sales executive Jobs in Dubai United Arab Emirates

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senior sales executive

sales assistant Jobs in Dubai United Arab Emirates

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executive sales assistant

Element8

About Moonbox
 
Moonbox is a branding agency in Dubai, known for crafting compelling brand stories and impactful identities. We’re expanding fast and I’m looking for a high-performing Executive Assistant cum Sales Coordinator to streamline our business development process, keep leadership perfectly organized, and help us close deals faster.
 
Role Overview
 
You’ll be the operational backbone for leadership and sales—owning CRM hygiene, ensuring timely proposal delivery, managing calendars and follow-ups, and coordinating internal review loops with precision and speed. Your work directly impacts revenue by ensuring no opportunity is missed and every lead is nurtured.
 
What You’ll Do
 
<ul>
<li>Own calendar management (meetings, reviews, client calls) with zero conflicts; prepare agendas, notes, and action trackers.</li>
</ul>
Maintain accurate CRM records (HubSpot) across all sales stages with impeccable hygiene.
 Coordinate Sales schedules, meetings, and follow-ups without overlaps; ensure a minimum of 3 follow-ups per lead within 10 days.
 <ul>
<li>Manage email triage for leadership: prioritize, draft responses, and ensure timely follow-ups.</li>
<li>Coordinate travel, logistics, and meeting prep; maintain a tight weekly cadence of priorities and deadlines.</li>
<li>Create, format, and polish executive documents, decks, and client materials to a professional standard.</li>
<li>Anticipate bottlenecks, flag risks early, and keep stakeholders aligned.</li>
<li>Ensure proposals go out within 24–48 hours post-call; run internal review loops and approvals before submission.</li>
<li>Work confidently across HubSpot, Google Calendar, Zoom, Notion, and proposal-formatting platforms; leverage AI productivity tools and Asana where applicable.</li>
<li>Prepare weekly pipeline reports and dashboards on leads, proposals, and activity.</li>
<li>Execute tasks with urgency—especially during peak periods—and respond promptly to time-sensitive requests (including outside standard hours when require</li>
<li>Maintain a centralized repository of sales templates, case studies, credentials, and proposal assets.</li>
</ul>
Required Skills & Experience
 <ul>
<li>2–4 years in an Executive Assistant, Sales Coordinator, or similar operations role.</li>
<li>Hands-on experience with CRM platforms (preferably HubSpot) and calendar/scheduling tools.</li>
<li>Excellent English communication (written & verbal), strong organization, and a high sense of ownership.</li>
<li>Detail-obsessed with rigorous documentation and process discipline.</li>
<li>Background in branding/marketing/agency environments is a plus.</li>
</ul>
What We Offer
 
<ul>
<li>A collaborative, creative, high-performance culture.</li>
<li>Opportunities to work with top-tier clients and fast-growing brands.</li>
<li>Exposure to strategic sales processes and strong professional growth within the agency.</li>
</ul>

Executive Assistant cum Sales Coordinator

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

Trusity Technologies

Trusity is a skill-tech platform and Dubai SME certified incubator that builds 21st century, entrepreneurship, digital and financial literacy skills in children and youth. It&rsquo;s flagship platform, TruPreneurs.AI is the world&rsquo;s first knowledge grounded, multi agents AI entrepreneurship platform that empowers learners to build solutions to real-world problems. It enables each child to think like a founder, act like a problem-solver and grow like a future leader. Through its incubator, TruNext, innovative ideas are supported to grow into viable startups and launch in the region.We&rsquo;re seeking a proactive and detail-oriented Executive Assistant &ndash; Founders Office to support our growing team and provide administrative assistance to senior management.Key Responsibilities<ul><li>Manage the CEO&rsquo;s complex calendar, meetings, and daily priorities.</li><li>Act as a liaison between the CEO and internal/external stakeholders.</li><li>Prepare reports, briefs, presentations, and meeting documentation.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Assist with project coordination and follow-ups to ensure timely execution.</li><li>Organize travel plans, logistics, and event-related arrangements.</li><li>Support office operations and administrative tasks when required.</li><li>Stay aligned with the CEO&rsquo;s goals, ensuring smooth communication and workflow.</li><li>Occasionally be available to support urgent matters outside standard working hours.</li><li>Handle confidential information with professionalism and discretion.</li></ul>Requirements&middot; Female candidate on spouse visa.&middot; Bachelor&rsquo;s degree in Business Administration, or related field.&middot; 2+ years of experience in executive assistant roles (preferably in education or startups).&middot; Excellent interpersonal and communication skills with strong emotional intelligence.&middot; Ability to manage multiple priorities under pressure and maintain composure in challenging situations.&middot; Resilient, proactive, and solution-oriented mindset with a strong sense of integrity.&middot; Willingness to support leadership needs beyond standard working hours, when required.&middot; Proficiency in Microsoft Office tools.&middot; Professional, reliable, and self-driven personality.Why Join Trusity?<ul><li>Be part of a purpose-driven, impact-focused organization shaping the future of education.</li><li>Work in a collaborative, innovative, and fast-paced environment.</li><li>Gain exposure to strategic HR and executive operations in a growing skill-tech company.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 per monthApplication Question(s):<ul><li>Do you have your own visa ? </li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>

