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executive assistant

Mnzil | منزل

<div>
 Manzil is the leading co-living and transportation platform for blue-collar workers in Saudi Arabia, offering tech-powered, affordable, and dignified housing options at scale. Through our hybrid model, subleasing, building, and a C2B marketplace &mdash; we help companies house and move their workers without operational headaches, while unlocking income for landlords and real estate owners.
 
 
 Description
 
 
 Job Description: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia (On-site/Hybrid)
 
 
 
 Type:
 
 Full-Time
 
 
 
 Reports To:
 
 CEO
 
 
 &nbsp;
 
 
 At Mnzil, partnerships with the public sector and operational excellence are at the heart of our mission. As a fast-growing prop-tech company transforming labor housing and real estate services, we require a high-caliber
 
 Executive Assistant
 
 to serve as a strategic and operational partner to our CEO.
 
 
 &nbsp;
 
 
 This is a senior-level role for a professional who thrives in a complex environment. You will act as a force multiplier, ensuring that the CEO&rsquo;s strategic priorities are executed across all departments while maintaining a high-standard office environment.
 
 Requirements
 
 
 <ul>
 <li>
 
 
 Experience:
 
 5+ years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
 
 </li>
 <li>
 
 
 Language:
 
 Professional fluency in
 
 English
 
 (written and spoken) is required.
 
 </li>
 <li>
 
 
 Technical Savvy:
 
 High proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
 
 </li>
 <li>
 
 
 Proactive Mindset:
 
 A strong sense of responsibility and the ability to anticipate needs before they are articulated.
 
 </li>
 <li>
 
 
 Professionalism:
 
 High level of executive presence and the ability to interact with government entities and key partners.
 
 
 
 </li>
 </ul>
 
 
 &nbsp;
 
 
 Roles And Responsibilities
 
 
 
 
 Strategic Calendar &amp; Time Management:
 
 
 <ul>
 <li>
 
 
 Executive Support:
 
 Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
 
 </li>
 <li>
 
 
 Meeting Lifecycle:
 
 Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met. Prepare reports, presentations, and meeting materials for senior management.
 
 </li>
 <li>
 
 
 Logistics &amp; Admin:
 
 Coordinate complex travel logistics and manage the CEO&rsquo;s administrative requirements (expenses, memberships, reservations, and documentation).
 
 
 
 </li>
 </ul>
 
 
 Office Operations:
 
 
 <ul>
 <li>
 
 
 CEO Correspondence:
 
 Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
 
 </li>
 <li>
 
 
 Logistics Management:
 
 Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.
 
 
 
 </li>
 </ul>
 
 
 Cross-Functional Collaboration:
 
 
 <ul>
 <li>
 
 
 Point of Contact:
 
 Serve as the primary POC for internal and external stakeholders, managing inquiries and facilitating communication.
 
 </li>
 <li>
 
 
 Strategic Projects:
 
 Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.
 
 
 
 </li>
 </ul>
 
 
 Document &amp; Workflow Excellence:
 
 
 <ul>
 <li>
 
 
 Confidentiality:
 
 Handle confidential information and communications with utmost professionalism and discretion.
 
 </li>
 <li>
 
 
 Quality Control:
 
 Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.
 
 
 
 </li>
 </ul>
 
 &nbsp;
 
 Skills
 
 
 
 
</div>

Executive Assistant

KPMG Saudi Arabia

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Assistant (EA) at KPMG will provide high-level administrative and business support to our Partners. This role requires excellent organizational and interpersonal skills to effectively manage schedules, coordinate communications, and support daily operations. The EA acts as a key point of contact and ensures the efficient handling of confidential information and priorities across two dynamic leadership functions.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Organizing, arranging, and prioritizing meetings to ensure efficient scheduling
 </li>
 <li>
 Booking international and domestic flights, hotels, and transportation
 </li>
 <li>
 Preparing and submitting visa applications and required travel documents
 </li>
 <li>
 Processing and claiming business expenses in a timely manner
 </li>
 <li>
 Completing and maintaining accurate timesheets
 </li>
 <li>
 Managing and optimizing the executive&rsquo;s calendar and daily agenda
 </li>
 <li>
 Handling signature requests and approvals to ensure smooth workflow operations
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

