executive assistant

administrative assistant

human resources coordinator Jobs in Cairo

human resources coordinator

admin assistant

administration coordinator, facility & administration Jobs in Cairo

administration coordinator, facility & administration

executive assistant business support coordinator

SNAP14 Production

<div>
 In this dynamic role, you will provide direct support to senior management, ensure seamless day-to-day operations, and contribute to the overall success of the business.
 
 As an essential partner to the executive team, you will manage schedules, facilitate communication, and handle confidential information with professionalism and discretion. Additionally, you will oversee business support functions, including office management, HR coordination, operational workflows, and sales team support, ensuring efficiency across all areas of the organization.
 
 
 Key Responsibilities:
 
 
 Executive Assistance:
 
 ● Serve as the primary point of contact for senior management, managing calendars, scheduling
 
 meetings, and coordinating travel arrangements.
 
 ● Prepare agendas, presentations, and reports for executive meetings and follow up on action
 
 items to ensure completion.
 
 ● Act as a liaison between senior management and internal/external stakeholders, ensuring clear
 
 and timely communication.
 
 ● Handle confidential and sensitive information with discretion and professionalism.
 
 
 Business Support Coordination:
 
 ● Oversee daily office operations, ensuring an efficient and professional work environment.
 
 ● Manage administrative tasks, including correspondence, document filing, and maintaining
 
 accurate records.
 
 ● Coordinate cross-departmental projects, ensuring alignment with company goals and
 
 timelines.
 
 ● Develop and implement Standard Operating Procedures (SOPs) to streamline administrative
 
 and operational processes.
 
 
 HR and Team Support:
 
 ● Support HR functions, including onboarding new employees, maintaining personnel records,
 
 and organizing employee engagement activities.
 
 ● Assist in recruitment efforts by posting job openings, scheduling interviews, and coordinating
 
 candidate communication.
 
 ● Track and document employee development plans, ensuring alignment with organizational
 
 goals.
 
 
 Office Management and Maintenance:
 
 ● Ensure the office is well-maintained, clean, and fully stocked with necessary supplies and
 
 equipment.
 
 ● Manage relationships with vendors and service providers, including cleaning services,
 
 maintenance contractors, and utility providers.
 
 ● Monitor and address office infrastructure needs, such as repairs, equipment maintenance, and
 
 workspace organization.
 
 Plan and oversee office layout changes or improvements to maintain a functional and
 
 welcoming environment.
 
 ● Ensure safety and security protocols are in place, including emergency procedures and
 
 compliance with local regulations.
 
 Sales Support:
 
 ● Provide administrative support to the sales team by managing schedules, updating sales
 
 documentation, and tracking follow-ups.
 
 ● Monitor the progress of sales tasks, ensuring that nothing falls through the cracks and all
 
 sales-related activities are on track.
 
 ● Regularly communicate with the sales team to identify outstanding tasks and follow up to
 
 ensure timely completion.
 
 ● Maintain and update the CRM or sales tracking system with accurate and up-to-date
 
 information.
 
 ● Collaborate with the sales team to ensure consistent progress and efficiency in pushing sales
 
 opportunities forward.
 
 ● Support in preparing sales presentations, proposals, and reports as needed.
 
 
 Operational Coordination:
 
 ● Manage vendor relationships, including procurement, negotiations, and payments.
 
 ● Monitor logistical needs for events, meetings, and company activities.
 
 ● Collaborate with IT and other departments to optimize workflows through technology and
 
 automation.
 
 
 
 Requirements
 
 
 
 
 What we are looking for?
 
 
 
 <ul>
 <li>
 A dynamic person who wants to work and grow a company that functions as a balanced family.
 
 </li>
 <li>
 Someone with previous experience in a dynamic assistant role.
 
 </li>
 <li>
 Understanding of Software tools is a plus.
 
 </li>
 <li>
 A deep understanding of document organization and scheduling.
 
