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Talent 360 ME

<div>
 Meras Solutions is seeking an
 
 Executive Board Assistant
 
 to manage and coordinate office operations, ensuring smooth organizational efficiency. This role provides direct executive support to the CEO and assists senior management as required.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and handle internal and external communications.
 </li>
 <li>
 Draft, review, and edit correspondence, reports, and presentations on behalf of the CEO.
 </li>
 <li>
 Track documents through the approval process and ensure timely signatures.
 </li>
 <li>
 Serve as a liaison between the CEO and internal departments.
 </li>
 <li>
 Prepare agendas, briefing materials, and presentations for meetings.
 </li>
 <li>
 Review senior management correspondence prior to final approval.
 </li>
 <li>
 Follow up on official documentation, payments (e.g., insurance, construction stamps), and regulatory procedures.
 </li>
 <li>
 Oversee contractor registry applications and monitor operations contract processes.
 </li>
 <li>
 Provide additional administrative support to senior management as needed.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from a recognized (private) university.
 </li>
 <li>
 1&ndash;2 years of proven experience in the real estate sector as an Executive Assistant, Personal Assistant, or in a similar role.
 </li>
 <li>
 Strong English proficiency (spoken and written).
 </li>
 <li>
 Excellent command of MS Office and CRM systems.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 High level of discretion and confidentiality.
 
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Work Days: Sunday to Thursday
 </li>
 <li>
 Work Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Heliopolis, Cairo
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive Salary Package
 </li>
 <li>
 Work-Life Balance
 </li>
 <li>
 Medical and Social Insurance
 </li>
 </ul>
</div>

Executive Board Assistant.

<div>
 
 Meras Solutions
 
 is looking for an
 
 Executive Board Assistant
 
 responsible for organizing and coordinating office operations to ensure efficiency across the organization. Provides high-level administrative support to the CEO and assists senior management as needed.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate communications
 </li>
 <li>
 Draft and edit correspondence, reports, and presentations on behalf of the CEO
 </li>
 <li>
 Track documents through the approval process and secure required signatures
 </li>
 <li>
 Act as liaison between the CEO and internal departments
 </li>
 <li>
 Prepare agendas, briefing materials, and presentations for meetings
 </li>
 <li>
 Review and process senior management correspondence before final approval
 </li>
 <li>
 Follow up on official documentation, payments (e.g., insurance, construction stamps), and regulatory procedures
 </li>
 <li>
 Oversee contractor registry applications and operations contract follow-ups
 </li>
 <li>
 Support senior management with additional tasks as requested
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from a recognized university (private).
 </li>
 <li>
 Proven experience from 1 to 2 years in Real estate as an Executive Assistant, Personal Assistant, or similar role
 </li>
 <li>
 Have a high English Profile
 </li>
 <li>
 Excellent MS Office knowledge.
 </li>
 <li>
 Excellent CRM knowledge.
 </li>
 <li>
 Outstanding organizational and time management skills
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Discretion and confidentiality
 
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Working days: Sunday- Thursday
 </li>
 <li>
 Working Hours: 10:00 AM - 6:00 PM
 </li>
 <li>
 Location : Masr Elgdida
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Attractive Salary
 </li>
 <li>
 Work Life Balance
 </li>
 <li>
 Medical and Social Insurance
 </li>
 </ul>
</div>

Executive Board Assistant

Alstom

<div>
 Req ID: 497888
 
 
 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide
 
 
 
 Purpose of the job
 
 
 
