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executive secretary - construction | saudi arabia Jobs in Jeddah Saudi Arabia

executive secretary - construction | saudi arabia

executive secretary and administrative assistant Jobs in Jeddah Saudi Arabia

executive secretary and administrative assistant

executive secretary

Sealy Mattress Middle East

<div>Sealy Mattress Middle East, a prominent player in the consumer goods industry and a distinguished operation licensee of Sealy Inc. includes a rich heritage and a commitment to excellence in providing quality bedding solutions across the MENA region. We are currently seeking an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office. With our state-of-the-art production facility located in Jeddah, Saudi Arabia, we have established our presence since 1990 as a leader in high-end mattress products. As an Executive Secretary, you will play a key role in facilitating communication, managing schedules, and providing administrative support to our leadership, ensuring that daily operations run seamlessly. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to join our dedicated team at Sealy Mattress Middle East.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and distribute correspondence, reports, and presentations as needed.</li>
<li>Coordinate and facilitate internal and external communications with stakeholders.</li>
<li>Maintain filing systems and ensure accuracy and confidentiality of documents.</li>
<li>Assist with project coordination and monitor deadlines to ensure timely completion of tasks.</li>
<li>Act as the point of contact for inquiries directed to the executive office.</li>
<li>Support ad-hoc projects and administrative functions as required.</li>
</ul>
Requirements<ul>
<li>
Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li>
<li>Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.</li>
<li>Strong organizational skills and the ability to manage multiple priorities effectively.</li>
<li>Excellent written and verbal communication skills in Arabic and English.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong attention to detail and the ability to maintain confidentiality in all matters.</li>
<li>Ability to work independently and collaboratively in a team environment.</li>
<li>Male / Female</li>
<li>Age: 27 to 35 years old</li>
<li>Saudi, Egyptian or Syrian national</li>
</ul>
Benefits<ul>
<li>
Private Health Insurance</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Secretary

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.
The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.</li><li>
Design professional executive summaries and presentations using PowerPoint to support top management decision-making.</li><li>
Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.</li><li>
Manage the General Manager&rsquo;s agenda and schedule meetings, calls, and visits.</li><li>
Coordinate appointments among departments and ensure the attendance of concerned parties on time.</li><li>
Prepare meeting minutes, document decisions, and follow up on their implementation accurately.</li><li>
Maintain and archive documents electronically and systematically for easy access.</li><li>
Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).</li><li>
Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.</li><li>
Contribute to preparing presentations, monthly meetings, and interactive reports.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Public Relations, or a related field.</li><li>
Minimum of 5 years of experience as an Executive or Administrative Secretary.</li><li>
High proficiency in Microsoft Office, Visio, and Power BI tools.</li><li>
Strong ability to organize time and manage priorities accurately.</li><li>
Excellent communication skills in Arabic and English (reading, writing, and speaking).</li><li>
Professional appearance, polite personality, and complete confidentiality.</li><li>
Discipline, professional obedience to the manager, and seriousness in teamwork.</li></ul></div>

Executive Secretary - Construction | Saudi Arabia

Alrawasi Co.

Role PurposeProvide high&#8209;level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow&#8209;ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow&#8209;ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad&#8209;hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C&#8209;level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time&#8209;sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem&#8209;solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow&#8209;through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

Gulfwest Company Ltd

Job SummaryWe are seeking a highly organized and proactive Executive Secretary to support the CEO in day-to-day operations. This role requires exceptional time management, communication skills, and discretion. The ideal candidate will be responsible for managing the CEO&rsquo;s calendar, coordinating meetings, handling confidential correspondence, and ensuring smooth administrative operations.Key Responsibilities<ul><li>Calendar Management</li><li>Maintain and update the CEO&rsquo;s calendar, ensuring optimal scheduling of meetings, calls, and travel.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Meeting Coordination</li><li>Schedule internal and external meetings, prepare agendas, and ensure timely distribution of materials.</li><li>Record minutes and follow up on action items as needed.</li><li>Communication &amp; Correspondence</li><li>Handle incoming and outgoing communications on behalf of the CEO with professionalism and confidentiality.</li><li>Draft emails, memos, and other documents as required.</li><li>Administrative Support</li><li>Organize and maintain files, records, and documentation.</li><li>Assist with travel arrangements, expense reports, and logistics.</li><li>Stakeholder Liaison</li><li>Serve as a point of contact between the CEO and internal/external stakeholders.</li><li>Ensure timely and courteous responses to inquiries.</li><li>Support Strategic Initiatives</li><li>Assist in preparing presentations, reports, and briefing materials for meetings and events.</li><li>Help coordinate special projects and executive-level engagements.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Minimum 1 year of experience in executive-level administrative support or relevant</li><li>Excellent written and verbal communication skills - Arabic and English</li><li>Strong proficiency in Microsoft Office Suite and calendar tools</li><li>High level of discretion, professionalism, and organizational skills</li><li>Ability to multitask and work under pressure in a fast-paced environment</li></ul>Job Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthExpected Start Date: 19/10/2025

Executive Secretary and Administrative Assistant

PwC Middle East

<div>
 
 Line of Service
 
 
 
 
 Industry/Sector
 
 
 
 
 Specialism
 
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
 
 
 In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.
 
