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executive secretary

360 Human Capital solutions pvt ltd

Job Description &ndash; Executive SecretaryPosition: Executive SecretaryQualification: GraduateExperience: Minimum 2 years of relevant experienceLocation: KarachiPosition OverviewOur Client a well-reputed financial institution is seeking to hire an Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should be self-motivated, growth-oriented, and passionate about learning and building a strong career.Key Responsibilities<ul><li>Manage and maintain executive schedules, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence; prioritize and route appropriately.</li><li>Prepare and draft letters, memos, reports, and meeting minutes with accuracy.</li><li>Organize meetings, conferences, and events; coordinate logistics and documentation.</li><li>Maintain filing systems, both electronic and physical, ensuring easy retrieval.</li><li>Assist in the preparation of presentations, reports, and confidential documents.</li><li>Liaise with internal departments, clients, and external vendors on behalf of the executive.</li><li>Track and follow up on pending tasks, deadlines, and commitments.</li><li>Handle office coordination tasks such as stationery, supplies, and administrative support.</li><li>Perform any other duties assigned by the executive to ensure efficient workflow.</li></ul>Required Skills <ul><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle sensitive and confidential information.</li><li>Professional attitude, strong work ethic, and attention to detail.</li><li>Ability to multitask and work under pressure.</li><li>Strong interpersonal and coordination skills.</li></ul>Send your Resumes to jobs@hcspak.comNote: Only shortlisted candidates will be contactedJob Type: Full-timeWork Location: In person

Executive Secretary

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Emirates Talent Solution

Position Title: Executive Secretary - Signage Location: Sharjah, UAE Industry: Signage / Media / Advertising Job Type: Full-time | Permanent Salary: Competitive (based on experience)About the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in the signage industry. The ideal candidate will manage daily coordination, communication, and documentation while maintaining strict confidentiality and efficiency.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official documents.</li><li>Handle emails, phone calls, and internal/external communication professionally.</li><li>Maintain and organize physical and digital filing systems.</li><li>Coordinate with internal departments, clients, suppliers, and authorities.</li><li>Assist in preparing contracts, quotations, and project documentation.</li><li>Ensure confidentiality of sensitive company and executive information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary or Personal Assistant, preferably in signage, advertising, or a related industry.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Familiarity with UAE business practices and documentation is preferred.</li></ul>Core Competencies:<ul><li>Professional communication and coordination</li><li>Strong administrative and organizational skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently and under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable work environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Advertising : 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary - Signage

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Industry: Oil Trading / Energy Job Type: Full-time | PermanentAbout the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in an oil trading company. The role requires strong coordination, documentation handling, and strict confidentiality in a fast-paced trading environment.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official trade documents.</li><li>Handle communication with suppliers, buyers, banks, shipping agents, and internal teams.</li><li>Maintain accurate filing of contracts, invoices, LC documents, and trade records.</li><li>Coordinate with logistics, banks, and regulatory authorities as required.</li><li>Ensure confidentiality of sensitive trading and company information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, preferably in oil trading or commodities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with oil trading documentation and UAE / Pakistan trade procedures.</li></ul>Core Competencies:<ul><li>Strong administrative and coordination skills</li><li>Attention to detail and accuracy</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable working environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Oil Trading: 5 years (Required)</li></ul>Work Location: In person

Executive Secretary – Oil Trading

Key Responsibilities:<ul><li>Manage the MD&rsquo;s daily schedule, appointments, meetings, and travel arrangements.</li><li>Draft, proofread, and prepare high-quality correspondence, emails, reports, and presentations.</li><li>Maintain effective communication between the MD and internal/external stakeholders.</li><li>Handle confidential documents and information with professionalism and discretion.</li><li>Organize and record minutes of meetings, follow up on action items, and ensure timely execution.</li><li>Coordinate office activities and ensure efficient workflow for the MD&rsquo;s office.</li><li>Screen and respond to phone calls, messages, and inquiries on behalf of the MD.</li><li>Prepare agendas, briefing materials, and summaries for meetings.</li><li>Assist in research, data collection, and preparing reports as required by the MD.</li><li>Perform general administrative tasks and support senior management when needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as Executive Secretary, Personal Assistant, or similar role.</li><li>Excellent spoken and written English communication skills.</li><li>Strong organizational skills, attention to detail, and ability to multitask.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Professional attitude, confidentiality, and strong interpersonal skills.</li><li>Ability to work independently and handle pressure.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Secretary Male/Female for Clifton.