 </li>
 <li>
 Preferably with previous experience with Zoho apps and/or other software tools or systems
 
 </li>
 <li>
 Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
 
 </li>
 <li>
 An analytical mind, with strong attention to detail.
 
 </li>
 <li>
 Written and verbal English and Arabic is a must.
 
 </li>
 <li>
 Flexible with working hours and days.
 
 </li>
 <li>
 You&rsquo;re dynamic, full of ideas to develop and implement - and quickly!
 
 </li>
 <li>
 You&rsquo;re resourceful, able to find another way to achieve your objective with maximum impact and find solutions (not problems).
 
 </li>
 <li>
 You&rsquo;re growth-minded; always wanting to go a step further and do better.Skills and Competencies:
 
 </li>
 </ul>
 ● Exceptional organizational and multitasking skills, with the ability to manage multiple priorities
 
 effectively.
 
 ● Strong communication and interpersonal skills, capable of liaising with stakeholders at all
 
 levels.
 
 ● Proactive problem-solving abilities and a resourceful approach to challenges.
 
 ● High level of discretion and professionalism when handling confidential information.
 
 ● Strong attention to detail and commitment to quality.
 
 ● Requirements:
 
 ● Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field preferred.
 
 ● 3-5 years of experience in a similar role, supporting senior management and overseeing
 
 administrative functions.
 
 ● Proficiency in office management tools (e.g., Google Workspace, Microsoft Office) and CRM
 
 systems (e.g., Zoho CRM or similar).
 
 ● Fluent in English (written and verbal); proficiency in Arabic is a plus.
 
 ● Experience in coordinating cross-departmental operations, managing vendors, and supporting
 
 sales teams.
 
 
 What we are looking for?
 
 ● A dynamic person who wants to work and grow a company that functions as a balanced family.
 
 ● Someone with previous experience in a dynamic assistant role.
 
 ● Understanding of Software tools is a plus.
 
 ● A deep understanding of document organization and scheduling.
 
 ● Preferably with previous experience with Zoho apps and/or other software tools or systems
 
 ● Great communication skills and the ability to build and maintain relationships with internal and
 
 external stakeholders at all levels.
 
 ● An analytical mind, with strong attention to detail.
 
 ● Written and verbal English and Arabic is a must.
 
 ● Flexible with working hours and days.
 
 ● Experience in coordinating cross-departmental operations, managing vendors, and supporting
 
 sales teams.
 
 ● You&rsquo;re dynamic, full of ideas to develop and implement - and quickly!
 
 ● You&rsquo;re resourceful, able to find another way to achieve your objective with maximum impact
 
 and find solutions (not problems).
 
 ● You&rsquo;re growth-minded; always wanting to go a step further and do better.
 
 
 
 Benefits
 
 
 
 Mobile phone line
 
 
 
 ADSL package
 
 
 
 Unlimited Personal Time Off after 3 months
 
 
 
 Ability to request remote working days after 3 months
 
 
 Annual employee profit share
 
 Health insurance
 
 Social insurance
 
 Ability to apply for the Professional Growth Program after 1 year
 
 
 
</div>

Executive Assistant & Business Support Coordinator

Al-Futtaim

<div>
 
 
 Company:
 
 Al Futtaim Private Company LLC
 
 
 
 
 
 
 Overview of the Role:
 
 
 
 The Office Manager provides comprehensive executive, administrative, and clerical support This role requires a high level of professionalism, discretion, and judgment, as it involves handling sensitive information and interacting with senior stakeholders. The Office Manager ensures the smooth and efficient functioning of the office by managing schedules, communications, travel arrangements, reports, and office operations, enabling the Director to focus on strategic priorities.
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as the first point of contact for her manager, liaising with internal and external stakeholders.
 </li>
 <li>
 Draft and prepare correspondence, official letters, reports, agendas, and presentations.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries with professionalism and discretion.
 </li>
 <li>
 Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Schedule &amp; Meeting Management
 
