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executive assistant (operations • admin • marketing & communication • hr)

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Element HR Consultancy

<div>
 
 element is hiring in SAIF Zone (Sharjah):
 
 Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one.
 
 
 Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)
 
 
 Youll partner with the
 
 Director - Marketing &amp; HR
 
 to
 
 organize, strategize, action, follow up, and deliver
 
 &mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and
 
 producing visible, on-time results
 
 . Think of this as a mini-Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo;
 
 
 
 Mission
 
 
 
 &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo;
 
 
 KRAs
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Delivery - Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.
 </li>
 <li>
 Marketing &amp; Communication Rhythm - Content, campaigns, and events ship to plan with consistent brand voice.
 </li>
 <li>
 People &amp; Culture Support (HR Ops) - Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.
 </li>
 <li>
 Operations &amp; Administration - SAIF Zone hygiene, vendors, and office backbone stay audit-ready.
 </li>
 <li>
 Analytics &amp; Reporting - Weekly, decision-ready dashboards across Marketing, HR, and Ops.
 
 
 </li>
 </ul>
 Responsibilities (insert this new block at the top of &ldquo;What youll do&rdquo;)
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Cross-Functional Delivery
 </li>
 <li>
 Strategy &rarr; Plan: Convert the Directors priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;
 </li>
 <li>
 Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.
 </li>
 <li>
 Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.
 </li>
 <li>
 Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.
 </li>
 <li>
 Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).
 </li>
 <li>
 Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, whats stuck, whats next.
 </li>
 <li>
 Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).
 
 
 </li>
 </ul>
 
 Outcome:
 
 Plans dont just exist&mdash;they
 
 land
 
 . Leaders feel informed, teams feel supported, and the Director stays two steps ahead.
 
 
 Competencies
 
 
 <ul>
 <li>
 Program orchestration: turns multi-team goals into executable, trackable work.
 </li>
 <li>
 Executive communication: brief, structured, and decision-oriented.
 </li>
 <li>
 Follow-up stamina: persistent, respectful, and outcomes-focused.
 </li>
 <li>
 Systems thinker: improves the process, not just the task.
 </li>
 <li>
 High trust: handles sensitive information with discretion and maturity.
 
 
 </li>
 </ul>
 Work side-by-side with the
 
 Director - Marketing &amp; HR
 
 to turn strategy into momentum. Youll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. Its a rare
 
 growth seat
 
 that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward
 
 Chief-of-Staff / PMO / Ops Lead
 
 paths.
 
 
 Desired Profile
 
 
 <ul>
 <li>
 Experience: 3-4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).
 </li>
 <li>
 Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).
 </li>
 <li>
 Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).
 </li>
 <li>
 Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.
 </li>
 <li>
 Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.
 </li>
 <li>
 Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.
 </li>
 <li>
 Work Ethic &amp; Style: Owners mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.
 </li>
 </ul>
</div>

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

elementmea

Job descriptionelement is hiring in SAIF Zone (Sharjah): Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one. Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)You&rsquo;ll partner with the Director &ndash; Marketing &amp; HR to organize, strategize, action, follow up, and deliver&mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and producing visible, on-time results. Think of this as a mini&ndash;Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo; Mission: &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo; KRAs<ul><li>Leadership Alignment &amp; Delivery &ndash; Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.</li><li>Marketing &amp; Communication Rhythm &ndash; Content, campaigns, and events ship to plan with consistent brand voice.</li><li>People &amp; Culture Support (HR Ops) &ndash; Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.</li><li>Operations &amp; Administration &ndash; SAIF Zone hygiene, vendors, and office backbone stay audit-ready.</li><li>Analytics &amp; Reporting &ndash; Weekly, decision-ready dashboards across Marketing, HR, and Ops.</li></ul>Responsibilities (insert this new block at the top of &ldquo;What you&rsquo;ll do&rdquo;)A. Leadership Alignment &amp; Cross-Functional Delivery<ul><li>Strategy &rarr; Plan: Convert the Director&rsquo;s priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;</li><li>Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.</li><li>Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.</li><li>Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.</li><li>Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).</li><li>Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, what&rsquo;s stuck, what&rsquo;s next.</li><li>Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).</li></ul>Outcome: Plans don&rsquo;t just exist&mdash;they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies<ul><li>Program orchestration: turns multi-team goals into executable, trackable work.</li><li>Executive communication: brief, structured, and decision-oriented.</li><li>Follow-up stamina: persistent, respectful, and outcomes-focused.</li><li>Systems thinker: improves the process, not just the task.</li><li>High trust: handles sensitive information with discretion and maturity.</li></ul>Work side-by-side with the Director &ndash; Marketing &amp; HR to turn strategy into momentum. You&rsquo;ll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. It&rsquo;s a rare growth seat that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward Chief-of-Staff / PMO / Ops Lead paths. Desired Profile<ul><li>Experience: 3&ndash;4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).</li><li>Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).</li><li>Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).</li><li>Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.</li><li>Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.</li><li>Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.</li><li>Work Ethic &amp; Style: Owner&rsquo;s mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>What is your required notice period?</li><li>What is your minimum expected salary per month?</li></ul>