Confidential

Executive Secretary to CEO/VP Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office. Responsibilities  <ul><li>Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.</li><li>Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.</li><li>Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.</li><li>Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.</li><li>Handle confidential information with the utmost discretion and integrity.</li><li>Manage executive expenses, process invoices, and assist with budget tracking for the executive office.</li><li>Conduct research and compile data to prepare documents for review and presentation by executives.</li><li>Maintain an efficient and organised filing system for both electronic and physical documents.</li></ul>Qualifications  <ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.</li><li>Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.</li><li>High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.</li><li>A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.</li><li>The ability to work independently, remain calm under pressure, and meet tight deadlines.</li><li>A proactive approach to problem-solving with strong decision-making capabilities.</li><li>A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.</li></ul> Benefits  <ul><li>A competitive remuneration package.</li><li>An opportunity to work in a dynamic and professional environment that supports career growth and development.</li><li>Play an integral role within a forward-thinking company that is a leader in its field.</li></ul>

Executive Secretary to CEO/VP

Re-Lyticx

<div>
 
 We are currently hiring a
 
 Junior Administrative Assistant (Remote)
 
 to manage communication flow, coordinate visitor interactions, and support operational activities for our distributed workforce across the
 
 EU and MENA regions.
 
 This role modernizes traditional front desk responsibilities for a
 
 fully virtual environment
 
 , ensuring smooth communication between internal teams, external contacts, and office locations.
 
 
 In this position, you will act as a
 
 central point of contact
 
 for inquiries, assist with meeting coordination, and provide administrative support that helps keep daily operations running efficiently. Your organization, professionalism, and communication skills will help create a positive experience for colleagues, visitors, and partners interacting with the organization remotely.
 
 
 This opportunity is ideal for someone who enjoys coordinating communications, supporting teams, and maintaining professional interactions within a remote or hybrid workplace.
 
 
 Primary Duties 1) Communication and Reception Coordination
 <ul>
 <li>
 
 Serve as the primary communication hub for both internal teams and external inquiries.
 
 </li>
 <li>
 
 Manage virtual reception activities including answering calls and routing messages appropriately.
 
 </li>
 <li>
 
 Maintain reception coverage during scheduled business hours to ensure consistent availability.
 
 </li>
 <li>
 
 Greet and guide participants joining virtual meetings or video conferences.
 
 </li>
 <li>
 
 Ensure inquiries are directed to the appropriate team members or departments.
 
 </li>
 
 </ul>
 2) Appointment and Scheduling Management
 <ul>
 <li>
 
 Schedule and confirm appointments across multiple time zones.
 
 </li>
 <li>
 
 Manage calendars and coordinate meeting availability using scheduling tools.
 
 </li>
 <li>
 
 Send confirmations, reminders, and updates to ensure meetings run smoothly.
 
 </li>
 <li>
 
 Maintain accurate scheduling records and ensure meeting details are clearly communicated.
 
 </li>
 
 </ul>
 3) Visitor and Office Coordination
 <ul>
 <li>
 
 Assist with visitor registration processes for physical office locations when required.
 
 </li>
 <li>
 
 Track and maintain organized records of communications, visits, and meeting interactions.
 
 </li>
 <li>
 
 Process mail and package notifications and communicate updates to relevant team members.
 
 </li>
 <li>
 
 Coordinate with facility management teams to address office-related needs.
 
 </li>
 
 </ul>
 4) Administrative and Operational Support
 <ul>
 <li>
 
 Provide administrative support including document preparation, formatting, and data entry.
 
