administrative assistant - onsite downtown indy

administrative assistant - travel coordinator

client intake coordinator and accounting admin

administrative assistant Jobs in Indianapolis Indiana Jobs In Indianapolis

administrative assistant

administrative assistant - onsite downtown indy Jobs in Indianapolis Indiana Jobs In Indianapolis

administrative assistant - travel coordinator Jobs in Indianapolis Indiana Jobs In Indianapolis

client intake coordinator and accounting admin Jobs in Indianapolis Indiana Jobs In Indianapolis

front office supervisor Jobs in Indianapolis Indiana Jobs In Indianapolis

front office supervisor

executive administrative assistant to the ceo

Keystone Cooperative

<div><p><b>Job Description</b></p><p></p><p><b>
Position Overview</b>:</p><p>
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.</p><p></p><p><b>
Duties and Responsibilities</b>: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</p><p></p><p>
Including but are not limited to:</p><p><b>
CEO Executive Support</b></p><ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul><p></p><p><b>
Board of Directors Coordination</b></p><ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul><p></p><p><b>
Executive &amp; Senior Leadership Coordination</b></p><ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul><p></p><p><b>
Executive Administrative Coordination</b></p><ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul><p></p><p><b>
Skills and Qualifications</b>:</p><ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul><p></p><p><b>
Education and Experience</b>:</p><ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div><p></p>

Executive Administrative Assistant to the CEO

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Talent Portus

<p><b>Job Title &ndash; Administrative Assistant (793672)</b></p><p><b>Location &ndash; Onsite in Indianapolis, IN 46204 (Need Local Only)</b><br/><b>Visa: All Visa Open </b></p><p><b>Duration &ndash; 12+ Months </b></p><p><b>Interview &ndash; F2F/Onsite in Final Round </b></p><p><b>Pay Rate &ndash; $17 - $18/hr. On 1099/C2C</b></p><p><b>Job Description:</b></p><p><b>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as an Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy, procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p><b>Required /Desired Skill</b></p><p>High School or equivalent Required</p><p>Prior administrative assistant experience. Required 3 Years</p><p>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) Required 3 Years</p><p>Strong written and verbal communication skills</p><p>Strong organization skills</p><p>Experience in a food preparation environment.</p><p>Job Type: Contract</p><p>Pay: $17.00 - $18.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Administrative Assistant

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473399
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><div><b><br>
About the Department of Financial Institutions:</b></div></div><div>
The Indiana Department of Financial Institutions (DFI) works to promote growth and prosperity of local Indiana communities through effective and common-sense regulation. We regulate and supervise financial services providers in a manner that protects the interest of depositors, borrowers, shareholders, and consumers.</div><div></div><div><br>
We seek qualified candidates that embrace a dynamic and high-performing work environment that has well-identified career pathways and significant opportunities to progress throughout the organization.</div><div></div><div><b><br>
Role Overview</b>:
</div><div>The Administrative Assistant Travel Coordinator serves as the agency&rsquo;s lead and subject matter expert for agency-wide travel operations. The role is responsible for administering and coordinating travel-related services for Department employees in accordance with state travel guidelines and agency policy. The position provides guidance to agency staff on travel planning, reimbursements, and policy compliance. The role manages complex, high-volume travel activity and serves as the central point of contact for travel-related questions, issue resolution, and policy interpretation. This individual communicates regularly with third-party sponsors of training events and with IDOA Travel Services. Responsibilities include researching and analyzing travel activity, maintaining accurate records, and developing guidance and training materials to support consistent application of travel policies. Work is performed with a high degree of independence, requiring sound judgment in applying rules and guidelines to varied, often time-sensitive situations.</div><div></div><div><br>
The position is also responsible for administering the CSBS State Examiner Certification System. Primary duties include logging qualified training courses and hours into the system; ensuring examiners meet their annual and three-year requirements to maintain their certifications. The position reconciles CEH totals between the CSBS system and UnCL and provides summary reports to supervisors to aid in examiner certification tracking.</div><div>
The position will assist with a variety of other administrative tasks within the organization.</div><div></div><p><b><br>
Critical Skills and Abilities</b></p><ul><li><b>
Policy Interpretation and Compliance</b> &ndash; Ability to interpret and consistently apply state statutes, agency procedures, and travel policies to operational scenarios.</li><li><b>
Analytical and Organizational Skills</b> &ndash; Ability to review travel data, identify trends or issues, and maintain accurate documentation to support program oversight. Responsibilities emphasize program administration, coordination, and compliance, sometimes with urgency.</li><li><b>
Professional Communication</b> &ndash; Ability to explain requirements, provide guidance, and coordinate effectively with agency staff, leadership, and external partners.</li></ul><p><br>
</p><div><b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant - Travel Coordinator

