per monthJob description:Job description:Location: Sharjah BranchJob Type: Full-TimePosition Vacant : Senior Marketing SpecialistSalary Range -AED 4000-AED 5000Company Overview:Wordcraft is a leading provider of translation, attestation, business setup, and PRO services across Dubai, Abu Dhabi, Ras Al Khaimah, and Sharjah. As part of our expansion, we are seeking a highly experienced and strategic Senior Marketing Specialist to oversee and manage our document services ensuring compliance, efficiency, and superior client service.Job Summary:We are seeking a highly motivated Senior Marketing Specialist with extensive experience in Business setup, and Document-related solutions. This leadership role is responsible for driving business growth, improving service delivery, building client relationships, and overseeing end-to-end branch operations. The ideal candidate will be a visionary professional who can lead strategic initiatives and drive performance across all service categories.Key Responsibilities:1. Lead and manage daily operations of the Ras Al Khaimah branch across all service areas: Business setup, and Document services.2. Take full ownership of the branch&rsquo;s business growth, including revenue generation, profitability, and strategic expansion.3. Design and execute marketing and sales strategies to increase visibility and acquire new clients for all service segments.4. Identify new market opportunities and introduce innovative solutions within Business support offerings and PRO services.5. Supervise service quality and compliance in all processes, ensuring adherence to local regulations and customer satisfaction.6. Collaborate with cross-functional teams to streamline service delivery and optimize operational efficiency.7. Build and maintain strong partnerships with external vendors, government entities, and corporate clients.8. Provide periodic performance and strategy reports to top management, with actionable insights and data-driven recommendations.9. Drive staff performance through effective leadership, training, and motivation, ensuring excellence across all service lines.Requirements:1. Minimum 2 years of experience in a leadership or business development role within document processing and business setup services.2. Proven track record of successfully growing a branch or department in a competitive service-oriented environment.3. Deep understanding of UAE regulatory requirements and market dynamics related to business support services.4. Strong commercial acumen and ability to identify revenue-generating opportunities across multiple service categories.5. Excellent leadership, communication, and stakeholder management skills.6. Ability to think strategically, work independently, and drive innovation.7. Prefer candidates from Ras Al Khaimahh region.What We Offer:<ul><li>Competitive salary and performance-based incentives.</li><li>Opportunities for professional growth and career advancement.</li><li>A supportive and collaborative work environment.</li></ul>If you are passionate about business development and business setup services and eager to make a meaningful impact, we would love to hear from you. Please send your CV to careers@wordcraft.ae and cover letter to caree with the subject line &quot;Application for Senior Marketing Specialist&quot;We look forward to welcoming a new member to our team!Job Types: Full-time, PermanentExperience:<ul><li>Business development: 2 years (Required)</li></ul>Work Location: In personJob Types: Full-time, PermanentJob Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Senior Marketing Specialist

Health and beauty Medical Center

Prestigeous medical center in Sharjah, Al Khan cornicheLooking for following specialists with good flow of patients:Pediatrician specialistENT specialistOrthopedic specialistAesthetic doctor Nutrition specialistSalary/commision would be discussed upon meetingJob Types: Full-time, Part-time, Contract Contract length: 12 monthsPay: AED15,000.00 - AED25,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>specialist: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>MOH (Required)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>

Dermatologist

Explore 404+ Document management specialist in Sharjah this December. Find roles across top companies and apply now to boost your career.

404 document management specialist jobs IN Sharjah

Document Controller

Document Controller

Document Controller

Real estate Document Control Specialist

Document Controller

Senior Marketing Specialist

Dermatologist