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executive administrative assistant

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executive assistant (remote)

executive administrative assistant to the ceo

Keystone Cooperative

<div><p><b>Job Description</b></p><p></p><p><b>
Position Overview</b>:</p><p>
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.</p><p></p><p><b>
Duties and Responsibilities</b>: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</p><p></p><p>
Including but are not limited to:</p><p><b>
CEO Executive Support</b></p><ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul><p></p><p><b>
Board of Directors Coordination</b></p><ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul><p></p><p><b>
Executive &amp; Senior Leadership Coordination</b></p><ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul><p></p><p><b>
Executive Administrative Coordination</b></p><ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul><p></p><p><b>
Skills and Qualifications</b>:</p><ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul><p></p><p><b>
Education and Experience</b>:</p><ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div><p></p>

Executive Administrative Assistant to the CEO

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

CICOA

<div></div><div><p>To provide overall administrative support for the President/Chief Executive Officer. Work in coordination with the President/CEO and the Vice President of Development to facilitate the work of CICOA&rsquo;s Boards by providing leadership, project management, and coordination of all board activities including, but not limited to, the Board of Directors, Foundation Board of Trustees, and related committees. Keep official corporation records and oversee the execution of administrative policies and procedures developed in conjunction with other officials by performing the following duties.</p><p>
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.</p><p></p><ul><li><br>
Maintain familiarity with all governance policies and bylaws; work with Compliance Officer and Board Chair(s) to ensure compliance and best practices in board governance.</li><li>Direct preparation and filing of corporate legal documents with government agencies to conform with statutes and regulations.</li><li>Act as custodian of corporate documents and records. Maintain records of official agency meetings, board and committee lists, and information needed for preparation of Area Plan and similar reports.</li><li>Manage the storage of and access to minutes, resolutions, and other governance documents, assuring they are accessible as needed for legal, regulatory, and other purposes.</li><li>Schedule and provide logistical support for in-person and virtual meetings of the boards and their committees.</li><li>Ensure meetings are effectively organized, including preparation of records such as notices, agendas, and resolutions; receive agenda items, circulate agenda and reports.</li><li>Record and revise board and board committee meeting minutes in preparation for review by key stakeholders and sign-off by Board Secretaries; manage the distribution of minutes and other relevant meeting documents.</li><li>Collaborate with members of CICOA Leadership to identify issues that require Board review, reporting, or action; ensure a smooth process for Board consideration of relevant issues and that Board involvement is timely and well-supported.</li><li>Administer the Board portal, including developing and maintaining current and appropriately organized content and documents; oversee the organization of the portal and its use, and manage Board member access to the portal including training for Board-related technology.</li><li>Manage onboarding of incoming Board Members, ensuring all records are properly recorded in database and that edits to materials and website are completed.</li><li>Organize board retreats and orientation, plan conferences, and provide educational opportunities for board and committee members in conjunction with the Development Department.</li><li>Plan, execute, and track needed Board education.</li><li>Organize and maintain a current Board candidate package for distribution to prospective Directors and Trustees.</li><li>Organize and maintain a current Board Manual for distribution to Directors and Trustees.</li><li>Assist in coordinating board-focused stakeholder engagement and stewardship activities, such as networking events, receptions, thank-a-thons, board thank-you dinners, and individual board member cultivation and stewardship of partners and donors.</li><li>Track statistical information about the Board, including attendance at Board and committee meetings, committee membership, member terms, Board demographic profiles, etc.</li><li>Maintain Board member competency profile, working with the Chief Development Officer and Governance.</li><li>Prepare and coordinate oral and written communications including reports, letters, presentations, speeches, and proposals.</li><li>Facilitates community and public engagement on behalf of the Board.</li><li>Coordinate, organize, and assist with the Chief Development Officer&rsquo;s correspondence to the Board.</li><li>Respond promptly to ad hoc Board member requests.</li><li>Schedule appointments, assist with calendar management, and assemble materials for Chief Executive Officer&rsquo;s speaking engagements.</li><li>Coordinate the Chief Executive Officer&rsquo;s calendar for donor appointments, business community engagement, and other external stakeholders.</li><li>Compose and type routine correspondence, copy correspondence or other printed materials, file correspondence, and other records, read and route incoming mail, prepare outgoing mail, and perform other administrative and clerical duties.</li><li>Screen telephone calls, gives information to callers, and refers calls to other staff as appropriate.</li><li>Travel locally as needed.</li><li>Perform other duties as assigned.</li></ul><p>
SUPERVISORY RESPONSIBILITIES</p><p>
None</p><p>
QUALIFICATIONS</p><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
EDUCATION and/or EXPERIENCE</p><p>
Bachelor's degree (B. A.) from four-year college or university and at least three to five years related experience working with non-profit boards; or equivalent combination of education, experience.</p></div><p></p>

