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IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

One Development

<div>
 
 We are seeking a highly professional and experienced
 
 Executive Assistant
 
 to provide comprehensive administrative and strategic support to our
 
 Chairman
 
 . Ideal candidate will have a
 
 finance or accounting background
 
 , proven experience supporting
 
 C-Level Executives
 
 , and exceptional organizational and communication skills.
 
 Experience in the real estate sector
 
 is highly desirable.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to Chairman, including managing schedules, meetings, travel arrangements, and confidential correspondence
 </li>
 <li>
 Serve as a key liaison between Chairman and internal/external stakeholders
 </li>
 <li>
 Prepare reports, presentations, financial summaries, and briefing materials
 </li>
 <li>
 Track and follow up on strategic initiatives and ensure timely execution
 </li>
 <li>
 Manage confidential information with discretion and professionalism
 </li>
 <li>
 Organize board meetings, executive reviews, and other high-level engagements
 </li>
 <li>
 Coordinate with Finance, Legal, HR, and other departments on behalf of the Chairman
 </li>
 <li>
 Support decision-making by providing research and analysis on key business topics
 </li>
 <li>
 Oversee special projects as directed by the Chairman
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance
 
 , Accounting
 
 , Business Administration, or related field (Master&rsquo;s degree preferred)
 </li>
 <li>
 
 5+ years
 
 of experience as an Executive Assistant, Personal Assistant, or similar role supporting
 
 senior executives
 
 (Chairman, CEO, or Board-level preferred)
 </li>
 <li>
 
 Background in finance or accounting
 
 is essential
 </li>
 <li>
 Experience in the
 
 real estate industry
 
 is highly desirable
 </li>
 <li>
 Fluent in
 
 English and Arabic
 
 (both written and spoken) is a Must
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Excellent communication, interpersonal, and presentation abilities
 </li>
 <li>
 Strong sense of discretion, confidentiality, and professionalism
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite
 
 (Excel, PowerPoint, Outlook, Word) and financial tools/software
 </li>
 </ul>
</div>

Integrated Business Services

Position Overview:We are seeking a highly skilled, adaptable, and dynamic Head Secretary to join our team. This role demands a professional with exceptional multitasking abilities, strong leadership qualities, and the capacity to thrive under pressure. As the central administrative figure across three companies, the ideal candidate will demonstrate an unparalleled ability to prioritize tasks, meet tight deadlines, and maintain meticulous attention to detail in a fast-paced environment.The Head Secretary will serve as a pivotal link between the Chairman and various company departments. She must possess advanced organizational skills, outstanding communication abilities, and the foresight to anticipate and address challenges before they arise. This is a critical role that requires balancing strategic oversight with hands-on execution to ensure seamless operations across all business units.She will act as a mentor, guiding her team to uphold the highest standards of professionalism and efficiency. The ideal candidate will be a proactive problem-solver, capable of handling diverse responsibilities while maintaining a positive and composed demeanor.This role is designed for someone who thrives in complexity, excels in multitasking, and possesses the vision to streamline processes and inspire their team. The Head Secretary&rsquo;s contributions will be instrumental in supporting the Chairman&rsquo;s objectives and driving the success of the organization.Qualifications and Skills:<ul><li>Professional demeanor and polished appearance</li><li>Cultural awareness and alignment with company values.</li><li>Preference for candidates with a flexible schedule and independent commitments</li><li>Experience in using AI such as Chatgpt,Gemini, Co- Pilot to speed up tasks.</li><li>Experience in design software such as Canva,Looka,etc is a plus.</li><li>Proven experience in an administrative or secretarial role.</li><li>Excellent organizational and time management skills.</li><li>Strong English and Arabic verbal written communication abilities.</li><li>Proficiency in office software (e.g., MS Office Suite, email platforms).</li><li>Multilingual proficiency is highly desirable.</li><li>Event and logistics coordination experience is a strong advantage.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Experience with an ERP software is advantageous.</li></ul>What We Offer:<ul><li>Visa</li><li>Medical insurance</li><li>Opportunity to work in a growing, dynamic industry.</li><li>Supportive, team-oriented environment.</li><li>Career growth opportunities within the company.</li></ul>Job Types: Full-time, Permanent, Contract, FresherPay: AED2,000.00 - AED7,000.00 per month

