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environmental program coordinator

Indianapolis Airport Authority

<p></p><div><ul><li><i>#1 Airport in North America and Indiana Chamber's Best Places to Work!</i></li><li><i>
Paid Childcare Reimbursements up to $10k/year, per child.</i></li><li><i>
Paid Tuition Assistance up to $5,250/year</i></li><li><i>
Generous Medical, Dental, Vision and RX</i></li><li><i>
Free Healthcare through Marathon Health</i></li><li><i>
Pet Insurance</i></li><li><i>
Up to 5% Match Retirement Plan</i></li><li><i>
Generous Paid Time Off Programs &amp; MORE!</i></li></ul><br>
<p></p>
<p><b>
GENERAL SUMMARY</b></p>
<p>
This position is responsible for the coordination and support of environmental and sustainability activities, but not limited to scheduling appointments, composing memos, generating reports, assisting on projects, coordinating submission of environmental regulatory reports, document management, and preparing and monitoring invoices and expense reports. The incumbent in this position will have initiative, good judgment, good communication (interpersonal, grammar, telephone skills) and organizational skills. This position interfaces with team members, inside customers and outside visitors on a regular basis.</p><br>
<p></p>
<p>
The Program Coordinator will primarily support the Director of a division. This position is a very active, hands-on position which requires the incumbent to be a self-starter, multi-tasker, decision maker in a fast-paced environment. This position will provide administrative support, which will involve scheduling appointments with internal and external attendees, accurately communicate with both internal and external parties, filing, composing memos and emails, researching, and creating presentations, generating reports, booking travel and managing expense reports, assisting on projects such as meal planning or special events, preparing and monitoring PO&rsquo;s, invoices and expense reports as well as ordering office supplies when needed. The incumbent in this position will have excellent organizational skills, an ability to be proactive, strong initiative, good judgment, excellent communication (interpersonal, grammar, telephone) skills, and is proactive on all matters. This position will manage confidential documents, create/maintain monthly reports, maintain, and update administrative programs. This position will coordinate submission of environmental regulatory reports and document management. Position will also at times attend staff meetings, take notes, transcribe results, interface regularly with team members, inside customers, and outside visitors on a regular basis.</p><br>
<p>
</p><p>It is imperative and a requirement the Program Coordinator work on multiple projects in coordination with multiple departments and other administrative assistants on a regular basis including calendar management, setting of meeting both internal and external, catering coordination, etc.</p><br>
<p></p>
<p><b>
ESSENTIAL JOB RESPONSIBILITIES</b></p>
<ul><li>
Initiate and provide solutions while making timely decisions.</li><li>
Set priorities and work within various timelines and deadlines.</li><li>
Exercise good judgment.</li><li>
Comprehend, retain, and follow oral and written instructions.
</li><li>Express good communication skills to work successfully with all levels of IAA personnel, the general public, and other government entities.</li><li>
Preparation of meeting minutes and other documents as directed.</li><li>
Coordinate and schedule meetings with internal and external contacts.</li><li>
Facilitate communication between department members and other airport departments.</li><li>
Coordinate meetings, conferences, and training sessions related to environmental initiatives.</li><li>
Maintain organized and up-to-date records and filing systems for environmental projects and compliance documentation.</li><li>
Assist in organizing events and outreach activities related to environmental programs.</li><li>
Ability to follow and - as requested - assist in revising or preparing the Standard Operating Procedures.</li><li>
Ability to act independently and proactively while supporting a multitude of projects and staff.</li><li>
Other duties as assigned.</li></ul><br>
<p></p>
<p><b>
MINIMUM REQUIREMENTS</b></p>
<ul><li>
Two-year degree from an accredited college or university with a degree in Business Administration or related field and a minimum of two (2) years of experience</li><li>
A combination of education and experience that provides the knowledge, skills, and ability to perform the duties of this position</li></ul>
<ul><li>Strong Microsoft Office product skills (Excel, Word, Outlook)</li><li>
Excellent communication skills</li><li>
Strong organization skills</li></ul><br>
<p></p>
<p><b>
PHYSICAL TASKS</b></p>
<ul><li>
Operate a computer keyboard</li><li>
Operate office equipment</li><li>
Climb stairs</li><li>
Walk, sit, stand, stoop, bend</li><li>
See, hear, talk, write</li><li>
Eye-hand coordination</li><li>
File, store</li></ul><br>
<p></p>
<p><b>
COGNITIVE TASKS</b></p>
<ul><li>
Read and comprehend</li><li>
Comprehend, retain and follow oral and written instructions</li><li>
Exercise good judgment</li><li>
Set priorities</li><li>
Effectively communicate</li><li>
Calculate and count</li><li>
Analyze and organize</li><li>
Listen</li><li>
File/sort</li></ul><br>
<p></p>
<p><b>
WORK ENVIRONMENT</b></p>
<ul><li>
Work independently and as a team member</li><li>
Work in an office environment</li><li>
Work with varied and detailed materials</li></ul></div><p></p>

