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administrative clerk/assistant (female)

executive assistant and office manager

Avana Companies

<div>Role Summary
<div>This dual-role position is ideal for a high-performing professional with exceptional organizational, interpersonal, and administrative skills. The successful candidate will be responsible for ensuring efficient office operations while providing high-level personal assistance and executive support to the CEO.</div>
<div>Key Responsibilities :</div>
<div></div><div>Executive Support to the CEO</div>
<ul><li>Manage and optimize the CEO&rsquo;s calendar including scheduling meetings, travel arrangements, and prioritization of daily tasks.</li>
<li>Handle all correspondence on behalf of the CEO, including drafting emails, reports, presentations, and meeting notes.</li>
<li>Act as the gatekeeper and point of contact between the CEO and internal/external stakeholders.</li>
<li>Coordinate board meetings, investor meetings, and senior leadership offsites including preparing agendas, documentation, and minutes.</li>
<li>Provide confidential administrative and business support, ensuring discretion and diplomacy at all times.</li>
</ul><div>Office Management</div>
<ul><li>Oversee day-to-day office operations to ensure an efficient and professional working environment.</li>
<li>Manage office budgets, expenses, and vendor relationships (supplies, IT, maintenance, etc.).</li>
<li>Ensure compliance with health, safety, and regulatory requirements within the Bahrain office.</li>
<li>Coordinate onboarding logistics for new employees (workspace, tech setup, supplies).</li>
<li>Organize internal events, team-building activities, and other office functions.</li>
</ul><div></div><div>Qualifications &amp; Skills</div>
<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>5+ years of experience in a similar role supporting C-suite executives.</li>
<li>Prior experience in financial services, banking, or lending industries is highly desirable.</li>
<li>Proven ability to multitask and prioritize workload in a fast-paced, dynamic environment.</li>
<li>High level of discretion, integrity, and professionalism.</li>
<li>Strong written and verbal communication skills in English;</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Notion, etc.).</li>
<li>Familiarity with Bahrain&rsquo;s business culture and office practices is a strong advantage.</li>
</ul><div>About Us
</div>AVANA Companies (www.avanacompanies.com) is a U.S. based group of credit and finance companies specializing in lending to specific niche industries that we&rsquo;re highly knowledgeable in, such as hospitality, construction, and traditional Commercial Real Estate (CRE) because it enables us to provide the best possible service for our borrowers and minimize risk for our investors. We focus on helping small business owners and real estate developers across the USA by offering quick, adaptable, and dependable financing.
Based in Glendale, Arizona, our financial services firm stands at the forefront of the industry, embracing innovation and fostering a culture of excellence.
Founded in 2002, we have originated loans in excess of $6.5 Billion and managed $1 Billion assets for our investors.
Why join us?
Join a fast-scaling NBFC where you will be instrumental in building and strengthening our core credit and risk framework from day one. Work directly with founders and leadership in a transparent, fast-paced environment. This is a high-impact role with clear growth into future leadership.</div>

Executive Assistant and Office Manager

Hilton

<div>Guest Service Executive (Arabic Speaker)
A Guest Service Executive supervises the Front Office Team (Guest Service Agents, Operators and Bell Attendants) to ensure that our Guests receive an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As a Guest Service Executive, you are part of the Front Office Team which is the main connection between Guests, the Hotel and the various hotel departments. You are responsible for performing the following tasks to the highest standards:
<ul><li>Assign and instruct Guest Service Agents, Operators and Bell Attendants in details of work</li>
<li>Manage front desk operations by completing a checklist of important daily tasks, determining room and rate availability and making decisions that are in the best interest of the hotel.</li>
<li>Assist Guest Service Agents, Operators, Reservation Agents, Bell Attendants and other departments with any questions or requests</li>
<li>Resolve customer complaints by conducting thorough investigation of the situation and coming up with the most effective resolution</li>
<li>Prepare and conduct daily pre-shift meetings, communicate effectively with all staff and provide them with any information necessary to provide guest service in accordance with Hilton Standards</li>
<li>Perform other duties assigned by the Front Office Manager or Assistant Front Office Manager</li>
<li>Respond promptly to guest requests for a supervisor or manager</li>
<li>Ensure that a detailed hand over is carried out between shifts including the volume of business, special guests, tasks to be clarified/completed and any special events that are taking place</li>
<li>Ensure a high level of product knowledge of the hotel and the local area, and know what is happening in the hotel</li>
<li>Ensure our customers receive a fast, efficient and friendly check in and check out</li>
<li>Ensure all customers&rsquo; queries or requests are handled in a polite, efficient manner and a high level of customer service is consistently maintained</li>
<li>Preparation and co-ordination of group arrivals/departures.</li>
<li>Ensure a good performance oriented working environment within the department and motivate the staff</li>
<li>Participate regularly in training courses and put the skills learned there into practice</li>
<li>Receives payment by cash, credit cards, cheques, etc. and is able to post these in the computer correctly</li>
<li>Have detailed knowledge of the fire, safety and evacuation procedures of the hotel</li>
<li>Have knowledge of all the equipment and installations on the Executive Floor, and able to work there independently in conformity with the established standard and take over shifts if necessary</li>
</ul>What are we looking for? 
A Guest Service Executive serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information to resolve conflicts</li>
<li>Basic mathematical skills and considerable skill in the use and operation of a calculator to prepare complex mathematical calculations without error</li>
<li>Ability to listen effectively and comprehend the English language to understand and obtain instructions and information</li>
<li>Ability to see and hear in order to observe and detect signs of emergency situations</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Guest Service Executive (Arabic Speaker)

