executive assistant

administrative assistant

office administrator

executive secretary

office assistant

executive services administrator

J. Awan & Partners

<p><strong>Job purpose:</strong></p>
<p>The Executive Administrator will play a pivotal role in providing high-level administrative support to the CEO &amp; executive team, ensuring seamless day-to-day operations. This position requires a dynamic, highly organized individual with a proven track record as an Executive Assistant, alongside experience in HR coordination and office management. The successful candidate will be instrumental in supporting strategic initiatives, managing confidential information, and ensuring the smooth functioning of the DIFC office.</p>
<p><strong>Key Responsibilities include:</strong></p>
<p><strong>Executive Support:</strong></p>
<ul>
<li>Provide comprehensive administrative support to CEO &amp; executive mgt including calendar management, travel arrangements, meeting coordination, and correspondence.</li>
<li>Well-versed in booking complex and proactive travel arrangements.</li>
<li>Experienced in hotel bookings and related logistics</li>
<li>Possessing extensive work experience in travel coordination and booking management.</li>
<li>Prepare and review internal and external communications, reports, and presentations.</li>
<li>Maintain a high level of confidentiality and discretion in handling sensitive information.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Liaising with PRO for labor, visa &amp; other related HR matters.</li>
</ul>
<p><strong>Office Management:</strong></p>
<ul>
<li>Oversee the day-to-day office operations, ensuring a professional and efficient working environment.</li>
<li>Manage vendor relationships, office supplies, maintenance requests, and general facility needs.</li>
<li>Organize and coordinate internal events, meetings, and team activities.</li>
</ul>
<p><strong>HR Support:</strong></p>
<ul>
<li>Assist with onboarding and offboarding processes including coordination with DAFZA, DIFC and relevant authorities.</li>
<li>Maintain employee records and support the administration of HR policies and procedures.</li>
<li>Coordinate recruitment logistics, interview scheduling, and candidate communication.</li>
<li>Support employee engagement initiatives and internal communication.</li>
</ul>

Executive Administrator

Silver Line Gate Food Stuff Trading

<p><b>HR Executive c</b>um Office Administrator responsibilities include creating referral programs, updating HR policies and overseeing our hiring processes . Handling HR operations and Payroll activities and should have an extensive background in Human Resources departments and thorough knowledge of labor legislation. Manage the organizations employee database and prepare reports/personnel records by recording new hires, terminations, tracking leaves , sick and personal time.Reviewing and approving supply requisitions, and assigning and monitoring clerical functions.Candidate should be capable of handling the jobs independently, flexible and having minimum 5 to 8 years relevant UAE experience will be considered. Female applicant and Arabic speaker is a must.</p>

<div> <div> <div> <div> <strong>Qualification: </strong>Any Bachelor Degree </div> <div> <strong>Job Category: </strong>HR </div> <div> <strong>Job Type: </strong>Full Time </div> <div> <strong>Job Location: </strong>Dubai - United Arab Emirates </div> <div> <strong>Work Experience: </strong>5 years </div> <div> <strong>Preferred Language: </strong>Arabic English</div></div></div></div>