Environmental Program Coordinator

US Department of Veterans Affairs

Management and Program Assistant

Window World

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k) matching</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div><br>
<b>Job Title: Service Coordinator</b></div>
<div>
<br>
<b>Company:</b> Window World of Indianapolis <b>Location:</b> Indianapolis, IN<br>
</div><div><b>About Us:</b> Window World is America&rsquo;s #1 exterior remodeler. We install energy-efficient windows, doors, siding, and more for homeowners throughout Indianapolis, Indiana. We are committed to delivering exceptional customer experiences and innovative solutions. We pride ourselves on our dedication to quality, reliability, and customer satisfaction. As we continue to expand our operations, we are seeking a skilled and motivated individual to join our team as a Service Coordinator.<br>
</div><div><b>Job Description:</b> As a Service Coordinator at Window World, you will be the primary point of contact for clients requiring service, repairs, and warranty work. This vital role focuses on understanding customer needs, coordinating service appointments, and ensuring timely and effective resolution of issues to maintain high levels of customer satisfaction. If you are a compassionate communicator, highly organized, and excel at problem-solving, we encourage you to apply!</div>
<div><br>
<b>Key Responsibilities:</b></div>
<ul><li><b>Service Appointment Coordination:</b> Manage and schedule all service, repair, and maintenance appointments based on customer availability and technician capacity. This includes communicating appointment changes to customers promptly.</li>
<li><b>Customer Issue Resolution &amp; Troubleshooting:</b> Proactively engage with customers to diagnose the underlying causes of service issues through effective questioning and detailed investigation. Collect comprehensive information and documentation, including visual evidence, identification numbers, and thorough problem descriptions, to enable efficient resolution. Provide initial technical support via phone, video communication, or by guiding customers to relevant online resources.</li>
<li><b>Warranty &amp; Non-Warranty Assessment:</b> Focus on clearly differentiating between product-related issues covered under warranty and other issues that are not. Document customer acknowledgment for non-warranty issues and any waived service fees according to policy.</li>
<li><b>CRM &amp; Service Request Management:</b> Meticulously track all service requests, appointments, and customer communications within the in-house CRM system. This includes creating detailed service requests and accurately categorizing all service issues. Diligently document all service call activities in the CRM for historical records. Proactively manage ongoing service cases by monitoring ordered parts, scheduling follow-up visits, and maintaining regular communication with customers regarding resolution timelines.</li>
<li><b>Warranty Claim and Remake Order Processing:</b> Initiate warranty claims with product manufacturers by composing detailed emails with customer information, product details, issue descriptions, photos, and new purchase order numbers. Understand the process for all remake orders.</li>
<li><b>Cross-Departmental Collaboration:</b> Collaborate closely with service and install technicians and product manufacturers to ensure efficient product ordering, scheduling, and problem resolution. Communicate all expectations to fully complete the service or contract with as few appointments as possible.</li>
<li><b>Operational Oversight:</b><ul>
<li>Proactively monitor the progress of service jobs, identifying and resolving any issues or delays to ensure timely completion.</li>
<li>Light inventory management and coordination to gather the necessary materials and equipment for service activities.</li>
<li>Regularly review and address indicators related to \&quot;expected received dates\&quot; in the pipelines, promptly investigating and resolving any delays in customer orders.</li>
</ul></li><li><b>Administrative Support:</b> Provide administrative support to the installation/service team, including data entry and active project notation. This includes maintaining accurate and complete customer records within the CRM, documenting all interactions, and ensuring data integrity throughout the service process.</li>
<li><b>Product &amp; Warranty Knowledge:</b> Possesses a strong understanding of warranty procedures and how they relate to service appointments. Be able to identify and name window parts, understand their function, and troubleshoot common window issues. Understand what is generally not covered under warranty and be able to determine coverage for all product types.</li>
<li><b>Inter-Departmental Collaboration:</b> Work closely and collaboratively with the Install Coordinator to optimize scheduling, share critical customer information, and ensure seamless hand-offs between service resolution and any new installation needs.</li>
<li><b>General Customer Support:</b> Address general customer inquiries and direct calls appropriately, serving as a knowledgeable first point of contact when needed.</li>
</ul><div><b>Qualifications:</b></div>
<ul><li>High school diploma or equivalent; further education or training in business administration or a related field is preferred.</li>
<li>Proven experience (1-2 years) in a coordination or administrative role, ideally in a customer service or service-oriented industry.</li>
<li>Exceptional communication skills, both verbal and written, with a strong emphasis on empathy and customer satisfaction.</li>
<li>Strong organizational abilities and time management, capable of handling multiple service requests concurrently.</li>
<li>Possesses confidence and quickly adapts to new software and CRM/scheduling systems.</li>
<li>A keen attention to detail and a commitment to accurate record-keeping.</li>
<li>A proactive problem-solver with strong adaptability and de-escalation skills.</li>
<li>Ability to work both independently and collaboratively within a team environment.</li>
<li>Prior knowledge of window parts, warranty procedures, or industry standards is a plus, but not required.</li>
</ul><div><b>Physical Demands:</b> This is primarily an office-based role, requiring prolonged periods of sitting/standing at a desk and extensive computer use. Occasional light lifting (up to 25 lbs) may be required.<br>
</div><div><b>Benefits:</b></div>
<ul><li>Health insurance</li>
<li>Retirement savings plan</li>
<li>Paid time off and holidays</li>
<li>Opportunities for career advancement and professional development</li>
</ul><div>Window World of Indianapolis is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div></div></div>

