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executive secretary to general manager

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arabic female secretary

executive secretary

UNICERAMIC QATAR

Responsibilities:&middot; Provide high-level executive support to management, including scheduling meetings, preparing agendas, and maintaining calendars.&middot; Draft, review, and translate letters, emails, and official documents in Arabic and English with accuracy and professionalism.&middot; Handle confidential information with discretion and maintain organized filing systems (digital and physical).&middot; Coordinate internal and external communications, ensuring timely follow-up and correspondence.&middot; Prepare reports, presentations, and summaries as required by management.&middot; Assist in coordinating administrative activities across departments within the factory.&middot; Manage travel arrangements and visas, appointments, and logistics for senior management.&middot; Monitor deadlines, track tasks, and ensure timely completion of assigned work.&middot; Liaise with suppliers, clients, and government entities when needed.Requirements:<ul><li>Bachelor&rsquo;s degree required.</li><li>Minimum 5 years of experience as an Executive Secretary or similar administrative role.</li><li>Excellent Arabic and English drafting and communication skills (man.</li><li>Strong organizational skills with the ability to multitask and prioritize.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and professional email communication.</li><li>Ability to work independently, maintain professionalism, and handle pressure.</li><li>Experience in industrial or manufacturing sectors is an added advantage</li></ul>Job Type: Full-timePay: From QAR4,000.00 per monthApplication Question(s):<ul><li>ARE YOU READY TO JOIN IMMEDIATELY?</li></ul>Experience:<ul><li>EXECUTIVE SECRETARY: 5 years (Preferred)</li></ul>

EXECUTIVE SECRETARY

Gulf Overseas HR Consultancy

We are seeking a professional Executive Secretary to support senior management with administrative tasks, communication, and daily office operations. The role requires confidentiality and strong organizational abilities.Detailed Responsibilities<ul><li>Manage executive schedules, meetings, and appointments</li><li>Prepare letters, reports, presentations, and emails</li><li>Handle filing, documentation, and correspondence</li><li>Coordinate travel arrangements and logistics</li><li>Maintain communication between management and internal departments</li><li>Screen phone calls and emails</li><li>Prepare meeting agendas and take minutes</li><li>Assist with preparation of business reports and spreadsheets</li><li>Ensure confidentiality in all matters</li></ul>Requirements<ul><li>1&ndash;2 years GCC secretarial experience</li><li>Strong MS Office skills</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and manage deadlines</li></ul>Job Type: Full-timePay: QAR3,000.00 per month

Executive Secretary

Alhamal Trading and Contracting W.L.L

Full job description* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.Requirements:* Bachelor's degree of Commerce, management or equivalent* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.* Excellent written and verbal communication skills, including professional etiquette and diplomacy.* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.Job Types: Full-time, Permanent

Al Jazeera Manpower

Good day, we are looking for a highly organized and proactive female Executive Secretary to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments efficiently</li></ul><ul><li>Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence</li></ul><ul><li>Handle confidential information with discretion and maintain secure filing systems</li></ul><ul><li>Coordinate internal and external communication on behalf of the CEO</li></ul><ul><li>Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate</li></ul><ul><li>Arrange travel itineraries, hotel bookings, transportation, and meeting logistics</li></ul><ul><li>Prepare meeting agendas, take minutes, and track follow-up actions</li></ul><ul><li>Coordinate with department heads, clients, suppliers, and external partners as required</li></ul><ul><li>Assist in project tracking, deadlines, and administrative follow-ups</li></ul><ul><li>Ensure the CEO is well-prepared for all meetings, presentations, and official activities</li></ul><ul><li>Draft letters, memos, and formal business communications in professional formats</li></ul><ul><li>Organize and support company events, board meetings, and executive activities</li></ul><ul><li>Manage document circulation, approvals, and signature workflows</li></ul><ul><li>Maintain office supplies and ensure the CEO&rsquo;s office environment is organized and presentable</li></ul><ul><li>Track important dates, deadlines, and deliverables for the CEO</li></ul><ul><li>Prepare expense reports and manage reimbursement submissions</li></ul><ul><li>Conduct basic research, compile data, and prepare summaries when required</li></ul><ul><li>Maintain a high level of professionalism, confidentiality, and reliability</li></ul><ul><li>Represent the CEO in a polished and professional manner at all times</li></ul><ul><li>Demonstrate initiative by anticipating the CEO&rsquo;s needs and proactively addressing requirements</li></ul>Qualifications<ul><li>3&ndash;5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives</li></ul><ul><li>Exceptional communication skills (written and verbal) with strong professional etiquette</li></ul><ul><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management</li></ul><ul><li>Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules</li></ul><ul><li>High level of discretion, confidentiality, and integrity when handling sensitive information</li></ul><ul><li>Strong calendar management, meeting coordination, and travel arrangement skills</li></ul><ul><li>Ability to draft reports, letters, presentations, and executive documents</li></ul><ul><li>Excellent time-management and ability to work under pressure</li></ul><ul><li>Professional appearance, strong interpersonal skills, and client-facing confidence</li></ul><ul><li>Experience working directly with CEOs, Managing Directors, or Board-level executives</li></ul><ul><li>Knowledge of corporate protocols, executive communication styles, and business correspondence</li></ul><ul><li>Strong problem-solving ability and initiative in anticipating the CEO&rsquo;s needs</li></ul><ul><li>Experience in project coordination, follow-ups, and cross-department communication</li></ul><ul><li>Ability to handle office protocols, vendor coordination, and administrative workflows</li></ul><ul><li>Multilingual abilities (advantage depending on organization needs)</li></ul><ul><li>Experience in event coordination, minutes-taking, and preparing executive-level presentations</li></ul><ul><li>Arabic speaker. </li></ul>How to applyInterested candidate can apply direct through Indeed.Job Type: Full-timePay: From QAR6,000.00 per month

