executive assistant

hr executive

administrative assistant

admin assistant

customer service executive

executive services administrator

J. Awan & Partners

Job purpose:
The Executive Administrator will play a pivotal role in providing high-level administrative support to the CEO &amp; executive team, ensuring seamless day-to-day operations. This position requires a dynamic, highly organized individual with a proven track record as an Executive Assistant, alongside experience in HR coordination and office management. The successful candidate will be instrumental in supporting strategic initiatives, managing confidential information, and ensuring the smooth functioning of the DIFC office.
Key Responsibilities include:
Executive Support:
<ul>
<li>Provide comprehensive administrative support to CEO &amp; executive mgt including calendar management, travel arrangements, meeting coordination, and correspondence.</li>
<li>Well-versed in booking complex and proactive travel arrangements.</li>
<li>Experienced in hotel bookings and related logistics</li>
<li>Possessing extensive work experience in travel coordination and booking management.</li>
<li>Prepare and review internal and external communications, reports, and presentations.</li>
<li>Maintain a high level of confidentiality and discretion in handling sensitive information.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Liaising with PRO for labor, visa &amp; other related HR matters.</li>
</ul>
Office Management:
<ul>
<li>Oversee the day-to-day office operations, ensuring a professional and efficient working environment.</li>
<li>Manage vendor relationships, office supplies, maintenance requests, and general facility needs.</li>
<li>Organize and coordinate internal events, meetings, and team activities.</li>
</ul>
HR Support:
<ul>
<li>Assist with onboarding and offboarding processes including coordination with DAFZA, DIFC and relevant authorities.</li>
<li>Maintain employee records and support the administration of HR policies and procedures.</li>
<li>Coordinate recruitment logistics, interview scheduling, and candidate communication.</li>
<li>Support employee engagement initiatives and internal communication.</li>
</ul>

Executive Administrator

Silver Line Gate Food Stuff Trading

HR Executive cum Office Administrator responsibilities include creating referral programs, updating HR policies and overseeing our hiring processes . Handling HR operations and Payroll activities and should have an extensive background in Human Resources departments and thorough knowledge of labor legislation. Manage the organizations employee database and prepare reports/personnel records by recording new hires, terminations, tracking leaves , sick and personal time.Reviewing and approving supply requisitions, and assigning and monitoring clerical functions.Candidate should be capable of handling the jobs independently, flexible and having minimum 5 to 8 years relevant UAE experience will be considered. Female applicant and Arabic speaker is a must.

<div> <div> <div> <div> Qualification: Any Bachelor Degree </div> <div> Job Category: HR </div> <div> Job Type: Full Time </div> <div> Job Location: Dubai - United Arab Emirates </div> <div> Work Experience: 5 years </div> <div> Preferred Language: Arabic English</div></div></div></div>

HR Executive cum Office Administrator

AGMC

<div>
 
 The Administration Executive is responsible for overseeing and managing key administrative functions, ensuring smooth operations related to employee services, travel, documentation, and company assets. This role requires strong organizational skills, attention to detail, and compliance with UAE laws.
 
 
 
 
 
 
 
 
 
 1. Leave, Attendance &amp; Travel Management
 
 
 <ul>
 <li>
 Administer employee leave requests (annual, sick, unpaid, etc.) in compliance with company policy and UAE labor law.
 </li>
 <li>
 Process leave tickets (annual flight benefits) for employees and their families.
 </li>
 <li>
 Manage ticket encashment requests as per company policy.
 </li>
 <li>
 Handle business travel bookings (flights, hotels, transportation) for employees.
 </li>
 <li>
 Manage employee attendance roster and attendance records (Bio Matics) in consultation with the line manager and generate required report for inputs to the payroll system.
 </li>
 </ul>
 
 
 2. Employee Documentation &amp; Certificates
 
 
 <ul>
 <li>
 Prepare and issue salary certificates, employment letters, and NOCs (No Objection Certificates) for onward approvals.
 </li>
 <li>
 Ensure timely processing of visa renewals, Emirates ID, and work permit renewals.
 </li>
 <li>
 Monitor and notify employees about passport renewals and follow up for timely submission.
 </li>
 </ul>
 
 
 3. Medical Insurance Administration
 
 
 <ul>
 <li>
 Process new medical insurance applications, renewals, and deletions for employees.
 </li>
 <li>
 Liaise with the Group insurance providers to resolve employee queries and claims.
 </li>
 </ul>
 
