event operations assistant

<div></div><div><div>OPEN TO SAUDI NATIONAL</div><div></div><div>
Want to start your career in a FTSE 10 company, working in the exciting and dynamic events industry, where no day is the same?</div><div></div><div>
About the Role</div><div>
As an Event Operations Assistant, you will support the planning and execution of events. This entry-level role is ideal for graduates or those with 1&ndash;2 years of business experience who are eager to start a career in event operations with a global organizer. Working closely with the Operations Executive and Manager, you will provide administrative, logistical, and coordination support to ensure events run smoothly and meet the highest standards.</div><div></div><div>
Responsibilities</div><div><ul><li><div>
Provide administrative support across operations, including maintaining trackers, preparing documents, and updating shared systems.</div></li><li><div>
Assist in event planning by creating schedules, manuals, and exhibitor information packs.</div></li><li><div>
Source supplier quotes and support procurement and paperwork processes.</div></li><li><div>
Coordinate with exhibitors, addressing operational queries and directing them to resources.</div></li><li><div>
Maintain accurate records of deadlines, supplier requirements, and compliance documents.</div></li><li><div>
Support Operations Executive and Manager in liaising with venues, contractors, and internal teams.</div></li><li><div>
Process invoices, purchase orders, and budget-related administration.</div></li><li><div>
Provide onsite support during build-up, live event days, and breakdown to ensure a smooth experience.</div></li><li><div>
Collaborate with marketing, sales, and customer service teams for timely communication of operational details.</div></li></ul></div><div></div><div>
Requirements</div><ul><li><div>
Graduate preferred or 1&ndash;2 years of proven business experience</div></li><li><div>
Strong interest in building a career in events with a global organizer</div></li><li><div>
Excellent organizational skills and attention to detail</div></li><li><div>
Confident communicator, able to work professionally with suppliers, exhibitors, and colleagues</div></li><li><div>
Proficient in Microsoft Office, especially Excel and shared document tools</div></li><li><div>
Proactive, eager to learn, and comfortable in a fast-paced environment</div></li><li><div>
Willing to support onsite during events, including occasional work outside standard hours</div></li><li><div>
Positive attitude, strong teamwork skills, and desire to grow within operations</div></li></ul><div></div><div>
Working For You</div><div>
RX promotes a healthy work-life balance, flexible working hours, wellbeing initiatives and development opportunities to support your career growth.</div><div>
These are some of the benefits on offer:</div><ul><li><div>
Family Medical benefit</div></li><li><div>
25 days paid annual leave</div></li><li><div>
End-of-service benefits</div></li><li><div>
Retention Plan</div></li></ul><div></div><div>
About The Business</div><div>
RX Middle East is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. Part of RELX, a global provider of information-based analytics and decision tools, we have a presence in 25 countries across 42 industry sectors. Hosting approximately 350 events annually we are committed to creating an inclusive work environment for all our teams. For more information, visit <div>RX Middle East | RX</div></div><div><br>
We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our <div>Applicant Request Support Form</div> or please contact 1-855-833-5120.</div><div></div><div>
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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.</div><div></div><div><i>
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Event Operations Assistant

German University in Cairo

<div>Duties and Responsibilities:<br>
<ul><li>Assist in the preparation and execution of events orders</li><li>Supervise any event&rsquo;s setup and preparations based on instructions/check-list</li><li>Attend and administer events preparatory meetings and follow-up on assigned tasks</li><li>Assist in the all operational functions related to the events&rsquo; execution</li><li>Handle all administrative tasks, minutes of the meetings, phone-calls and inquiries related to the Events Office Operation</li><li>Coordinate and supervise all activities organized or hosted by the GUC</li><li>Handle and finalize payments to vendors</li><li>Contribute with cost-efficient ideas and concepts for events, as well as possible solutions to problems that may arise</li><li>Assist in the preparation of quarterly event reports and possible presentations</li><li>Maintain and update the filing system for all GUC functions</li><li>Handle any ad-hoc assigned duties related to the overall dept.</li></ul><br>
Educational Background:<br>
<ul><li>University degree in General Management or Hotel Management</li></ul><br>
Experience:<br>
<ul><li>Fresh Graduate or (up to 2 years&rsquo; experience) in Administration or Events Operation</li></ul><br>
Job-related Skills:<br>
<ul><li>Computer Skills: Microsoft Office (Word, Excel &amp; PowerPoint)</li><li>Organizational Skills</li><li>Administrative Skills</li><li>Interpersonal Skills</li><li>Attention to details</li></ul><br>
Language Skills:<br>
<ul><li>Arabic &ndash; Fluent (Written &amp; Spoken)</li><li>English &ndash; Fluent (Written &amp; spoken)</li><li>German is an asset</li></ul><br>
For further information, please contact the Human Resources Department (hr@guc.edu.eg)</div>