Indianapolis Public Schools

<div><p><b>WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!</b></p><p>
At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you&rsquo;ll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students&rsquo; lives.</p><p></p><p><br>
In return, no matter your role here, we expect a commitment to excellence and accountability. You&rsquo;ll be held to high standards. Resilience and passion are key&mdash;you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.</p><p></p><p><br>
Together, we are <i>Proving What&rsquo;s Possible</i> by building a community where everyone belongs and each student has the opportunity to fulfill their potential.</p><p></p><p><b><br>
A Career in IPS Offers&hellip;</b></p><p><b>
Purpose and Impact:</b></p><ul><li><b>
Essential Contributions:</b> In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you&rsquo;re maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.</li><li><b>
Belonging and Community:</b> IPS is a place where every employee is valued. You&rsquo;ll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.</li></ul><p><b>
Professional and Personal Growth:</b></p><ul><li><b>
Training and Development Opportunities:</b> IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher.</li><li><b>
Skill Enhancement:</b> Whether you&rsquo;re new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement.</li></ul><p><b>
Comprehensive Compensation and Benefits:</b></p><ul><li><b>
Fair Compensation:</b> IPS ensures competitive wages and regularly reviews pay structures to maintain equity.</li><li><b>
Extensive Benefits Package:</b> Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs.</li></ul><p><b>
Work-Life Balance and Well-being:</b></p><ul><li><b>
Generous Leave Policies:</b> IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance.</li><li><b>
Wellness Programs:</b> IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling.</li></ul><p></p><p><b><br>
What We Expect:</b></p><ul><li><b>
Professionalism and Reliability:</b> Every role at IPS is vital to the district&rsquo;s success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.</li><li><b>
Collaboration and Communication:</b> IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture.</li><li><b>
Flexibility and Problem-Solving:</b> As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools.</li></ul><h4 class="jobSectionHeader"><b><br>
JOIN US!</b></h4><p>
Indianapolis Public Schools is more than a workplace; it&rsquo;s a community where purpose, impact, and belonging come together to help <i>Prove What&rsquo;s Possible</i> &ndash; in your career and in your school. If you&rsquo;re ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.</p><p></p><p><b><br>
SUMMARY OF OPPORTUNITY:</b></p><p>
The bilingual assistant assists English Learners in his/her assigned building with understanding academic concepts and content. The bilingual assistant also communicates with parents and staff, assists in enrollment, provides written translations and oral interpretation when required.</p><p></p><p><b><br>
WHAT YOU&rsquo;LL DO:</b></p><p>
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.</p><p><b>
Core Duties and Responsibilities</b></p><ul><li>
Provide assistance to English learners who are experiencing difficulty understanding academic content.</li><li>
Serve as a link between the school and families.</li><li>
Interpret for any school function or meeting that requires this service.</li><li>
Assist in the enrollment process.</li><li>
Provide written translation of notes to parents, important information that is shared with all families.</li><li>
Work towards building a positive self-image in English learners.</li><li>
Help students view their culture and themselves with pride.</li><li>
Help the school staff to be aware of and sensitive to cultural differences.</li><li>
Work with administration, teachers, and staff to help English learners reach academic goals.</li><li>
Be present at work.</li></ul><p></p><p><b><br>
&ldquo;Day In the Life&rdquo; Overview</b></p><p>
On a regular day, as the Bilingual Assistant, you might:</p><ul><li>
Push into a math class and assist a small group of students working on a practice assignment</li><li>
Translate parent phone calls</li><li>
Meet with the ENL teacher to discuss scaffolds needed for particular students</li></ul><p></p><p><b><br>
WHAT YOU&rsquo;LL BRING: SKILLS AND MINDSETS</b></p><p>
As an ideal candidate for this role, you will be able to achieve the following:</p><ul><li>
Exceptional fluency and literacy in English.</li><li>
Demonstrated fluency and literacy in an additional language.</li><li>
Understand basic mathematical concepts and be able to explain them to students in the students&rsquo; first language. Knowledge of more advanced mathematics such as algebra and geometry is necessary to work in secondary schools.</li><li>
Be able to carry out instructions that are written, spoken or appear in diagram form.</li><li>
Create a warm and welcoming environment for English learners and their families.</li><li>
Collaborate and take direction from ENL and classroom teachers.</li></ul><p></p><p><b><br>
EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS</b></p><ul><li>
Sixty semester hours; or an Associate&rsquo;s Degree; or successfully pass the Para Professional Assessment Exam</li><li>
Must work under the supervision of a licensed teacher</li></ul><p></p><p><b><br>
FLSA CLASSIFICATION:</b></p><p>
Non-Exempt</p><p></p><p><b><br>
ELIGIBILITY FOR REMOTE WORK:</b></p><p>
Not eligible</p><p></p><p><b><br>
PHYSICAL REQUIREMENTS:</b></p><p>
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.</p><p></p><p><b><br>
EEOC STATEMENT:</b></p><p>
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals&rsquo; dignity or interferes with their ability to learn or work.</p><p></p><p><b><br>
DISCLAIMER:</b></p><p>
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.</p></div>