 </li>
 <li>
 
 Maintain organized records and documentation related to communications and operational activities.
 
 </li>
 <li>
 
 Support internal coordination tasks to help teams stay organized and efficient.
 
 </li>
 <li>
 
 Handle confidential information responsibly and with discretion.
 
 </li>
 
 </ul>
 5) Event and Meeting Support
 <ul>
 <li>
 
 Assist with planning and coordinating internal meetings or organizational events.
 
 </li>
 <li>
 
 Help organize logistics for virtual meetings, presentations, or team sessions.
 
 </li>
 <li>
 
 Troubleshoot basic technical issues related to video conferencing or meeting platforms.
 
 </li>
 <li>
 
 Contribute to a welcoming and professional workplace culture through friendly interactions.
 
 </li>
 
 </ul>
 
 Qualifications
 <ul>
 <li>
 
 High school diploma or equivalent required; additional administrative training preferred.
 
 </li>
 <li>
 
 Minimum
 
 one year of reception, administrative, or customer service experience
 
 preferred.
 
 </li>
 <li>
 
 Strong organizational skills and ability to manage multiple tasks effectively.
 
 </li>
 <li>
 
 Excellent interpersonal and communication skills.
 
 </li>
 <li>
 
 Professional presence during phone and video interactions.
 
 </li>
 <li>
 
 Comfortable using digital tools, communication platforms, and scheduling software.
 
 </li>
 <li>
 
 Problem-solving mindset and ability to adapt to changing priorities.
 
 </li>
 <li>
 
 Detail-oriented with strong reliability and accountability.
 
 </li>
 <li>
 
 Team-oriented attitude with the ability to collaborate remotely.
 
 </li>
 <li>
 
 Experience supporting
 
 remote or hybrid work environments
 
 is a plus.
 
 </li>
 
 </ul>
 
 Work Setup
 
 
 Location:
 
 Fully remote position.
 
 
 
 Schedule:
 
 Defined working hours typically aligned with business hours in the primary time zone.
 
 
 
 Technology:
 
 Work will be conducted using cloud-based phone systems, video conferencing platforms, scheduling tools, and collaboration software.
 
 
 
 Professional Presence:
 
 Occasional video participation in meetings requires a professional appearance and appropriate background.
 
 
 
 Availability:
 
 Consistent and reliable availability is required to maintain reception coverage.
 
 
 Career Development
 
 This position provides a strong foundation for career growth in areas such as
 
 operations coordination, project support, executive assistance, or office management
 
 . You will gain exposure to organizational workflows, stakeholder communication, and internal business processes while building valuable professional skills.
 
 
 Employees who demonstrate strong performance and reliability may progress into roles such as
 
 Senior Coordinator, Operations Specialist, Executive Assistant, or Office Management positions
 
 .
 
 
 Keywords
 
 Front desk coordinator &bull; Virtual reception &bull; Communication hub &bull; Visitor coordination &bull; Appointment scheduling &bull; Time zone coordination &bull; Administrative support &bull; Event logistics &bull; Facility coordination &bull; Hybrid workplace support &bull; Call management &bull; Professional greeting &bull; Stakeholder communication &bull; Operations assistance &bull; Remote collaboration &bull; Organizational skills &bull; Career development &bull; Coordinator progression
 
</div>

Junior Administrative Assistant (Remote)