 
 <ul>
 <li>
 Maintain and manage the Director&rsquo;s daily calendar and appointments.
 </li>
 <li>
 Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
 </li>
 <li>
 Attend meetings when required to record minutes and follow up on action points.
 </li>
 <li>
 Ensure meeting documentation is circulated promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Travel Coordination
 
 
 <ul>
 <li>
 Plan and coordinate travel arrangements, including ticket and hotel bookings, visas, and related documentation, in line with company policy.
 </li>
 <li>
 Prepare travel expense reports and ensure compliance with the company&rsquo;s travel policy.
 </li>
 <li>
 Optimize travel itineraries for cost-effectiveness and business efficiency.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Resource Management
 
 
 <ul>
 <li>
 Oversee the upkeep of the Director&rsquo;s office, ensuring all equipment and facilities are in proper working condition.
 </li>
 <li>
 Manage office supplies, including stationery and groceries, ensuring cost efficiency.
 </li>
 <li>
 Maintain effective office systems for filing, data management, and document circulation.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Support the preparation of executive-level reports, presentations, and tracking tools.
 </li>
 <li>
 Ensure reports and deliverables are completed accurately and on time.
 </li>
 <li>
 Coordinate document flow and maintain organized filing systems for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Required Skills to Be Successful:
 
 
 <ul>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong interpersonal skills and ability to work across different teams.\
 </li>
 </ul>
 
 
 
 
 
 What Qualifies You for the Role:
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6-10 years' of relevant experience, including at least 2 years as a Personal Assistant or Executive Secretary supporting senior management in a large, fast-paced organization.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Professional demeanor and strong business acumen.
 </li>
 <li>
 Team player with a proactive and solution-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Office Manager

Magnet

<div>
 
 
 Employer Overview
 
 
 
 A luxury fashion house inspired by the elegance and symbolism of the butterfly, blending creative artistry with timeless sophistication. The brand reflects fluidity, beauty, and transformation, offering uniquely crafted pieces that merge minimalism with bold design. With a strong design identity and attention to detail, the brand aims to deliver refined experiences across all touchpoints.
 
 
 
 
 
 
 Job Summary
 
 
 
 The Assistant Brand Manager supports the Founder/CEO in managing the brand&rsquo;s daily operations, ensuring seamless execution across creative, production, client relations, and marketing functions. This role bridges strategy and execution, playing a vital part in maintaining brand consistency, elevating customer experience, and driving business growth.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Lead and coordinate daily operations across production, creative, sales, and marketing functions.
 </li>
 <li>
 Serve as the main liaison between the CEO, clients, and internal teams to maintain alignment and deliver exceptional brand experiences.
 </li>
 <li>
 Manage client relations, ensuring high satisfaction, smooth communication, and luxury service standards.
 </li>
 <li>
 Translate creative direction and business needs into structured action plans, ensuring timely execution.
 </li>
 <li>
 Oversee product development, production flow, inventory management, and order fulfillment with precision.
 </li>
 <li>
 Support sales activities, manage client orders, and contribute to maintaining a strong digital presence.
 </li>
 <li>
 Monitor social media content, track engagement, and support campaign planning and performance evaluation.
 </li>
 <li>
 Prepare reports, analyze business performance, and recommend improvements to enhance efficiency and brand quality.
 </li>
 <li>
 Uphold brand integrity, ensure consistency across all touchpoints, and identify opportunities for growth and partnerships.
 </li>
 <li>
 Provide executive support to the CEO, managing communication, priorities, and strategic initiatives.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Fashion Management, Marketing, Business, or a related field.
 </li>
 <li>
 Minimum of 5 years of relevant experience in executive assistance, brand management, or luxury fashion operations.
 </li>
 <li>
 Prior experience within luxury fashion, client management, or brand operations.
 </li>
 <li>
 Strong interpersonal and leadership skills.
 </li>
 <li>
 Exceptional organization and attention to detail.
 </li>
 <li>
 Self-driven, adaptable, and capable of managing multiple workstreams.
 </li>
 <li>
 Ability to operate with creative sensitivity while maintaining strategic and operational focus.
 </li>
 <li>
 Knowledge of fashion operations, production cycles, and brand development.
 </li>
 <li>
 Strong project coordination and client relationship management abilities.
 </li>
 <li>
 Good knowledge of Canva, Excel, and Shopify.
 </li>
 <li>
 Fluent in English, French is an added advantage.
 </li>
 <li>
 Ability to manage multiple priorities and ensure quality under pressure.
 </li>
 <li>
 Strong problem-solving skills with a proactive mindset.
 </li>
 <li>
 Ability to maintain brand standards and uphold luxury service quality.
 </li>
 </ul>
 
