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executive administrative assistant

Güriş İnşaat Ve Mühendislik A. Ş.

About us
 GÜRİŞ Holding is one of the prominent conglomerates in Türkiye since 1958, with a diverse portfolio that includes engineering, construction, energy, manufacturing, tourism, technology, and mining sectors. With a strong commitment to innovation, sustainability, and excellence, we are dedicated to creating solutions that enhance lives and empower communities.
 
Position Overview
 We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to senior management. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be based in Istanbul, have no travel restrictions, and be able to accompany the executive on business trips.
 
Qualifications
 <ul>
<li>Bachelor’s degree in Business Administration, Management, or a related field preferred.</li>
<li>Minimum 5 years of experience in an Executive Assistant or senior administrative role.</li>
<li>Excellent verbal and written communication skills in English (additional languages are a plus).</li>
<li>Strong organizational and multitasking abilities with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite and modern communication tools.</li>
<li>Ability to travel domestically and internationally without restrictions.</li>
<li>Willingness to accompany the executive on business trips as needed.</li>
<li>Ability to handle confidential information with integrity.</li>
<li>Completed military service or exempt.</li>
<li>Residing in Istanbul or willing to relocate.</li>
</ul>
Key Responsibilities
 <ul>
<li>Prepare, maintain, and organize accurate records, reports, presentations, and other key documentation.</li>
<li>Draft, review, and format correspondence, presentations, and reports with a high standard of quality.</li>
<li>Manage the executive’s calendar by scheduling and coordinating meetings, appointments, and travel arrangements, ensuring optimal time management.</li>
<li>Organize travel and visa arrangements, including hotel bookings, transportation, and itinerary planning.</li>
<li>Accompany the executive on domestic and international business trips when required.</li>
<li>Monitor and prioritize email, phone, and written correspondence, ensuring timely responses and follow-ups.</li>
<li>Send reminders for appointments and track action items to ensure completion.</li>
<li>Act as a liaison between the executive and internal/external stakeholders, facilitating clear communication and timely information flow.</li>
<li>Coordinate and provide support for executive meetings, events, conferences, and protocol-based gatherings.</li>
<li>Maintain proper filing systems, documentation records, and courier/mail logs.</li>
<li>Provide organizational, logistical, and administrative support across all processes and projects.</li>
<li>Anticipate and proactively address the needs of the executive to ensure smooth daily operations.</li>
<li>Handle sensitive information with the utmost discretion and confidentiality.</li>
</ul>

Executive Assistant

Resfor

<div>
 
 
 Location:
 
 Be&scedil;ikta&scedil;, &Idot;stanbul
 
 
 
 
 
 
 About Resfor
 
 
 
 Resfor is building the future of technology, data, and customer experience. We are seeking an exceptionally bright, friendly, customer-obsessed, and self-motivated Executive Assistant to support our Engineering, Product Development, and Operations Leaders. This is a great opportunity to join an impactful and growing business, with exciting challenges and responsibilities that will help you accelerate your career.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Work closely with senior leaders and internal partners to provide seamless support
 </li>
 <li>
 Proactively manage executive calendars with accuracy and attention to detail, prioritizing as needed
 </li>
 <li>
 Track and help drive completion of key deliverables, ensuring nothing slips through the cracks
 </li>
 <li>
 Organize meetings
 </li>
 <li>
 Support annual planning and review cycles
 </li>
 <li>
 Handle documentation, archiving, and confidential information with integrity and discretion
 </li>
 <li>
 Act as a communication bridge between leaders and teams
 </li>
 <li>
 Ensure leaders stay well-informed of commitments and priorities
 </li>
 <li>
 Bring energy, positivity, and fun to the workplace
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (or equivalent qualification)
 </li>
 <li>
 4+ years&rsquo; experience as an Executive Assistant (senior-level support preferred)
 </li>
 <li>
 Excellent English (written and spoken)
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Strong time management, organizational, and problem-solving skills
 </li>
 <li>
 Customer-service oriented with a high level of professionalism
 </li>
 <li>
 Adaptable, proactive, and able to thrive in a fast-paced environment
 </li>
 <li>
 Positive team player with discretion when handling confidential matters
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience in a high-tech or fast-paced company
 </li>
 <li>
 Experience managing multiple executive calendars
 </li>
 <li>
 Exceptional attention to detail and strong team-oriented mindset
 </li>
 </ul>
 
 
 
 
 
 Why Join Resfor?
 
 
 
 You&rsquo;ll be part of a fast-growing company at the intersection of technology, data, and customer experience. This role offers direct exposure to senior leadership, innovative projects, and a culture that values growth, collaboration, and impact.
 
</div>

Anadolu Efes

<div>
 
 
 Be a part of Anadolu Efes!
 