Ferticlinic Fertilization Centre - Ras Al Khaimah

Location: FertiClinic Fertilization Centre LLC - Sharjah Department: Administration Employment Type: Full-timeAbout the Role: We are seeking a proactive and detail-oriented Emirati Marketing &amp; Admin Assistant to support daily administrative operations and assist with marketing activities for our clinic. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the management and operational teams</li><li>Handle documentation, filing, appointment coordination, and email communication</li><li>Assist in marketing activities including social media coordination, content support, and campaigns</li><li>Prepare reports, presentations, and maintain internal records</li><li>Support front-office needs as required</li><li>Coordinate with internal departments for workflow efficiency</li><li>Ensure professionalism and confidentiality in all tasks</li></ul>Qualifications &amp; Requirements:<ul><li>Must be a UAE National (Emirati) with a valid Family Book.&mdash; Mandatory</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Marketing, or related field</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Strong organizational and multitasking skills</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can join immediately? </li><li>With valid Family Book?</li></ul>Experience:<ul><li>Admin and Marketing: 1 year (Preferred)</li></ul>

Marketing & Admin Assistant (UAE National Only)

Kinster Global

The HR &amp; Admin Executive will support the HR Manager in overseeing all human resource and administrative functions at the factory. The role is responsible for managing site-level HR documentation, staff welfare, attendance, payroll coordination, and administrative support, ensuring smooth day-to-day operations in compliance with UAE labour laws and company policies. This position serves as the key link between the factory and the Head Office HR &amp; Accounts departments.Key Responsibilities;Human Resources<ul><li>Maintain up-to-date records of employees&rsquo; personal, visa, Emirates ID, insurance, and attendance details.</li><li>Collect, verify, and forward daily attendance and overtime data to Head Office for payroll processing.</li><li>Support recruitment of factory personnel (welders, fabricators, helpers, supervisors, drivers, etc.) &mdash; screening, scheduling interviews, and onboarding.</li><li>Prepare and manage employment contracts, renewals, and end-of-service settlements in line with UAE Labour Law.</li><li>Coordinate medical tests, visa renewals, and labour card applications with the PRO and Head Office.</li><li>Track leave schedules, travel arrangements, and ticket entitlements.</li><li>Maintain discipline, handle minor grievances, and report escalations to the HR Manager.</li><li>Assist in performance monitoring and training coordination as directed by Head Office.</li></ul>Administration<ul><li>Supervise accommodation, housekeeping, transport, and canteen facilities for factory employees.</li><li>Ensure company vehicles are insured, registered, and maintained as per schedule.</li><li>Maintain stock of PPE, uniforms, stationery, and general consumables.</li><li>Process petty cash transactions and prepare monthly admin expense reports for Head Office approval.</li><li>Coordinate purchase requests, vendor quotations, and procurement for factory requirements.</li><li>Liaise with government departments and service providers through the company PRO as instructed.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related discipline.</li><li>2 &ndash; 5 years&rsquo; experience in HR &amp; Administration within a manufacturing / steel fabrication / industrial setup in the UAE.</li><li>Working knowledge of UAE Labour Law, visa procedures, and the Wage Protection System (WPS).</li><li>Good computer literacy (MS Office, Excel, HRMS).</li><li>Excellent communication skills in English; knowledge of Hindi preferred.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

HR & Admin Executive

homewalkers

Job Vacancy: HR &amp; Admin Officer (UAE Experience Required)We are looking for an experienced HR &amp; Admin Officer to join our team in the UAE. The ideal candidate should have previous experience in Human Resources and Administration within the UAE and a solid understanding of local labor laws and HR practices.Key Responsibilities:<ul><li>Handle all HR and administrative tasks efficiently.</li><li>Manage employee records, attendance, and payroll coordination.</li><li>Assist in recruitment, onboarding, and employee relations.</li><li>Ensure compliance with UAE labor laws and company policies.</li><li>Support daily office operations and coordination between departments.</li></ul>Requirements:<ul><li>Proven experience as HR &amp; Admin Officer in the UAE.</li><li>Strong knowledge of HR procedures and administrative processes.</li><li>Excellent communication and organizational skills.</li><li>Proficiency in MS Office.</li><li>Bachelor&rsquo;s degree in HR, Business Administration, or a related field.</li></ul>If you meet the above qualifications, please send your CV to [ careers@homewalkers.com ] with the subject line &ldquo;HR &amp; Admin Officer Application&rdquo;.Job Type: Full-timePay: From AED4,000.00 per monthLanguage:<ul><li>Arabic &amp; English (Required)</li></ul>

