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executive administrative assistant

executive assistant

The Initiative Group

<p><b>Description: </b></p><p>The Initiative Group is seeking a highly organized, proactive Executive Assistant to support our fast-paced public relations team. This role is ideal for someone who thrives in the entertainment and media space, can anticipate needs before they arise, and is comfortable managing multiple priorities at once.</p><p>This is a hybrid position based in Los Angeles or Southern California, with required in-person client coverage and event support as needed.</p><p>The Executive Assistant will provide high-level administrative and operational support to partners and senior publicists while assisting with day-to-day client management. This role requires discretion, exceptional organizational skills, strong written communication, and the ability to work both independently and collaboratively in a deadline-driven environment.</p><p><b>Responsibilities:</b></p><ul><li>Manage complex calendars, scheduling, and high-volume email and phone correspondence</li><li>Coordinate client logistics for press events, media interviews, photoshoots, and appearances</li><li>Create and maintain client schedules</li><li>Provide day-to-day support for clients and colleagues</li><li>Maintain digital files and press kits</li><li>Monitor media coverage and service clients with digital press breaks</li><li>Draft and edit memos and press materials (client bios, press kits, etc.) for approval by senior team members</li><li>Daily administrative tasks (updating client files, press lists, etc.)</li><li>Liaise with counterparts in both New York and Los Angeles</li><li>Provide in-person client support at events and appearances</li><li>Support ad hoc projects and special initiatives as needed</li></ul><p><b>Desired Skills/Abilities:</b></p><ul><li>Strong organizational and time management skills with the ability to juggle multiple priorities</li><li>Exceptional written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently while contributing to a collaborative team environment</li><li>Strong understanding of social media platforms and current digital trends</li><li>Professional, solutions-oriented mindset with a positive attitude</li><li>Flexibility to work evenings and weekends as needed</li><li>General knowledge of the entertainment industry and media landscape</li><li>Passion for pop culture, entertainment, and public relations</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of experience in Public Relations, Communications, Marketing, or a related field (internship experience considered)</li><li>Equivalent combinations of education and experience will be considered</li></ul><p>Job Type: Full-time</p><p>Pay: $22.00 - $24.00 per hour</p><p>Work Location: Hybrid remote in Los Angeles, CA 90048</p>

Executive Assistant

St. John's Community Health

<div><p>The Executive Assistant is responsible for administrative duties &amp; project support for the Chief Operating Officer. Manages COO schedule, schedules appointments, and coordinates meeting material for all meetings as needed. Handles correspondence maintains files. Handles details of a confidential and critical nature. Conducts her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment. May have some project administration responsibilities.</p><p><b>
BENEFITS</b></p><ul><li>
Free Medical, Dental &amp; Vision</li><li>
13 Paid Holidays + PTO</li><li>
403 (B) retirement match</li><li>
Life Insurance, EAP</li><li>
Tuition Reimbursement</li><li>
Flexible Spending Account</li><li>
Continued workforce development &amp; training</li><li>
Succession plans &amp; growth within</li></ul><p><b>
Qualifications/Licensure:</b></p><ul><li>
AA or BA/BS degree is preferred with a minimum of (5) eight years executive level support experience, preferably in the health care field.</li></ul><p><b>
Experience:</b></p><ul><li>
Ability to adapt in a fast past environment and be able to work responsively under pressure.</li><li>
Have a great attitude and be team player.</li><li>
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.</li><li>
Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.</li><li>
Initiative, resourcefulness and attention to detail.</li><li>
Excellent problem-solving skills, analytical thinking, and visionary skills</li><li>
Recent experience working with C level executives.</li><li>
Professional verbal and written communication skills and the ability to type 50 wpm.</li><li>
Bi-lingual Spanish preferred.</li><li>
Knowledge of Microsoft Office and telephone protocol.</li></ul><p><b>
Responsibilities:</b></p><ul><li>
Manages COO complex calendars:</li><li>
Schedules internal meetings with executives also with complex schedules and staff as requested.</li><li>
Schedules external meetings with executives at partnering agencies, County and Federal agencies.</li><li>
Has the capacity to change meeting schedule in a moment&rsquo;s notice and rearrange schedule as requested.</li><li>
Registers executives to attend conferences.</li><li>
Arranges travel accommodation including transportation, airfare and lodging.</li><li>
Coordinates weekly Strategic Planning meetings including:<ul><li>
Preparing material for meeting including: agenda, minutes, executive reports.</li><li>
Scheduling.</li></ul></li><li>
Provides day to day administrative and project support to the COO and manages special projects as assigned.</li><li>
Assures that specific tasks assigned to executives and staff from COO is followed through and submitted as directed and keeps the COO updated on progress.</li><li>
Interacts with senior executives from several agencies including: federal, state, county, legal counsel, foundations, and patients with a high degree of professionalism.</li><li>
Takes minutes at management meetings as requested.</li><li>
Processes credit card expense reports for COO.</li><li>
Produces purchase order requests for expenses.</li><li>
Efficiently manages contracts/agreements that require the COO signature, files, scans document and distributes contracts to appropriate departments.</li><li>
Composes and types routine correspondence.</li><li>
Organizes and maintains file system and files correspondence and other records.</li><li>
Greets scheduled visitors and directs them to appropriate area or person.</li><li>
Assists with federal, county and foundation audits as requested.</li><li>
Assists with coordinating any St. John&rsquo;s events hosted by St. John&rsquo;s including conferences, annual gala and grand openings.</li><li>
Coordinates mail out of invitations/announcements to a large database of contacts as requested.</li><li>
Develops agency policies and signing sheets.</li><li>
Follows-up on applications pending process: DHS, CLIA, Pharmacy, LA Care, etc.</li><li>
Orders and maintains supplies and arranges for equipment maintenance as necessary.</li><li>
Facilitates the renewal of license(s) as necessary.</li><li>
Reviews and approves timecards and time off requests of Clinic Mangers.</li><li>
Assists Director of Clinic Operations with interviewing candidates, new hire onboarding, and trainings of incoming employees on products and services.</li></ul><p>
 <b>St. John&rsquo;s Community Health is an Equal Employment Opportunity employer.</b></p></div>