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

Single Origin

Job Title: Executive Assistant &amp; Operations CoordinatorLocation: Isa Town, Kingdom of BahrainAbout Us:Single Origin is an artisan bakery and caf&eacute; passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality &mdash; creating spaces that bring people together over exceptional food and coffee.As we continue to grow, we&rsquo;re seeking a capable and dynamic Executive Assistant &amp; Operations Coordinator to support the Founder in day-to-day management, business development, and operational execution.Position Overview:This role reports directly to the Founder and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities &mdash; from internal team coordination and recruitment to events, partnerships, and client communication.You&rsquo;ll act as the Founder&rsquo;s right hand, helping to plan, organize, and execute business objectives efficiently and professionally.Key Responsibilities:Executive Support<ul><li>Manage the Founder&rsquo;s calendar, meetings, and communication.</li><li>Handle correspondence, draft emails, and prepare business proposals.</li><li>Maintain organized documentation, reports, and follow-ups for ongoing projects.</li><li>Ensure smooth day-to-day workflow by anticipating needs and managing priorities.</li></ul>Operations Management<ul><li>Oversee coordination between departments (front of house, kitchen, and marketing).</li><li>Support procurement and sourcing of suppliers, materials, and packaging.</li><li>Track inventory, expenses, and project timelines as directed by the Founder.</li><li>Prepare operational summaries and reports for management review.</li></ul>Business Development &amp; Events<ul><li>Identify and secure opportunities for brand participation in events, markets, and collaborations.</li><li>Meet with B2B clients, present brand materials, and follow up on leads and proposals.</li><li>Coordinate logistics and ensure smooth execution of brand activations or events.</li><li>Support seasonal campaigns, new product launches, and marketing initiatives.</li></ul>Recruitment &amp; HR Support<ul><li>Source and screen potential candidates for various positions.</li><li>Schedule interviews, manage onboarding, and maintain employee records.</li><li>Support internal communication and training coordination.</li></ul>Requirements:<ul><li>Must be Bahraini National , Registered in MLSD employment program</li><li>2&ndash;4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Confident in writing and speaking in a professional, client-facing manner.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).</li><li>Fluent in English; Arabic is an advantage.</li><li>Highly proactive, dependable, and detail-oriented.</li></ul>Preferred Qualifications:<ul><li>Background in hospitality, caf&eacute;, or F&amp;B operations.</li><li>Experience in event planning or client relations.</li><li>Diploma or degree in Business Administration, Management, or Hospitality.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Direct mentorship and collaboration with the Founder.</li><li>Opportunities for career growth within a dynamic and expanding brand.</li><li>Staff discounts on bakery and caf&eacute; products.</li></ul>How to Apply:Interested candidates can send their CV and a brief cover letter to [hr@so-bh.com] with the subject line: &ldquo;Executive Assistant &amp; Operations Coordinator Application&rdquo;Job Type: Full-timePay: From BD500.000 per monthApplication Question(s):<ul><li>Are you Bahraini National , Registered in MLSD?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>

Executive Assistant & Operations coordinator

<div>
 An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out.
 
 
 
 What will I be doing?
 
 
 
 As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards
 </li>
 <li>
 Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement
 </li>
 <li>
 Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme
 </li>
 <li>
 Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities
 </li>
 <li>
 Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures
 </li>
 <li>
 Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork
 </li>
 <li>
 Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices
 </li>
 <li>
 Maintain good communication and working relationships with all hotel departments
 </li>
 <li>
 Monitor staffing levels to meet cover business demands
 </li>
 <li>
 Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes
 </li>
 <li>
 Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures
 </li>
 <li>
 Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team
 </li>
 <li>
 Act in accordance with policies and procedures when working with front of house equipment and property management systems
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous supervisory experience in Front Office within the hotel/leisure/retail
 </li>
 <li>
 High level of IT proficiency
 </li>
 <li>
 High level of commercial awareness and sales capabilities
 </li>
 <li>
 Excellent leadership, interpersonal and communication skills
 </li>
 <li>
 Accountable and resilient
 </li>
 <li>
 Commitment to delivering a high level of customer service
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a variety of work situations
 </li>
 <li>
 Ability to work on your own and as part of a team
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Bahrain
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