HR Executive cum Office Administrator

LEAMS Education

Job Title
IT Administrator / IT Executive   British Curriculum School   Dubai, UAE
Job Description
IT Administrator / IT Executive   British Curriculum School   Dubai, UAE<br> <br>Position Overview<br>A reputable British curriculum school in Dubai is urgently seeking a skilled IT Administrator or IT Executive to manage and support its IT infrastructure. This full-time role requires hands-on experience with hardware and network systems, Office 365 administration, and school-based IT support. Ideal for tech-savvy professionals with strong troubleshooting abilities and a background in educational IT environments.<br> <br>Job Details<br>Job Location: Dubai, UAE<br>Industry: Education / Teaching / Training<br>Function: Information Technology (IT)<br>Salary: 7000 9000 monthly (Market estimated)<br>Gender: Any<br>Candidate Nationality: Any<br>Candidate Current Location: Any<br>Job Type: Full-time<br> <br>Job Overview<br>As an IT Administrator, you will be responsible for ensuring the smooth functioning of the school s technology infrastructure. You will handle server maintenance, user support, system security, and network management, while also providing training and support to staff on educational technology. This role requires strong technical capabilities, problem-solving skills, and the ability to work independently in a school environment.<br> <br>What You ll Do<br> <br>* Install, configure, and maintain IT hardware, software, and computer peripherals<br>* Provide daily technical support via service desk for hardware, software, and network issues<br>* Administer Microsoft Office 365 tools including Exchange Online, OneDrive, OneNote, SharePoint, and Azure Active Directory<br>* Manage Active Directory accounts, GPOs, and Windows Server environments<br>* Monitor system performance and perform regular updates, patches, and antivirus installations<br>* Set up and maintain network equipment including UniFi access points, switches, and LAN/WAN connectivity<br>* Configure and monitor FortiGate firewall including VPN, policies, and internet usage controls<br>* Maintain technical documentation and update the school s internal IT knowledge base<br>* Support school staff with educational platforms and basic IT training<br>* Manage the school website (WordPress) and ensure timely content updates and performance<br>* Conduct onboarding, IT orientation, and staff training sessions<br> <br>Ideal Profile<br> <br>* 2 4 years of proven experience in an IT Executive, Admin, or Support role<br>* Certifications such as CCNA, MCSA, or MCITP are required<br>* Experience with Office 365, Windows Server, and Active Directory management<br>* Familiarity with FortiGate firewall configuration and network security practices<br>* Hands-on experience with help desk support systems and issue resolution<br>* Knowledge of CCTV, Access Control systems, and IT security protocols<br>* Basic understanding of ITIL framework is a plus<br>* Strong communication skills and ability to explain technical concepts clearly<br>* Experience in school IT environments is highly desirable<br> <br>Why Join Us<br> <br>* Be part of a supportive academic community with a strong focus on digital learning<br>* Competitive salary and opportunities for career development<br>* Gain exposure to a range of modern educational technologies<br>* Work in a collaborative environment with clear technical workflows<br> <br>About the Company<br>This British curriculum school in Dubai is committed to academic innovation and digital excellence. By integrating technology into daily operations and teaching methods, the school creates an enriching environment for both staff and students. The IT team plays a critical role in supporting this vision through proactive system management and responsive technical support.
Post Details

IT Administrator / IT Executive British Curriculum School Dubai, UAE

Grand Cryo wellness DMCC

<p>Job Title: Operations Specialist / Laboratory Administrator</p><p>Reports to: Laboratory Director / Head of Operations</p><p>Location: Dubai, UAE</p><p>Position Type: Full-Time</p><p><b>Position Summary</b></p><p>We are seeking a highly organized, proactive, and versatile Operations Specialist / Laboratory Administrator to serve as the central administrative and operational hub for our facility.</p><p>This critical, multi-faceted role ensures the smooth day-to-day running of our office, provides exceptional support to our B2B clients, and manages key administrative functions, including our Laboratory Information System (LIS). The ideal candidate is a master multitasker, a professional communicator, and a reliable support pillar for our executive team.</p><p><b>Key Responsibilities</b></p><p><b>1. Reception &amp; Front-of-House Management</b></p><ul><li>Serve as the first point of contact for the laboratory, greeting all clients, vendors, and visitors with a high level of professionalism.</li><li>Manage the main phone line and general inquiry email inbox, routing all communications to the appropriate departments.</li><li>Handle all incoming and outgoing mail, packages, and courier shipments, including the critical coordination of sample drop-offs and deliveries.</li><li>Maintain a clean, organized, and welcoming reception and common area.</li></ul><p><b>2. B2B Customer Support</b></p><ul><li>Act as a primary liaison for our business-to-business (B2B) clients (e.g., clinics, hospitals, research partners).</li><li>Respond promptly to client inquiries regarding sample status, test results, billing, and service information.</li><li>Onboard new clients, ensuring they have all necessary documentation, supplies, and system access.</li><li>Troubleshoot and resolve client issues by coordinating with technical, billing, and scientific staff.</li></ul><p><b>3. Office Management</b></p><ul><li>Oversee all general office operations and procedures to ensure organizational effectiveness and efficiency.</li><li>Manage inventory and procure all office, kitchen, and administrative supplies.</li><li>Coordinate with building management and external vendors for facilities maintenance, repairs, and services (e.g., IT, cleaning, security).</li><li>Organize and manage meeting room schedules, event setup, and catering.</li></ul><p><b>4. LIS Administration</b></p><ul><li>Assist in the day-to-day administration of the Laboratory Information System (LIS).</li><li>Manage user accounts, set permissions, and perform routine data entry and data integrity checks.</li><li>Act as the first-line support for internal staff experiencing LIS issues, troubleshooting basic problems.</li><li>Liaise with the LIS vendor or internal IT team to resolve escalated technical issues.</li><li>Generate routine reports from the LIS for management and operational analysis.</li></ul><p><b>5. Executive Assistance &amp; Operational Support</b></p><ul><li>Provide direct administrative support to the senior leadership team, including managing calendars, scheduling meetings, and coordinating travel.</li><li>Assist in preparing reports, presentations, and internal communications.</li><li>Support operational projects, such as process improvement initiatives and new service rollouts.</li><li>Assist with new employee onboarding logistics, including workspace setup and system access.</li><li>Handle confidential information with the utmost discretion.</li></ul><p><b>Qualifications &amp; Skills</b></p><p><b>Required:</b></p><ul><li>3-5+ years of proven experience in a high-level administrative, office management, or operations role.</li><li>Exceptional organizational, time-management, and multitasking skills with a sharp attention to detail.</li><li>Strong professional communication (written and verbal) and interpersonal skills.</li><li>Proven experience in a customer-facing role; B2B support experience is highly valued.</li><li>Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to learn new software systems quickly.</li><li>Demonstrated ability to be proactive, self-directed, and a resourceful problem-solver.</li><li>Ability to handle confidential information with discretion and professionalism.</li></ul><p><b>Preferred:</b></p><ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Experience working in a laboratory, healthcare, biotech, or scientific environment.</li><li>Direct experience administering or using a Laboratory Information System (LIS), CRM, or similar tools.</li><li>Experience as an Executive Assistant supporting senior-level staff.</li></ul><p>Please send your CV and a brief cover letter to <b>info@atoglab.com</b></p><p>Job Type: Full-time</p>