WPP Media

<div>About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP's global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

At WPP Media, we believe in the power of our culture and our people. It's what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media's shared core values:
<ul>
<li> Be Extraordinary by Leading Collectively to Inspire transformational Creativity.</li>
<li> Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.</li>
<li> Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.</li>
</ul>
Role Summary &amp; Impact:

The Executive Secretary to the CEO provides high-level administrative, strategic, and operational support to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO's schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.

Reporting of the Role

This role reports to the CEO, WPP Media PK

What your day job looks like at WPP Media:
<div>
<ul><li>Executive Support &amp; Calendar Management</li></ul>
</div><ul><li>Maintain and proactively manage the CEO's complex calendar, including meetings, appointments, and travel arrangements.</li>
<li>Prioritize engagements and optimize CEO's time to align with business priorities.</li>
<li>Prepare briefing materials, agendas, and background documents for all meetings.</li>
</ul><div><ul><li>Communication &amp; Correspondence</li></ul>
</div><ul><li>Screen, prioritize, and respond to CEO's email and communications on their behalf when appropriate.</li>
<li>Draft letters, emails, reports, and presentations with accuracy and professionalism.</li>
<li>Facilitate clear and timely communication between CEO and stakeholders.</li>
</ul><div><ul><li>Meeting Coordination &amp; Follow-Up</li></ul>
</div><ul><li>Organize executive meetings, including logistics, materials, and minutes.</li>
<li>Ensure action items are tracked and followed up with relevant teams.</li>
<li>Attend internal/external meetings to capture key decisions and deliverables.</li>
</ul><div><ul><li>Travel &amp; Logistics</li></ul>
</div><ul><li>Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.</li>
<li>Prepare detailed travel briefs, expense claims, and itineraries.</li>
</ul><div><ul><li>Confidentiality &amp; Information Management</li></ul>
</div><ul><li>Handle sensitive information with discretion and strict confidentiality.</li>
<li>Maintain organized records for legal, strategic, and operational documentation.</li>
</ul><div><ul><li>Representation &amp; Stakeholder Engagement</li></ul>
</div><ul><li>Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.</li>
<li>Represent the CEO's office professionally and appropriately in all interactions.</li>
</ul><div><ul><li>Special Projects &amp; Initiatives</li></ul>
</div><ul><li>Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.</li>
<li>Facilitate coordination with functional heads and project stakeholders.</li>
</ul>
What you'll bring:
<ul>
<li>Exceptional verbal and written communication skills.</li>
<li>Superior organizational and time-management abilities.</li>
<li>Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.</li>
<li>Strong interpersonal skills with the ability to interface across all levels of staff and external partners.</li>
<li>Strategic thinking with high emotional intelligence and discretion.</li>
<li>Ability to anticipate needs, solve problems independently, and work under pressure.</li></ul> 


Qualifications &amp; Skills

Education
<ul>
<li>Bachelor's degree in business administration, communications, or related field (Master's preferred but not required).</li>
</ul>
Experience
<ul>
<li>3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.</li>
</ul>
Life at WPP Media &amp; Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we're just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 
 
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.

About Pakistan

WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.
<div>
Please read our Privacy Notice for more information on how we process the information you provide.</div></div>

CEO Secretary

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Executive Secretary

Executive Secretary

Executive Secretary - Signage

Executive Secretary – Recruitment

Executive Secretary – Oil Trading

Executive Secretary Male/Female for Clifton.

CEO Secretary