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Grand Flora Group

Executive Assistant to COOGrand Flora Group LLC &ndash; Dubai, UAEKey Responsibilities1. Administrative SupportManage and organize the COO&rsquo;s calendar, meetings, and travel schedules.Draft, review, and manage correspondence, reports, and presentations.Prepare meeting agendas, minutes, and follow-ups.2. Operational SupportCoordinate with department heads and teams to ensure timely updates and reporting to the COO.Assist in monitoring key projects, deliverables, and deadlines.support the COO in decision-making by preparing accurate briefing materials.3. CommunicationServe as the primary point of contact between the COO and internal/external stakeholders.Handle confidential information with integrity and discretion.Maintain professional communication across all channels.4. Other DutiesOrganize events, workshops, or internal meetings as required.Manage expense reports and budgets related to the COO&rsquo;s office.Provide general office management and administrative support as needed.Requirements.Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.Strong organizational and multitasking skills.Excellent written and verbal communication in English (Arabic is a plus).Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).High level of discretion and professionalism.Ability to work under pressure and handle fast-paced tasks.Valid UAE Driving License is a must.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Executive Assistant : 5 years (Preferred)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>

Executive Assistant

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

Eaton

<div>
 Eaton has been a key player in the Middle East for 40 years. Last July, we announced the construction of a
 
 new sustainable campus
 
 in Dubai, which will bring together our commercial, manufacturing, and support functions, providing room for future growth.
 
 
 
 About Eaton
 
 
 
 Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
 
 
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant.
 
 The Executive Assistant will provide high-level administrative, operational, and project coordination support, ensuring the VP&rsquo;s activities run smoothly and effectively. The ideal candidate will be a self-starter with strong communication skills, attention to detail, and the ability to manage confidential information in a fast-paced technical environment.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.
 </li>
 <li>
 Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.
 </li>
 <li>
 Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
 </li>
 <li>
 Act as a liaison between the VP and internal/external stakeholders, ensuring smooth communication flow.
 </li>
 <li>
 Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professional integrity.
 </li>
 <li>
 Assist with organizing team events, meetings, conferences, and technical workshops.
 </li>
 <li>
 Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience in business administration, management, or a related field.
 </li>
 <li>
 10+ years of related experience in large Multinational Organizations
 
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Proven experience as an executive assistant or in a similar role supporting senior leadership.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Strong interpersonal and communication abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Excellent problem-solving skills and attention to detail.
 </li>
 <li>
 Flexibility and adaptability in a fast-paced environment.
 </li>
 <li>
 Professional demeanor and a positive attitude.
 </li>
 <li>
 Experience with project management tools and software is a plus.
 </li>
 <li>
 Demonstrated ability to communicate and coordinate with others.
 </li>
 <li>
 Skilled in navigating &amp; collaborating with multiple stakeholders in a complex organization.
 </li>
 <li>
 Strong sense of urgency &amp; solid organization skills, able to resolve problems efficiently.
 </li>
 <li>
 Self-motivated &amp; driven.
 
 
 
 </li>
 </ul>
 
 What We Offer You
 
 
 
 <ul>
 <li>
 Being part of a company that has been in business for more than 100 years, is well known in the industry, and has a major impact on the energy industry
 </li>
 <li>
 Work in a company that is commitment to Inclusion &amp; Diversity and Sustainability
 </li>
 <li>
 Annual mentoring program, Eaton University, a reward, and recognition system
 </li>
 <li>
 Ongoing Learning and Career Development Opportunities in a global company. Build your career and apply internally for our open positions worldwide
 </li>
 <li>
 Strong, agile and diverse team locally and globally
 </li>
 <li>
 Strong processes and state-of-the-art systems and tools
 </li>
 <li>
 Structured employee development processes, open feedback culture with development plans
 </li>
 <li>
 Detailed induction support and well-structured onboarding
 </li>
 <li>
 Balance your work and life with a hybrid worktime model
 
 
 
 </li>
 </ul>
 Living and Working in Dubai
 
 
 Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world&rsquo;s most exciting cities.
 
 
 Ready to make a difference? Join Eaton&rsquo;s Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!
 
 
 We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.
 
 
</div>

New East General Trading

The Role
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer. This role is pivotal in ensuring the smooth operation of the CEO's office, managing schedules, coordinating communications, and facilitating effective decision-making processes in a dynamic corporate environment based in Dubai. Responsibilities: - Manage and maintain the CEO's calendar, appointments, and travel arrangements. - Act as the primary point of contact between the CEO and internal/external stakeholders. - Prepare, review, and distribute correspondence, presentations, and reports on behalf of the CEO. - Coordinate meetings, including preparing agendas, taking minutes, and following up on action items. - Handle confidential information with utmost discretion and professionalism. - Support project management tasks and assist in special assignments as directed by the CEO. - Liaise with other departments to ensure seamless communication and timely execution of tasks. - Organize and facilitate logistics for corporate events and board meetings.
 