Operations Specialist / Laboratory Administrator

Cle Dor Consulting Limited

<p><b>Job Location</b></p>
 
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 <p> <b><span>Dubai, <br> United Arab Emirates</span> </b></p>
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 <p><b>Experience</b></p>
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 <p> <b><span>3 to 5 years</span> </b></p>
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 <p><b>Qualification Level</b></p>
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 <p> <span><b>Graduate</b></span> </p>
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 <p>Job Function</p>
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 <p> <span>Administration / Commercial Operations<br> Secretary / Front Office<br> </span> </p>
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 <p>Skillset</p>
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 <p> <span>Administrative Skills, Organizational Skills</span> </p>
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 <p>Preferred Jobseekers</p>
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 <p>Locally available candidates only apply for this job</p> 
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<span>Job Position   Office Administrator cum Personal Assistant<br> <br><b>Company Name   Cledor<br>Location : Dubai, UAE<br> <br>Key responsibilities :</b><br> <br>Handle administrative tasks, correspondence, and filing systems<br>Coordinate meetings, travel, and schedules<br>Prepare reports, presentations, and basic documentation<br>Liaise with vendors, clients, and internal departments<br>Support senior management with personal and professional tasks as required<br> <b><br>Requirements:</b><br> <br>Proven experience as an Office Admin, Executive Assistant, or PA (real estate or consulting background preferred)<br>Strong communication and multitasking skills<br>Proficiency in MS Office and general office management<br>A positive attitude and professional presence<br>Availability: Immediate joiners preferred<br> <br> </span>
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Office Administrator cum Personal Assistant

NMC healthcare LLC

<h2>Job Description</h2><ol type="1"><li><strong>DUTIES AND RESPONSIBILITIES</strong></li><li>Performs the professional duties of an internist in adherence to the Delineation of Privileges depending on the efficiency and skills of the particular individual.</li><li>Answers in-patient consultations from medical or other in-patient services.</li><li>Participates in the reading of EKG’s.  Performs lung function studies and makes interpretations when needed.</li><li>Administers Executive Health Program examinations on a regular basis.</li><li>Orders diagnostic laboratory and X-ray examinations, determining the diagnosis and prescribing applicable therapy and taking the necessary preventive medicine.</li><li>Reviews journals and textbooks in order to keep current on latest techniques, procedures and therapy.</li><li>Participates in continuing in-service training programmes, physician’s conferences, etc.</li><li>Participates in the monthly staff meeting of the Internal Medicine Service Division.</li><li>Responsible for the proper practice of infection control guidelines in all clinical areas.</li><li>Keeps current with emergency techniques as they emerge and evolve.</li><li>Active participation and sustained qualification in all cardio-pulmonary resuscitation programs.</li><li>Attends staff meetings and weekly rounds and participates in in-service activities as required, i.e., Morbidity & Mortality conferences, Peer Reviews, etc.</li><li>Evidences dependability in carrying out the commitments and obligations of the position.</li><li>Demonstrates the ability to listen to others in promoting effective communication.</li><li>Develops thorough understanding of policies and procedures of the hospital and demonstrates respect for them.</li><li>Performs other duties as assigned by the Medical Administrator or Medical Director.</li><li>To follow appropriate international guidelines, DHA regulations & Joint Commission International norms while treating or managing patients as well as while discharging their professional duties.</li></ol>