Bilingual Assistant 26/27 SY

Korn Ferry

<div><p><b>The Opportunity</b></p><p>
Riley Children&rsquo;s Health at Indiana University Health seeks a strategic and collaborative Chief Nursing Officer to lead nursing across one of the nation&rsquo;s premier pediatric health systems. As a key member of the Riley Children&rsquo;s executive team and in close partnership with the IU Health enterprise Chief Nurse Executive, the CNO will advance a unified nursing vision aligned with system strategy while preserving Riley&rsquo;s distinct identity and national reputation. This leader will thrive in a highly collaborative environment, building strong partnerships with physician leaders, operational executives, and system stakeholders to ensure nursing is fully integrated into enterprise priorities.</p><p>
The CNO will provide executive oversight for nursing practice, quality, safety, workforce strategy, and professional development across all Riley Children&rsquo;s Health campuses and care settings. Operating within a complex, matrixed academic health system, the successful candidate will leverage the scale, resources, and infrastructure of a strong, stable health system to advance innovation, operational excellence, and sustained ANCC Magnet designation. Strengthening interdisciplinary collaboration, advancing leadership development, and fostering a culture of professionalism and pride will be central to the role.</p><p>
This is a highly visible leadership opportunity requiring executive presence, strategic agility, and the ability to inspire and align a large nursing workforce around shared goals. The CNO will join a respected and well-established health system, contributing to a One Team culture grounded in trust, accountability, and excellence while positioning Riley Children&rsquo;s nursing as a national leader in pediatric care.</p><p><b>
The Position</b></p><p>
The Chief Nursing Officer (CNO) is a key member of the Riley Children&rsquo;s Health executive leadership team, reporting directly to the Riley Children&rsquo;s President and serving as the primary advocate for nursing excellence and patient care outcomes. The CNO is responsible for setting the strategic direction, providing operational oversight, and financial management of the nursing division, ensuring alignment with the organization's mission, vision, and long-term goals.</p><p>
The CNO serves as the nursing expert for Riley Children&rsquo;s Health. They are accountable for enhancing nursing practice across both inpatient and ambulatory settings that are patient-centric, providing exceptional quality and safe care, and ensuring that all nurses practice at the highest scope of their licensure. The CNO is a champion of change that advances care and quality outcomes across Riley Children&rsquo;s Health.</p><p>
This role requires a visionary leader who can drive nursing innovation, enhance quality and patient experience, and foster a culture of evidence-based clinical excellence. Additionally, the CNO will drive cross-functional collaboration between clinical (especially physician enterprise), administrative, and operational teams to ensure a seamless patient care experience.</p><p>
This leader supports professional development at all levels of the organization and demonstrates a deep commitment to the nursing profession and to those who turn to IU Health for care. The CNO will create environments where team members feel personally valued, professionally invested, and inspired by both patients and colleagues. Additionally, the CNO is accountable for achieving organizational outcomes as measured by the IU Health Promise Dashboard, including improvements in quality and safety, care affordability, patient experience, and team member engagement.</p><p>
The ideal candidate will bring a strong dedication to evidence-based decision-making in both clinical and leadership settings. They will foster shared leadership, professional practice models, and continuous improvement, while promoting a culture of learning through clinical inquiry and partnerships with nursing schools. They will possess up-to-date knowledge of clinical standards, regulatory and accreditation requirements, and be familiar with ANCC Magnet criteria. With a solid grasp of healthcare economics and policy, they will understand the influence of governing bodies across all levels. This leader will build collaborative relationships with internal and external stakeholders and actively engage in professional organizations, serving as a visible and inspiring presence in the nursing community.</p><p>
This leader will embody IU Health's mission; embrace its vision; and lead with respect, humility, and intellectual curiosity. The leader will demonstrate the highest moral and ethical traits and will understand the unique importance of a pediatric focus.</p><p><b>
Key Responsibilities</b></p><p>
Executive Leadership &amp; Strategy</p><ul><li>
Serve as a trusted advisor to the President and executive leadership team, contributing to the overall strategic direction of the organization.
</li><li>Develop and implement nursing strategies, policies, and care models that support organizational goals and enhance patient outcomes.
</li><li>Act as the voice of nursing leadership, advocating for nursing staff at the executive and system level.
</li><li>Responsible for the vision, strategy, and execution of nursing practice throughout Riley Children&rsquo;s Health to be delivered consistently and safely.
</li><li>Actively engage with peer Chief Nursing Officers across IU Health and beyond to share best practices and strengthen system-wide nursing leadership.</li></ul><p>