Executive Secretary to CEO

MultiBank Group

<div>
 
 Welcome to
 
 MultiBank Group
 
 , a global financial pioneer established in 2005 in California and now proudly headquartered in Dubai, UAE. We specialize in delivering cutting-edge trading technology, unparalleled liquidity, and exceptional customer service. Our extensive range of financial products includes Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs.
 
 
 
 
 
 Join our thriving community of over 2 million clients across 100 countries, contributing to a daily trading volume exceeding US$ 35 billion. As a heavily regulated institution with oversight from 17+ financial regulators across 5 continents, and recipient of over 70 financial awards, MultiBank Group is devoted to innovation, excellence, and empowering our clients to achieve their financial goals.
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 
 
 We are seeking a
 
 Operations Executive
 
 to work closely with the
 
 Chairman and the Operations Department
 
 . This role requires strong business acumen, problem-solving skills, and the ability to manage cross-functional initiatives. The ideal candidate will act as a bridge between the Chairman and key stakeholders, ensuring smooth execution of strategic and operational priorities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Operational Support &amp; Execution
 
 <ul>
 <li>
 Assist the Chairman in overseeing daily operations, ensuring efficiency and alignment with business objectives.
 </li>
 <li>
 Monitor and track progress of ongoing projects, preparing regular status reports and updates.
 </li>
 <li>
 Support decision-making by gathering data, preparing analysis, and presenting insights.
 </li>
 </ul>
 
 Project &amp; Initiative Coordination
 
 <ul>
 <li>
 Coordinate cross-departmental projects, ensuring deliverables are met on time and aligned with strategic goals.
 </li>
 <li>
 Assist in planning and execution of corporate initiatives, new ventures, and business expansions.
 </li>
 </ul>
 
 Stakeholder Engagement
 
 <ul>
 <li>
 Liaise with senior management, department heads, and external partners on behalf of the Chairman.
 </li>
 <li>
 Prepare and manage communication, reports, and presentations for internal and external stakeholders.
 </li>
 </ul>
 
 Process Improvement &amp; Efficiency
 
 <ul>
 <li>
 Identify gaps in processes and recommend improvements to enhance operational efficiency.
 </li>
 <li>
 Support the implementation of new systems, tools, and frameworks across departments.
 </li>
 </ul>
 
 Confidentiality &amp; Professionalism
 
 <ul>
 <li>
 Handle sensitive information with the highest degree of confidentiality and discretion.
 </li>
 <li>
 Represent the Chairman and the firm with professionalism in all interactions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (Master&rsquo;s degree preferred).
 </li>
 <li>
 3&ndash;5 years of experience in operations, strategy, consulting, or executive support (financial services/FinTech/crypto experience a plus).
 </li>
 <li>
 Strong analytical and problem-solving skills, with the ability to translate data into actionable insights.
 </li>
 <li>
 Excellent communication and presentation skills in English (additional languages are an advantage).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to thrive in a fast-paced, international environment with shifting priorities.
 </li>
 <li>
 Proactive, detail-oriented, and solutions-driven mindset.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 <ul>
 <li>
 Work with an industry-leading global financial institution.
 </li>
 <li>
 Competitive salary and comprehensive employee benefits.
 </li>
 <li>
 Opportunities for professional growth and career advancement.
 </li>
 <li>
 Collaborative, inclusive, and dynamic work environment.
 </li>
 <li>
 Commitment to innovation and professional excellence.
 </li>
 </ul>
 
 
 
 
 
 Become part of our international community at MultiBank Group, dedicated to excellence, innovation, and shaping the future of finance.
 
 
 
 
</div>

Operations Executive

Masafi LLC

<div>
 
 
 Our time to make ripples.
 