 
 4. Trade License &amp; Corporate Compliance
 
 
 <ul>
 <li>
 Coordinate trade license renewals and related government documentation.
 </li>
 <li>
 Ensure compliance with UAE regulatory requirements.
 </li>
 </ul>
 
 
 5. Company Vehicle &amp; Transport Management
 
 
 <ul>
 <li>
 Oversee traffic fine management and payment for company vehicles for employees.
 </li>
 <li>
 Handle vehicle registration, deregistration, and transfer processes for company vehicles given to the employees.
 </li>
 <li>
 Manage Salik tags, parking cards, and related transport services.
 </li>
 </ul>
 
 
 6. General Administrative Support
 
 
 <ul>
 <li>
 Maintain accurate records of all administrative processes.
 </li>
 <li>
 Assist employees with government-related transactions (Tasheel, Amer, etc.).
 </li>
 <li>
 Provide support in audits and compliance checks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, or related field.
 </li>
 <li>
 Minimum 2 plus years of UAE experience in business administration, HR operations, or PRO services.
 </li>
 <li>
 Strong knowledge of UAE labor law, immigration processes, and visa procedures.
 </li>
 <li>
 Proficiency in MS Office and HR/Administration software.
 </li>
 <li>
 Excellent communication (English; Arabic is a plus) and organizational skills.
 </li>
 <li>
 Ability to handle multiple tasks with high accuracy.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Administration: 3 years (Preferred)
 </li>
 </ul>
 
 
 License/Certification:
 
 
 <ul>
 <li>
 UAE Driver's License (Preferred)
 </li>
 </ul>
 
 
 
 
 
 
 Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining us!
 
 
 
 
 
</div>

Administration Executive

INDEX Holding

<div>
 
 
 Job Purpose
 
 
 
 
 
 <ul>
 <li>
 We are looking for an experienced HR Administration Executive who will play a role in ensuring smooth and compliant operation of HR processes across the organization.
 </li>
 <li>
 This role requires a proactive, detail-oriented, and highly organized individual who can independently manage core HR functions while supporting both employees and management in alignment with INDEX Holding&rsquo;s strategic plan, vision, mission, values goals and objectives
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 HR Administration &amp; Employee Records
 
 
 <ul>
 <li>
 Oversee and maintain accurate and up-to-date human resources databases and employee records - both digital and physical , as required.
 </li>
 <li>
 Ensure compliance with legal and company documentation standards.
 </li>
 <li>
 Independently manage onboarding processes, entering and updating employee data in the HRMS or Microsoft Suite.
 </li>
 <li>
 Manage all personnel files with strict confidentiality and structure.
 </li>
 </ul>
 
 
 Leave &amp; Attendance Management
 
 
 <ul>
 <li>
 Administer all types of employee leave (annual, sick, business, emergency, etc.) and ensure proper documentation and policy adherence.
 </li>
 <li>
 Maintain and audit attendance records; generate reports and letters as needed.
 </li>
 <li>
 Proactively identify and resolve discrepancies related to time and attendance
 
 .
 
 </li>
 </ul>
 
 
 Payroll &amp; Insurance Coordination
 
 
 <ul>
 <li>
 Ensure timely and accurate processing of payroll-related data in line with company policies.
 </li>
 <li>
 Manage insurance-related matters, including employee enrollments, claims, reimbursements, and renewals.
 </li>
 <li>
 Liaise with insurance providers and internal stakeholders to resolve issues efficiently.
 </li>
 </ul>
 
 
 Compliance &amp; Systems Management
 
 
 <ul>
 <li>
 Monitor HR systems to ensure smooth operations and effectiveness
 </li>
 <li>
 Conduct periodic checks and audits to maintain data accuracy and policy compliance.
 </li>
 <li>
 Stay updated with HR best practices and recommend process improvements where necessary
 
 .
 
 </li>
 </ul>
 
 
 Employee Relations &amp; Support
 
 
 <ul>
 <li>
 Serve as a primary point of contact for employee queries related to HR policies, benefits, and procedures.
 </li>
 <li>
 Foster positive and professional working relationships across departments.
 </li>
 <li>
 Assist in conflict resolution, disciplinary actions, and other employee relations matters when needed
 
 .
 