VGA Holdings

Office Manager Job DescriptionSummary: The Office Manager is responsible for the overall organization, maintenance, and administrative support of the office environment. This role ensures office operations run smoothly and efficiently, creating a productive and pleasant work setting for all employees.Reporting To: Head of Operations, HR Manager, or CEO/Executive DirectorKey Responsibilities1. Office Administration &amp; Management<ul><li>Daily Operations: Oversee and manage all general administrative activities, ensuring efficient and effective office function.</li><li>Correspondence: Manage incoming/outgoing mail, courier services, and act as the primary point of contact for external communication.</li><li>Record Keeping: Maintain organized filing systems (physical and digital) for administrative records, vendor contracts, and compliance documentation.</li><li>Budget Support: Manage the office supply budget, track expenditures, and process invoices and expense reports related to office operations.</li></ul>2. Facilities &amp; Maintenance<ul><li>Maintenance Coordination: Schedule and supervise office repairs, maintenance, and cleaning services, ensuring a safe and clean working environment.</li><li>Equipment: Manage all office equipment (printers, copiers, phone systems), ensuring they are functional, maintained, and stocked with necessary supplies.</li><li>Space Management: Oversee the organization of common areas, meeting rooms, and kitchen facilities.</li><li>Security &amp; Access: Manage office security systems, issue access badges, and handle key management.</li></ul>3. Supply &amp; Inventory Management<ul><li>Procurement: Monitor and maintain inventory of office supplies, kitchen stock, and equipment, placing orders as needed while seeking cost-effective vendors.</li><li>Asset Tracking: Maintain an accurate inventory list of company property, furniture, and IT peripherals.</li></ul>4. HR &amp; Staff Support<ul><li>Onboarding/Offboarding Logistics: Coordinate logistical needs for new hires (setting up workstations, ordering equipment, managing desk assignment) and handle offboarding logistics for departing staff.</li><li>Travel Coordination: Arrange and book domestic and international travel, accommodation, and ground transportation for staff as required.</li><li>Event Planning: Organize and coordinate internal and external company events, meetings, catering, and staff social activities.</li></ul>5. Vendor &amp; Guest Relations<ul><li>Front-of-House: Serve as the professional and welcoming first point of contact for all visitors, clients, and guests.</li><li>Vendor Liaison: Manage and maintain relationships with building management, cleaning services, catering companies, and other office vendors.</li></ul>Required Qualifications &amp; SkillsQualifications:<ul><li>High School Diploma required; Associate's or Bachelor's Degree in Business, Administration, or a related field is highly preferred.</li><li>Minimum of 3+ years of experience in an office management, administrative assistant, or equivalent role.</li></ul>Core Skills<ul><li>Organizational Mastery: Exceptional planning, time management, and organizational skills with meticulous attention to detail.</li><li>Communication: Excellent verbal and written communication skills with a professional demeanor.</li><li>Problem-Solving: Proactive and resourceful approach to quickly resolving office issues.</li><li>Technical Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software or scheduling tools.</li><li>Discretion: Proven ability to handle sensitive information and maintain strict confidentiality.</li></ul>Must be able to join immediately**Interested candidates can share their CV to info@vgaholdings.com or can message on WhatsApp +973 66621566 (No calls)Job Type: Full-timePay: BD300.000 - BD800.000 per monthAbility to commute/relocate:<ul><li>Manama: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Office Manager

We are looking for qualified candidates to fill the Assistant Store Manager position for Coffee Shop:Qualifications:Minimum of 2 years experience as Assistant Manager in local or international coffee shopDuties and Responsibilities<ul><li>Assist the store manager in running an efficient and profitable operation of the store.</li><li>Performs opening and closing duties.</li><li>Delegates duties, as necessary , to shift supervisors and baristas.</li><li>Informs the store manager of any operational inconsistencies , employee incidents or any unusual or pertinent events.</li><li>Performs financial documentation and register readings during shift.</li><li>Ensure to follow cash handling procedures and cash register policies.</li><li>Process all payroll information in an accurate and timely manner.</li><li>Ensures that the store has sufficient product, merchandise and supplies needed to manage an efficient store.</li><li>Train the team members</li><li>Adheres to operational guidelines.</li><li>Coordinate with Managers regarding store policies, rules and regulations.</li><li>Supervise and support the staff.</li></ul>Interested candidates are requested to email their resume to hiringandselectionatgmail.comJob Type: Full-timeJob Type: Full-time

Assistant Store Manager ( Coffee Shop )

Explore 706+ Executive assistant and office manager in Bahrain this October. Find roles across top companies and apply now to boost your career.

706 executive assistant and office manager jobs IN Bahrain

Executive Assistant and Office Manager

Guest Service Executive (Arabic Speaker)

Assistant Front Office Manager

Executive Assistant & Operations coordinator

Assistant Front Office Manager

Office Manager

Assistant Store Manager ( Coffee Shop )