MC Designers

المسمى الوظيفي: مساعد تنفيذي ومنسق عمليات تشغيلية​الهدف من الوظيفة:لست مجرد منسق بل أنت محرك العمليات في مكتبنا بالرياض.يتمثل دورك في خلق بيئة عمل متناغمة وضمان تدفق العمليات بسلاسة بين الإدارة والعملاء والموردين مع تقديم صورة احترافية تليق بطموحاتنا.​المسئوليات الجوهرية:​إدارة الفضاء المكتبي: تولي مسئولية الافتتاح والإغلاق اليومي وضمان جاهزية المكتب لاستقبال النجاح.​التميز الإداري: تنظيم الأرشيف الرقمي والورقي وإدارة المهام الإدارية بدقة متناهية.​هندسة المواعيد: التنسيق الذكي للاجتماعات وإدارة أجندة المدير لضمان استغلال الوقت بأفضل شكل ممكن.​سفير التواصل: بناء جسور الثقة مع العملاء من خلال متابعة احترافية ومستمرة.​الضبط المالي: مراقبة التدفقات النقدية (التحصيلات والمدفوعات) بالتنسيق الوثيق مع القسم المالي.​سلاسل الإمداد: إدارة المشتريات الأساسية والتفاوض الفعال مع الموردين لضمان الجودة والقيمة.​عين الإدارة: إعداد تقارير أداء دورية (يومية/أسبوعية) تتسم بالشفافية والدقة، مع التنبيه الفوري لأي تحديات.​المؤهلات والمتطلبات:​الخبرة: (2-5 سنوات) في التنسيق الإداري أو العمليات.​المهارات التقنية: براعة في استخدام Excel و Google Sheets لتحويل البيانات إلى رؤى واضحة.​الذكاء التواصلي: مهارات اتصال استثنائية وقدرة على المتابعة.​السمات الشخصية:​الموثوقية: نعتمد عليك كركيزة أساسية.​الاستباقية: لا تنتظر حدوث المشكلة، بل توقعها وحلها مسبقاً.​روح الملكية: تتعامل مع أعمالنا وكأنها ملكك الخاص.Job Title: Executive Assistant &amp; Operations Rockstar​Job Purpose:More than an assistant, you are the &quot;Operational Backbone&quot; of our Riyadh office. Your mission is to orchestrate daily activities, harmonize client relations, and ensure our management is empowered with real-time insights to drive the business forward.​Key Strategic Responsibilities:​ Office Stewardship: Orchestrate the daily opening and closing rituals, ensuring the workspace is always &quot;business-ready.&quot;​ Administrative Mastery: Maintaining a clutter-free environment through meticulous filing and high-level admin support.​ Calendar Architecture: Expertly managing the Manager&rsquo;s schedule and coordinating high-stakes meetings.​ Client Advocacy: Acting as the primary touchpoint for clients, ensuring their needs are met with prompt and professional follow-ups.<ul><li>​Financial Gatekeeping: Tracking collections and payments in synergy with the accounting team to maintain a healthy cash flow.</li><li>​Procurement &amp; Logistics: Managing essential supplies and vendor relationships with an eye for efficiency.</li></ul>​ Insightful Reporting: Transforming daily activities into concise, actionable reports for management.​What You Bring to the Table:​ The Track Record: 2&ndash;5 years of proven excellence in admin or coordination roles.​ The Tech Stack: Proficiency in Excel and Google Sheets for data organization.​ The Connector: Top-tier communication skills with a &quot;never-let-it-drop&quot; approach to follow-ups.​The Ideal Profile:​ Reliable: You are the person everyone can count on.​ Proactive: You see around corners and solve problems before they escalate.​ Ownership Mindset: You take full accountability for the office&rsquo;s success.​KPIs (How We Measure Success):​1. Reporting Integrity: Accuracy and punctuality of all data shared.​Follow-up Velocity: Speed and effectiveness in closing open loops with clients/suppliers.​3. Operational Harmony: The seamless, frictionless flow of daily office life.نوع الوظيفة: دوام كاملالراتب المدفوع: ﷼٣٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