City National Bank

<div><div><div><b>EXECUTIVE ASSISTANT SENIOR</b></div><div></div><div><b><br>
WHAT IS THE OPPORTUNITY?</b></div><div>
This position is responsible for providing administrative support to the Executive including managing the Executive's schedule, calendar and details associated with various community and personal events, coordinating projects, managing confidential assignments, as well as travel arrangements, meetings and conference calls. Acts as a gate-keeper such that the Executive can prioritize and maintain productivity. The Senior Executive Assistant will be relied upon to utilize exceptional communication skills in composing and preparing confidential correspondence, reports and other complex documents. Functions as a liaison to the Executive through regular interaction with all VIPs, including clients, bank executives, and colleagues.</div><div></div><div><b><br>
WHAT WILL YOU DO?</b></div><div><ul><li>
Handle administrative details and routine issues independently and take responsibility for completing these on time to a high quality.</li><li>
Prepare written materials (e.g., emails, reports, presentations, correspondence, etc.)</li><li>
Coordinate and organize a wide variety of activities and events (e.g., calls, meetings, conferences, etc.).</li><li>
Answer the phone, retrieve voicemails, and take messages, primarily for the Executive.</li><li>
Keep Executive informed of schedule, events, calls, and priorities.</li><li>
Provide back-up administrative support for Chairman Emeritus and other executives as needed.</li><li>
Work overtime as necessary.</li><li>
Comply fully with all Bank Operational and Credit policies and procedures as well as all regulatory requirements (e.g. Bank Secrecy Act, Know Your Client, Community Reinvestment Act, Fair Lending Practices, Code of Conduct, etc.). Complete all required training.</li></ul></div><div></div><div><b><br>
WHAT DO YOU NEED TO SUCCEED?</b></div><div><b>
Required Qualifications*</b><ul><li>
H.S. Diploma</li><li>
7 years administrative experience supporting a top executive.</li><li>
7 years experience with Microsoft Office, including Word, Excel, PowerPoint and Outlook required.</li></ul><div>
</div><div><div><b>
Additional Qualifications</b></div><ul><li>
Advanced Microsoft office skills, including Word, Excel, PowerPoint and Outlook</li><li>
Must be a self-starter with the ability to take-charge and work well under pressure.</li><li>
Ability to multi-task and prioritize and manage projects.</li><li>
Strong written/verbal communication skills particularly as it relates to business correspondence.</li><li>
Strong organization skills and attention to detail and the ability to work independently without direct daily supervision.</li><li>
Demonstration of the highest level of discretion and integrity when handling confidential matters.</li><li>
Develop and maintain effective relationships with colleague at all levels in the organization.</li><li>
Self-motivated to learn and acquire new professional and personal skills as needed with a willingness and enthusiasm for self-discovery as it relates to personal success and accountability in the professional area.</li><li>
Must be a team player.</li><li>
Must be able to re-prioritize and re-focus energies.</li><li>
Dynamic, resourceful, energetic, self-directed, reliable, flexible and dedicated.</li></ul></div></div></div><div></div><div><b><br>
WHAT'S IN IT FOR YOU?</b></div><div><b>
Compensation</b><div>
Starting base salary: $34.55 - $55.19 per hour. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.</div></div><div><b><br>
Benefits and Perks</b></div><div>
At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:<ul><li>
Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date</li><li>
Generous 401(k) company matching contribution</li><li>
Career Development through Tuition Reimbursement and other internal upskilling and training resources</li><li>
Valued Time Away benefits including vacation, sick and volunteer time</li><li>
Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs</li><li>
Career Mobility support from a dedicated recruitment team</li><li>
Colleague Resource Groups to support networking and community engagement</li></ul><div>
</div><div>
Get a more detailed look at our Benefits and Perks.</div></div><div><b><br>
ABOUT US</b></div><div>
Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America&rsquo;s leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.</div><div><b><br>
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT</b></div><div>
City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.<br>
<br>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.<br>
<br>
<ul><li>Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.</li></ul><br>
Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.</div></div>

