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document controller / secretary Jobs in Sharjah

document controller / secretary

executive assistant & pro coordinator Jobs in Sharjah

executive assistant & pro coordinator

executive secretary to the managing director

AFAG FZE

Ideal candidate will have in-depth experience and knowledge on Calendar and Schedule management, Communication management, Document and Report preparation, meeting Support, Information and Records Management, Office Administration, Special Projects and Research with multitasking abilities to prioritize tasks effectively under pressure. Excellent verbal and written communication skills, high level of discretion and integrity to handle sensitive and confidential information, Proactive approach and strong problem-solving skills, Strong interpersonal skills. Require minimum experience of 5 years in similar roleJob Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Secretary to the Managing Director

Hilton

<div>Executive Secretary/ F&amp;B Coordinator I DoubleTree by Hilton Sharjah
An Executive Secretary/ F&amp;B Coordinator is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. 
 
What will I be doing?
As an Executive Secretary/ F&amp;B Coordinator, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
Administrative Support to General Manager:<ul><li>
Manage the General Manager&rsquo;s calendar, meetings, travel arrangements, and appointments.</li><li>
Prepare correspondence, reports, presentations, and confidential documents.</li><li>
Handle incoming calls, emails, and communication on behalf of the GM.</li><li>
Maintain accurate filing systems and ensure document confidentiality.</li><li>
Liaise with department heads to follow up on action plans and deadlines.</li><li>
Coordinate GM&rsquo;s participation in owner meetings, cluster communications, and brand initiatives.</li><li>
Support in preparing monthly performance reports and executive summaries.
F&amp;B Coordination:</li><li>
Assist the F&amp;B Department in scheduling meetings and circulating follow-ups.
</li><li>Support in planning special events and VIP arrangements.
Communication &amp; Liaison:</li><li>
Act as a central communication point between GM, HODs, and the F&amp;B team.</li><li>
Ensure timely flow of information and documentation to relevant stakeholders.</li><li>
Coordinate with HR for departmental trainings, new joiner onboarding, and communication updates.</li></ul>
What are we looking for? 
An Executive Secretary/F&amp;B Coordinator serving Hilton brands is always working on behalf of our Guests and collaborating with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li><h3 class="jobSectionHeader">
Qualifications &amp; Skills:</h3></li><li>
Bachelor&rsquo;s degree in Hospitality Management, Business Administration, or related field. (Advantage)</li><li>
Minimum 2-3 years of experience as an Executive Secretary, F&amp;B Coordinator, or similar role in hospitality.</li><li>
Strong communication and interpersonal skills.</li><li>
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>
Excellent organizational and multitasking abilities.</li><li>
Knowledge of Food and Beverage (F&amp;B) operations is an advantage.</li><li>
Fluency in English required.</li><li>
Excellent verbal and written communication skills</li><li>
Excellent administration skills
</li><li>Flexibility to respond to a range of different work situations
</li></ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous administrative experience in a fast-paced environment</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Executive Secretary/ F&B Coordinator I DoubleTree by Hilton Sharjah