Service Coordinator

Republic Services

<p></p><div><p>POSITION SUMMARY: With direct supervision from a Lead Technician, Maintenance Supervisor or Maintenance Manager, a Maintenance Technician B performs repair and maintenance work on diesel and non-diesel equipment and trucks including, but not limited to, chassis components, vehicle refuse bodies and control systems, hydraulic electrical, air brake systems, general engine work, HVAC components, suspension, drive train and steering systems. The Maintenance Technician B may also perform basic tire work, such as replacement, tire rotation, and tread depth checks. Enjoy the benefits of working on a single fleet with state-of-the-art equipment, supporting our drivers as they run their routes and servicing some of the most technically advanced vehicles on the road.</p><ul><li>
Tackle a new challenge every day;</li><li>
Maintain and repair highly intricate and powerful machinery;</li><li>
Receive training on new technologies and equipment</li><li>
Work a regular shift in a stable industry</li><li>
Be recognized for exceptional performance</li><li>
Serve your community and your customers</li><li>
Follow strong career paths for professional growth</li><li>
Enjoy competitive wages and benefits</li><li>
Join us and help make a positive impact on your community, your environment and your world</li></ul><p><br>
PRINCIPAL RESPONSIBILITIES:</p><ul><li>
Maintains a working knowledge of, and moderate skill proficiency in, the following vehicle components and systems, with the ability to perform preventative and repair maintenance functions, both on-site and on the road.</li><li>
Chassis component repair and maintenance.</li><li>
Refuse bodies, including control, hydraulic and electrical systems; and air and hydraulic braking systems.</li><li>
Engine repair and maintenance.</li><li>
Suspension, drivetrain and steering systems.</li><li>
Heating and air conditioning.</li><li>
Performs line maintenance welding and fabrication.</li><li>
Safely provides road service when necessary to ensure that the Company&rsquo;s equipment is returned to operation in a safe and efficient manner.</li><li>
Identifies the source of the malfunctions using a variety of electronic tools.</li><li>
Completes applicable Company training programs.</li><li>
Performs other job-related duties as assigned or apparent.</li><li>
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company..</li></ul><p><br>
QUALIFICATIONS:</p><ul><li>
Basic understanding of work order labor time standards.</li><li>
Prior experience with, or knowledge of, maintenance work to be performed on Classes 1-5 light/medium duty and heavy-duty Class 7-8 trucks, aircraft, or ships.</li><li>
Automotive Service Excellence (ASE) Certifications (T1-T8) are a plus but not required.</li><li>
Commercial Driver&rsquo;s License is a plus but not required.</li><li>
Valid Driver&rsquo;s License.</li></ul><p><br>
MINIMUM REQUIREMENTS:</p><ul><li>
Minimum of 1 year of experience in a technician position demonstrating knowledge of both gasoline and diesel powered equipment diagnosis and repair or will be graduating from an accredited automotive college or technical school within the next 3 months.</li><li>