 
</div>

Assistant Brand Manager

<div>
 
 Job Summary
 
 
 
 We are seeking a proactive and highly organized Site Coordinator / Assistant to support the daily operations of our newly established office in Egypt. This position combines administrative support with site management, ensuring smooth office functioning and compliance with local operational standards.
 
 
 The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department.
 
 
 
 Responsibilities
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage documentation workflows including contracts, onboarding forms, and HR-related paperwork.
 </li>
 <li>
 Wet signatures: arranging signatures from person with PoA; meeting employees and providing them with documents to be signed and distributing documents to employees.
 </li>
 <li>
 Coordinate scheduling, meeting logistics, and travel arrangements for local staff and visiting teams.
 </li>
 <li>
 Maintain records and filing systems (digital and physical), ensuring confidentiality and compliance.
 </li>
 <li>
 Support payroll and social insurance documentation processes in coordination with HR and external vendors.
 </li>
 <li>
 Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.
 </li>
 <li>
 Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.
 
 
 </li>
 </ul>
 Site Coordination
 
 
 <ul>
 <li>
 Act as the primary point of contact for office-related matters.
 </li>
 <li>
 Oversee day-one onboarding logistics including welcome kits, office tours, and badge issuance.
 </li>
 <li>
 Ensure compliance with local labor laws and internal policies regarding workplace setup and documentation.
 
 
 </li>
 </ul>
 Operational Support
 
 
 <ul>
 <li>
 Assist with procurement coordination, including PO creation and vendor onboarding.
 </li>
 <li>
 Monitor and report on office supplies, IT equipment, and facility needs.
 </li>
 <li>
 Support local HR and payroll teams with document collection, background checks, and onboarding timelines.
 
 
 </li>
 </ul>
 
 
 Education &amp; Experience
 
 Recommended
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, or related field.
 </li>
 <li>
 +3 years of experience in office administration or site coordination.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Fluent in English and Arabic. French is a plus.
 </li>
 <li>
 Familiarity with Egyptian labor laws and administrative procedures.
 </li>
 <li>
 Proficiency in Microsoft Office. Exposure to Workday and SAP is preferred.
 
 
 </li>
 </ul>
 
 Disclaimer
 
 
 