 
 
 We are for the restless achievers. For those who thirst for success and more. For those who never stop trying. We are Masafi. And if you have what it takes, we are ready to take the next step with you.
 
 
 
 Things we believe in:
 
 
 
 
 
 Inclusivity &amp; diversity
 
 
 
 
 We are an equal opportunity employer, and we believe diversity, gender balance and inclusion lead to success.
 
 
 
 
 Our people
 
 
 
 
 We believe passionate people propel us forward, build our culture and drive our spirit of innovation.
 
 
 
 
 Hard work, integrity &amp; ownership
 
 
 
 
 We believe hard work trumps everything. And honesty and taking total responsibility are the pillars of everything we do.
 
 
 
 A glimpse of your typical workday
 
 
 <ul>
 <li>
 Act as the primary point of contact for the Chairman, managing communications with professionalism and discretion.
 </li>
 <li>
 Proactively manage the Chairman&rsquo;s calendar, schedule, travel, and appointments to maximize efficiency.
 </li>
 <li>
 Anticipate needs and take initiative in resolving issues before they arise.
 </li>
 <li>
 Draft, review, and manage correspondence, reports, and presentations with accuracy and confidentiality.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and ensure all necessary materials are ready in advance.
 </li>
 <li>
 Maintain strong relationships with internal and external stakeholders on behalf of the Chairman.
 </li>
 <li>
 Handle sensitive information with the highest level of confidentiality and integrity.
 </li>
 <li>
 Support personal and professional tasks as needed to ensure smooth daily operations.
 </li>
 </ul>
 
 
 What makes you stand out
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; additional certifications in business administration or related fields are a plus.
 </li>
 <li>
 Proven experience (5+ years) as an Executive Assistant, preferably supporting senior leadership or C-suite.
 </li>
 <li>
 Exceptional organizational and time-management skills, with strong attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of integrity, ethics, and discretion in handling confidential information.
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset.
 </li>
 <li>
 Strong interpersonal skills and the ability to work effectively with stakeholders at all levels.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
 </li>
 </ul>
 
 
 The joys:
 
 
 
 
 
 Workspace:
 
 
 We mix work and play with an exclusive gym and an inspiration zone filled with indoor games, library, bean bags and of course, piping hot coffee.
 
 
 
 
 Game-changing leadership:
 
 
 We mentor and hone future leaders through agile, dynamic and people-focused training.
 
 
 
 
 Enriching rewards:
 
 
 Besides bench-marking industry remuneration, we offer medical benefits and discounts on all Masafi products.
 
 
 
 
 Focus on wellness:
 
 
 
 
 We not only insist on a great work-life balance but also accompany it with a lovely wellness program.
 
 
 
 Our story
 
 
 
 Masafi was born in the Hajar Mountains in the United Arab Emirates. And ever since, we&rsquo;ve left a mark across the region and the world.
 
 
 Back in 1976, Masafi was the first naturally sourced drinking water in the UAE. Today, our portfolio consists of the finest range of pure naturally sourced water, juices, tissue papers and anti-bacterial essentials.
 
 
 While we have been the market leader for over 4 decades, we never take anything for granted. Every day, we work harder to deliver the finest products that are good for people and the planet too.
 
 
 We are an equal opportunity employer. Inclusivity, diversity and gender balance are the cornerstones of our business just like, wellness, mindfulness and a healthy work-life balance.
 
 
 Interested in growing your career with us? Take a look at some of our current openings. We can&rsquo;t wait to hear from you.
 
