sales coordinator

administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

executive assistant

executive assistant & pro coordinator Jobs in Sharjah

executive assistant & pro coordinator

executive assistant to ceo Jobs in Sharjah

executive assistant to ceo

executive assistant pro coordinator

Casa Bravo Furniture

Key Responsibilities<ul><li>Handle company and employee documents (licenses, contracts, renewals, MOHRE, Immigration, DED, Municipality, Civil Defense, etc.)</li><li>Liaise with government &amp; semi-government entities for submissions, updates, and follow-ups</li><li>Maintain and organize company files (hard copy + digital)</li><li>Track payments, renewals, and deadlines</li><li>Prepare simple reports, letters, and forms</li><li>Assist with supplier coordination and basic procurement tasks</li><li>Run errands when needed</li><li>Perform all general support tasks required by the owner</li></ul>Requirements<ul><li>UAE experience</li><li>Strong communication skills (English; Arabic is a plus)</li><li>Organized, dependable, and proactive</li><li>Good knowledge of UAE government portals is a big advantage (MOHRE, ICP, DED, Tasheel, etc.)</li><li>Valid UAE driving license is a Must</li><li>Ability to work independently and handle multiple tasks</li><li>Trustworthy and discreet with documents</li></ul>Job Type: Full-timePay: AED1.00 - AED11.00 per monthWork Location: On the road

Executive Assistant & PRO Coordinator

TEKMEEN TECH CONTRACTING LLC

Job summary:The Personal Assistant provides high-level administrative and personal support to ensure the smooth running of daily operations and the efficient management of the executive&rsquo;s schedule, communications, and tasks. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities:<ul><li>Manage and maintain schedules, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, and emails-responding on behalf of the executive when appropriate.</li><li>Organize meetings, prepare agendas, take minutes and follow up on action items.</li><li>Coordinate logistics for business and personal travel, events, and engagements.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Manage personal errands, reservations, and household or lifestyle tasks as needed.</li><li>Liaise with clients, staff, and external partners professionally.</li><li>Track expenses, prepare reimbursements, and assist with budgeting or financial records.</li><li>Anticipate the needs of the executive and proactively offer support.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and manage time effectively.</li><li>Flexibility to adapt to changing priorities and work outside normal hours when needed</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree preferred (or equivalent work experience).</li><li>Minimum 2 to 5 years of relevant experience in administrative or executive support.</li><li>Female candidates are preferred</li></ul>Job Type: Full-time

Personal Assistant

Professional.me

<div>
 
 Position: Executive Assistant to CEO
 
 
 Location: Sharjah, UAE (onsite)
 
 
 Employment Type: Full-time
 
 
 Experience Level: Senior-level
 
 
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 About the Client
 
 
 
 Our client is a forward‑thinking hospitality enterprise operating in the dynamic Sharjah market. With a strong emphasis on creating unmatched guest experiences, they blend modern service excellence with cultural authenticity to deliver memorable stays and events. Driven by innovation and sustainability, the company is rapidly expanding its team to support strategic leadership, enrich staff learning and growth, orchestrate distinctive experiences, enhance customer success, and advance environmental commitments.
 
 
 
 
 
 About the Role
 
 
 
 The Executive Assistant to the CEO is a pivotal, high-responsibility position within a dynamic hospitality organization headquartered in Sharjah. This role operates at the senior administrative level, providing comprehensive support to the Chief Executive Officer to ensure seamless daily operations and strategic execution. The position requires exceptional organizational acumen, discretion, and the ability to anticipate and address the needs of executive leadership in a fast-paced, service-oriented environment. The Executive Assistant will have a direct impact on the CEO&rsquo;s productivity, the efficiency of executive communications, and the overall effectiveness of the leadership team.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s complex calendar, including scheduling meetings, coordinating appointments, and prioritizing requests to maximize executive time and efficiency.
 </li>
 <li>
 Serve as the primary point of contact between the CEO and internal/external stakeholders, handling sensitive communications with professionalism and confidentiality.
 </li>
 <li>
 Prepare, review, and edit correspondence, reports, presentations, and other documents for executive meetings and board sessions, ensuring accuracy and alignment with organizational standards.
 </li>
 <li>
 Organize and coordinate domestic and international travel arrangements, including itinerary planning, visa processing, accommodation bookings, and expense reconciliation.
 </li>
 <li>
 Facilitate the smooth execution of executive meetings by preparing agendas, recording minutes, tracking action items, and following up on deliverables.
 </li>
 <li>
 Support the CEO in project management tasks, including tracking deadlines, monitoring progress, and ensuring timely completion of strategic initiatives.
 </li>
 <li>
 Conduct research, compile data, and provide analytical support for decision-making on hospitality industry trends, competitor analysis, and operational improvements.
 </li>
 <li>
 Liaise with senior management, department heads, and external partners to foster effective communication and collaboration across the organization.
 </li>
 <li>
 Maintain and organize confidential files, records, and documentation in compliance with company policies and data protection standards.
 </li>
 <li>
 Proactively identify opportunities to improve administrative processes and implement best practices to enhance executive support functions.
 </li>
 </ul>
 