Nursing Operations &amp; Clinical Excellence</p><ul><li>
Provide direct leadership to nurse executives, directors, and managers to maintain high standards of nursing care across all departments.
</li><li>Establish evidence-based practices and quality initiatives to improve patient safety, satisfaction, and clinical outcomes.
</li><li>Oversee contemporary nursing workforce planning, including recruitment, retention, succession planning, and professional development initiatives.
</li><li>Enhance and evolve the nursing professional governance and evidence-based practice infrastructure.
</li><li>Create innovative and leading class programs in nurse education and academic scholarship.
</li><li>Drive performance improvement strategies by monitoring key clinical metrics and implementing continuous quality improvement programs.
</li><li>Address the professional practice needs of nurses throughout the full continuum of care; develop and promote effective care coordination models to partner with community resources and ensure optimal health for patients outside of the hospital setting.</li></ul><p>
Financial &amp; Resource Management</p><ul><li>
Develop and manage the budget of nursing departments, ensuring cost-effective operations without compromising care quality.
</li><li>Optimize nursing resource allocation, including staffing models and technology investments, to enhance efficiency and effectiveness.
</li><li>Partner with the CFO and President on capital planning for nursing-related infrastructure, technology, and innovation.
</li><li>Partner with CHRO on human capital management and workforce related matters.</li></ul><p>
Regulatory Compliance &amp; Risk Management</p><ul><li>
Ensure full compliance with federal, state, and local healthcare regulations, as well as accreditation standards (e.g., The Joint Commission, CMS, OSHA).
</li><li>Develop and enforce policies that align with regulatory requirements while supporting best practices in patient care and safety.
</li><li>Partner with leaders overseeing the organization&rsquo;s infection control, patient safety, and risk management programs to ensure alignment of nursing practice with the goals of these programs.
</li><li>Ensure standardization of quality, accreditation, regulatory, compliance, and patient safety efforts throughout Riley Children&rsquo;s Health are consistent with IU Health System initiatives.</li></ul><p>
Innovation, Change Management &amp; Technology Integration</p><ul><li>
Drive the adoption of emerging healthcare technologies and digital transformation in nursing operations.
</li><li>Lead change management initiatives to enhance clinical workflows, nurse engagement, and interdisciplinary collaboration.
</li><li>Stay abreast of industry trends and innovations, ensuring the organization remains a leader in nursing excellence and patient care delivery.
</li><li>Create and implement initiatives that elevate and innovate the nursing care delivery model.
</li><li>Work to consistently innovate nursing practices that provide exceptional patient care and operational performance.
</li><li>Collaborate with system executives and other key stakeholders to appropriately utilize clinical data, informatics, and business analytics in the expansion of care initiatives, clinical integration, workforce development, process improvement, and standardization of nursing practice.</li></ul><p>
Culture, Engagement &amp; Leadership Development</p><ul><li>
Cultivate a culture of excellence, collaboration, and accountability within the nursing workforce.
</li><li>Implement leadership development programs to empower nurse leaders and support career progression, in partnership with HR learning &amp; development leaders.
</li><li>Ensure an environment of wellbeing and agile listening to create a highly engaged nursing workforce.
</li><li>Recognize generational differences and implement retention strategies for a multigenerational workforce.</li></ul><p><b>
The Candidate</b></p><p>
Experience and Professional Qualifications</p><p>
The ideal CNO candidate will be a highly respected nurse executive with dynamic leadership capabilities and demonstrated operational acumen, with the ability to lead in a manner that supports and advances the success, unity, and mission of Riley Children&rsquo;s Health and the community it serves. Meaningful clinical experience in pediatric nursing is strongly preferred to ensure credibility with frontline teams and a nuanced understanding of the distinct clinical, operational, and family-centered care considerations inherent in pediatric healthcare. The CNO will exemplify leadership, collaboration, communication, integrity, and fairness.</p><p>
In addition, the CNO will have:</p><ul><li>
At least 7-10 years of progressive nursing leadership within an academic medical center or integrated delivery system is preferred.
</li><li>Proven success operating within a large, matrixed health system environment, with the ability to influence across organizational boundaries, align stakeholders, and fully leverage system assets, scale, and capabilities to drive quality, operational excellence, and strategic growth.
</li><li>Strong operational and financial acumen with the ability to lead and partner around a vision for superior patient-centered care that includes continuous improvements in care coordination, quality, safety, and cost-of-care reductions.
</li><li>Executive presence with strong decision-making and strategic-thinking skills.
</li><li>Exceptional leadership and communication abilities, with a proven ability to build relationships across all levels of an organization.