Events Coordinator

Marriott International

<p><strong>POSITION SUMMARY</strong></p>
<p>The Assistant Manager   Events Planning is responsible for managing the full lifecycle of events, from post-contract handover to on-site execution and post-event follow-up. The role bridges sales, operations, and client relations by ensuring that all contracted events (trainings, conferences, groups, social events, gala dinners, and more) are delivered seamlessly.This position requires a dynamic professional who is equally comfortable on the operations floor, in front of a computer, and on the phone, ensuring every detail is captured, communicated, and executed. The Assistant Manager   Events Planning acts as the main point of contact for clients after the Events Booking Centre (EBC) handover, coordinating rooming lists, event orders, schedules, and special requirements while maintaining strong communication with internal departments. Delivering flawless events that maximize guest satisfaction, revenue, and brand reputation is at the core of this role.</p>
<p>Policies and Procedures</p>
<ul>
<li>Maintain confidentiality and safeguard guest privacy and company assets.</li>
<li>Ensure adherence to LSOPs related to contracts, payments, guarantees, and release policies.</li>
<li>Uphold Marriott brand standards and professional appearance at all times.</li>
</ul>
<p>Event Coordination</p>
<ul>
<li>Receive and manage handovers from the Events Booking Centre with signed contracts and event details.</li>
<li>Prepare, review, and update rooming lists, Banquet Event Orders (BEOs), and function sheets in Opera or related systems.</li>
<li>Serve as the client s key contact for all event-related communication, from planning stages until event conclusion.</li>
<li>Conduct detailed pre-event meetings with clients and relevant departments to align expectations and execution.</li>
<li>Be actively present on the floor during events to oversee setup, execution, and service delivery.</li>
</ul>
<p>Guest Relations</p>
<ul>
<li>Provide proactive and responsive client communication via email, phone, and in person.</li>
<li>Anticipate guest needs and ensure seamless event delivery.</li>
<li>Address and resolve guest concerns promptly, using Marriott s service recovery tools.</li>
</ul>
<p>Communication &amp; Collaboration</p>
<ul>
<li>Liaise with Sales, Events Booking Centre, Banquets, Culinary, Front Office, and other operational departments to ensure flawless execution.</li>
<li>Share event details and updates clearly and on time with all stakeholders.</li>
<li>Draft, proofread, and distribute accurate BEOs, memos, and schedules.</li>
</ul>
<p>Operations Support</p>
<ul>
<li>Supervise event setup and service in coordination with Banquets and Culinary teams.</li>
<li>Monitor event timelines to ensure adherence and smooth transitions between sessions.</li>
<li>Support departmental reporting, billing accuracy, and post-event feedback collection.</li>
</ul>
<p>Analytical Skills</p>
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
<p>Interpersonal Skills</p>
<ul>
<li>Customer Service Orientation</li>
<li>Teamwork and Collaboration</li>
<li>Effective Listening</li>
<li>Conflict Resolution</li>
</ul>
<p>Communications</p>
<ul>
<li>Professional Phone &amp; Email Etiquette</li>
<li>English Language Proficiency</li>
<li>Writing, Reading, and Proofreading Skills</li>
<li>Arabic language is preferred</li>
</ul>
<p>Personal Attributes</p>
<ul>
<li>Dependability and Integrity</li>
<li>Positive Attitude and Initiative</li>
<li>Professional Presentation</li>
<li>Resilience under Pressure</li>
</ul>
<p>Organization</p>
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
<p>Technical Skills</p>
<ul>
<li>Opera (PMS &amp; Sales &amp; Catering)</li>
<li>SfaWeb / MI Sales Companion</li>
<li>Microsoft Office Suite</li>
<li>Cvent or other event management platforms</li>
</ul>

Assistant Manager - Weddings & Social Events (Arabic Speaker)

