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executive assistant / administrative coordinator

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marketing coordinator

event project coordinator

Topaz Event Organizers

Key Responsibilities:<ul><li>Assist in planning and organizing event deliverables, schedules, and project documentation.</li><li>Coordinate with vendors, suppliers, venue teams, and internal departments for smooth event execution.</li><li>Prepare project timelines, checklists, and follow-up reports.</li><li>Support in managing event logistics including permits, bookings, approvals, and material requirements.</li><li>Track project progress and ensure deadlines are met.</li><li>Participate in site visits, rehearsals, and on-site support during event setup and execution.</li><li>Ensure accurate communication between operations, design, production, and client servicing teams.</li><li>Handle basic administrative tasks such as email communication, documentation, and coordination.</li><li>Maintain organized project files and event-related data.</li></ul>Skills &amp; Qualifications:<ul><li>1&ndash;3 years of experience in events.</li><li>Strong communication, follow-up, and organizational skills.</li><li>Ability to multitask and manage time effectively.</li><li>Proficiency in MS Office (Excel, PowerPoint, Word).</li><li>Ability to work in a fast-paced environment and support on-site event operations.</li><li>Strong attention to detail and problem-solving ability.</li><li>UAE Valid Driving License.</li></ul>Job Type: Full-timePay: From AED6,000.00 per month

Event Project Coordinator

OWS Automotive

we are looking for an energetic and detail-oriented Marketing Coordinator to support the day-to-day execution of marketing activities, brand communication, and internal event coordination. The role requires someone organized, proactive, and creative - capable of handling multiple requests, coordinating with designers and suppliers, and helping bring small-scale activations to life. This position is ideal for someone in their marketing career who enjoys fast-paced, hands-on work and wants to grow in a dynamic fitness and lifestyle environment.Key Responsibilities:1. Marketing Coordination:<ul><li>Support the planning and execution of ongoing marketing activities and campaigns</li><li>Manage and track marketing requests from management, trainers, and partners</li><li>Coordinate with designers, photographers, and content creators to ensure timely delivery of assets</li><li>Proofread and review marketing materials before release (social media, print, digital)</li></ul>2. Content &amp; Communication:<ul><li>Assist in drafting captions, event posts, and promotional materials aligned with the our brand voice</li><li>Help organize photo/video shoots and liaise with external production partners when needed</li><li>Maintain an updated library of photos, videos, and design files for easy access</li></ul>3. Event Support:<ul><li>Support setup and coordination of in-house activations such as product demos, workshops, or small member events</li><li>Liaise with sponsors, suppliers, and vendors for event logistics</li><li>Ensure all on-ground branding, giveaways, and setups are properly executed</li></ul>4. Admin &amp; Reporting:<ul><li>Track campaign results, social media engagement, and member feedback</li><li>Support budget tracking and invoice follow-ups for marketing activities</li><li>Keep an updated calendar of marketing campaigns, events, and content deadlines</li></ul>Qualifications &amp; Skills:<ul><li>1-3 years of experience in marketing coordination or events (fitness or lifestyle industry preferred)</li><li>Strong organizational skills with attention to detail</li><li>Good understanding of social media platforms and content workflows</li><li>Basic knowledge of design tools (Canva, Adobe, etc.) is a plus</li><li>Excellent communication and follow-up skills</li><li>Fluent in English; Arabic is a plus</li></ul>Personal Attributes:<ul><li>Smart, resourceful, and eager to learn</li><li>Positive attitude and strong sense of ownership</li><li>Able to multitask and stay calm under pressure</li><li>Enjoys being part of an active, fitness-oriented environment</li></ul>Reports To: Marketing ManagerJob Types: Full-time, PermanentExperience:<ul><li>marketing &amp; event management: 3 years (Required)</li></ul>

Marketing Coordinator

Building Co. (BEST) L.L.C

Job Title: MEP Coordinator &ndash; Construction IndustryLocation: [Sharjah] Employment Type: [Full-time ] Experience Required: [5] YearsJob DescriptionWe are seeking an experienced MEP Coordinator to join our construction project team. The ideal candidate will be responsible for coordinating Mechanical, Electrical, and Plumbing (MEP) works to ensure smooth execution, quality compliance, and timely project delivery.Key Responsibilities<ul><li>Coordinate MEP activities with civil, architectural, and structural teams</li><li>Review MEP drawings, shop drawings, and technical submittals</li><li>Identify and resolve clashes between MEP services using coordination drawings</li><li>Monitor site installation to ensure compliance with approved drawings and specifications</li><li>Liaise with consultants, subcontractors, and project managers</li><li>Ensure work is executed as per project schedule and quality standards</li><li>Attend coordination and progress meetings</li><li>Support testing, commissioning, and handover activities</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in Mechanical, Electrical, or related engineering field</li><li>Proven experience as an MEP Coordinator in the construction industry</li><li>Strong knowledge of HVAC, Electrical, Plumbing, and Firefighting systems</li><li>Ability to read and interpret construction drawings</li><li>Familiarity with AutoCAD / BIM (preferred)</li><li>Good communication and coordination skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Preferred Skills<ul><li>Experience on large-scale commercial or residential projects</li><li>Knowledge of local building codes and standards</li><li>BIM coordination experience is an advantage</li></ul>Job Type: Full-time