Executive Assistant - Founder’s Office

Advertium Technologies Co. L.L.C

Role: Executive Assistant to Founder Office Location: Barsha Heights, Dubai (Onsite) Reports to: Founder Work Mode: Full-time, onsite with flexibility for extended hours & travel This role currently requires a male candidate due to specific operational and travel-related requirements. Role SummaryWe are seeking a highly organized and proactive Executive Assistant to support our Founder and leadership team in Dubai. Key Responsibilities 1. Calendar, Meetings & Travel· Manage and prioritize a complex, multi-time-zone calendar.· Organize high-level meetings, prepare agendas, and ensure material readiness.· Plan and execute end-to-end travel (flights, visas, accommodation, transport).· Draft, review, and manage executive correspondence with confidentiality. 2. Stakeholder & Regulatory Coordination· Act as the Founder’s representative with senior clients, government authorities, and international teams, fostering credible and professional relationships.· Build and maintain strong relationships with internal and external partners.· Manage stakeholder reporting, ensuring timely updates to leadership.· Oversee compliance requirements and license renewals, ensuring 100% adherence to UAE Mainland and Free Zone regulations. 3. Documentation, Personal and Investment Management· Develop polished reports, dashboards, and presentations for leadership.· Ensure all submissions, renewals, and related documentation are completed on time.· Maintain accurate, up-to-date records of all personal and family documents.· Manage the founder’s UAE investment portfolio, maintaining regular contact with the respective POCs to ensure everything is monitored and updated. 4. Business Operations and Agency Coordination· Work closely with team leads and external agencies on Facebook’s media buying business, staying updated on spends, trends, and allocations while making sure timely payments are released to the agencies.· Support day-to-day office operations including payments, bills, contracts, and upkeep of company assets. Tools & Software· Productivity: Google Workspace, MS Office Suite, Notion & AI Tools (Like ChatGPT)· Project/Task Management: Zoho 1, Smartsheet (or equivalent)· Transcription/Notes: Fireflies, Otter AI (or similar)

Executive Assistant to Founder

Advertium Technologies CO. L.L.C

<div>
 🚀 We&rsquo;re Hiring &ndash; Executive Assistant to Founder (Dubai)
 
 
 📍 Location: Barsha Heights, Dubai (Onsite)
 
 🕒 Full-time | Flexibility for travel &amp; extended hours
 
 
 Key Responsibilities
 
 ✅ Manage complex calendars, meetings, and international travel.
 
 ✅ Act as the Founder&rsquo;s representative with senior clients, authorities, and global teams.
 
 ✅ Handle confidential reports, documentation, and investment records with accuracy.
 
 ✅ Oversee compliance, license renewals, and regulatory submissions.
 
 ✅ Support agency/media coordination and day-to-day business operations.
 