 </li>
 </ul>
 
 
 General HR Support
 
 
 <ul>
 <li>
 Prepare HR-related correspondence, reports, and documentation upon request
 </li>
 <li>
 Represent the HR department in cross-functional projects and meetings, as required.
 </li>
 <li>
 Execute special projects and assignments as delegated by senior management
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor degree in Human Resource Management.
 </li>
 <li>
 Minimum 5 years of experience as an HR Executive.
 </li>
 <li>
 Strong understanding of UAE Labor law.
 </li>
 <li>
 Proficiency in HRMS Platforms and Microsoft Office Suite i.e. Word, Excel.
 </li>
 <li>
 Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance).
 </li>
 </ul>
 
 
 Skills required:
 
 
 <ul>
 <li>
 Excellent written and oral and communication skills.
 </li>
 <li>
 Excellent knowledge of Microsoft Office package with the ability to learn new software applications.
 </li>
 <li>
 Good interpersonal skills and a positive attitude to dealing with people.
 </li>
 <li>
 Ability to use own initiative and pay close attention to detail.
 </li>
 <li>
 Excellent organizational skills and discretion with confidential information.
 </li>
 <li>
 Ability to cope with competing demands, to prioritize tasks and to meet deadlines.
 </li>
 <li>
 Capable of working independently and as part of the team.
 </li>
 <li>
 Dependable, responsible, and self-motivated.
 </li>
 </ul>
</div>

HR Administration Executive

Job Purpose We are looking for an experienced HR Administration Executive who will play a role in ensuring smooth and compliant operation of HR processes across the organization.This role requires a proactive, detail-oriented, and highly organized individual who can independently manage core HR functions while supporting both employees and management in alignment with INDEX Holding's strategic plan, vision, mission, values goals and objectives Key Responsibilities HR Administration & Employee Records<ul><li>Oversee and maintain accurate and up-to-date human resources databases and employee records - both digital and physical, as required.</li><li>Ensure compliance with legal and company documentation standards.</li><li>Independently manage onboarding processes, entering and updating employee data in the HRMS or Microsoft Suite.</li><li>Manage all personnel files with strict confidentiality and structure.</li></ul>Leave & Attendance Management<ul><li>Administer all types of employee leave (annual, sick, business, emergency, etc.) and ensure proper documentation and policy adherence.</li><li>Maintain and audit attendance records; generate reports and letters as needed.</li><li>Proactively identify and resolve discrepancies related to time and attendance.</li></ul>Payroll & Insurance Coordination<ul><li>Ensure timely and accurate processing of payroll-related data in line with company policies.</li><li>Manage insurance-related matters, including employee enrollments, claims, reimbursements, and renewals.</li><li>Liaise with insurance providers and internal stakeholders to resolve issues efficiently.</li></ul>Compliance & Systems Management<ul><li>Monitor HR systems to ensure smooth operations and effectiveness.</li><li>Conduct periodic checks and audits to maintain data accuracy and policy compliance.</li><li>Stay updated with HR best practices and recommend process improvements where necessary.</li></ul>Employee Relations & Support<ul><li>Serve as a primary point of contact for employee queries related to HR policies, benefits, and procedures.</li><li>Foster positive and professional working relationships across departments.</li><li>Assist in conflict resolution, disciplinary actions, and other employee relations matters when needed.</li></ul>General HR Support<ul><li>Prepare HR-related correspondence, reports, and documentation upon request.</li><li>Represent the HR department in cross-functional projects and meetings, as required.</li><li>Execute special projects and assignments as delegated by senior management.</li></ul>Qualifications and Experience:<ul><li>Bachelor degree in Human Resource Management.</li><li>Minimum 5 years of experience as an HR Executive.</li><li>Strong understanding of UAE Labor law.</li><li>Proficiency in HRMS Platforms and Microsoft Office Suite i.e. Word, Excel.</li><li>Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance).</li></ul>Skills required:<ul><li>Excellent written and oral communication skills.</li><li>Excellent knowledge of Microsoft Office package with the ability to learn new software applications.</li><li>Good interpersonal skills and a positive attitude to dealing with people.</li><li>Ability to use own initiative and pay close attention to detail.</li><li>Excellent organizational skills and discretion with confidential information.</li><li>Ability to cope with competing demands, to prioritize tasks and to meet deadlines.</li><li>Capable of working independently and as part of the team.</li><li>Dependable, responsible, and self-motivated.</li></ul><img src="https://www.jobg8.com/Tracking.aspx?n5tSDoUM%2b4b3%2b8658l3xwbhNwgCiOAC%2bj" width="0" height="0" />