MEP Coordinator

Marriott International

<div>Additional Information 
Job Number25198184 
Job CategoryFood and Beverage &amp; Culinary 
LocationSheraton Sharjah Beach Resort &amp; Spa, Al Muntazah Street, Sharjah, United Arab Emirates, United Arab Emirates, 79797 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div><div> 
POSITION SUMMARY 
Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance. 
Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
When you join the Sheraton family, you become a member of its global community. We&rsquo;ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you&rsquo;re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be &lsquo;The World&rsquo;s Gathering Place&rsquo;. In joining Sheraton Hotels &amp; Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

F&B and Kitchen Coordinator

ALL DIRECTIONS HUMAN RESORCES CONSULTANSIES L.L.C

A. Job ObjectiveThe Office Coordinator plays a vital role in ensuring smooth administrative and operational support for the retail back office. This position acts as the backbone of daily operations, facilitating communication between departments, managing documentation, and supporting retail teams with efficient back-office processes.B. Primary responsibilities <ul><li>Manage and maintain office records, files, and databases.</li></ul><ul><li>Handle correspondence, reports, and presentations for retail operations.</li></ul><ul><li>Schedule meetings, appointments, and maintain calendars.</li></ul><ul><li>Support retail teams with inventory documentation and back-office compliance.</li></ul><ul><li>Ensure smooth flow of information between retail outlets and the back office.</li></ul><ul><li>Monitor and order office supplies, ensuring cost-effective procurement.</li></ul><ul><li>Act as a point of contact between retail staff, management, and external vendors.</li></ul><ul><li>Facilitate communication across departments to resolve operational issues.</li></ul><ul><li>Ensure adherence to company policies and procedures.</li></ul><ul><li>Assist in preparing operational reports and performance summaries.</li></ul>Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.Job Type: Part-timePay: AED4,000.00 - AED5,000.00 per monthExpected hours: 20 per week

Office Coordinator Family Book Mandatory

Lamprell

<div>
 
 
 Production Coordinator
 
 
 
 
 
 
 &bull; Have full understanding and follow all Lamprell HSES policies, procedures, and rules.
 
 
 &bull; Support managers by preparing reports, handling administrative tasks, and maintaining project-related documents.
 
 
 &bull; Keep records of documents such as recruit requests, acting supervisor/charge hand lists, TAKE 5s, and SOAP cards.
 
 
 &bull; Raise material requests (MRs) for stationery and printer consumables.
 
 
 &bull; Coordinate and schedule training for yard employees as per HSES or LATC requests.
 
 
 &bull; Organize health and awareness sessions for yard and office staff.
 
 
 &bull; Assist production engineers with raising MTAs and TMS.
 
 
 &bull; Work with yard supervisors to record weekly project times and resolve related issues.
 
 
 &bull; Help fix IT problems for the yard department such as email, ETA, PC, or Wi-Fi issues.
 
 
 &bull; Prepare yard reports using ETA and provide employee details to managers when required.
 
 
 &bull; Conduct yard surveys related to HSES, management, and employee welfare.
 
 
 &bull; Create daily and weekly manpower reports for yard projects and non-revenue work.
 
 
 &bull; Provide administrative support to production managers and other departments like Planning.
 
 
 &bull; Submit weekly exception reports to HR to ensure employees are assigned to the correct trade or discipline.
 
 
 &bull; Handle expense claims for production managers.
 
 
 &bull; Coordinate with Yard HR for promotions, NRR, and COSP requirements.
 
 
 &bull; Liaise with Time Office regarding employee leaves&mdash;annual, emergency, etc.
 
 
 &bull; Attend meetings, take minutes, and prepare MOMs.
 
 
 &bull; Book meeting rooms and arrange meetings for the production department.
 
 
 &bull; Prepare monthly sheets for acting supervisor and charge hand allowances.
 
 
 &bull; Support managers with document scanning and email communication.
 
 
 &bull; Maintain records for management walkthroughs and HSES element cards.
 
 
 &bull; Update weekly productivity audit sheets and present results monthly.
 
 
 
 
 
 
 Requirements
 
 
 
 Strong oral and written communication skills.
 
 
 Physically fit and able to work in tough conditions.
 
 
 Over 10 years of oil and gas industry experience, including 5 years in administration.
 
 
 Proficient in MS Office with excellent teamwork and leadership abilities.
 
 
 Skilled in problem-solving, decision-making, and managing stress effectively.
 
</div>

Production Coordinator

Want More

Overview Logistics Coordinator (Indian/Malayalee)We are seeking an experienced Logistics Coordinator to join our team in Sharjah, UAE. In this role, you will be responsible for coordinating and managing the logistics operations of our company. The ideal candidate will be an Indian or Malayalee national with excellent communication skills in English. Responsibilities <ul><li>Plan and coordinate transportation of goods from suppliers to customers</li><li>Ensure timely delivery of goods by monitoring shipment schedules</li><li>Negotiate rates with carriers and logistics providers</li><li>Maintain accurate records of all shipments and tracking information</li><li>Monitor inventory levels and coordinate with suppliers for timely replenishment</li><li>Communicate with internal teams to ensure smooth logistics processes</li><li>Handle any issues or delays that may arise during transportation</li></ul> Requirements <ul><li>Indian or Malayalee national preferred</li><li>Proficient in English, both written and verbal</li><li>Proven experience as a Logistics Coordinator or similar role</li><li>Knowledge of supply chain management and logistics principles</li><li>Experience negotiating rates with carriers and logistics providers</li><li>Familiarity with biometric passport requirements is a plus</li><li>Ability to work in a fast-paced environment and handle multiple tasks simultaneously</li><li>Strong organizational and problem-solving skills</li></ul>Additional details: This is a full-time position without accommodation. If you have a passion for logistics and are looking for an exciting opportunity in Sharjah, we encourage you to apply now!

Logistics coordinator

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