 
 
 
 Requirements
 
 ✅ 6&ndash;10 years&rsquo; EA experience (preferably in digital marketing / media / advertising agencies)
 
 ✅ Strong knowledge of UAE Mainland &amp; Free Zone compliance
 
 ✅ Excellent organizational, communication, and stakeholder management skills
 
 ✅ Proven integrity and ability to handle confidential information
 
 ✅ UAE Driving License &ndash; mandatory
</div>

Executive Assistant to Founder (Dubai)

superiority real estate Broker

We are seeking a highly organized, proactive, and adaptable Female Executive Assistant to support the CEO of a fast-paced Dubai real estate business. This role combines business operations, client coordination, and personal task management to ensure smooth day-to-day execution and allow the CEO to focus on high-value activities.Responsibilities of Executive Assistant:Schedule &amp; Communication Management<ul><li>Manage and maintain the CEO&rsquo;s calendar, including booking calls, meetings, property viewings, and personal appointments.</li><li>Send and respond to emails, WhatsApp messages, and social media DMs on behalf of the CEO.</li><li>Book networking events, private lunches, and media opportunities.</li></ul>Client &amp; Lead Management<ul><li>Filter and identify qualified clients from multiple channels (social media, portals, referrals).</li><li>Schedule calls and follow-ups according to company process.</li><li>Handle client KYC/onboarding paperwork, ensuring compliance with UAE regulations.</li><li>Coordinate with developers, agents, and third-party partners to gather required documents and updates.</li><li>Being able to upload all data on CRM</li></ul>Operations &amp; Administration<ul><li>Maintain organized records of client documents, templates, and brochures.</li><li>Monitor and update CRM with all client interactions and lead progress.</li><li>Prepare proposals, presentations, and reports for client meetings.</li><li>Manage internal finance/admin paperwork and track commission status.</li></ul>Performance Tracking &amp; Reporting<ul><li>Monitor and report key performance metrics, user activity, and sales progress.</li><li>Stay updated on UAE real estate trends</li></ul>Personal Support<ul><li>Assist with personal tasks such as travel bookings, appointments, bill payments, and errands.</li><li>Maintain strict confidentiality in handling personal and business matters.</li></ul>Requirements:<ul><li>Minimum 1 year experience in real estate operations, sales support, or executive assistance within the UAE.</li><li>Strong understanding of the Dubai property market, transaction process, and documentation requirements.</li><li>Experience with CRM systems, Google Workspace, and social media account management.</li><li>Excellent written and spoken English (Arabic is a plus).</li><li>Highly organized, proactive, and able to work with minimal supervision.</li><li>Flexible and willing to be on call outside of standard working hours when urgent tasks arise.</li></ul>Job Types: Full-time, ContractAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>executive assistant: 1 year (Required)</li><li>real estate in Dubai: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>Expected Start Date: 10/11/2025

Personal Assistant to CEO

Epic Homes Real Estate Brokers LLC

We are looking for a dynamic and well-organized Personal Assistant to the CEO who can efficiently manage both executive and real estate administrative duties. The role demands a highly motivated professional who can handle confidential matters, client interactions, property documentation, and overall coordination to ensure the CEO&rsquo;s operations run smoothly.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s daily schedule, meetings, appointments, and travel arrangements.</li><li>Handle calls, emails, and correspondence professionally on behalf of the CEO.</li><li>Prepare presentations, reports, and meeting briefs for internal and external stakeholders.</li><li>Coordinate with clients, brokers, and developers for meetings, viewings, and deal follow-ups.</li><li>Assist in arranging and confirming property viewings, ensuring client requirements and schedules are met.</li><li>Maintain accurate records of sales, leases, and referral transactions.</li><li>Review and organize property-related documentation including sales agreements, RERA forms, title deeds, and payment receipts.</li><li>Coordinate with internal teams for deal registration, NOCs, and DLD submissions.</li><li>Track and follow up on project updates, commissions, and client payments.</li><li>Prepare and maintain databases for properties, investors, and leads.</li><li>Ensure smooth communication flow between the CEO and all departments.</li><li>Manage confidential business and personal matters with utmost discretion.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>3&ndash;5 years&rsquo; experience as a Personal Assistant / Executive Assistant, ideally within the real estate industry.</li><li>Strong understanding of Dubai real estate processes (RERA, DLD, Oqood, NOC procedures, etc.).</li><li>Excellent communication, coordination, and multitasking skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook); CRM experience preferred.</li><li>Professional, reliable, and capable of working in a fast-paced environment.</li><li>High level of confidentiality, integrity, and attention to detail.</li></ul>Why Join Us:<ul><li>Work directly with a visionary CEO in a leading real estate company.</li><li>Opportunity to learn and grow in a dynamic, high-performance environment.</li><li>Exposure to top-level decision-making and real estate operations.</li><li>Competitive compensation package.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per month

Personal Assistant to CEO – Real Estate Sector

Explore 6032+ Executive sales assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.