Executive Assistant Senior

Flourish Research

<div><p><b>Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! </b>We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities.<br>
<br>
<b>We are actively hiring a Medical Executive Assistant at our site in Century City (LA), CA!</b><br>
<br>
We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met.<br>
<br>
<b>Shift: </b>Monday-Friday, 8:30 AM - 5 PM (Other hours occasionally as needed)<br>
<b>Location: </b>2080 Century Pk E Suite 803, Los Angeles, CA 90067<br>
<b>Compensation:</b> $38.00 - $50.00<br>
<b>Benefits: </b>Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays.</p><p><b>
RESPONSIBILITIES</b></p><ul><li>
Coordinate and manage the doctor&rsquo;s personal and professional calendar, including scheduling appointments, family commitments, and social engagements.</li><li>
Arrange travel itineraries, including transportation and accommodation, for both work and personal trips.</li><li>
Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate.</li><li>
Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities.</li><li>
Assist in planning personal events, such as family gatherings, celebrations, and social functions.</li><li>
Help organize community outreach or philanthropic activities aligned with the doctor&rsquo;s interests.</li><li>
Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics.</li><li>
Liaise with vendors and service providers to ensure smooth operations at home.</li><li>
Maintain the highest level of confidentiality regarding personal and professional matters.</li><li>
Exercise discretion in all interactions and decision-making processes.</li></ul><div><b>
QUALIFICATIONS</b></div><ul><li>
Bachelor&rsquo;s degree or equivalent experience in a related field (administration, management, personal assistance).</li><li>
Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment.</li><li>
Strong organizational skills with the ability to manage multiple priorities seamlessly.</li><li>
Excellent written and verbal communication skills.</li><li>
High level of discretion, confidentiality, and professionalism.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools.</li></ul><p>
Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others!<br>
<br>
<b>Flourish Research is where clinical trials thrive.</b><br>
<br>
Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines.<br>
<br>
At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality.<br>
<br>
Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect.<br>
<br>
Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU!<br>
<br>
<i>Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Research complies with the law regarding reasonable accommodation for handicapped and disabled employees.</i><br>
</p><p>
</p><p>eXdkLuOJa5</p></div>