Gulf Water Treatment Co Ltd

Job Title: Personal Assistant to Managing Director (High-Responsibility, High-Growth Role)<ul><li>Location: Sharjah, UAE</li><li>Company: Gulf Water Treatment Co. Ltd. (GWT)</li><li>Job Type: Full-Time</li><li>Preference: Male candidates only</li></ul>About the RoleThis is a unique opportunity to work closely with a highly enthusiastic and growth-driven Managing Director. The right candidate will gain hands-on exposure to strategic initiatives, organizational planning, international expansion, and leadership decision-making.We are looking for someone who is a strong analytical thinker, capable of thinking from an owner&rsquo;s perspective, and committed to supporting both business and personal operations with high maturity. This role offers exceptional career growth, with the potential to progress into managerial or even C-level positions as GWT expands across multiple regions.This is not a typical 9&ndash;5 PA role. We need someone who is reliable, self-driven, always reachable when required, and excited to grow alongside the leadership.Key ResponsibilitiesBusiness Support:<ul><li>Manage the MD&rsquo;s daily calendar, appointments, travel plans, and meetings.</li><li>Draft and respond to professional emails, letters, and WhatsApp communication.</li><li>Prepare meeting briefs, minutes, summaries, and follow-up actions.</li><li>Coordinate with internal teams, clients, consultants, suppliers, and partners.</li><li>Track action items and ensure timely completion by relevant departments.</li><li>Assist the MD in monitoring strategic projects and company-wide priorities.</li><li>Prepare dashboards, presentations, and analytical reports.</li></ul>Expansion &amp; External Coordination:<ul><li>Liaise with external consultants to set up branch companies in new countries.</li><li>Support documentation, registrations, legal follow-up, and corporate compliance.</li><li>Assist in building teams in new locations.</li><li>Act as a direct representative of the MD in follow-ups with external agencies, banks, and JV partners.</li></ul>Personal Support:<ul><li>Manage personal appointments, reminders, travel, and daily requirements.</li><li>Coordinate with external service providers or vendors when needed.</li></ul>Who We Are Looking For:<ul><li>Male candidates only.</li><li>Young, energetic, ambitious (22&ndash;32 years ideal).</li><li>Analytical thinker with strong problem-solving ability.</li><li>Excellent English communication.</li><li>Highly organised, disciplined, and proactive.</li><li>Someone who takes ownership and works with urgency.</li><li>Comfortable handling both business and personal responsibilities.</li><li>Emotionally intelligent, mature, and trustworthy.</li><li>Always reachable for important matters.</li><li>Excited to learn and grow.</li></ul>Qualifications:MBA graduates, engineering graduates, business graduates, or dropouts with strong skills and drive are encouraged to apply.Required Skills:<ul><li>Excellent communication and email drafting skills.</li><li>Strong analytical ability.</li><li>MS Office &amp; Google Workspace proficiency.</li><li>Power BI knowledge is an added advantage.</li><li>Strong coordination and follow-up discipline.</li><li>Ability to multitask and perform under pressure.</li><li>High level of confidentiality and professionalism.</li></ul>Work Culture:<ul><li>Fast-paced environment.</li><li>Direct exposure to leadership decision-making.</li><li>High responsibility and learning scope.</li></ul>Why Join GWT:<ul><li>Rapidly growing company at multiple locations</li><li>Exposure to strategic projects and international expansion.</li><li>Rapid career growth opportunities.</li><li>A culture that rewards ownership and capability.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your expected salary for this role?</li></ul>Experience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Personal Assistant to Managing Director

Commercial Bank International

<div>
 
 
 Job Purpose:
 
 
 
 Acts both as an operator and receptionist at a single-position telephone switchboard or console. Duties may include operating a telephone switchboard, greeting visitors, and determining the nature of visitors' business.
 
 
 
 
 
 
 Main Responsibilities and Accountabilities:
 
 
 
 a) Receives, welcomes, books, and refers visitors to the relevant individual or department.
 
 
 b) Accepts delivery of small parcels and advises addressee.
 
 
 c) Maintains reception area in a tidy condition.
 
 
 d) Connects callers who may be uncertain of their required contact to the most appropriate department/contact.
 
 
 e) Taking and ensuring messages are passed to the appropriate staff member on a timely basis. Determines when an issue is urgent and expedites a response.
 
 
 f) May administer routine parking and taxi arrangements and issues and collects security badges for visitors.
 
 
 g) As a key point of entry to the organization, acts with tact, discretion, and courtesy at all times.
 
 
 h) May perform basic clerical tasks and/or undertake simple copy typing as time permits.
 
 
 i) Take inventory of supplies and restock as needed.
 
 
 j) Managing the meeting rooms.
 
 
 k) Perform ad-hoc duties or responsibilities consistent with the employee Role and assigned by the management.
 
 
 
 
 
 
 Education:
 
 
 
 &bull; High-school diploma.
 
 
 
 
 
 
 Experience:
 
 
 
 &bull; At least 3 years experience as a secretary / executive secretary.
 