 
 
 Duties And Responsibilities
 
 
 
 
 Financial
 
 
 
 Adhere to budget
 
 
 
 Customer
 
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 
 Email management
 
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 
 Client relationships
 
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 
 Internal Process
 
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 
 Learning and Growth
 
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Minimum Years Experience Required
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Additional Application Instructions
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement {+ 24 more}
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Not Specified
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

Ibix Global Tech

We are hiring a proactive and detail-oriented Executive Assistant (Female) to support our Business Director. This is a unique opportunity to grow in business operations, strategy, and executive leadership support within a global IT company.Responsibilities<ul><li>Work on strategies and implementations operations.</li><li>Should handle things on technical side as well.</li><li>Provide executive support to the Business Director: calendar, travel, meetings, follow-ups.</li><li>Attend meetings, take minutes, track action items, and ensure timely task completion.</li><li>Coordinate with departments to track deliverables and KPIs.</li><li>Prepare presentations, reports, do project management and formal business documentation.</li><li>Support internal communications between Director and team members.</li><li>Participate in strategy discussions and assist with business planning and reporting.</li></ul>Requirements<ul><li>6 months to 1 year of experience in executive support or operations.</li><li>Bachelor&rsquo;s degree in IT related field, computer science, network engineering, cybersecurity or artificial intelligence.</li><li>Fresh Graduates of IT field are encouraged to apply for this position.</li><li>Fluent in English (Arabic is a plus).</li><li>Proficient in Microsoft Office, Google Workspace, and tools like Trello or Notion.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Willing to travel occasionally (International) - must be open for travelling, as it is mandatory!</li></ul>Growth Opportunities<ul><li>Occasional global travel for meetings, workshops, and business events.</li><li>Work closely with international teams and gain hands-on experience in global operations.</li><li>Training and professional growth.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you worked with IT tools or platforms such as Trello, Notion, CRM systems, or analytics dashboards?</li><li>Have you ever worked with a IT Company before? and for how long? </li><li>What is your notice time period? </li><li>What is your current salary package in SAR? </li><li>What is your expected Salary Package in SAR? </li><li>What is your Visa/Iqama Status? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>

Assistant (Executive) – Operations (Female)

ZenHR

<div>
 
 
 We&rsquo;re looking for a passionate and motivated
 
 
 Account Executive
 
 
 to join our team. We want a team player who is driven and willing to learn to accompany us on our mission of playing a vital role in the digital transformation sweeping the MENA region.
 
 
 
 
 As an Account Executive at ZenHR, you will be responsible for acquiring new businesses in the SME sector through the entire sales cycle, from prospecting potential clients, meeting and pitching products to closing deals, and providing post-sales customer service.
 
 
 
 
 Who we are:
 
 
 
 
 At ZenHR, our passion is delighting customers! We are an award-winning, cloud-based HRMS that supports the entire HR value chain, from the &ldquo;acquire&rdquo; to the &ldquo;retire&rdquo; stage. Our team is made up of young, passionate people committed to providing cutting-edge technology and constantly researching and implementing new HR trends that cater to employers in the MENA region.
 
 
 
 
 Obstacles don&rsquo;t faze us; we see them as opportunities. We challenge the status quo and work to improve the HR landscape in our region. If you&rsquo;re excited to make an impact in the HR world, ZenHR is the place for you!
 
 
 
 
 Our people are the heart of our culture. We&rsquo;re committed to diversity and inclusion, and we take pride in ensuring equal employment opportunities for all. Our hiring process is designed to attract and retain A-players from diverse backgrounds to help drive our success.
 
 
 
 
 What we offer:
 
 
 <ul>
 
 <li>
 
 Flexible working hours and remote/work-from-home option
 
 </li>
 
 <li>
 
 Health insurance coverage from day one at ZenHR
 
 </li>
 
 <li>
 
 Access to online and in-person Mental Health sessions
 
 </li>
 
 <li>
 
 A Zen work atmosphere
 
 </li>
 
 <li>
 
 Great culture and amazing people to work with and learn from
 
 </li>
 
 </ul>
 
 
 The Job - Account Executive
 
 
 
 
 What you'll be doing:
 
 
 <ul>
 
 <li>
 
 Manage the entire sales cycle from finding clients to securing deals.
 
 </li>
 
 <li>
 
 Discover new sales opportunities through networking and create long-term partnerships.
 
 </li>
 
 <li>
 
 Build strong client relationships through regular engagement and face-to-face meetings.
 
 </li>
 
 <li>
 
 Manage industry events and user groups to generate market interest.
 
 </li>
 
 <li>
 
 Engage with customers at every level of the sales cycle, from account planning, through deal development to the close of business.
 
 </li>
 
 <li>
 
 Remain in frequent contact with clients to better understand their needs.
 
 </li>
 
 <li>
 
 Respond to complaints and resolve issues, aiming at customer contentment and the preservation of the company&rsquo;s reputation.
 
 </li>
 
 <li>
 
 Negotiate agreements and keep records of sales.
 
 </li>
 
 <li>
 
 Design detailed business plans for attaining goals and quotas.
 
 </li>
 
 <li>
 
 Present products and solutions to prospective clients.
 
 </li>
 
 </ul>
 
 
 Who you are:
 
 
 <ul>
 
 <li>
 
 A bachelor's in business administration, marketing, or any related field is required
 
 </li>
 
 <li>
 
 Proven 1-3 years of experience as an Account Executive or in other sales/customer service roles
 
 </li>
 
 <li>
 
 Excellent Arabic and English language skills
 
 </li>
 </ul>
</div>

Account Executive

Explore 41+ Executive secretary in Jeddah Saudi Arabia this November. Find roles across top companies and apply now to boost your career.