Medical Executive Assistant

Paramount Pictures

<div>
 <strong>
  #WeAreParamount on a mission to unleash the power of content&hellip; you in?
  <br/>
  <br/>
 </strong>
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 <br/>
 <br/>
 <strong>
  Overview:
  <br/>
  <br/>
 </strong>
 This position provides high-level administrative and operational support to the President, Post Production &amp; Innovation for Paramount Pictures. This role ensures the Presidents office runs capably by managing schedules, coordinating communication, and handling information. The assistant acts as a key liaison between the President, internal departments, external vendors, and senior executive team, while maintaining confidentiality and professionalism.
 <br/>
 <br/>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars, schedule meetings, and coordinate travel arrangements.
  </li>
  <li>
   Prioritize and organize appointments to align with production timelines and executive priorities.
  </li>
  <li>
   Draft, review, and manage emails, memos, and reports on behalf of the President.
  </li>
  <li>
   Serve as the primary point of contact for internal teams and external partners.
  </li>
  <li>
   Prepare agendas, take detailed notes, and track action items for meetings.
  </li>
  <li>
   Organize post-production review sessions, screenings, and vendor calls.
  </li>
  <li>
   Assist in tracking post-production milestones and deliverables for multiple films.
  </li>
  <li>
   Maintain databases and spreadsheets for budgets, schedules, and vendor information.
  </li>
  <li>
   Process expense reports, purchase orders, and invoices.
  </li>
  <li>
   Support budget tracking for post-production projects.
  </li>
  <li>
   Handle information related to talent, budgets, and studio strategy.
  </li>
  <li>
   Liaise with editorial, sound, VFX, and finishing teams to ensure smooth communication.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelors degree Preferred.
  </li>
  <li>
   2+ years of experience supporting senior executives, ideally in entertainment or post-production.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, scheduling tools, and insight with post-production workflows.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and time-management abilities.
  </li>
  <li>
   Excellent written and verbal communication.
  </li>
  <li>
   Ability to administer multiple priorities under tight deadlines.
   <br/>
   <br/>
  </li>
 </ul>
 Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio&rsquo;s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount&rsquo;s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures&rsquo; passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.
 <br/>
 <br/>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 Hiring Salary Range: $52,000.00 - 60,000.00.
 <br/>
 <br/>
 The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 <br/>
 <br/>
 <strong>
  What We Offer:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
  </li>
  <li>
   Opportunities for both on-site and virtual engagement events.
  </li>
  <li>
   Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
  </li>
  <li>
   Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
   <br/>
   <br/>
  </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 <br/>
 <br/>
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 <br/>
 <br/>
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>


Executive Assistant, Post Production

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of the Consumer Retail team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As an Executive Assistant in Consumer Retail, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p>
</p><p><b>FEDERAL DEPOSIT INSURANCE ACT:<br>
</b></p><p><br>
<b>This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.</b></p><p>
</p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b><br>
</p><p></p><br>
<b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Netflix

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 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
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 We&rsquo;re looking for a highly proactive Administrative Assistant to partner with senior HR and Talent leaders at Netflix, keeping them two steps ahead in a fast-moving, global environment. If you love anticipating needs, creating structure out of complexity, and taking pride in flawless execution, this role will put you at the center of our people and talent work. You are energized by enabling others, passionate about operational excellence, and hold a high bar for your own work.
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  Responsibilities
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   Proactively manage complex calendars for multiple executives and leaders across time zones, aligning time with key business, team, and broader Talent priorities.
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   Own high-volume meeting support (all-hands, leadership reviews, cross-functional sessions): scheduling, agendas, logistics, note-taking, and tracking follow-ups and actions.
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   Coordinate domestic and international travel and process accurate, timely expense reports.
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   Prepare materials for meetings and off-sites (agendas, decks, pre-reads, securing logistics) and ensure leaders are set up with the right context in advance.
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   Anticipate operational needs and identify opportunities to innovate, streamline processes, tools, and routines for HRBPs and Talent leaders.
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   Pull and organize basic reports and trackers (e.g., from HR systems or spreadsheets) to support visibility into key metrics, timelines, and Talent programs.
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   Maintain and optimize team tools: shared drives, trackers, distribution lists, Google Groups, team org chart, Slack channels, and other communication channels.
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   Assist with planning and executing team events and off-sites, including vendor/venue sourcing, logistics, and on-site execution support.
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   Support executive-ready presentation deck development and end-to-end meeting preparation (content, logistics, and follow-up materials).
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   Partner on the creation and refinement of presentations and materials for key talent and business discussions.
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   Manage ad hoc data, reporting, and project requests to deliver insights that support talent planning and decision-making.
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   Liaise with Workplace to support in-office space planning and team setup as needed.
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   Handle ad hoc projects and sensitive information with professionalism, discretion, and sound judgment.
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  Qualifications
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   4+ years as an administrative or executive assistant supporting multiple leaders, ideally in a fast-paced, global, matrixed environment.
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   Experience supporting Human Resources or Talent leaders preferred; interest in HR/people-related work is a plus.
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   Demonstrated ability to anticipate needs, take initiative, be self-motivated, and drive work forward with minimal direction.
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   Strong executive-level written and verbal communication skills.
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   Highly organized, detail-obsessed, and comfortable juggling multiple priorities and stakeholders at once.
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   Comfort pulling reports and working with basic data (e.g., spreadsheets, dashboards); strong Google Suite skills required (Calendar, Docs, Sheets, Slides, Drive).
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   Proven ability to handle confidential information and sensitive topics with discretion.
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   Responsive and able to work effectively across multiple time zones and cultures.
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 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
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 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
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 Netflix is a unique culture and environment. Learn more here.
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 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
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 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
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