Specialist - Internal Medicine

<div><p><b>About GAC</b></p><p><b>
Our corporate DNA</b></p><p><b>
World-class shipping, logistics, and marine services built on quality, safety, and sustainability with the human touch. GAC delivers flexible integrated portfolios to customers globally, emphasizing a long-term approach, sustainability, innovation, and ethics.</b></p><p><b>
7500 + Employees around the world / 300 +Strategically located offices / 50 +Countries.</b></p><p></p><p><b>
About Job</b></p><p>
The main purpose of the IT Service Desk administrator is to provide fast, efficient, and effective IT and Communications support to the GAC Group of Companies within agreed SLAs. The IT Service Desk will provide 24x7x365 first-line support via all modern communication channels and offer remote support when required. Therefore, the Service Desk administrator must be flexible and available to work shifts during the day or night.</p><p>
The job exists for an individual who will adopt ITIL Framework for Service Management. The Service Desk will log, categorize, assign, and resolve received IT requests and, where required, will use their excellent knowledge of GAC stakeholders and third-party suppliers to find solutions to Incidents and requests.</p><p>
The job contributes to the smooth functioning of business operations and will demonstrate excellent knowledge of GAC&rsquo;s IT systems, Infrastructure, and service catalog.
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Additionally, this role supports the continuous improvement of IT services through proactive monitoring, process automation, and enhancement of end-user digital experience. The administrator will also play a key role in maintaining endpoint security compliance, promoting user awareness, and collaborating with cybersecurity and infrastructure teams to strengthen the organization&rsquo;s IT resilience.</p><p><i>
 </i><b><i>This Position required to work on roster basis</i></b></p><p></p><p><b>
Key Responsibilities</b></p><p>
Provide L1 &amp; L2 support for Microsoft 365, which includes E-mail, OneDrive, SharePoint, MS Teams, including Teams Voice, Intune device management, and security compliance monitoring.</p><p>
GAC Business Application administration and support.</p><p>
Responsible for GAC Service Desk Support (ServiceNow).</p><p>
Desktop and Applications support.</p><p>
Administer GAC Monitoring systems.</p><p>
Daily monitoring of Anti-virus status, Device Management, and Group IT Servers hosted on-prem and Cloud.</p><p>
Monthly Patching of servers and endpoints.</p><p>
Vendor Management (Suppliers/Consultants).</p><p>
IT Service Desk Procedures &amp; Guidelines.</p><p>
Responsible for Inventory Management.</p><p><b><br>
Requirements</b></p><ul><li><p>
Degree in IT or Secondary education with relevant technical qualifications.</p></li><li><p>
ITIL, Microsoft 365, Azure Administrator, and Certification in networking, Intune, Endpoint Manager, or ServiceNow certification would be an added advantage.</p></li><li><p>
Experience in ITSM platforms (ServiceNow, JIRA), automation tools, and cybersecurity awareness. Familiarity with cloud security, MFA, and zero-trust concepts.</p></li><li><p>
Minimum of 4 years&rsquo; experience in IT support within enterprise or hybrid cloud environments or in an IT administration function.</p></li><li><p>
Ability to work well under pressure with good problem-solving skills in a collaborative, team environment.</p></li><li><p>
Experience in Microsoft Device management solutions would be an advantage.</p></li><li><p>
Excellent command of the English language.</p></li><li><p>
Strong self-led, work prioritization, and strong analytical skills.</p></li><li><p>
Team-player.</p></li><li><p>
Strong influential skills when communicating inside and outside the organization with peers, vendors, and clients.</p></li><li><p>
Knowledge of service desk ticketing system &ndash; exposure to Jira on-prem would be an added advantage.</p></li></ul></div>

IT Service Desk Administrator

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