مساعد تنفيذى ومنسق عمليات تشغيلة

Conmarble Concrete

Executive Director AssociateCompany: Building Layers Contracting Co. Location: KSAPosition OverviewBuilding Layers Contracting Co. is seeking a competent Executive Director Associate to support the Executive Director in managing daily operations, project coordination, and client communications.Key Responsibilities<ul><li>Provide direct coordination and operational support to the Executive Director</li><li>Act as a point of contact for clients, suppliers, and internal teams when the Director is outside the office</li><li>Coordinate project follow-ups with site teams, procurement, and suppliers</li><li>Assist in managing communications, inquiries, and updates related to ongoing projects</li><li>Monitor project activities, timelines, and operational tasks and report updates to the Director</li><li>Assist in preparing project reports, presentations, and internal updates</li><li>Support preparation of proposals, quotations, and project-related documentation</li><li>Assist in coordinating client communications and follow-ups related to project opportunities</li><li>Maintain organized documentation and communication records for ongoing projects</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, Engineering Management, or related field</li><li>4&ndash;5 years experience in executive support, coordination, project administration, or client coordination roles</li><li>Experience communicating with clients, suppliers, and project teams</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint)</li><li>Professional communication and coordination skills</li><li>Ability to work in a fast-paced project environment</li></ul>Preferred Experience<ul><li>Experience working in construction, contracting, or project-based companies</li><li>Experience supporting senior management or directors</li><li>Exposure to sales coordination, proposal preparation, or client follow-ups</li><li>Ability to handle multiple operational and coordination responsibilities simultaneously</li></ul>How to ApplyPlease complete the application form through the link below before submitting your CV:https://forms.gle/4gbuaouQqxHQFdDw6Once completed, send your CV to cara@conmarble.com with the subject line:Executive Director AssociateApplications without the correct subject line or without completing the form may be missed.Job Type: Full-time

Executive Director Associate

El Seif Operation and Maintenance

<div>
 
 
 Job Summary
 
 
 
 We are seeking a highly organized
 
 Administrator
 
 to support the
 
 Operational Excellence function
 
 by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide executive coordination and calendar management support for senior leadership.
 </li>
 <li>
 Prepare meeting minutes, action trackers, and follow-up logs.
 </li>
 <li>
 Consolidate operational data and prepare reports using
 
 Microsoft Excel
 
 (pivot tables, trackers, dashboards).
 </li>
 <li>
 Compile and analyze operational data from multiple departments.
 </li>
 <li>
 Prepare structured reports, summaries, and operational dashboards.
 </li>
 <li>
 Coordinate with
 
 Operations, Finance, HR, Procurement, and IT
 
 teams.
 </li>
 <li>
 Track project deliverables, deadlines, and escalate pending actions when required.
 </li>
 <li>
 Maintain document control including
 
 SOPs, policies, and improvement initiatives
 
 .
 </li>
 <li>
 Support preparation of
 
 presentations and executive reports (PowerPoint)
 
 .
 </li>
 <li>
 Assist in maintaining operational records within
 
 ERP or CAFM systems
 
 .
 </li>
 <li>
 Draft professional emails and internal communications.
 </li>
 <li>
 Ensure high standards of organization, confidentiality, and task prioritization.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or related field
 
 .
 </li>
 <li>
 
 3&ndash;5 years of administrative or operations support experience
 
 , preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or operational teams is preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Key Skills:
 
 
 
 <ul>
 <li>
 Strong
 
 Microsoft Excel and reporting skills
 
 </li>
 <li>
 Excellent
 
 organizational and coordination abilities
 
 </li>
 <li>
 Professional
 
 written and verbal communication
 
 </li>
 <li>
 Ability to manage
 
 multiple tasks and deadlines
 
 </li>
 <li>
 Experience with
 
 ERP or CAFM systems
 
 is an advantage
 </li>
 </ul>
 
 
</div>

Administrator- Operations / Executive Coordinator

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221 executive assistant jobs In Saudi Arabia Jobs Near Me

Executive Assistant

Executive Assistant

Executive Secretary to CEO/VP

Junior Administrative Assistant (Remote)

مساعد تنفيذى ومنسق عمليات تشغيلة

Executive Director Associate

Administrator- Operations / Executive Coordinator