 
 
 
 
 
 
 Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
 
 
 
 
 
 
 Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 
 
 Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facility in 6 countries. We are the market leader in Turkey, Russia, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 
 
 
 
 
 
 What does a Executive Assistant do at Anadolu Efes?
 
 
 
 
 
 
 &bull; Preparing daily, periodic, and ad-hoc reports,&bull; Collecting and consolidating information from relevant roles and sharing it with the required stakeholders,
 
 
 &bull; Managing the calendar of the Function Leader, including meetings, appointments, and travel arrangements,
 
 
 &bull; Supporting and following up on event and organization processes,
 
 
 &bull; Coordinating effectively with other departments,
 
 
 &bull; Ensuring smooth telephone and correspondence traffic, including documents and faxes.
 
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Bachelor&rsquo;s degree from relevant fields,
 
 
 &bull; Minimum 2 years of experience as an Executive or Department Assistant (preferred),
 
 
 &bull; Strong command of MS Office and SAP programs,
 
 
 &bull; Advanced knowledge of Excel,
 
 
 &bull; Excellent proficiency in English, both written and spoken,
 
 
 &bull; Strong planning, organization, and follow-up skills,
 
 
 &bull; High self-motivation and willingness to take responsibility,
 
 
 &bull; Excellent communication and representation skills.
 
 
 
 
 
 
 How do we hire?
 
 
 
 
 
 
 At Anadolu Efes, we hire without prejudice and discrimination against language, religion, ethnicity, race, gender and sexual orientation. We hire solely based on applicability to the job description measurable examinations, and competency-based interviews.
 
 
 
 
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
 
 
 
 
 
 
 
 
 
 You can access the Anadolu Efes Employee Candidate Disclosure Statement through the link below:
 
 
 
 
 https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 
 
 
</div>

Michael Page

<div>
 
 The Partner Assistant will play a vital role in providing administrative and organizational support to senior leadership in the financial services sector. Based in Istanbul, Levent, this position requires excellent multitasking abilities in a fast-paced environment.
 
 
 
 Client Details
 
 
 
 The company operates as a well-established global organization within the financial services industry. It is renowned for its structured approach, offering a professional and collaborative work environment to its employees.
 
 
 
 Description
 
 
 <ul>
 <li>
 Manage and organize schedules, meetings, and travel arrangements for partners.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
 </li>
 <li>
 Act as the first point of contact for internal and external stakeholders, ensuring smooth communication.
 </li>
 <li>
 Coordinate and support the planning of client meetings and events.
 </li>
 <li>
 Maintain and update confidential files and records.
 </li>
 <li>
 Assist with expense reporting and budget tracking for the department.
 </li>
 <li>
 Handle administrative tasks to ensure seamless day-to-day operations.
 </li>
 <li>
 Collaborate with other team members to support office-wide initiatives.
 </li>
 <li>
 Manage complex travel organizations, including flight and hotel bookings as well as transportation arrangements, operations.
 </li>
 <li>
 Coordinate with executive assistants of client C-levels to ensure smooth communication and proactively organize recurring alignment meetings.
 </li>
 </ul>
 
 
 Profile
 
 
 
 A successful Partner Assistant should have:
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Minimum 4 years of proven experience in a similar role, preferably within the financial services industry.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and other relevant software tools.
 </li>
 <li>
 Excellent written and verbal communication abilities in English and Turkish.
 </li>
 <li>
 A proactive approach to problem-solving and task completion.
 </li>
 <li>
 The ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 </ul>
 
 
 Job Offer
 
 
 <ul>
 <li>
 Opportunities to work within a professional and structured environment.
 </li>
 <li>
 A role that offers exposure to high-level decision-making processes.
 </li>
 </ul>
 
 If you are looking for a challenging yet rewarding opportunity in the financial services industry, we encourage you to apply for the Partner Assistant role today!
 
</div>

Partner Assistant (Hybrid)

Nobel Ilac A.S

<div>
 
 Nobel&rsquo;s proven excellence in the global pharmaceutical sector is driven by the dedication and expertise of our people. Since 1954, we have grown from our roots in T&uuml;rkiye into a global pharmaceutical company, thanks to the dedication and expertise of nearly 5,000 colleagues.
 
 
 
 
 
 We operate 5 R&amp;D and production hubs across T&uuml;rkiye, Kazakhstan, and Uzbekistan, and our presence spans 24 countries with dedicated local teams. Our multicultural and multinational colleagues embody our global presence, ensuring that our products reach patients in more than 50 countries.
 
 
 
 
 
 What unites us is our mission:
 
 Health for All, Access for All.
 
 Every day, we work with passion to improve the quality of human life&mdash;because at Nobel, every contribution makes a difference.
 
 
 
 
 
 
 What is the Summary of This Position?
 
 
 
 
 
 
 In this role, you will support a senior board executive in both personnel and business matters.
 