Executive Administrative Assistant

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Talent Portus

<p><b>Job Title &ndash; Administrative Assistant (793672)</b></p><p><b>Location &ndash; Onsite in Indianapolis, IN 46204 (Need Local Only)</b><br/><b>Visa: All Visa Open </b></p><p><b>Duration &ndash; 12+ Months </b></p><p><b>Interview &ndash; F2F/Onsite in Final Round </b></p><p><b>Pay Rate &ndash; $17 - $18/hr. On 1099/C2C</b></p><p><b>Job Description:</b></p><p><b>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as an Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy, procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p><b>Required /Desired Skill</b></p><p>High School or equivalent Required</p><p>Prior administrative assistant experience. Required 3 Years</p><p>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) Required 3 Years</p><p>Strong written and verbal communication skills</p><p>Strong organization skills</p><p>Experience in a food preparation environment.</p><p>Job Type: Contract</p><p>Pay: $17.00 - $18.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Administrative Assistant

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473399
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><div><b><br>
About the Department of Financial Institutions:</b></div></div><div>
The Indiana Department of Financial Institutions (DFI) works to promote growth and prosperity of local Indiana communities through effective and common-sense regulation. We regulate and supervise financial services providers in a manner that protects the interest of depositors, borrowers, shareholders, and consumers.</div><div></div><div><br>
We seek qualified candidates that embrace a dynamic and high-performing work environment that has well-identified career pathways and significant opportunities to progress throughout the organization.</div><div></div><div><b><br>
Role Overview</b>:
</div><div>The Administrative Assistant Travel Coordinator serves as the agency&rsquo;s lead and subject matter expert for agency-wide travel operations. The role is responsible for administering and coordinating travel-related services for Department employees in accordance with state travel guidelines and agency policy. The position provides guidance to agency staff on travel planning, reimbursements, and policy compliance. The role manages complex, high-volume travel activity and serves as the central point of contact for travel-related questions, issue resolution, and policy interpretation. This individual communicates regularly with third-party sponsors of training events and with IDOA Travel Services. Responsibilities include researching and analyzing travel activity, maintaining accurate records, and developing guidance and training materials to support consistent application of travel policies. Work is performed with a high degree of independence, requiring sound judgment in applying rules and guidelines to varied, often time-sensitive situations.</div><div></div><div><br>
The position is also responsible for administering the CSBS State Examiner Certification System. Primary duties include logging qualified training courses and hours into the system; ensuring examiners meet their annual and three-year requirements to maintain their certifications. The position reconciles CEH totals between the CSBS system and UnCL and provides summary reports to supervisors to aid in examiner certification tracking.</div><div>
The position will assist with a variety of other administrative tasks within the organization.</div><div></div><p><b><br>
Critical Skills and Abilities</b></p><ul><li><b>
Policy Interpretation and Compliance</b> &ndash; Ability to interpret and consistently apply state statutes, agency procedures, and travel policies to operational scenarios.</li><li><b>
Analytical and Organizational Skills</b> &ndash; Ability to review travel data, identify trends or issues, and maintain accurate documentation to support program oversight. Responsibilities emphasize program administration, coordination, and compliance, sometimes with urgency.</li><li><b>
Professional Communication</b> &ndash; Ability to explain requirements, provide guidance, and coordinate effectively with agency staff, leadership, and external partners.</li></ul><p><br>
</p><div><b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant - Travel Coordinator