 
 
 
 
 
 Specialist Skills required for the Job:
 
 
 
 &bull; Excellent oral and written communication
 
 
 &bull; High computer proficiency
 
 
 &bull; Interpersonal skills
 
 
 &bull; Organizing and planning skills
 
 
 &bull; Office management Skills
 
</div>

Front Desk Coordinator - Emirati Talent

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Ertikaz Trading LLC

Job Title: Marketing Director Company: Fahhad Group Location: Sharjah, UAE Salary: Competitive Contract-Based SalaryJob Summary As our Marketing Director, you will define and execute our marketing vision, overseeing campaigns, digital initiatives, and brand positioning across global markets. You are a strategic thinker with proven experience in traditional and digital marketing in multicultural environments.Key Responsibilities<ul><li>Develop and execute a data-driven marketing strategy aligned with business goals.</li><li>Serve as the brand guardian, ensuring campaigns reflect our identity and appeal to global audiences.</li><li>Lead digital marketing initiatives: SEO/SEM, social media, influencer partnerships, content marketing, email automation, and performance marketing.</li><li>Design and manage innovative campaigns, product launches, and brand activations.</li><li>Conduct market research and competitive analysis to identify growth opportunities.</li><li>Build, mentor, and lead a high-performing marketing team.</li><li>Manage the marketing budget, ensuring strong ROI.</li><li>Drive PR, media relations, and strategic partnerships.</li><li>Define and track KPIs, providing actionable insights to executive leadership.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or related field (MBA preferred).</li><li>12+ years of marketing experience, including 5+ years in senior leadership.</li><li>Proven experience in global markets.</li><li>Success with B2C/B2B brands (Perfumes Industry).</li><li>Expertise in digital marketing, social media trends, and brand management.</li><li>Strong understanding of consumer behavior and cultural nuances.</li><li>Exceptional leadership, analytical, and project management skills.</li><li>Fluent in English and Arabic or any other language.</li></ul>What We Offer<ul><li>Competitive contract-based salary.</li><li>Comprehensive benefits.</li><li>Opportunity to play a key role in a leading global tech brand.</li><li>A dynamic, innovative, and collaborative work culture.</li></ul>Job Type: Full-timePay: AED20,000.00 - AED30,000.00 per monthExperience:<ul><li>UAE: 5 years (Required)</li><li>Perfumes industry experience is a must</li></ul>Job Type: Full-timePay: AED20,000.00 - AED30,000.00 per month

Marketing Director

Jesr Al Sharq Wa Al Gharb Marbles & Granite

We are looking for a Sales Executive who is responsible for driving sales, maintaining strong customer relationships, and ensuring smooth order processing. This role involves managing customer accounts, coordinating with internal teams, documenting sales interactions, and following company procedures to maximize revenue and customer satisfaction. The Sales Executive plays a key role in supporting business growth while ensuring all processes are accurately followed.Qualifications:<ul><li>Minimum 2-3 years of experience as a Sales Executive in a Marble &amp; Granite trading company.</li><li>Strong knowledge of marble, granite, and stone products, including specifications and applications.</li><li>Proven track record in sales target achievement and customer relationship management.</li><li>Excellent communication and negotiation skills (verbal and written).</li><li>Ability to analyze market trends, identify opportunities, and recommend sales strategies.</li><li>Highly organized, detail-oriented, and capable of managing multiple client accounts.</li></ul>Job Summary:<ul><li>Achieve assigned sales targets and prepare regular sales performance reports.</li><li>Manage customer orders, verify details, and coordinate with internal teams for smooth delivery.</li><li>Handle payment documentation, ensuring invoices and receipts are accurate and up to date.</li><li>Maintain clear, written communication with customers and build long-term relationships.</li><li>Analyze sales trends and provide feedback to improve strategies.</li><li>Earn incentives based on compliant sales, timely delivery, and excellent customer service.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do u an have experience in a marble &amp; granite company?</li><li>Did u work as a Sales Executive in a Marble &amp; Granite Trading company?</li><li>Are you familiar with different types of marble and granite, their quality grades?</li></ul>

Sales Executive

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