 
 
 
 
 
 Which Profile Are We Looking For?
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field,
 </li>
 <li>
 Minimum of 5 years&rsquo; experience in a similar role,
 </li>
 <li>
 Strong organizational skills and attention to detail,
 </li>
 <li>
 Ability to multitask and thrive in a fast-paced environment,
 </li>
 <li>
 Proficient in MS Office programs,
 </li>
 <li>
 Fluent in English (written and spoken); Russian is a plus.
 </li>
 </ul>
 
 
 
 
 
 What You'll Be Doing?
 
 
 
 
 
 <ul>
 <li>
 Efficiently manage the executive&rsquo;s calendar, including scheduling and coordinating meetings, appointments, and travel arrangements,
 </li>
 <li>
 Send reminders for appointments and follow up on action items,
 </li>
 <li>
 Handle and organize incoming and outgoing calls and written correspondence,
 </li>
 <li>
 Provide organizational, logistical, general, and technical support across all processes,
 </li>
 <li>
 Act as a liaison between the executive and internal/external stakeholders, ensuring clear communication and timely follow-up.
 </li>
 </ul>
 
 
 
 
 
 What We Offer?
 
 
 
 
 
 <ul>
 <li>
 Access to global and local career pathways in the Nobel
 </li>
 <li>
 Health insurance (family included)
 </li>
 <li>
 Support for foreign language education
 </li>
 <li>
 Paid leave on employee&rsquo;s birthday
 </li>
 <li>
 Commitment to work-life balance
 </li>
 <li>
 Continuous Learning and Growth
 </li>
 <li>
 A culture that values diversity, equity, and inclusion
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant

Trendyol Go

<div>
 
 
 ABOUT THE TEAM
 
 
 
 
 
 
 Trendyol Go, originally founded as the instant delivery arm of Trendyol, one of Turkey&rsquo;s leading e-commerce platforms, was acquired by Uber to join forces in accelerating the future of local commerce and on-demand delivery. Born from a dynamic startup spirit and backed by Trendyol, Trendyol Go connects local merchants, couriers, and customers in real time to meet everyday needs with speed and reliability.
 
 
 
 
 
 Our on-demand platform offers instant delivery for food, groceries, and more bringing convenience and choice right to the doorsteps of millions. As part of Uber, the world&rsquo;s largest mobility and delivery technology platform, we combine local market expertise with cutting-edge technology to redefine urban delivery.
 
 
 
 
 
 We are committed to powering seamless experiences that enable customers to get what they want, when they want it, while creating flexible earning opportunities for couriers. With a mission to strengthen local commerce and foster positive impact on merchants and couriers, Trendyol Go is evolving rapidly expanding its offerings and reach, innovating with technology, and delivering exceptional service every step of the way.
 
 
 
 
 
 
 
 
 
 QUALITIES WE'RE LOOKING FOR
 
 
 
 
 
 <ul>
 <li>
 Build strong, trust-based relationships with senior leadership and cross-functional teams by anticipating needs, ensuring seamless daily operations, and proactively identifying opportunities to improve executive efficiency,
 </li>
 <li>
 Lead and optimize complex calendar and travel management processes, ensuring flawless coordination across time zones and business priorities,
 </li>
 <li>
 Leverage productivity and AI tools to streamline workflows, support strategic projects, and maximize executive focus on business-critical initiatives,
 </li>
 <li>
 Act as the connective tissue between executives and key internal/external stakeholders by facilitating clear communication, preparing briefing materials, and ensuring timely follow-ups,
 </li>
 <li>
 Manage confidential information with the highest level of discretion and integrity, enabling smooth decision-making at the leadership level,
 </li>
 <li>
 Drive operational excellence by creating and owning efficient systems for meeting rhythms, reporting, and cross-functional coordination,
 </li>
 <li>
 Prioritize and manage multiple leaders&rsquo; calendars and evolving priorities with sound judgment, calm under pressure, and a solutions-oriented mindset,
 </li>
 <li>
 Support complex, high-impact projects end-to-end &mdash; from kickoff and planning to execution and reporting &mdash; contributing directly to team and company goals,
 </li>
 <li>
 Demonstrate agility in a fast-paced, ever-evolving environment by taking initiative, owning ambiguous tasks, and adapting quickly to shifting priorities,
 </li>
 <li>
 Collaborate with finance and operations teams on budget-related activities, including expense tracking and planning processes,
 </li>
 <li>
 Thrive in a matrixed, global organization by navigating complex structures with confidence, and serving as a reliable point of contact across teams and geographies.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 YOUR MAIN RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 
 Strategic Calendar Management:
 
 Manage complex calendars using Google Calendar, including vetting, prioritizing, and proactively offering recommendations to maximize leaders' time and focus.
 </li>
 <li>
 
 Meeting Preparation &amp; Support:
 