LEBANESE_FEMALE EXECUTIVE SECRETARY

Darwish Interserve WLL

Job DescriptionSummary<ul><li>Provides support for the General Manager and other Departments as required</li><li>Responsible for providing a high level of administrative support by conducting research, preparing reports, handling information requests and performing clerical functions.</li></ul>Responsibilities<ul><li>Coordinates the over all Administrative activities of the GM's office</li><li>Drafts and finalizes correspondence emails on behalf of the GM</li><li>Receives, coordinates and replies to incoming mails, emails and faxes accordingly</li><li>Answers telephone calls, responding to inquiries, taking messages and referring inquiries as appropriate</li><li>Handles company email and send inquiries as per department concerned</li><li>Follows up on agreements / contracts renewals in coordination with legal department.</li><li>Communicates and liases with new agencies of interest to the Business Unit.</li><li>Manages electronic calendar, make appointments and schedule meetings</li><li>Make Travel arrangements and reservations for the GM.</li><li>Performs other related duties/projects as assigned by the GM</li></ul>Skills<ul><li>Proficient in MS Office Software</li><li>Excellent Communication Skills</li><li>Handles confidential and sensitive documents professionally</li><li>Has an in-depth knowledge of office management and basic accounting procedures</li><li>Familiarity with basic research methods and reporting techniques</li><li>Excellent organizational and time management skills</li><li>Excellent negotiator</li><li>Integrity and Confidentiality</li></ul>Job Type: Full-time

itialuS Doha

We are seeking a highly organized, discreet, and proactive Executive Secretary &amp; Personal Assistant to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, capable of managing multiple priorities, and able to maintain strict confidentiality while ensuring smooth day-to-day operations.Key Responsibilities&Oslash; Maintain accurate records, files, and confidential information.&Oslash; Coordinate travel arrangements and itineraries, visa applications, restaurant/hotel/ticket bookings.&Oslash; Manage calendars, schedule meetings, and coordinate appointments.&Oslash; Assist with personal tasks as required.&Oslash; Monitoring and requesting office supplies.&Oslash; Handle correspondence, emails, phone calls, and document preparation.&Oslash; Assisting HR department for all matters related to operations of the employee.&Oslash; Overseeing the maintenance of the office facilities and equipment. Performing other relevant duties when needed.&Oslash; Monitor deadlines and follow up on action items.&Oslash; Perform general office administration and support tasks&Oslash; Payroll processing, compensation and benefits.&Oslash; Household recruitment (onboarding &amp; offboarding)&Oslash; Employee relations and focal contact for employees.Requirements &amp; Qualifications<ul><li>Proven experience as a Secretary, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism, discretion, and confidentiality</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access and ERP)</li><li>Ability to multitask and work under minimal supervision</li><li>Strong problem-solving and interpersonal skills</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in business administration or related field</li><li>Experience supporting senior executives</li><li>Familiarity with office management systems and procedures</li><li>HR/Admin/Secretarial experience.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Executive Secretary/Personal Assistant

AL JAZEERA MEDICAL CENTER

Al Jazeera Medical Center is seeking a highly organized, professional, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the Managers and Human Resources (HR). The ideal candidate must possess exceptional proficiency in Microsoft Office, particularly Word and Excel, and be fully bilingual (Arabic and English) to manage executive communications effectively.Key ResponsibilitiesExecutive Support &amp; Schedule Management:<ul><li>Manage and maintain complex calendars for the executive team, including scheduling meetings and appointments</li><li>Act as the primary point of contact and professional gatekeeper for the executive offices.</li></ul>Professional Correspondence &amp; Documentation (High Priority):<ul><li>Draft, review, and proofread professional correspondence, reports, and presentations. (A strong ability to compose professional emails is essential.)</li><li>Prepare and organize all necessary documents and materials for executive meetings.</li><li>Maintain an efficient and confidential filing and document management system.</li></ul>HR and Coordination Support:<ul><li>Assist the Head of HR with administrative tasks, such as scheduling candidate interviews and maintaining confidential employee records.</li><li>Handle general office management tasks as assigned.</li></ul>Technical &amp; Data Management:<ul><li>Utilize Microsoft Excel to create, format, and maintain accurate spreadsheets for tracking various executive and departmental data.</li><li>Utilize Microsoft Word to generate and format executive documents and reports.</li></ul>Qualifications &amp; Requirements Experience - Minimum of 3 years of experience as an Executive Secretary, Administrative Assistant, or similar role supporting senior management.Education - Diploma in Business Administration, Secretarial Studies, or a related field.Language Skills (MANDATORY)Fluent in speaking, reading, and writing both Arabic and English to handle all executive correspondence and communication.Technical Skills (MANDATORY)Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated ability to create and manage professional documents and data.Soft SkillsExceptional organizational skills, ability to multitask, and a strong sense of professionalism and confidentiality.Job Type: Full-time

Executive Secretary and Administrative Assistant

Explore 274+ Executive secretary in Qatar Moph License Jobs In Qatar Moph License Jobs In Qatar Moph License Jobs In Qatar Moph License Jobs In Doha this December. Find roles across top companies and apply now to boost your career.