 This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
</div>

HR & Admin Executive

IMPERIUM GROUP

<div>
 
 Imperium Group is seeking a
 
 highly professional and detail-oriented Administrative Assistant
 
 to support our Cairo office operations. The ideal candidate will play a pivotal role in ensuring the seamless execution of administrative, operational, and coordination tasks. This role requires exceptional organizational abilities, strong communication skills, and the capacity to manage multiple priorities in a fast-paced, design-oriented environment.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily administrative operations, including correspondence, scheduling, filing, and documentation.
 </li>
 <li>
 Prepare professional communications, meeting agendas, presentations, and reports for management review.
 </li>
 <li>
 Coordinate and organize meetings, workshops, and conference calls, including logistical arrangements and minute-taking.
 </li>
 <li>
 Maintain accurate and up-to-date records of company documents, contracts, and project-related files.
 </li>
 <li>
 Support HR and recruitment activities, including candidate coordination, interview scheduling, and personnel record management.
 </li>
 <li>
 Assist in the preparation and tracking of invoices, purchase orders, and expense reports in coordination with the finance department.
 </li>
 <li>
 Monitor office supplies, handle procurement requests, and manage vendor relationships.
 </li>
 <li>
 Support internal communications and ensure smooth coordination between Cairo, Dubai, and Abu Dhabi offices.
 </li>
 <li>
 Assist management in preparing internal reports, performance summaries, and project documentation.
 </li>
 <li>
 Handle sensitive information with the highest degree of confidentiality and professionalism.
 </li>
 <li>
 Serve as the first point of contact for visitors and clients, ensuring a professional and welcoming office environment.
 </li>
 <li>
 Contribute to improving office efficiency by proposing and implementing organizational and administrative improvements.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum of 2&ndash;4 years of experience in administrative or executive support roles, preferably within the architecture, engineering, or design industry.
 </li>
 <li>
 Excellent verbal and written communication skills in English and Arabic.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is an advantage.
 </li>
 <li>
 Outstanding organizational, time management, and multitasking skills.
 </li>
 <li>
 Ability to work independently, exercise good judgment, and manage competing priorities effectively.
 </li>
 <li>
 Professional demeanor, reliability, and attention to detail.
 </li>
 <li>
 Strong interpersonal skills with the ability to interact across different departments and levels of management.
 </li>
 </ul>
</div>

Administrative Assistant

Orange Business

<div>
 
 About Us
 
 
 
 Join us at Orange Business!
 
 
 We are a network and digital integrator that understands the entire value chain of the digital world, freeing our customers to focus on the strategic initiatives that shape their business.
 
 
 Every day, you will collaborate with a team dedicated to providing consistent, sustainable global solutions, no matter where our customers operate. With over 30,000 employees across Asia, the Americas, Africa, and Europe, we offer a dynamic environment to develop and perfect your skills in a field filled with exciting challenges and opportunities.
 
 
 
 About The Role
 
 
 
 The Project Coordinator is responsible for supporting the project management team in the planning,
 
 
 execution, monitoring, and closure of projects. This role assists in defining project scope, developing
 
 
 and tracking project plans, and ensuring the smooth transition of projects to operations.
 
 
 The Project Coordinator will follow the relevant methodology applied to the project cycle. In case of Agile
 
 
 or Hydbrid methodologies, the Project Coordinator will endeavour to adopt agile principles to create
 
 
 value for the project.
 
 
 The Project Coordinator role may also be engaeged in pre-sales stages to support with activities that
 
 
 contribute to the proposals.
 
 
 The Project Coordinatorr will also play a vital role in undertaking project activities to ensure seamless
 
 
 service integration of partners into the solution being delivered.
 
 
 
 About You
 
 
 
 Hiring manager: Alia Amer
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Global Opportunities: Work in multi-national teams with opportunity to collaborate with colleagues and customers from all over the world.
 </li>
 <li>
 Flexible Work Environment: Flexible working hours and possibility to combine work from office and home (hybrid ways of working).
 </li>
 <li>
 Professional Development: training programs and upskilling/re-skilling opportunities.
 </li>
 <li>
 Career Growth: Internal growth and mobility opportunities within Orange.
 </li>
 <li>
 Caring and Daring Culture: Health and well-being programs and benefits, diversity &amp; inclusion initiatives, CSR and employee connect events.
 </li>
 <li>
 Reward Programs: Employee Referral Program, Change Maker Awards.
 
 
 </li>
 </ul>
 
 Only Your Skills Matter
 
 
 
 Regardless of your age, gender identity, race, ethnic origin, religion/belief, sexual orientation, marital status, neurotype, disability, veteran status or appearance, we encourage diversity within our teams because it is a strength for the collective and a vector of innovation. Orange Group is a disabled-friendly company and equal opportunity employer: don't hesitate to tell us about your specific needs.
</div>

Project Coordinator

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