</div>

Executive Assistant to Vice Chairman

Yatsudoki Chateraise

Essential Functions:<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Manage travel and logistics for business trips, including booking travel, preparing itineraries.</li><li>Serve as a gatekeeper and primary point of contact for internal and external communications on behalf of the CEO.</li><li>Prepare, edit, and format reports, presentations, correspondence, and meeting materials.</li><li>Overseeing general office and administrative processes for the CEO&rsquo;s office.</li><li>Coordinate and follow up on key projects, board meetings, and leadership team initiatives.</li><li>Ensure the CEO is well-prepared for meetings, including compiling background materials, agendas, and briefing documents.</li><li>Manage confidential information with the highest level of professionalism and integrity.</li><li>Liaise with senior executives, clients, board members, and other stakeholders.</li><li>Anticipate the needs of the CEO and act proactively to support business priorities.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree or equivalent experience; advanced degree or certifications are a plus.5+ years of experience as an Executive Assistant, preferably supporting C-level executives.</li><li>Exceptional organizational and time-management skills.</li><li>Excellent written and verbal communication skills in both English and Arabic.</li><li>Ability to handle sensitive information with discretion and confidentiality.</li><li>Comfortable in a fast-moving, high-pressure environment with rapidly changing priorities.</li><li>Proactive mindset with a high level of emotional intelligence and professionalism.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your Salary expectation?</li><li>Are you available to join immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Personal Assistant: 5 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Executive Assistant to Vice Chairman- Arab National Only

Pipecare Group

<div>PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an Admin and Business Officer. 
Admin and Business Officer plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provides administrative and operational support to C-suits, resolves issues, and analyzes the market trend. 
 
Main responsibilities: 
<ul><li>Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
</li><li>Advisory - giving information or advice or a recommendation about what should be done.</li><li>Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings &ndash; including meetings set by the Management; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.</li></ul>
Main duties: 
<ul><li>Provide executive-level support to the C-level employees with a high degree of initiative, judgement, and discretion;</li><li>Manage a complex schedule and handle frequent reprioritizations that will often require independent decision making. Duties under this include:</li><li>Coordinate travel arrangements: develop itineraries, book flights and hotel</li></ul>
arrangements, reserve meeting facilities, and perform other necessary 
arrangements as needed &ndash; including travel schedules; 
<ul><li>Serve as a point of contact for the Chairman and C-suit executives;</li><li>Proactively identify and exercise independent analysis and judgement in prioritizing</li></ul>
situations requiring attention; 
<ul><li>Track the managers project deadlines and needs, while also simultaneously meeting one&rsquo;s own deliverables;</li><li>Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits.</li><li>Other duties as assigned.</li></ul> 

Required Qualifications: 
<ul><li>Master of Arts degree, Master of Science degree, or equivalent degree;</li><li>5+ years of experience in complex coordination of activities, management, or</li></ul>
comparable experience; 
<ul><li>Excellent written and verbal communication skills;</li><li>Ability to work independently as well as collaboratively with colleagues. This includes</li></ul>
overcoming geographic and other potential barriers to communicating with and making 
contributions to the team&rsquo;s work; 
<ul><li>Exceptional organizational skills, including the ability to manage multiple tasks and</li></ul>
projects simultaneously while meeting deadlines; 
<ul><li>Ability to thrive in a fast paced and challenging environment;</li><li>Capacity to think strategically, critically, and respond analytically;</li><li>Ability to edit and format documents;</li><li>Mastery of Microsoft Office suite;</li><li>Flexibility in working with new issues, topics, and approaches.</li></ul> 
Physical and Mental Requirements:
<ul><li>Lifting and Carrying: Ability to lift and carry up to 50 pounds.</li>
<li>Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.</li>
<li>Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.</li>
<li>Focus and Multitasking: Ability to maintain focus and multitask effectively.</li>
<li>Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
</li><li>Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.</li>
</ul>
About PIPECARE Group:
PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.
What we do:
In-Line Inspection Services
PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.
Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:
PIPECARE Group - YouTube
SMART AI CALIPER - Inspection experience like never before
Inspection Technologies
Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.
Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.
Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.
Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.
Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).
Specialized Tools and Technologies
Combo Tools: Use multiple measurement systems in various combinations.
Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.
Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
i2RtBjUctY</div>

Admin and Business Officer

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1111 executive chairman jobs IN Dubai

Executive Assistant

Executive Assistant

Executive Secretary to CEO

Operations Executive

Executive Assistant to Vice Chairman

Executive Assistant to Vice Chairman- Arab National Only

Admin and Business Officer