Ability to perform basic inspections with limited supervision in some (not all required) of the following heavy truck, or automotive systems: suspensions &amp; steering; general engine, transmissions, brakes, electrical, hydraulics, drive train, diesel emissions.</li></ul><p></p><p><b>
Rewarding Compensation and Benefits</b></p><p></p><div>
Eligible employees can elect to participate in:<br>
<ul><li>Comprehensive medical benefits coverage, dental plans and vision coverage.</li><li>Health care and dependent care spending accounts.</li><li>Short- and long-term disability.</li><li>Life insurance and accidental death &amp; dismemberment insurance.</li><li>Employee and Family Assistance Program (EAP).</li><li>Employee discount programs.</li><li>Retirement plan with a generous company match.</li><li>Employee Stock Purchase Plan (ESPP).</li></ul></div><ul><li>Paid Time Off (PTO)</li><li>Benefits: https://jobs.republicservices.com/us/en/about-us/benefits</li></ul><p></p><p><i>
The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.</i></p><p></p>
EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.<p></p><p><b><br>
ABOUT THE COMPANY</b></p><p>
Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.</p><p></p><p>
In 2023, Republic&rsquo;s total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.</p><p></p><p>
Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.</p><p></p><p>
Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it.</p><p></p><p>
Our company values guide our daily actions:</p><ul><li><p><b>
Safe</b>: We protect the livelihoods of our colleagues and communities.</p></li><li><p><b>
Committed to Serve</b>: We go above and beyond to exceed our customers&rsquo; expectations.</p></li><li><p><b>
Environmentally Responsible:</b> We take action to improve our environment.</p></li><li><p><b>
Driven</b>: We deliver results in the right way.</p></li><li><p><b>
Human-Centered:</b> We respect the dignity and unique potential of every person.</p></li></ul><p></p><p>
We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.
</p><p></p><p><b>STRATEGY</b></p><p>
Republic Services&rsquo; strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers&rsquo; multiple waste streams through a North American footprint of vertically integrated assets.</p><p>
We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.</p><p>
With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.</p><p></p><p><b>
Recycling and Waste</b></p><p>
We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers&rsquo; specific needs.</p><p></p><p><b>
Environmental Solutions</b></p><p>
Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need.</p><p><b><br>
SUSTAINABILITY INNOVATION</b></p><p>
Republic&rsquo;s recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.</p><p></p><p>
The Republic Services Polymer Center is the nation&rsquo;s first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.</p><p></p><p>
We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028.</p><p></p><p><b>
RECENT RECOGNITION</b></p><ul><li><p>
Barron&rsquo;s 100 Most Sustainable Companies</p></li><li><p>
CDP Discloser</p></li><li><p>
Dow Jones Sustainability Indices</p></li><li><p>
Ethisphere&rsquo;s World&rsquo;s Most Ethical Companies</p></li><li><p>
Fortune World&rsquo;s Most Admired Companies</p></li><li><p>
Great Place to Work</p></li><li><p>
Sustainability Yearbook S&amp;P Global</p></li></ul></div>