 
 
 
 
 Required Experience &amp; Skills
 
 
 <ul>
 <li>
 Minimum of 5 years&rsquo; experience as an Executive Assistant or in a senior administrative support role, preferably supporting C-suite executives in the hospitality or service industry.
 </li>
 <li>
 Demonstrated expertise in managing complex calendars, travel logistics, and high-volume communications for senior leadership.
 </li>
 <li>
 Exceptional written and verbal communication skills in English; proficiency in Arabic is highly advantageous for effective stakeholder engagement in the region.
 </li>
 <li>
 Advanced proficiency with productivity tools such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), cloud-based collaboration platforms (e.g., Google Workspace), and virtual meeting software (Zoom, Microsoft Teams).
 </li>
 <li>
 Strong organizational and multitasking abilities, with a proven track record of managing competing priorities and meeting tight deadlines in a fast-paced environment.
 </li>
 <li>
 High level of discretion, integrity, and professionalism in handling confidential information and sensitive matters.
 </li>
 <li>
 Excellent interpersonal skills, with the ability to build relationships and communicate effectively with diverse stakeholders at all organizational levels.
 </li>
 <li>
 Strong problem-solving skills, resourcefulness, and the ability to anticipate executive needs and proactively address challenges.
 </li>
 <li>
 Experience in preparing executive-level presentations, reports, and board materials with attention to detail and accuracy.
 </li>
 <li>
 Familiarity with hospitality industry operations, terminology, and best practices is a significant asset.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or a related field is required; advanced certifications in executive support or office management are advantageous.
 </li>
 <li>
 Professional training in project management, business communication, or office technology is desirable.
 </li>
 <li>
 Evidence of ongoing professional development in administrative or hospitality fields is valued.
 </li>
 </ul>
 
 
 
 
 
 Tools &amp; Technologies
 
 
 <ul>
 <li>
 Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
 </li>
 <li>
 Virtual meeting platforms (Zoom, Microsoft Teams, Google Meet)
 </li>
 <li>
 Travel management and expense reporting tools (e.g., Concur, SAP, Expensify)
 </li>
 <li>
 Document management systems and cloud storage solutions
 </li>
 <li>
 CRM and hospitality management software (Opera, Salesforce, or similar)
 </li>
 <li>
 Mobile productivity applications for on-the-go support
 </li>
 </ul>
 
 
 
 This Executive Assistant position offers the opportunity to work closely with the CEO of a leading hospitality company, playing a critical role in driving executive effectiveness and organizational success. The role provides exposure to high-level decision-making, strategic projects, and the dynamic environment of the hospitality industry, with significant opportunities for professional growth and development.
 
 
 
 
 
 
 
 By applying to this position, you are granting us permission to process your CV and keep your profile on file for consideration for this and future opportunities.
 
 
</div>

Executive Assistant to CEO

ADEAREST

Position Summary: 
The Administrative Assistant Training & Development provides administrative and
 
logistical support to the Training & Development function. This role assists in
 
coordinating training activities, maintaining training records, and ensuring the efficient
 
delivery of learning programs.
 
Key Responsibilities: 
Coordinate schedules, logistics, and communications for training sessions and
 
meetings.
 
Prepare and organize training materials, documents, and reports.
 
Maintain training calendars and update records.
 
Track attendance, course completions, and compliance training requirements.
 
Assist with vendor coordination and departmental correspondence.
 
Any duty assigned by T&D coordinator.
 
Qualifications: 
High school diploma required; post-secondary education preferred.
 
12 years of administrative experience, preferably within HR or Training.
 
Proficiency in Microsoft Office Suite and strong organizational skills.
 
Excellent communication, attention to detail, and ability to manage multiple
 
tasks.

Admin Assistant - Training & Development Part Time - UAEN

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Export executive.
 </li>
 <li>
 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
 </li>
 <li>
 Coordinate logistics and shipments with freight forwarders
 </li>
 <li>
 Ensure compliance with export laws, trade regulations, and company policies.
 </li>
 <li>
 Maintain accurate records of all export activities and documentation for audit purposes.
 </li>
 <li>
 Assist in managing export orders and monitoring delivery schedules.
 </li>
 <li>
 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
 </li>
 <li>
 Prepare reports and summaries for management review.
 </li>
 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Export Executive Assistant-Emirati