Requirements
 <ul>
<li>Bachelor's degree in Business Administration, Communications, or related field preferred. - Proven experience as an Executive Assistant or in a similar role supporting senior executives. - Exceptional organizational and time-management skills with the ability to multitask effectively. - Excellent verbal and written communication skills in English; knowledge of Arabic is a plus. - Strong interpersonal skills with the ability to build relationships at all levels of the organization. - High level of discretion and confidentiality. - Proficient in Microsoft Office Suite and other relevant software tools. - Ability to work independently and proactively anticipate the needs of the CEO. - Flexible and adaptable to changing priorities in a fast-paced environment.</li>
</ul>
About the company
 New East has been serving automotive businesses since 1992. We are the largest importer & distributors of aftermarket automotive parts in United Arab Emirates. We are a proud member of Auto Parts Member Group (APMG) an industry-recognized organization that certifies and aims to create a support community for all Auto Parts Merchants in Dubai. People are at the heart of everything we do at New East. We continually invest in our highly skilled team,to ensure we progressively advance our organization and meet the future needs of the automotive aftermarket. Being the best in our field is the trademark of our company. We consistently strive to achieve zero lost sales and zero late deliveries for each and every customer.

Executive Assistant To Chief Executive Officer

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

CDB Contract DMCC

We are a boutique luxury interior design studio in Dubai looking for a hands-on, in-person Executive / Personal Assistantto the CEO. This is a dynamic role blending admin, studio coordination, and light personal support.If you&rsquo;re reliable, proactive, and love solving everyday problems &mdash; you&rsquo;ll thrive in this fast-paced creative environment.Responsibilities:<ul><li>Renew business and personal visas, licenses, and manage paperwork</li><li>Book doctor appointments, school follow-ups, and extracurriculars</li><li>Communicate with household staff</li><li>Coordinate schedules, flag clashes, and send reminders</li><li>Order party supplies, uniforms, track expenses or reimbursements</li><li>Handle occasional insurance claims, travel itineraries, airport transfers</li><li>Support studio with printing, couriers, organizing material library</li><li>Update and organize documents, track task delegation</li></ul>Ideal Candidate:<ul><li>Fluent English required; Spanish and Russian adds value to the application</li><li>Calm, smart, and quick on execution</li><li>Strong organizational skills, discretion, and resourcefulness</li><li>Full-time, in-person availability in Dubai</li></ul>Salary Range: AED 4,500&ndash;6,000Visa Provided | Start date: ImmediateApply with CV and a short intro.Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>What kinds of administrative tasks have you handled in the UAE?</li><li>What is your expected monthly salary in AED for a full-time in-person position?</li><li>When are you available to start if selected?</li><li>Have you worked as a personal or executive assistant before? What did you do daily?</li></ul>Language:<ul><li>Russian (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant to Executive

Ennismore

<div>
 
 Company Description
 
 
 
 Ennismore is a creative hospitality company rooted in culture and community, with a global collection of entrepreneurial and founder-built brands with purpose at their heart. Ennismore is a joint- venture with Accor, formed in 2021.
 
 
 Ennismore has brought together two global F&amp;B leaders, PARIS SOCIETY and RIKAS, renowned for their iconic venues worldwide and recognized as two of the industry's largest F&amp;B operators.
 
 
 This F&amp;B platform consolidates F&amp;B brand houses and operations, driven by strategic and creative concepts.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Executive Assistant to join our team in Dubai, United Arab Emirates. The ideal candidate will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication within the organization.
 
 
 <ul>
 <li>
 Manage complex calendars and schedule meetings
 </li>
 <li>
 Act as a liaison between executives and internal/external stakeholders, maintaining professional communication at all times
 </li>
 <li>
 Prepare and edit correspondence, presentations, and reports with a high level of accuracy
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion
 </li>
 <li>
 Organize and maintain filing systems,
 </li>
 <li>
 Coordinate and assist in the planning of corporate events, meetings, and conferences
 </li>
 <li>
 Coordinating travel and logistics for business trips, including booking travel, preparing itineraries and supporting executives in completing expense reports
 </li>
 <li>
 Anticipate the needs of executives and proactively offer solutions to potential issues
 </li>
 <li>
 Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field (preferred)
 </li>
 <li>
 3-5 years of experience as an Executive Assistant or in a similar role supporting C-level executives
 </li>
 <li>
 Exceptional verbal and written communication skills in English; knowledge of Arabic is a plus
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong organizational and time management skills with the ability to multitask and prioritize effectively
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion
 </li>
 <li>
 Excellent problem-solving and decision-making skills
 </li>
 <li>
 Experience in calendar management, travel arrangements, and event planning
 </li>
 <li>
 Ability to work in a fast-paced environment and adapt to changing priorities
 </li>
 <li>
 Professional demeanor with a positive attitude and strong work ethic
 </li>
 <li>
 Familiarity with business operations and corporate environments
 </li>
 <li>
 Certifications in office management or executive assistance are a plus
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 What&rsquo;s In It For You
 
 
 
 <ul>
 <li>
 The opportunity to embark on an exciting career in a company that is taking off!
 </li>
 <li>
 Ennismore&rsquo;s values and fast-growing environment
 </li>
 <li>
 The opportunity to be yourself and collaborate with other bright minds in a relaxed, innovative culture
 </li>
 <li>
 The opportunity to challenge the norm and work in a rewarding environment, building global brand
 </li>
 <li>
 Great healthcare, competitive salary, and some nice extra perks across the Ennismore family of brands!
 </li>
 <li>
 Lots of opportunity to progress and switch it up as part of a global family of brands
 </li>
 <li>
 Learning opportunities to broaden your skillset and development that helps you think, make, and thrive at work
 </li>
 <li>
 An annual diversity and inclusion calendar of events creating opportunities for you to learn, celebrate and make a positive impact
 </li>
 </ul>
</div>

Executive Assistant - Ennismore

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Executive Assistant To Chief Executive Officer

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Personal Assistant to Executive

Executive Assistant - Ennismore