HR & Admin Officer

Al Sharif Recycling Group LLC

We&rsquo;re looking for a highly organized and proactive Personal Assistant who is also experienced in social media posting. You&rsquo;ll support an executive with day-to-day operations while managing and growing their online presence across platforms like LinkedIn, Instagram, and Twitter.RESPONSIBILITIES:<ul><li>Coordinate and schedule calendar appointments</li><li>Manage all incoming and outgoing communications</li><li>Schedule travel</li><li>Planning events</li><li>Manage the executive&rsquo;s calendar, emails, meetings, and reminders</li><li>Coordinate travel arrangements, appointments, and to-do lists</li><li>Draft, edit, and schedule social media content</li><li>Research content ideas and trends relevant to the industry</li></ul>Qualifications:<ul><li>4+ years UAE experience in a personal assistant or executive support role</li><li>Strong communication and writing skills</li><li>Fluent in English</li><li>Proficiency with tools like Google Workspace, Canva, etc.</li><li>Ability to work independently and manage multiple priorities</li><li>Highly organized, detail-oriented, and trustworthy</li><li>Bachelor's Degree</li></ul>Benefits:<ul><li>Annual leave</li><li>Medical Insurance</li><li>Weekly off</li><li>Visa</li></ul>Please send your CV to: hr@sharifmetalsgroup.comJob Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthJob Type: Full-timePay: AED4,500.00 - AED5,000.00 per month

Personal Assistant to General Manager (Tagalog Candidate)

NMC Health plc

<div>The Executive Assistant to the Hospital Director provides high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, handling confidential information, coordinating executive communications, and serving as a liaison between the Hospital Director and internal/external stakeholders.</div>
 <div><div>Executive Support
 
<ul><li>Manage the Hospital Director&rsquo;s calendar, travel, and meeting logistics with accuracy and discretion.
</li><li>Draft, review, and manage correspondence, reports, presentations, and internal communications.
</li><li>Coordinate and prepare materials for executive and board meetings, including agendas, minutes, and follow-ups.
</li><li>Serve as a liaison between the internal/external stakeholders, ensuring timely and effective communication.
</li><li>Maintain confidentiality and handle sensitive information with the utmost professionalism.
</li></ul>KPI &amp; Reporting
 
<ul><li>Collaborate with business units to collect, consolidate, and analyze key performance indicators (KPIs).
</li><li>Prepare monthly, quarterly, and annual performance dashboards and reports for the Hospital Director and executive leadership.
</li><li>Monitor progress against strategic goals and highlight variances or areas requiring attention.
</li><li>Assist in the development of executive summaries, board packs, and business review presentations.
</li><li>Support the Hospital Director in data-driven decision-making by providing insights and recommendations based on performance metrics.
</li><li>Coordinate with Finance, HR, and Operations to ensure alignment of reporting and business objectives.
</li></ul>Strategic &amp; Project Support
 
<ul><li>Assist in tracking and managing strategic initiatives and special projects led by the Hospital Director.
</li><li>Follow up with stakeholders on project milestones, deliverables, and deadlines.
</li><li>Conduct research and prepare briefing materials to support executive meetings and external engagements.
</li><li>Support the Hospital Director in stakeholder engagement, including drafting speeches, talking points, and event materials.
</li><li>Maintain a high-level understanding of company priorities to anticipate needs and proactively manage tasks. 
</li></ul></div><div>Administrative &amp; Operational Excellence
 
<ul><li>Maintain organized records, files, and documentation for the executive office.
</li><li>Coordinate logistics for internal and external events involving the Hospital Director.
</li><li>Support internal communication efforts, including announcements, and leadership messages.
</li><li>Continuously improve administrative processes to enhance efficiency and effectiveness.
</li><li>Perform duties as directed by Hospital Director</li></ul></div></div>
 <div>Bechelors Degree</div>

Executive Assistant

Explore 610+ Executive assistant operations admin marketing communication hr in Different Locations Jobs In Waste Water Treatment Jobs In Sharjah Jobs In Sharjah Jobs In Sharjah United Arab Emirates this November. Find roles across top companies and apply now to boost your career.