Korn Ferry

<div><p><b>The Opportunity</b></p><p>
Riley Children&rsquo;s Health at Indiana University Health seeks a strategic and collaborative Chief Nursing Officer to lead nursing across one of the nation&rsquo;s premier pediatric health systems. As a key member of the Riley Children&rsquo;s executive team and in close partnership with the IU Health enterprise Chief Nurse Executive, the CNO will advance a unified nursing vision aligned with system strategy while preserving Riley&rsquo;s distinct identity and national reputation. This leader will thrive in a highly collaborative environment, building strong partnerships with physician leaders, operational executives, and system stakeholders to ensure nursing is fully integrated into enterprise priorities.</p><p>
The CNO will provide executive oversight for nursing practice, quality, safety, workforce strategy, and professional development across all Riley Children&rsquo;s Health campuses and care settings. Operating within a complex, matrixed academic health system, the successful candidate will leverage the scale, resources, and infrastructure of a strong, stable health system to advance innovation, operational excellence, and sustained ANCC Magnet designation. Strengthening interdisciplinary collaboration, advancing leadership development, and fostering a culture of professionalism and pride will be central to the role.</p><p>
This is a highly visible leadership opportunity requiring executive presence, strategic agility, and the ability to inspire and align a large nursing workforce around shared goals. The CNO will join a respected and well-established health system, contributing to a One Team culture grounded in trust, accountability, and excellence while positioning Riley Children&rsquo;s nursing as a national leader in pediatric care.</p><p><b>
The Position</b></p><p>
The Chief Nursing Officer (CNO) is a key member of the Riley Children&rsquo;s Health executive leadership team, reporting directly to the Riley Children&rsquo;s President and serving as the primary advocate for nursing excellence and patient care outcomes. The CNO is responsible for setting the strategic direction, providing operational oversight, and financial management of the nursing division, ensuring alignment with the organization's mission, vision, and long-term goals.</p><p>
The CNO serves as the nursing expert for Riley Children&rsquo;s Health. They are accountable for enhancing nursing practice across both inpatient and ambulatory settings that are patient-centric, providing exceptional quality and safe care, and ensuring that all nurses practice at the highest scope of their licensure. The CNO is a champion of change that advances care and quality outcomes across Riley Children&rsquo;s Health.</p><p>
This role requires a visionary leader who can drive nursing innovation, enhance quality and patient experience, and foster a culture of evidence-based clinical excellence. Additionally, the CNO will drive cross-functional collaboration between clinical (especially physician enterprise), administrative, and operational teams to ensure a seamless patient care experience.</p><p>
This leader supports professional development at all levels of the organization and demonstrates a deep commitment to the nursing profession and to those who turn to IU Health for care. The CNO will create environments where team members feel personally valued, professionally invested, and inspired by both patients and colleagues. Additionally, the CNO is accountable for achieving organizational outcomes as measured by the IU Health Promise Dashboard, including improvements in quality and safety, care affordability, patient experience, and team member engagement.</p><p>
The ideal candidate will bring a strong dedication to evidence-based decision-making in both clinical and leadership settings. They will foster shared leadership, professional practice models, and continuous improvement, while promoting a culture of learning through clinical inquiry and partnerships with nursing schools. They will possess up-to-date knowledge of clinical standards, regulatory and accreditation requirements, and be familiar with ANCC Magnet criteria. With a solid grasp of healthcare economics and policy, they will understand the influence of governing bodies across all levels. This leader will build collaborative relationships with internal and external stakeholders and actively engage in professional organizations, serving as a visible and inspiring presence in the nursing community.</p><p>
This leader will embody IU Health's mission; embrace its vision; and lead with respect, humility, and intellectual curiosity. The leader will demonstrate the highest moral and ethical traits and will understand the unique importance of a pediatric focus.</p><p><b>
Key Responsibilities</b></p><p>
Executive Leadership &amp; Strategy</p><ul><li>
Serve as a trusted advisor to the President and executive leadership team, contributing to the overall strategic direction of the organization.
</li><li>Develop and implement nursing strategies, policies, and care models that support organizational goals and enhance patient outcomes.
</li><li>Act as the voice of nursing leadership, advocating for nursing staff at the executive and system level.
</li><li>Responsible for the vision, strategy, and execution of nursing practice throughout Riley Children&rsquo;s Health to be delivered consistently and safely.
</li><li>Actively engage with peer Chief Nursing Officers across IU Health and beyond to share best practices and strengthen system-wide nursing leadership.</li></ul><p>