 The Executive Assistant to the EPC director is responsible for providing comprehensive support to the director and EPC tea. Managing Director agenda, office operations, and ensuring all appointments, meetings, information are met. Providing verbal and in writing translation services from Arabic to English and Vice Versa. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Diary management &ndash; effectively organise EPC Director&rsquo;s diary, ensuring that day runs smoothly (to plan) and EPC Director is made aware of the schedule. Organisation of travel, accommodation (cost management of) appointments and meetings.
 </li>
 <li>
 Mail (post and e-mail) &ndash; vet, delegate and reply if necessary, on EPC Director&rsquo;s behalf. Manage in entirety in his absence. Also highlight issues to EPC Director if necessary
 </li>
 <li>
 Run brought forward system &ndash; chase up instructions given by the EPC Director and make sure actions are completed
 </li>
 <li>
 Secretarial service &ndash; typing of letters, minute taking on technical or commercial subjects, and vetting of telephone calls. Quality rather than quantity service. Funnel anything that does not require personal contact from the EPC director to ensure that the EPC Director only focuses on what is required.
 </li>
 <li>
 Manage the office &ndash; reception of visitors, room allocation, post, invoices, lunches etc
 </li>
 <li>
 Customer liaison &ndash; build up relationships with the customers at all levels and become a reliable point of contact for them instead of them going direct to the EPC Director all the time.
 </li>
 <li>
 Translation and interpreting all documents, meetings, &hellip;etc. from English/French to Arabic and vice versa.
 </li>
 <li>
 Provide administrative assistance to EPC team as required
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 <ul>
 <li>
 Ideally degree level or equivalent professional experience
 </li>
 <li>
 RSA in shorthand and typing
 </li>
 <li>
 Fluency in English Language
 </li>
 <li>
 Verbal and inwriting Translation from Arabic to English and Vice Versa
 </li>
 <li>
 Expert proficiency with Microsoft Office
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Exceptional organizational skills and impeccable attention to detail.
 </li>
 <li>
 Make appropriate, informed decisions regarding priorities and available time.
 </li>
 <li>
 Ability to complete a high volume of tasks and projects with little or no guidance.
 </li>
 <li>
 Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
 </li>
 <li>
 High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, Clients, and partners.
 </li>
 <li>
 Able to maintain a high level of integrity and discretion in handling confidential information
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 Minimum of 5 years&rsquo; experience providing a PA service to a senior executive
 
 
 Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow&rsquo;s mobility. That&rsquo;s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
 
 
 
 Equal opportunity statement:
 
 
 
 Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
 
 
 Job Type: Experienced
</div>

EPC Executive Assistant

AFFSQUARE

<div>
 
 
 AFFSQUARE
 
 is a performance marketing agency driven by technology, data, and results. We specialize in helping businesses accelerate growth through advanced digital marketing strategies and proprietary tech solutions.
 
 
 
 
 
 
 About the Role
 
 
 
 We are seeking a highly organized, proactive, and detail-oriented professional to join our team as an Operations Manager &amp; CEO Assistant. This hybrid role combines operational leadership with executive support, ensuring the smooth day-to-day running of the company while directly assisting the CEO with strategic and administrative tasks.
 
 
 The ideal candidate is a problem-solver with excellent communication skills, strong business
 
 
 acumen, and the ability to balance both strategic priorities and daily operational needs.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Operations Management
 
 
 <ul>
 <li>
 Oversee daily business operations, ensuring efficiency and alignment with company goals.
 </li>
 <li>
 Develop, implement, and optimize processes, policies, and systems to improve workflow.
 </li>
 <li>
 Coordinate with different departments to monitor performance, resolve bottlenecks, and maintain high productivity.
 </li>
 <li>
 Manage budgets, resources, and vendor relationships.
 </li>
 <li>
 Track and report on KPIs, performance metrics, and operational progress.
 </li>
 <li>
 Support HR functions, including recruitment, onboarding, and employee engagement.
 </li>
 </ul>
 
 
 
 
 
 CEO Assistance
 
 
 
 
 