</li><li>Ideally experience leading within an ANCC Magnet-designated organization.
</li><li>Deep understanding of healthcare regulations such as JCAHO, financial management, and quality improvement methodologies.
</li><li>Ability to drive organizational change, innovation, and transformation in nursing practice.
</li><li>Experience as a nurse leader in quality, patient safety, and care management.
</li><li>Proven ability to build internal and external relationships, with a demonstrated track record of working successfully with physicians and physician leaders, diverse management teams, community, and other key stakeholders.
</li><li>A &ldquo;systems thinker&rdquo; who demonstrates innovation and an understanding and appreciation for nursing practice across the full continuum of care.
</li><li>Extensive knowledge of health care issues, trends, legal and regulatory compliance, and clinical integration with emphasis in service line development and nursing operations.
</li><li>A courageous and innovative individual with a &ldquo;can do attitude&rdquo; that can inspire an organization to do its best even in difficult circumstances.
</li><li>A proactive leader and problem solver regarding the health care economics facing health systems today.
</li><li>Exhibits strength of character and is viewed as a trusted, ethical and highly visible and effective leader within the organization.</li></ul><p>
Education and Certifications</p><ul><li>
A master&rsquo;s degree in nursing, health administration, or a related field is required (with a BSN if the master&rsquo;s is not in nursing).
</li><li>A Doctor of Philosophy (PhD) or Doctorate of Nursing Practice (DNP) is preferred but not required.
</li><li>RN licensure is required.</li></ul><p></p><div><b><br>
The Organization</b></div><p></p><p>
Riley Children's Health</p><p>
Since 1924, Riley Children&rsquo;s Health has consistently raised the bar for excellence in pediatric healthcare. As a comprehensive children&rsquo;s health system serving the state of Indiana, the Midwest, and beyond, Riley Children&rsquo;s offers nationally recognized care in a footprint that meets patients and families close to home. Riley Children&rsquo;s operates two hospitals with a total of 475 beds and is Indiana&rsquo;s largest and most skilled pediatric system, with over 50 locations across the state. It combines the specialization of a comprehensive pediatric system with the power of IU Health, the state's largest health system, ensuring patients have access to groundbreaking research and innovative treatments to complement high-quality patient care. Faculty physicians within Riley Children's are members of the IU School of Medicine.</p><p>
Through enduring collaborations with the Indiana University School of Medicine, Indiana University School of Nursing and Indiana University School of Health and Human Sciences, Riley Children's Health is one of the top 10 sites in the United States for pediatric health research. The Indiana University School of Medicine Department of Pediatrics, which serves as the research partner of Riley Children&rsquo;s, ranks 6th among all U.S. pediatric programs for National Institutes of Health (NIH) funding. NIH grants are the gold standard in the research community and are widely considered a barometer of a program&rsquo;s impact and success. The Riley-affiliated program is also the only nationally ranked pediatric research program in Indiana and the top-ranked program in the Midwest.</p><p></p><div>
Indiana University Health</div><div>
Indiana University Health (IU Health) is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals, $8.64 billion in operating revenue and a statewide market share of 30 percent. The system&rsquo;s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care.</div><p></p><p>
IU Health, in partnership with the Indiana University School of Medicine, created three institutes &ndash; cardiovascular, cancer and neuroscience - that bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care and improve the health of patients and communities across Indiana. IU Health Simon Cancer Center is associated with IU Melvin and Bren Simon Cancer Center, Indiana&rsquo;s only National Cancer Institute (NCI)-designated comprehensive cancer center.</p><p>
In Indianapolis, IU Health includes three major downtown hospitals: IU Health Methodist Hospital, IU Health University Hospital and Riley Hospital for Children at IU Health. These facilities serve as the system&rsquo;s academic health center (AHC) and provide nationally recognized care to patients from across Indiana and beyond. The system&rsquo;s regional and statewide facilities serve as referral resources to the AHC and facilitate seamless, high- quality patient care throughout Indiana.</p><p>
In addition to the AHC, IU Health has 12 community hospitals across the state, and a network of strategic partnerships, joint ventures and initiatives, including urgent care centers, ambulatory operations, philanthropic foundations and a health plan. The system&rsquo;s statewide operations provide Hoosiers with access to advanced clinical care without having to travel to Indianapolis.</p><p></p><p><i><br>
******</i></p><p><i>
Korn Ferry shall provide equal employment opportunity to all qualified candidates, and will refer candidates without regard to race, color, religion, national origin, sex, age, disability, veteran status or any other legally protected basis. Artificial Intelligence tools may be used in connection with the recruitment process for this position.</i></p></div><p></p>