Nursing Operations &amp; Clinical Excellence</p><ul><li>
Provide direct leadership to nurse executives, directors, and managers to maintain high standards of nursing care across all departments.
</li><li>Establish evidence-based practices and quality initiatives to improve patient safety, satisfaction, and clinical outcomes.
</li><li>Oversee contemporary nursing workforce planning, including recruitment, retention, succession planning, and professional development initiatives.
</li><li>Enhance and evolve the nursing professional governance and evidence-based practice infrastructure.
</li><li>Create innovative and leading class programs in nurse education and academic scholarship.
</li><li>Drive performance improvement strategies by monitoring key clinical metrics and implementing continuous quality improvement programs.
</li><li>Address the professional practice needs of nurses throughout the full continuum of care; develop and promote effective care coordination models to partner with community resources and ensure optimal health for patients outside of the hospital setting.</li></ul><p>
Financial &amp; Resource Management</p><ul><li>
Develop and manage the budget of nursing departments, ensuring cost-effective operations without compromising care quality.
</li><li>Optimize nursing resource allocation, including staffing models and technology investments, to enhance efficiency and effectiveness.
</li><li>Partner with the CFO and President on capital planning for nursing-related infrastructure, technology, and innovation.
</li><li>Partner with CHRO on human capital management and workforce related matters.</li></ul><p>
Regulatory Compliance &amp; Risk Management</p><ul><li>
Ensure full compliance with federal, state, and local healthcare regulations, as well as accreditation standards (e.g., The Joint Commission, CMS, OSHA).
</li><li>Develop and enforce policies that align with regulatory requirements while supporting best practices in patient care and safety.
</li><li>Partner with leaders overseeing the organization&rsquo;s infection control, patient safety, and risk management programs to ensure alignment of nursing practice with the goals of these programs.
</li><li>Ensure standardization of quality, accreditation, regulatory, compliance, and patient safety efforts throughout Riley Children&rsquo;s Health are consistent with IU Health System initiatives.</li></ul><p>
Innovation, Change Management &amp; Technology Integration</p><ul><li>
Drive the adoption of emerging healthcare technologies and digital transformation in nursing operations.
</li><li>Lead change management initiatives to enhance clinical workflows, nurse engagement, and interdisciplinary collaboration.
</li><li>Stay abreast of industry trends and innovations, ensuring the organization remains a leader in nursing excellence and patient care delivery.
</li><li>Create and implement initiatives that elevate and innovate the nursing care delivery model.
</li><li>Work to consistently innovate nursing practices that provide exceptional patient care and operational performance.
</li><li>Collaborate with system executives and other key stakeholders to appropriately utilize clinical data, informatics, and business analytics in the expansion of care initiatives, clinical integration, workforce development, process improvement, and standardization of nursing practice.</li></ul><p>
Culture, Engagement &amp; Leadership Development</p><ul><li>
Cultivate a culture of excellence, collaboration, and accountability within the nursing workforce.
</li><li>Implement leadership development programs to empower nurse leaders and support career progression, in partnership with HR learning &amp; development leaders.
</li><li>Ensure an environment of wellbeing and agile listening to create a highly engaged nursing workforce.
</li><li>Recognize generational differences and implement retention strategies for a multigenerational workforce.</li></ul><p><b>
The Candidate</b></p><p>
Experience and Professional Qualifications</p><p>
The ideal CNO candidate will be a highly respected nurse executive with dynamic leadership capabilities and demonstrated operational acumen, with the ability to lead in a manner that supports and advances the success, unity, and mission of Riley Children&rsquo;s Health and the community it serves. Meaningful clinical experience in pediatric nursing is strongly preferred to ensure credibility with frontline teams and a nuanced understanding of the distinct clinical, operational, and family-centered care considerations inherent in pediatric healthcare. The CNO will exemplify leadership, collaboration, communication, integrity, and fairness.</p><p>
In addition, the CNO will have:</p><ul><li>
At least 7-10 years of progressive nursing leadership within an academic medical center or integrated delivery system is preferred.
</li><li>Proven success operating within a large, matrixed health system environment, with the ability to influence across organizational boundaries, align stakeholders, and fully leverage system assets, scale, and capabilities to drive quality, operational excellence, and strategic growth.
</li><li>Strong operational and financial acumen with the ability to lead and partner around a vision for superior patient-centered care that includes continuous improvements in care coordination, quality, safety, and cost-of-care reductions.
</li><li>Executive presence with strong decision-making and strategic-thinking skills.
</li><li>Exceptional leadership and communication abilities, with a proven ability to build relationships across all levels of an organization.
</li><li>Ideally experience leading within an ANCC Magnet-designated organization.