 <ul>
 <li>
 Act as the right hand to the CEO, providing administrative and strategic support.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and communications.
 </li>
 <li>
 Prepare presentations, reports, and briefing materials for the CEO.
 </li>
 <li>
 Conduct research and provide insights to support decision-making.
 </li>
 <li>
 Handle confidential information with professionalism and discretion.
 </li>
 <li>
 Liaise between the CEO and internal/external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).
 </li>
 <li>
 Proven experience in operations management, executive assistance, or a similar dual role.
 </li>
 <li>
 Strong leadership, organizational, and multitasking skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in MS Office Suite, project management tools, and CRM software.
 </li>
 <li>
 Ability to work under pressure and manage competing priorities.
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 at sheraton el matar - the district vill
 
 
 
 
</div>

Operations Manager & CEO Assistant

PepsiCo

<div>
 
 Overview
 
 
 
 
 We Are PepsiCo
 
 
 
 PepsiCo is a leading name in North Africa&rsquo;s food and beverage industry, where our products are enjoyed by consumers daily across the region. We offer a robust portfolio of beloved brands like PEPSI, SEVEN-UP, DORITOS, CHEETOS and CHIPSY, designed to cater to the tastes and preferences of consumers. With a focus on local sourcing, production, and distribution, PepsiCo provides essential support to local economies and partners closely with communities throughout the region.
 
 
 
 Guiding Vision and Regional Impact
 
 
 
 PepsiCo&rsquo;s vision aligns with our global goal to be the Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). This strategic transformation is committed to sustainable growth by putting people and the planet at the heart of our operations. In North Africa, this includes initiatives in responsible sourcing, waste reduction, and water conservation. Our regional programs empower local talent, boost employment, and provide support for local agriculture, particularly through partnerships with farmers and suppliers.
 
 
 
 Empowering Our People and Communities
 
 
 
 Our dynamic teams drive the PepsiCo culture in North Africa, embracing diversity and collaboration to solve local challenges and create innovative products. We are dedicated to fostering an inclusive workplace, one where every individual feels valued and empowered to be themselves. This commitment extends beyond our employees to positively impact the communities we serve, striving for shared growth and a healthier, more sustainable future for all.
 
 
 
 Diversity and Inclusion Commitment
 
 
 
 PepsiCo stands firmly behind our global commitment to diversity, equality, and human rights. We are proud to be an equal opportunity employer, ensuring a fair and welcoming workplace for all, regardless of age, gender, religion, disability, or any other characteristic. Our dedication to inclusion strengthens our workforce and helps drive our business forward, enriching both PepsiCo and the communities in North Africa.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Attend with the GM all strategic meetings &amp; develop minutes of meeting (MOMs).
 </li>
 <li>
 Provide support on consolidating &amp; developing different presentations (Business Reviews, Annual Operating Plans, Strategy Plans, etc.)
 </li>
 <li>
 Follow-up on tasks &amp; requests as required.
 </li>
 <li>
 Handle internal &amp; external correspondents such as e-mails, mails, calls.
 </li>
 <li>
 Schedule and arrange all logistics for meetings/ conferences/ business trips such as hotels, air tickets and visas.
 </li>
 <li>
 Manage all aspects of Travel &amp; Entertainment process in compliance with T&amp;E policy.
 </li>
 <li>
 Coordinate with other functions and team members for projects and assignments.
 </li>
 <li>
 Work independently in routine matters, determine appropriate course of action, intervene where necessary and liaise between departments &amp; keep managers informed where appropriate.
 </li>
 <li>
 Provide support &amp; handle Executive visits.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Minimum 3-5 years of secretarial experience.
 </li>
 <li>
 Very Good command of written and spoken English.
 </li>
 <li>
 High degree of skill on modern office equipment.
 </li>
 <li>
 Effective listening and good communication skills.
 </li>
 <li>
 Work experience in a multi-national companies or regional offices.
 </li>
 <li>
 Very good proficiency at Word, Excel, PowerPoint.
 </li>
 <li>
 Competent use of application functionality (Emails and Scheduling).
 </li>
 </ul>
</div>

Executive Assistant

AbbVie

<div>
 
 
 Purpose Statement
 
 
 