Chief Nursing Officer, Riley Children's Health

Novartis Norge

<div>
 Position Overview
 <br/>
 <br/>
 We are seeking a highly experienced and strategic
 <strong>
  Procurement Director
 </strong>
 to lead and optimize our procurement operations. This executive-level role is responsible for creating and executing procurement strategies that ensure the organization acquires high-quality goods and services at competitive costs while maintaining compliance and mitigating risk.
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 The ideal candidate combines deep procurement expertise with strong leadership skills, financial insight, and the ability to collaborate across functions. This role offers both
 <strong>
  full-time and part-time opportunities
 </strong>
 and supports
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  hybrid work arrangements
 </strong>
 for flexibility.
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 Key Responsibilities
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 Develop and implement enterprise-wide procurement strategies aligned with organizational goals.
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 Lead sourcing initiatives, contract negotiations, and vendor selection processes.
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 Manage supplier relationships, monitor performance, and ensure timely delivery of goods and services.
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 Oversee procurement budgets, identify cost-saving opportunities, and track spending efficiency.
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 Ensure compliance with corporate policies, regulatory standards, and industry best practices.
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 Collaborate with finance, operations, and executive leadership to forecast procurement needs.
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 Establish key performance indicators (KPIs) to measure procurement effectiveness.
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 Lead, mentor, and develop procurement team members.
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 Drive process improvements to enhance operational efficiency and service quality.
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 <strong>
  Qualifications
  <br/>
 </strong>
 Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, Finance, or related field (Master&rsquo;s preferred).
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 Minimum of 8 years of progressive procurement experience, including leadership roles.
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 Proven experience in contract negotiation, vendor management, and strategic sourcing.
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 Strong financial acumen with experience managing large budgets and cost reduction initiatives.
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 Proficiency with procurement systems, ERP platforms, and procurement analytics tools.
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 Excellent leadership, communication, and stakeholder management skills.
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 Ability to work independently and collaboratively in a cross-functional environment.
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 <strong>
  Compensation &amp; Benefits
  <br/>
 </strong>
 <strong>
  Base Salary:
 </strong>
 $165,000 &ndash; $185,000 annually
 <br/>
 <br/>
 <strong>
  Annual Performance Bonus:
 </strong>
 Typically 10&ndash;20% of base salary
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 401(k) Retirement Plan
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 Health Insurance
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 Dental Insurance
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 Vision Insurance
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 Life Insurance
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 Paid Time Off and Holidays
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 Professional Development Opportunities
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 Work Schedule
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 <br/>
 Full-Time and Part-Time options available
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 Hybrid work flexibility available based on business needs
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 Standard U.S. business hours with occasional executive-level meetings
 <br/>
 <br/>
 Why Join Us?
 <br/>
 <br/>
 As our Procurement Director, you will have the opportunity to shape the procurement strategy of a dynamic organization, make a measurable financial impact, and work closely with executive leadership. We value innovation, efficiency, and strategic thinking, and we provide an environment that supports growth and professional development.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Remote Procurement Director (Indianapolis)

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