</li><li>Deep understanding of healthcare regulations such as JCAHO, financial management, and quality improvement methodologies.
</li><li>Ability to drive organizational change, innovation, and transformation in nursing practice.
</li><li>Experience as a nurse leader in quality, patient safety, and care management.
</li><li>Proven ability to build internal and external relationships, with a demonstrated track record of working successfully with physicians and physician leaders, diverse management teams, community, and other key stakeholders.
</li><li>A &ldquo;systems thinker&rdquo; who demonstrates innovation and an understanding and appreciation for nursing practice across the full continuum of care.
</li><li>Extensive knowledge of health care issues, trends, legal and regulatory compliance, and clinical integration with emphasis in service line development and nursing operations.
</li><li>A courageous and innovative individual with a &ldquo;can do attitude&rdquo; that can inspire an organization to do its best even in difficult circumstances.
</li><li>A proactive leader and problem solver regarding the health care economics facing health systems today.
</li><li>Exhibits strength of character and is viewed as a trusted, ethical and highly visible and effective leader within the organization.</li></ul><p>
Education and Certifications</p><ul><li>
A master&rsquo;s degree in nursing, health administration, or a related field is required (with a BSN if the master&rsquo;s is not in nursing).
</li><li>A Doctor of Philosophy (PhD) or Doctorate of Nursing Practice (DNP) is preferred but not required.
</li><li>RN licensure is required.</li></ul><p></p><div><b><br>
The Organization</b></div><p></p><p>
Riley Children's Health</p><p>
Since 1924, Riley Children&rsquo;s Health has consistently raised the bar for excellence in pediatric healthcare. As a comprehensive children&rsquo;s health system serving the state of Indiana, the Midwest, and beyond, Riley Children&rsquo;s offers nationally recognized care in a footprint that meets patients and families close to home. Riley Children&rsquo;s operates two hospitals with a total of 475 beds and is Indiana&rsquo;s largest and most skilled pediatric system, with over 50 locations across the state. It combines the specialization of a comprehensive pediatric system with the power of IU Health, the state's largest health system, ensuring patients have access to groundbreaking research and innovative treatments to complement high-quality patient care. Faculty physicians within Riley Children's are members of the IU School of Medicine.</p><p>
Through enduring collaborations with the Indiana University School of Medicine, Indiana University School of Nursing and Indiana University School of Health and Human Sciences, Riley Children's Health is one of the top 10 sites in the United States for pediatric health research. The Indiana University School of Medicine Department of Pediatrics, which serves as the research partner of Riley Children&rsquo;s, ranks 6th among all U.S. pediatric programs for National Institutes of Health (NIH) funding. NIH grants are the gold standard in the research community and are widely considered a barometer of a program&rsquo;s impact and success. The Riley-affiliated program is also the only nationally ranked pediatric research program in Indiana and the top-ranked program in the Midwest.</p><p></p><div>
Indiana University Health</div><div>
Indiana University Health (IU Health) is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals, $8.64 billion in operating revenue and a statewide market share of 30 percent. The system&rsquo;s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care.</div><p></p><p>
IU Health, in partnership with the Indiana University School of Medicine, created three institutes &ndash; cardiovascular, cancer and neuroscience - that bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care and improve the health of patients and communities across Indiana. IU Health Simon Cancer Center is associated with IU Melvin and Bren Simon Cancer Center, Indiana&rsquo;s only National Cancer Institute (NCI)-designated comprehensive cancer center.</p><p>
In Indianapolis, IU Health includes three major downtown hospitals: IU Health Methodist Hospital, IU Health University Hospital and Riley Hospital for Children at IU Health. These facilities serve as the system&rsquo;s academic health center (AHC) and provide nationally recognized care to patients from across Indiana and beyond. The system&rsquo;s regional and statewide facilities serve as referral resources to the AHC and facilitate seamless, high- quality patient care throughout Indiana.</p><p>
In addition to the AHC, IU Health has 12 community hospitals across the state, and a network of strategic partnerships, joint ventures and initiatives, including urgent care centers, ambulatory operations, philanthropic foundations and a health plan. The system&rsquo;s statewide operations provide Hoosiers with access to advanced clinical care without having to travel to Indianapolis.</p><p></p><p><i><br>
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Korn Ferry shall provide equal employment opportunity to all qualified candidates, and will refer candidates without regard to race, color, religion, national origin, sex, age, disability, veteran status or any other legally protected basis. Artificial Intelligence tools may be used in connection with the recruitment process for this position.</i></p></div><p></p>

Chief Nursing Officer, Riley Children's Health

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