 The role of Regulatory Affairs &amp; Clinical Operations Assistant is to partner with the business to drive the appropriate administrative and logistical support in a timely and efficient way.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 Regulatory Affairs:
 
 
 
 <ul>
 <li>
 The administrative assistant is expected to build a solid partnership with financial controller and play a gate-keeper role in the P2P process. This includes challenging back the stakeholders on any wrong practice, counseling on the right steps to follow, setting the right expectations with vendors and providers, validating all steps are executed in compliance with company requirements and subsequently leveraging excellence in events and execution.
 </li>
 <li>
 Creating Shopping Carts, Purchase Orders, IOs.
 </li>
 <li>
 Requesting PO uplifts when needed.
 </li>
 <li>
 Tracking and following up on the budget with finance department.
 </li>
 <li>
 Submitting and receiving RA originals, documents, and files in EDA.
 </li>
 <li>
 Receiving all samples needed from distributers for Regulatory Affairs Department.
 </li>
 <li>
 Receiving invoices from vendors, reviewing and sending them for posting.
 </li>
 <li>
 Drafting agreements of different vendors and following up with Legal Team.
 </li>
 <li>
 Documenting department&rsquo;s expenses of all the services.
 </li>
 <li>
 Sending Monthly Free Medical Samples Report to EDA for Regulatory.
 </li>
 <li>
 Supporting in business diner/event/travel arrangements.
 </li>
 <li>
 Communicating with Travel agencies to receive quotations.
 </li>
 <li>
 Supporting with hard and soft archiving.
 </li>
 <li>
 Scanning and printing essential documents and sending them to the team.
 </li>
 <li>
 Arranging the inspectors&rsquo; visits in terms of timing, transportation, location and expenses and coordinating with the vendor.
 </li>
 <li>
 Preparing variety of written materials.
 </li>
 <li>
 Operates and maintains files, ensuring security/confidentiality at all times.
 </li>
 <li>
 Adds new vendors, HCPs, and updates vendors&rsquo; information when needed through Ariba &amp; DSP.
 </li>
 <li>
 When dealing with health care providers, the administrative assistant is expected to manage accurately and timely the transactions related to the stakeholders in line with ethics and compliance procedures in place, among others: Sponsorship Agreements, Contracts, Events Logistics Support, MAP support, Appropriate List of Attendees and Attendance Proofs, etc&hellip;
 </li>
 </ul>
 
 
 
 
 
 
 Clinical Operations:
 
 
 
