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executive chairman

Agile Technologies

Location: Dubai, UAE (On-site) Reporting to: ChairmanRole OverviewWe are seeking a highly dynamic and technologically advanced Executive Assistant to provide dedicated, high-level support to the Chairman. This role goes beyond traditional administrative tasks&mdash;it is a strategic partnership focused on leveraging artificial intelligence to enhance productivity, streamline global coordination, and drive informed decision-making at the highest level.The ideal candidate is an organized, forward-thinking professional with a passion for AI and the ability to integrate innovative tools seamlessly into daily workflows. You will act as the right hand to the Chairman, ensuring his schedule, projects, and communications are managed with precision, discretion, and foresight.Key Responsibilities1. Executive Support &amp; Coordination<ul><li>Manage the Chairman&rsquo;s complex calendar, travel arrangements, and correspondence with utmost professionalism and confidentiality.</li><li>Act as a strategic gatekeeper and liaison, optimizing his time and focus on high-level priorities.</li><li>Prepare agendas, briefing documents, and presentations for meetings and international business trips.</li><li>Provide on-the-ground support during business trips, accompanying the Chairman when required.</li></ul>2. AI Integration &amp; Tech Innovation<ul><li>Identify, evaluate, and implement advanced AI tools (e.g., for automation, data analysis, communication, and research) to enhance the Chairman&rsquo;s efficiency.</li><li>Develop and maintain custom AI-driven systems for tasks such as data organization, reporting, and workflow automation.</li><li>Stay updated on emerging AI trends and tools, proactively recommending and testing solutions aligned with the Chairman&rsquo;s objectives.</li></ul>3. Office Management &amp; Cross-Functional Coordination<ul><li>Oversee the smooth operation of the Chairman&rsquo;s office, ensuring a productive and professional environment.</li><li>Serve as the central point of contact between the Chairman and group companies, departments, and external partners.</li><li>Lead or support special projects and initiatives as directed by the Chairman.</li></ul>Ideal Candidate ProfileRequired Skills &amp; Experience<ul><li>Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives.</li><li>Demonstrated expertise in using and integrating AI tools (e.g., ChatGPT, Claude, automation platforms, data analysis software).</li><li>Tech-savvy with the ability to quickly adapt to new software and platforms.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Excellent verbal and written communication skills in English.</li><li>Discretion and integrity in handling sensitive and confidential information.</li><li>Willingness to travel internationally as needed.</li></ul>Personal Attributes<ul><li>Proactive &amp; Dynamic: You anticipate needs and create solutions before being asked.</li><li>Innovative Mindset: You enjoy exploring how technology can solve real-world challenges.</li><li>Resilient &amp; Adaptable: You thrive in a fast-paced environment and remain composed under pressure.</li><li>Strategic Thinker: You understand broader business goals and contribute meaningfully to achieving them.</li></ul>What We Offer<ul><li>A high-visibility role working directly with the Chairman of a global organization.</li><li>Opportunity to shape the role with technology and innovation at its core.</li><li>Competitive compensation package.</li><li>A professional and stimulating work environment in Dubai.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED15,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires providing seamless, in-person executive support to the Chairman from Dubai office. Please confirm your understanding and availability for this on-site work arrangement.</li><li>Beyond ChatGPT, please name 2-3 other AI tools you have used professionally and briefly state how you applied them to improve productivity or automate a task.</li><li>Imagine the Chairman needs a quick, comparative analysis of three potential partners. What AI tools or methods would you use to gather and synthesize this information efficiently?</li><li>You need to schedule a critical meeting between the Chairman and 5 department heads across different time zones. What is your step-by-step process, and what technology would you use to make it efficient?</li><li>Are you currently located in Dubai? </li></ul>Experience:<ul><li>Executive Assistant: 8 years (Required)</li><li>Artificial Intelligence: 4 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Assistant to Chairman

General Petroleum FZE

We are seeking a highly professional and dynamic Manager Secretariat to support our Chairman / Managing Director. The ideal candidate will have prior experience in executive coordination at C-Suite level (Chairman / MD / VP / CEO) and possess excellent communication and leadership skills. •	Act as the primary point of contact between the Chairman/MD and internal/external stakeholders•	Manage executive calendars, correspondence, and confidential documents•	Coordinate and organize high-level meetings, appointments, and events•	Prepare reports, presentations, and communication briefs for executive decisions•	Ensure smooth office operations and professional representation of the executive office

Manager Secretariat – Chairman / MD

AMENAV CONSTRUCTION L.L.C

<ul><li>Manage and prioritize an executive&#x27;s schedule, ensuring optimal use of their time while anticipating their needs and preferences.</li><li>Draft, edit, and format correspondence and reports, maintaining a high standard of professionalism and accuracy in all communications.</li><li>Act as a liaison between the executive and internal/external stakeholders, facilitating clear communication and fostering relationships.</li><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.</li><li>Conduct research and compile data for presentations, enabling the executive to make informed decisions backed by solid information.</li><li>Handle confidential information with discretion, ensuring that sensitive matters are managed with the utmost integrity and security.</li><li>Assist in project management tasks by tracking progress, deadlines, and deliverables, helping the executive stay on top of initiatives.</li><li>Manage travel arrangements, including itineraries and accommodations, to ensure seamless and efficient travel experiences.</li><li>Implement and maintain efficient office systems, including filing, record-keeping, and digital organization, to enhance productivity.</li><li>Support financial tasks such as budget tracking and expense reporting, providing the executive with accurate financial insights.</li></ul>