 Ensure leaders are fully prepared and punctual for all engagements, and contribute actively to leadership meetings by taking comprehensive notes and tracking action items.
 </li>
 <li>
 
 Stakeholder Coordination:
 
 Coordinate meetings with multiple internal and external stakeholders, navigating complex scheduling demands.
 </li>
 <li>
 
 Travel &amp; Expense Management:
 
 Seamlessly arrange domestic and international travel, including detailed itinerary drafting, visa processing, and timely expense report processing. You'll be the go-to for remote logistical support, ensuring smooth journeys for our leaders.
 </li>
 <li>
 
 Project &amp; Task Oversight:
 
 Provide critical follow-up and reminders on project deadlines, action items, and deliverables, ensuring timely completion.
 </li>
 <li>
 
 Operational Excellence:
 
 Assist with a variety of essential operational tasks, including facility and space planning logistics, and providing valuable feedback on team expenses.
 </li>
 <li>
 
 Event Planning:
 
 Play a key role in the planning and coordination of important team gatherings, all-hands meetings, summits, and quarterly business reviews (QBRs).
 </li>
 <li>
 
 Adaptable Support:
 
 Master the intricacies of supporting leaders remotely, while also navigating complex conference room logistics.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOIN US AND
 
 
 
 
 
 <ul>
 <li>
 Take ownership from day one and grow your skills in a collaborative, international environment,
 </li>
 <li>
 Experience a start-up spirit with the stability of a large tech company,
 </li>
 <li>
 Tackle impactful challenges in local commerce using agile practices,
 </li>
 <li>
 Be part of a creative, focused team that values collaboration and results,
 </li>
 <li>
 Access a rich learning platform for ongoing personal and professional development,
 </li>
 <li>
 Work with global experts, supported by mentoring and upskilling opportunities,
 </li>
 <li>
 Advance based on talent and impact &mdash; not just job titles,
 </li>
 <li>
 Stay connected through engaging team events, meetings, and social activities,
 </li>
 <li>
 Enjoy top-tier benefits,
 </li>
 <li>
 Balance flexibility and team bonding through our hybrid work model, including the summer model to work remotely opportunity
 </li>
 </ul>
 
 
 
 
 We look forward to your application! We operate on a hybrid model, combining the efficiency of remote work with the collaboration of in-person teamwork. Teams come together on designated days to foster creativity and connection. Note: Hybrid work applies only to hybrid roles. Some positions may require regular on-site presence.
 
</div>

Amazon.com

<div><div>DESCRIPTION<div>
We are seeking an exceptionally bright, friendly, customer-obsessed, and self-motivated Executive Assistant to support the Operations Director. This is a great opportunity to join an impactful Amazon business with a variety of new challenges &amp; responsibilities for you to grow and further your professional career. 
This role demands a strong sense of urgency while working independently on short-term and long-term assignments. We require proactive support to get things done &ndash; but also someone who can suggest and implement ways to improve processes for long-term success. The right candidate will be customer-service oriented, have strong attention to detail, and quality while still meeting tight deadlines, have great organization skills, a passion for creating a highly engaged culture for teams and have the ability to switch gears at a moment&rsquo;s notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a positive attitude. 
 
Key job responsibilities 
<ul><li>Work in partnership with senior leaders, functional business partners, and other Executive Assistants to provide seamless support to the organization.</li><li>Proactively manage executive calendars with attention to accuracy, detail and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.</li><li>Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.</li><li>Tracking and helping drive completion of key deliverables and following up on outstanding items</li><li>Ideate, organize and manage meetings, off-sites, team-based engagement and social events.</li><li>Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources.</li><li>Support annual operational planning process, business planning and performance review cycles</li><li>Having fun at work and help others do the same</li></ul></div></div><div> 
BASIC QUALIFICATIONS<ul><li>3+ years of senior level leadership support, or 1+ years of Amazon experience</li><li>University diploma (high school to be assessed)</li><li>Experience with Microsoft Office products and applications</li><li>Experience with executive level calendar management</li></ul></div><div> 
PREFERRED QUALIFICATIONS<ul><li>Experience in a fast-paced, high-tech company</li><li>Experience managing multiple calendars</li><li>Exceptional attention to details. Strong organizational and communication skills, team orientated philosophy, and problem solving skills.</li><li>Operations / Logistics sector knowledge is an asset.</li></ul> 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div></div>
 <div><div>Job details</div><ul><div><div>
TUR, Istanbul</div></div><div><div>
Human Resources - Fulfillment</div></div><div><div>
Administrative Support</div></div></ul></div>

Executive Assistant, Turkey Operations, Turkey Operations

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184 executive administrative assistant jobs IN Istanbul

Executive Assistant

Executive Assistant

Executive Assistant

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Senior Executive Assistant

Executive Assistant

Executive Assistant, Turkey Operations, Turkey Operations