 <ul>
 <li>
 The Clinical Administrative Assistant provides administrative and clinical management support to Site M&amp;M personnel and assist them with the in-house organization, management and execution of projects and activities undertaken by Clinical Operations Site Management &amp; Monitoring personnel assigned to clinical studies conducted within the country.
 </li>
 <li>
 If applicable, creates a local trial file for the filing of Country specific original documentation and archiving system.
 </li>
 <li>
 Supports local Clinical Team with the handling of Essential Documents, including Contracts and Archiving. Ensures the Investigator Site Files are crated, contain the correct and complete documentation, and are shipped as appropriate to the Investigational Sites.
 </li>
 <li>
 In-house support for CRAs during site visits (administrative tasks, point of contact etc.)
 </li>
 <li>
 Acts as in-house support for CRA&rsquo;s with the handling and destruction arrangements of Investigational Product as, and if, required.
 </li>
 <li>
 Participates in pre-audit activities. Supports CRAs to ensure audit and inspection readiness in clinical activities of responsibility.
 </li>
 <li>
 Supports Clinical Team in travel arrangements. Supports with organizing Team Meetings (booking meeting rooms, taking minutes and organizing catering etc.). If appropriate, assists with the filing of training records and other relevant personnel documentation for staff.
 </li>
 <li>
 May interface with and build professional collaborative relationships with: Local personnel including Medical Department personnel and other AbbVie personnel within Clinical Operations as well as Regulatory, Finance and Legal Functions, Human Resources, administrative staff and other relevant functional areas.
 </li>
 <li>
 Site Management and Monitoring personnel in other Countries and Document Management. External service providers &bull;Study personnel (investigators, study coordinators, pharmacists, etc.)
 </li>
 <li>
 Peers within the organization vendors.
 </li>
 <li>
 Supports CRAs with the CA and EC submissions of clinical studies and related amendments, including collection of essential documents.
 </li>
 <li>
 Creates Shopping Carts, Purchase Orders, and ACRs and following up till receiving the proof of payments/ cheques.
 </li>
 <li>
 Requests PO uplifts when needed.
 </li>
 <li>
 Creates quarterly Breakdowns (Internal and External) for clinical studies different sites.
 </li>
 <li>
 Creates Annual Breakdowns for the estimated governmental payments.
 </li>
 <li>
 Creates Quantum invoices for clinical studies.
 </li>
 <li>
 Keeping the payment tracker up to date.
 </li>
 <li>
 Assisting with investigators site and vendor payments according to local finance processes and Quantum.
 </li>
 <li>
 Ensuring financial information and documents for assigned studies and sites are entered into SAP in a timely manner and is managed in compliance with company policies.
 </li>
 <li>
 Submits files and cheque payments to MOH, EDA, and different investigator sites .
 </li>
 <li>
 Supports Clinical Team in uploading approvals on Veeva Vault.
 </li>
 <li>
 Communicating with principal investigators of clinical trials to support in administrative work or handling issues.
 </li>
 <li>
 Supports CRAs with the CA and EC submissions of clinical studies and related amendments and annual renewals.
 </li>
 <li>
 Orders stationery items or any needed materials.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 University degree, preferred pharmacy or dentistry.
 </li>
 <li>
 If scientific field to be fresh graduate.
 </li>
 <li>
 0 - 2 years of experience in administrative support in a multinational environment with the same level of complexity.
 </li>
 <li>
 Very strong communication skills.
 </li>
 <li>
 Strong competency in using Word, Power Point, Outlook, Adobe, and other internet platforms used in managing business transactions such as SAP, or others.
 </li>
 <li>
 Ability to work cross functions with multiple stakeholders, with very solid prioritization skills and time management as well as confidence and assertiveness.
 </li>
 <li>
 Capability to work under pressure while maintain the right level of accuracy and efficiency.
 </li>
 </ul>
 
 
</div>

Regulatory Affairs & Clinical Operations Assistant (Contractor)

YASH Technologies Middle East

<div>
 
 
 Job Description
 
 
 <ul>
 <li>
 Maintaining physical and digital personnel records like employment contracts and PTO requests
 </li>
 <li>
 Update internal databases with new hire information
 </li>
 <li>
 Create and distribute guidelines and FAQ documents about company policies
 </li>
 <li>
 Gather payroll data like bank accounts and working days
 </li>
 <li>
 Publish and remove job ads
 </li>
 <li>
 Schedule job interviews and contact candidates as needed
 </li>
 <li>
 Prepare reports and presentations on HR-related metrics like total number of hires by department
 </li>
 <li>
 Develop training and onboarding material
 </li>
 <li>
 Respond to employees&rsquo; questions about benefits (for example, number of vacation days they&rsquo;re eligible for)
 </li>
 </ul>
 
 
 Job Requirements
 
 
 <ul>
 <li>
 Work experience as an HR &amp; Admin Officer, HR Administrative Assistant or similar role
 </li>
 <li>
 Familiarity with Human Resources Information Systems (HRIS)
 </li>
 <li>
 Basic knowledge of labor legislation
 </li>
 <li>
 Experience using spreadsheets
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Good verbal and written communication skills
 </li>
 <li>
 BSc in Human Resources Management or relevant field
 </li>
 </ul>
 
 
</div>

Human Resources Administrative Specialist

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