Executive Secretary to Chairman

Saraya Capital Technical Services LLC

Executive Secretary/PA to the Owner/GM - Preferably with Real Estate BackgroundWe are seeking a highly organized and proactive Female Secretary with a background in Real Estate, Construction, or Maintenance to join our team in the UAE.Key Responsibilities:<ul><li>Office Management: Organize office schedules, meetings, and appointments, ensuring seamless operations.</li><li>Administration: Oversee office administration tasks including document management, coordinating schedules, and liaising with various departments.</li><li>Executive Support: Assist and support high-level executives and management with various administrative duties.</li><li>Family Support: Manage personal matters for the owner&rsquo;s family, including personal arrangements and bookings.</li><li>Correspondence Handling: Prepare, manage, and handle official correspondence, reports, and documents.</li><li>Document Filing: Maintain and organize both physical and digital filing systems for easy access and reference.</li><li>Vehicle Maintenance: Schedule and manage service/maintenance bookings for the owner&rsquo;s personal and company vehicles, including drop-offs, pick-ups, and payments.</li><li>Travel &amp; Hotel Coordination: Organize travel arrangements, hotel bookings, and manage related tasks when required.</li><li>Meetings: Take minutes at meetings and ensure distribution to relevant parties.</li><li>Confidentiality: Handle sensitive documents and information with discretion and professionalism.</li><li>Liaise with Other Departments: Provide administrative support as needed across departments.</li><li>Family Coordination: Assist with family-related tasks such as managing travel, banking, hotels, and property-related matters.</li></ul>Requirements:<ul><li>Min 5 years of experience in UAE as a Secretary cum Administrative Assistant</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Exceptional organizational and time-management skills.</li><li>Ability to multitask and thrive under pressure.</li><li>Discretion and professionalism when handling confidential information.</li><li>A Bachelor&rsquo;s Degree in Business Administration or a related field is preferred.</li></ul>Salary Range: AED 4,500 - AED 6,000Location: DubaiJob Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Do you have experience in handling the personal errands of Owner and his family ?</li><li>Do you have experience in making travel arrangements, hotel bookings and calendar management?</li><li>Are you willing to join for a salary of AED4500 to AED6000 (all inclusive)?</li><li>Are you from Philippines? If so, then only apply</li><li>Do you have experience in trade license renewals?</li><li>Do you have experience in liaising with government agencies?</li><li>Are you willing to join immediately? Please mention your notice period days?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Errands of Owner/GM/CEO and family handling: 4 years (Required)</li><li>Calendar Mgmt, Travel Arrangements handling of Owner/CEO: 4 years (Required)</li><li>Executive Secretary/PA in UAE: 4 years (Required)</li><li>UAE Real Estate: 1 year (Required)</li></ul>Language:<ul><li>Tagalog and English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Secretary /PA to the Chairman (UAE) - Preferably with UAE Real Estate Background

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

NAG Management Consultancy (FZE)

We are looking for a motivated and detail-oriented individual to join our team as a Company Formation Executive. <ul><li>Assist clients with end-to-end company formation processes in the UAE (Mainland, Free Zone, and Offshore).</li><li>Prepare and manage required documentation, applications, and approvals with relevant authorities.</li><li>Coordinate with government departments, free zones, and other stakeholders.</li><li>Maintain accurate client records and update databases.</li><li>Support the team in handling renewals, amendments, and compliance requirements.</li><li>Provide prompt and professional communication to clients via email, phone, and in-person meetings.</li></ul>

Company Formation Executive

Confidential Company

Job Purpose: To provide high-level executive and business support to the Executive Vice Chairman, ensuring seamless coordination, communication, and execution of key priorities across sales, marketing, and operational functions. The role combines executive assistance, business analysis, and coordination to drive efficiency and informed decision-making. Key Responsibilities:<ul><li>Coordinate and follow up on management directives and business priorities.</li><li>Prepare reports, presentations, and performance dashboards for executive review.</li><li>Gather and analyse sales, inventory, and operational data to support business insights.</li><li>Track progress on projects, initiatives, and action items across departments.</li><li>Draft communications, summaries, and business updates for internal and external circulation.</li><li>Support budgeting cycles by consolidating departmental inputs and monitoring utilization.</li><li>Manage the Executive Vice Chairman’s calendar, ensuring effective scheduling and prioritization.</li><li>Handle confidential information with utmost discretion and professionalism.</li><li>Develop and maintain reporting tools to support data-driven decision-making.</li></ul>

Executive Secretary

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