All in events

<p><b>Open Positiion : Assistant Manager Operations</b></p><p><b>Industry - Events Services</b><br/><b>Location - Malad</b></p><p><b>Job Profile:</b></p><ul><li>Assist in the end-to-end planning and execution of corporate events, conferences, exhibitions, product launches, and brand activations.</li><li>Coordinate with internal teams, clients, vendors, and production partners to ensure seamless operations.</li><li>Prepare detailed event plans, checklists, and timelines to track project milestones.</li><li>Support budgeting and cost management, including vendor quotations, negotiations, and approvals.</li><li>Manage on-ground event logistics &mdash; setup, manpower, branding, registration, and client servicing.</li><li>Ensure adherence to event standards, timelines, and compliance requirements.</li><li>Oversee event deliverables such as stage design, AV setup, hospitality, transportation, and technical arrangements.</li><li>Handle post-event reporting, feedback collection, and documentation.</li><li>Maintain relationships with vendors, venues, and partners to ensure quality and cost efficiency.</li></ul><p>Interested candidates can share their resume on <b>hr@allinevents.in</b></p><p>Job Type: Full-time</p><p>Pay: ₹30,000.00 - ₹60,000.00 per month</p><p>Benefits:</p><ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul><p>Ability to commute/relocate:</p><ul><li>Malad, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Asssistant Manager Operations - Events/ Activations

Fragorium LLC

<p><b>Job Summary</b></p><p>We are seeking a highly organized and proactive Personal Assistant (Female) to provide comprehensive support in managing executive schedules, international travel, operations and client relations for the CEO. The ideal candidate thrives in a fast-paced environment, demonstrates initiative, and ensures seamless coordination across tasks and teams.</p><p><b>Key Responsibilities</b></p><p><b>Travel &amp; Accommodation Management</b></p><ul><li>Research, plan, and book international flights and hotel accommodations efficiently</li><li>Coordinate travel itineraries, ensuring all logistics, including visas and transportation, are managed effectively</li></ul><p><b>Leadership &amp; Team Coordination</b></p><ul><li>Collaborate with internal teams and external partners to ensure smooth execution of projects and events</li><li>Assist in delegating tasks and monitoring progress to meet deadlines</li></ul><p><b>Problem-Solving &amp; Decision-Making</b></p><ul><li>Anticipate challenges and propose solutions proactively to minimize disruptions</li><li>Make informed decisions independently to support executive priorities</li></ul><p><b>Client &amp; Customer Relations</b></p><ul><li>Serve as a primary point of contact for clients, ensuring prompt and professional responses</li><li>Maintain strong relationships through effective communication and follow-ups</li></ul><p><b>Operations &amp; Event Management</b></p><ul><li>Assist in planning and executing events, meetings, and operational activities</li><li>Coordinate logistics, vendor management, and on-site support when required</li></ul><p><b>Communication &amp; Interpersonal Skills</b></p><ul><li>Draft professional correspondence, reports, and presentations using Microsoft Office tools</li><li>Facilitate clear and concise communication between executives, teams, and clients</li></ul><p><b>Time Management &amp; Organizational Skills</b></p><ul><li>Prioritize tasks efficiently to meet multiple deadlines under pressure</li><li>Maintain organized records, schedules, and documentation for executive reference</li></ul><p><b>Conflict Resolution &amp; Negotiation</b></p><ul><li>Handle challenges with tact and diplomacy, negotiating with vendors or stakeholders when necessary</li><li>Resolve issues promptly to maintain smooth operations and client satisfaction</li></ul><p><b>Adaptability &amp; Initiative</b></p><ul><li>Quickly adapt to changing priorities and business needs</li><li>Take initiative in identifying opportunities for process improvements or efficiency gains</li></ul><p><b>Requirements</b></p><ul><li>Minimum 2 to 4 years experience as a Personal Assistant or in a similar role supporting Chairman/CEO/Managing Director</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent organizational, interpersonal and communication skills</li><li>Ability to work under pressure and manage multiple priorities efficiently</li><li>Experience in international travel planning, operations, and event management preferred</li><li>Must hold a valid UAE driving license</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Education:</p><ul><li>Master's (Preferred)</li></ul><p>Experience:</p><ul><li>Personal Assistant: 3 years (Required)</li><li>PA : 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Willingness to travel:</p><ul><li>100% (Required)</li></ul>