Maintenance (Diesel) Technician - B

Bose McKinney & Evans LLP

<div><div><div>The Client Intake Coordinator manages the client intake process and ensures all new clients and matters are set up according to the New File Intake policy. In addition, this position is responsible for various accounting administrative tasks. This position is not remote and is full time.
</div></div><p></p><div><div><b>Client Intake Coordinator Responsibilities</b></div></div><ul><li><div>
Ensure new client and/or matter information was properly entered in the accounting software, Aderant Expert. Often involves follow up with Client Intake Specialist, administrative assistants, and attorneys.</div></li><li><div>
Follow-up on pending client matters and gather required documentation until the matters are opened or determined as closed.
</div></li><li><div>Prepare and mail welcome letters to new clients.</div></li><li><div>
Assist in the development of file opening paperless workflow and improving the file intake process.</div></li><li><div>
Backup to Client Intake Specialist, conducting database search requests for conflicts of interest and entering new client matter forms.</div></li></ul><div><div><b>
Accounting Administrative Responsibilities</b></div></div><ul><li><div>
Sort daily mail and then prepare checks for deposit using VersaPay.</div></li><li><div>
Prepare daily check trust account deposit.</div></li><li><div>
Scan client address changes in FileSite.</div></li><li><div>
Assist with annual rate increase process.</div></li><li><div>
Draft various letters for the Accounting team such as: refunds sent to clients, requesting someone to sign a check before it can be deposited, or to verify employment.</div></li><li><div>
Responsible for mailing overnight packages for the Accounting team.</div></li><li><div>
Revise the firm&rsquo;s W9 and provide to vendors/customers upon request.</div></li><li><div>
Perform other assigned tasks and duties necessary to support the Accounting Department and CFO.</div></li></ul><div><div><b>
Qualifications/Requirements</b></div></div><ul><li><div>
At least 1 year of legal experience is preferred.</div></li><li><div>
Proficient with MS Office software, Word, Excel and Outlook. Knowledge of accounting software, Aderant Expert, a plus. Must be comfortable with new technology and software.</div></li><li><div>
Must generate high-quality work with exceptional attention to detail.</div></li><li><div>
Ability to compile and analyze data then furnish the information in report format, written correspondence, e-mail or verbally.</div></li><li><div>
This position requires managing multiple priorities in a fast-paced, deadline-driven work environment. Ability to work with frequent interruptions and adapt to changes in workflow.
</div></li><li><div>Ability to communicate with courtesy, with a customer service focus and excellent judgment in all interpersonal interactions. Maintains a professional appearance. Must demonstrate good judgment and discretion.</div></li><li><div>
Dependable team player who works collaboratively and cooperatively with others. Must be enthusiastic about training and developing staff along with helping balance heavy workloads.</div></li></ul><div><div>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div></div></div><p></p>

Client Intake Coordinator and Accounting Admin

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473399
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><div><b><br>
About the Department of Financial Institutions:</b></div></div><div>
The Indiana Department of Financial Institutions (DFI) works to promote growth and prosperity of local Indiana communities through effective and common-sense regulation. We regulate and supervise financial services providers in a manner that protects the interest of depositors, borrowers, shareholders, and consumers.</div><div></div><div><br>
We seek qualified candidates that embrace a dynamic and high-performing work environment that has well-identified career pathways and significant opportunities to progress throughout the organization.</div><div></div><div><b><br>
Role Overview</b>:
</div><div>The Administrative Assistant Travel Coordinator serves as the agency&rsquo;s lead and subject matter expert for agency-wide travel operations. The role is responsible for administering and coordinating travel-related services for Department employees in accordance with state travel guidelines and agency policy. The position provides guidance to agency staff on travel planning, reimbursements, and policy compliance. The role manages complex, high-volume travel activity and serves as the central point of contact for travel-related questions, issue resolution, and policy interpretation. This individual communicates regularly with third-party sponsors of training events and with IDOA Travel Services. Responsibilities include researching and analyzing travel activity, maintaining accurate records, and developing guidance and training materials to support consistent application of travel policies. Work is performed with a high degree of independence, requiring sound judgment in applying rules and guidelines to varied, often time-sensitive situations.</div><div></div><div><br>
The position is also responsible for administering the CSBS State Examiner Certification System. Primary duties include logging qualified training courses and hours into the system; ensuring examiners meet their annual and three-year requirements to maintain their certifications. The position reconciles CEH totals between the CSBS system and UnCL and provides summary reports to supervisors to aid in examiner certification tracking.</div><div>
The position will assist with a variety of other administrative tasks within the organization.</div><div></div><p><b><br>
Critical Skills and Abilities</b></p><ul><li><b>
Policy Interpretation and Compliance</b> &ndash; Ability to interpret and consistently apply state statutes, agency procedures, and travel policies to operational scenarios.</li><li><b>
Analytical and Organizational Skills</b> &ndash; Ability to review travel data, identify trends or issues, and maintain accurate documentation to support program oversight. Responsibilities emphasize program administration, coordination, and compliance, sometimes with urgency.</li><li><b>
Professional Communication</b> &ndash; Ability to explain requirements, provide guidance, and coordinate effectively with agency staff, leadership, and external partners.</li></ul><p><br>
</p><div><b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant - Travel Coordinator