NMC Health plc

<div>Pharmacy assistants assist pharmacists by performing all clerical duties necessary to ensure that a
pharmacy is running efficiently. They answer telephone calls, manage the cash register, and restock
shelves with medication and other pharmaceutical supplies. Responsible for overall management of
pharmacy from MOH and organization perspective.</div>
 <div>&bull; Responsible to welcome and greet patients/customers as they enter the pharmacy.
&bull; Dispensing must be performed accurately in an orderly manner in the correct dosage &amp; quantity as prescribed by the physician with clear instructions and in a package that maintains the potency of the medicine.
&bull; Work closely with pharmacy staff. Facilitate, induct, train &amp; develop staff on their job When necessary and encourage effective teamwork.
 &bull; Ensure every patient walk&rsquo;s in has been taken care and nobody is left unattended and unsatisfied.
&bull; Responsible for maintenance of medicine /general products on the rack and ensure to locate the correct medicine from the rack as per prescription.
&bull; Ensure proper maintenance of inventory and make sure it is handled properly.
&bull; Under no circumstances lying of medicine on pharmacy floor would be entertained. Strict action would be taken against any pharmacist violating this procedure.
&bull; Responsible to handle phone calls in the pharmacy and provide information to customer queries.
&bull; Responsible to implement and Improve Quality SOPs in the pharmacy as per MOH guidelines and work closely with Quality Manager.
&bull; Ensure the pharmacy coordinators are escorting all clinic patients to our pharmacy.
&bull; Ensure the pharmacy is MOH compliant and update all the documents regularly and kept in the pharmacy. 
Liquidation
&bull; Responsible for Liquidation of pharmacy stock.
&bull; Ensure to have a proper plan to liquidate product with short shelf life to avoid non-moving and expiry issues.
&bull; Responsible to notify purchase coordinator of slow and fast-moving products from the ERP
&bull; Give priority to non-moving stock for OTC.
&bull; Prepare and submit a monthly report of non-moving items from the rack to the purchase coordinator and responsible for liquidation of non-moving product.
Inventory Control
&bull; Each cash bill should be completed at the time of dispensing.
&bull; Responsible to check the stock of assigned rack weekly and send the report to the pharmacy manager/supervisor.
&bull; Ensure the medicines are well arranged in the racks and managed properly.
&bull; Ensure to check with the doctor and get the prescription changed in case of any change in the medicines and never take any own decision of changing medicine than what is prescribed.
Purchase &amp; Sales Related
&bull; Responsible to check and submit the insurance claim forms to insurance department
&bull; Responsible for all the clerical paper works relating to insurance claims processed by his team on a regular basis. &bull; Cash dealings must be accurate with proper approvals, and any variance must be informed to accounts department.
&bull; Daily collection statement and physical cash collection should tally, cash collection should send to accounts on daily basis. Logbook to be maintained for the cash sent with the assigned staff.
Near expiry/Expired Products or Medicines
&bull; Ensure the products/medicines removed from the rack 3 months before the expiry and submit report to Purchase Coordinator.
&bull; Ensure to label the near expiry stock and return to either NPCL or to the supplier.
&bull; Responsible for product expiry on the assigned rack.</div>
 <div>Essential: the post holder must
<ul><li>Have an appropriate license to work as a Assistant Pharmacist in the relevant regulatory health authority with all the qualifications and experience these mandates.
</li><li>Manage their own professional re-licensure.
</li><li>Hold a valid American Heart Association Basic Life Support Provider card.
</li><li>Be willing to work across departments when necessary.
</li><li>Be able to communicate clearly and effectively in English (spoken and written) 
</li></ul>DESIRABLE: The post holder should have :
<ul><li>Evidenced ability to work as part of an inter-professional team.
</li><li>Organizational and administrative skills with which to use the electronic medical record platform for clinical documentation.
</li></ul>Be able to communicate effectively in Arabic</div>

Assistant Pharmacist

Nodal Trading FZE

Join our dynamic building material trading company based in Sharjah. We are seeking a motivated and knowledgeable Sales Assistant to join our team, starting in January 2026. This is an excellent opportunity for someone with experience in the UAE's building materials sector who is ready to contribute to a high-performing sales team.Key ResponsibilitiesThe successful candidate will work closely and collaboratively with an existing Senior Sales Executive, focusing on team-based sales goals and client relationship management. Your main responsibilities will include:<ul><li>Sales Support: Actively assisting the Senior Sales Executive in all stages of the sales process.</li><li>Client Communication: Serving as a crucial point of contact for clients, answering inquiries, and ensuring a high level of customer satisfaction.</li><li>Market Knowledge: Maintaining up-to-date knowledge of our products and pricing, as well as general market trends in the UAE building materials industry.</li><li>Teamwork: Working seamlessly as a team to meet sales targets and support the overall commercial strategy of the company.</li></ul>Requirements<ul><li>Experience/Knowledge: Proven experience or strong knowledge of building materials and the construction sector within the UAE.</li><li>Valid Driving License: Must possess a valid UAE driving license.</li><li>Availability: Must be available and open to start working in January 2026.</li><li>Language Skills: Excellent verbal and written communication skills in English (proficiency in Arabic is a plus).</li><li>Personal Attributes: Highly organized, proactive, a strong team player, and goal-oriented.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,500.00 per monthWork Location: On the road

Sales Assistant - Building Materials (Sharjah)

Explore 113+ Executive assistant pro coordinator in Sharjah this December. Find roles across top companies and apply now to boost your career.