Personal Assistant to CEO

Nord Anglia Education

<p></p><div><div><div><div><div><b>Job Posting Date: </b>22 Dec 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Hyderabad, IN
</div></div></div></div><div><div><div><div><b>Job ID: </b>8187
</div></div></div></div><div><div><div><div><b>School: </b>Oakridge International School Bachupally
</div></div></div></div><div><div><div><div><b>Company: </b>Nord Anglia Education
</div></div></div></div><div><div><div><div><div><div><div><div>Job Description</div>
</div><div><div><b>
Assistant Manager &ndash; Operations | Oakridge International School</b></div>
<div>
Oakridge International School is seeking a proactive and organized Assistant Manager &ndash; Operations to support the efficient functioning of school operations, events, and asset management while ensuring a safe and well-managed campus environment.</div>
<div><b>
Key Responsibilities</b></div>
<ul>
<li><div>Support day-to-day school operations including facilities, transport, housekeeping, security, and vendor coordination.</div>
</li>
<li><div>Plan and coordinate logistics for school events, assemblies, examinations, and special programs.</div>
</li>
<li><div>Manage and track school assets, including inventory, allocation, maintenance, and audits.</div>
</li>
<li><div>Ensure compliance with school policies, safety standards, and statutory requirements.</div>
</li>
<li><div>Coordinate with internal teams and external service providers for smooth operations and events.</div>
</li>
<li><div>Assist in monitoring budgets, inventory, and operational expenses.</div>
</li>
<li><div>Maintain operational documentation, reports, and asset records.</div>
</li>
<li><div>Support audits, inspections, and emergency preparedness activities.</div>
</li>
<li><div>Handle operational issues promptly and escalate when required.</div>
</li>
</ul><div><b>Qualifications &amp; Experience</b></div>
<ul>
<li><div>Graduate or Postgraduate in Management, Operations, or a related field.</div>
</li>
<li><div>3&ndash;6 years of experience in operations, facilities, or event coordination (education sector preferred).</div>
</li>
<li><div>Knowledge of safety, compliance, vendor, and asset management.</div>
</li>
</ul><div><b>Skills</b></div>
<ul>
<li><div>Strong coordination, planning, and communication skills.</div>
</li>
<li><div>Good problem-solving and organizational abilities.</div>
</li>
<li><div>Ability to manage multiple priorities and timelines.</div>
</li>
<li><div>Proficiency in MS Office and reporting tools.</div></li></ul></div></div></div></div></div></div></div></div><p></p>

Assistant Manager - Operations

UNF Group

<p><b>Role Summary:</b><br/>The Assistant Sales Manager &ndash; Catering supports the Sales Manager in driving catering sales, maintaining client relationships, and achieving revenue targets. The role focuses on business development, client coordination, proposal preparation, and execution of catering events while ensuring high customer satisfaction.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in developing and implementing catering sales strategies to achieve targets</li><li>Identify new business opportunities (corporate, events, weddings, government, and private clients)</li><li>Handle client inquiries, prepare quotations, proposals, and contracts</li><li>Coordinate with operations, kitchen, and logistics teams to ensure smooth event execution</li><li>Conduct client meetings, site visits, and tastings when required</li><li>Support in negotiating pricing and closing deals under management guidance</li><li>Maintain accurate sales records, reports, and client databases</li><li>Follow up on leads, confirmations, payments, and post-event feedback</li><li>Ensure compliance with company policies, food safety, and UAE regulations</li><li>Represent the company professionally at networking events and exhibitions</li></ul><p><b>Requirements &amp; Qualifications:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business, Hospitality, or related field</li><li>Minimum 2&ndash;4 years&rsquo; experience in catering or hospitality sales (UAE experience preferred)</li><li>Strong communication, negotiation, and interpersonal skills</li><li>Knowledge of catering operations and event coordination</li><li>Proficiency in MS Office and CRM systems</li><li>Valid UAE driving license (preferred)</li><li>Ability to work under pressure and meet deadlines</li></ul><p><b>Key Competencies:</b></p><ul><li>Sales-oriented and target-driven</li><li>Strong customer service mindset</li><li>Team collaboration and coordination</li><li>Attention to detail</li><li>Time management and problem-solving</li></ul><p>Job Type: Full-time</p><p>Pay: AED8,000.00 - AED12,000.00 per month</p>

Assistant Sales Manager - Catering & Events

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