LEAMS Education

Job Title
IT Administrator / IT Executive British Curriculum School Dubai, UAE
Job Description
IT Administrator / IT Executive British Curriculum School Dubai, UAE Position Overview A reputable British curriculum school in Dubai is urgently seeking a skilled IT Administrator or IT Executive to manage and support its IT infrastructure. This full-time role requires hands-on experience with hardware and network systems, Office 365 administration, and school-based IT support. Ideal for tech-savvy professionals with strong troubleshooting abilities and a background in educational IT environments. Job Details Job Location: Dubai, UAE Industry: Education / Teaching / Training Function: Information Technology (IT) Salary: 7000 9000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full-time Job Overview As an IT Administrator, you will be responsible for ensuring the smooth functioning of the school s technology infrastructure. You will handle server maintenance, user support, system security, and network management, while also providing training and support to staff on educational technology. This role requires strong technical capabilities, problem-solving skills, and the ability to work independently in a school environment. What You ll Do * Install, configure, and maintain IT hardware, software, and computer peripherals * Provide daily technical support via service desk for hardware, software, and network issues * Administer Microsoft Office 365 tools including Exchange Online, OneDrive, OneNote, SharePoint, and Azure Active Directory * Manage Active Directory accounts, GPOs, and Windows Server environments * Monitor system performance and perform regular updates, patches, and antivirus installations * Set up and maintain network equipment including UniFi access points, switches, and LAN/WAN connectivity * Configure and monitor FortiGate firewall including VPN, policies, and internet usage controls * Maintain technical documentation and update the school s internal IT knowledge base * Support school staff with educational platforms and basic IT training * Manage the school website (WordPress) and ensure timely content updates and performance * Conduct onboarding, IT orientation, and staff training sessions Ideal Profile * 2 4 years of proven experience in an IT Executive, Admin, or Support role * Certifications such as CCNA, MCSA, or MCITP are required * Experience with Office 365, Windows Server, and Active Directory management * Familiarity with FortiGate firewall configuration and network security practices * Hands-on experience with help desk support systems and issue resolution * Knowledge of CCTV, Access Control systems, and IT security protocols * Basic understanding of ITIL framework is a plus * Strong communication skills and ability to explain technical concepts clearly * Experience in school IT environments is highly desirable Why Join Us * Be part of a supportive academic community with a strong focus on digital learning * Competitive salary and opportunities for career development * Gain exposure to a range of modern educational technologies * Work in a collaborative environment with clear technical workflows About the Company This British curriculum school in Dubai is committed to academic innovation and digital excellence. By integrating technology into daily operations and teaching methods, the school creates an enriching environment for both staff and students. The IT team plays a critical role in supporting this vision through proactive system management and responsive technical support.
Post Details

IT Administrator / IT Executive British Curriculum School Dubai, UAE

DEC Dynamic Design Studio

Job Title: Administrator &amp; Proposal CoordinatorRole Summary: The Administrator &amp; Proposal Coordinator will be responsible for overseeing daily administrative functions, supporting executive leadership, and leading the preparation and submission of project proposals. The role requires a well-organized, proactive individual with strong communication and multitasking skills, preferably with experience in the architectural, engineering, or construction (AEC) industry.Key Responsibilities:<ul><li>Coordinate and compile proposals, EOIs, RFQs, and pre-qualification submissions, ensuring accuracy, quality, and timely delivery.</li><li>Collaborate with technical teams and subconsultants to gather necessary information and documentation for proposals.</li><li>Draft, edit, and format reports, presentations, letters, and internal communications.</li><li>Maintain and organize key operational and project-related documentation, databases, and trackers.</li><li>Monitor upcoming submission deadlines and ensure all internal and external stakeholders are aligned.</li><li>Support firm-wide operational activities, including office coordination, documentation workflows, and process improvements.</li><li>Assist in preparing client-facing materials and ensure consistency with branding and quality standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Qualifications:<ul><li>Minimum 4&ndash;5 years of experience in a similar role, ideally within the architecture, engineering, or design industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign is essential.</li><li>Strong organizational skills and attention to detail with the ability to prioritize and manage multiple deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.</li><li>Experience supporting senior executives and coordinating complex proposals is highly preferred</li></ul>Job Type: Full-time

Administrator & Proposal Coordinator

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HR Administration Executive

IT Administrator / IT Executive British Curriculum School Dubai, UAE

Administrator & Proposal Coordinator