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 3, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473556
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><p><b><br>
About the Family &amp; Social Services Administration:</b></p><p>
The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 18 percent of the state's budget to ensure vital health care coverage to approximately 1 in 4 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental, and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.</p><p></p><div><b><br>
Role Overview</b>:</div><div>
This role, Assistant Director of ABA Quality, provides statewide leadership for Medicaid-funded Applied Behavior Analysis (ABA) services and broader children&rsquo;s behavioral and developmental health initiatives. This role ensures that ABA services and related supports are clinically appropriate, fiscally responsible, and aligned with federal and state requirements across managed care, fee-for-service, and partner divisions. This role leverage's OMPP&rsquo;s central role in Medicaid policy, reimbursement, utilization management, quality oversight, and program integrity. The Assistant Director collaborates closely with clinical, operational, and policy teams across OMPP, DDARS/BDS, DMHA, IDOH, IDOE, and external partners to implement the recommendations of Indiana&rsquo;s Executive Order 25-31 ABA Working Group and to strengthen the Medicaid ecosystem serving children with autism, developmental disabilities, and co-occurring behavioral health needs. The role requires strong clinical expertise, systems-level thinking, and the ability to integrate policy, operations, and quality oversight. Work involves substantial collaboration, public speaking, and cross-agency coordination.</div><div><br>
</div><div>The ideal candidate will have a Master&rsquo;s or Doctoral degree in Psychology with appropriate background or Applied Behavior Analysis. Some travel and overnight stays may be required. Understanding and adherence to the BACB Ethics Code and experience in the oversight of the RBT services delivery model are preferred.</div><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $75,010.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Plan, organize, direct, monitor, and participate in ongoing comprehensive development and implementation of specialized programs and development within the agency.</li><li>
Determine, analyze, identify and implement long-range objectives and specifying the strategies, KPIs, and actions to achieve them.</li><li>
Analyze operations to evaluate performance of the specific program or its staff in meeting objectives or to determine areas of potential cost reduction, program improvement, or policy change.</li><li>
Interpret and explain in-depth and complex policies, rules, regulations, or laws to organizations, government or corporate officials, or individuals.</li><li>
Develop and implement corrective action plans to solve organizational or departmental problems.</li><li>
Prepare and present reports for approval, including those for funding or implementation of services to executive leadership.</li><li>
Develop and oversee program financial or budget activities to fund operations, maximize investments, or increase efficiency.</li><li>
Develop and monitor program requirements to ensure it meets federal and state policies and grants compliance.</li><li>
Develop and supervise training of employees and consultants on program requirements and usage.</li><li>
Develop, coordinator, and deliver communication plans and communications.</li><li>
Preside over, or serve on, boards of directors, management committees, or other governing boards.</li><li>
Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.</li><li>
Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.</li></ul><div>
The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.</div><div>
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
The ideal candidate in this role should minimally have either</div><ul><li>
a Master&rsquo;s Degree and 7+ years of experience,</li><li>
or a Bachelor&rsquo;s Degree and 9+ years of experience, or</li><li>
an Associate&rsquo;s Degree and 11+ years of experience, or</li><li>
at least 13+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.</li><li>
Strong clinical experience working with individuals with autism spectrum disorders and/or developmental disabilities.</li><li>
BCBA, BCBA-D, or HSPP credential required.</li><li>
Experience with Medicaid, managed care, or state-level health program administration strongly preferred.</li><li>
Knowledge of ABA principles, clinical standards, and service delivery models.</li><li>
Understanding of CMS requirements, Medicaid EPSDT obligations, and behavioral health reimbursement.</li><li>
Understanding and adherence to the BACB Ethics Code preferred</li><li>
Experience in the oversight of the RBT services delivery model preferred</li></ul><div>
You must meet the following requirements to be considered for employment:</div><ul><li>
Extensive knowledge of the principles, practices, and techniques of a broad area of training and education, including texts and materials developed in the field.</li><li>
Thorough knowledge of the agency or institution&rsquo;s functions, operations, and purpose.</li><li>
Considerable knowledge of experiential learning techniques.</li><li>
Practical knowledge of laws, rules, and regulations governing mandated training within the agency.</li><li>
Ability to develop, monitor and evaluate broad training programs.</li><li>
Ability to plan and conduct seminars, workshops, and training sessions.</li><li>
Ability to assemble training materials, including writing comprehensive manuals and assembling texts, films, slides, and characters.</li><li>
Ability to establish effective and cooperative working relationships with trainees, other instructors, and the entire agency staff.</li><li>
Effective communication skills.</li><li>
Ability to keep current on new trends, philosophies, and available materials regarding adult education.</li><li>
Ability to delegate work, set clear direction, and manage workflow.</li><li>
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skill sets.</li><li>
Able to perform essential functions with or without reasonable accommodation.</li></ul></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may provide direct supervision for one or more staff members.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Assistant Director ABA Quality

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