executive assistant Jobs in Dubai United Arab Emirates

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executive staff assistant

Reliant HR Consultancy

Job Summary: We are looking for a sharp, reliable, and personable Executive Assistant to support our executive leadership and overseeadministrative functions across our group of companies. This role is ideal for someone who wishes to utilize modern AI tools tothrive in a multi-faceted environment, possesses excellent people skills, and is open to learning new things. This role has two potential levels depending on the candidate’s experience and aspirations: Senior Level: A potential future General Manager (GM) who can manage administration, HR, and overall officeoperations. entry Level: A proactive and enthusiastic Executive Assistant with strong growth potential. We encourage female candidates to apply, based on demonstrated strength in multitasking, communication, and relationship-building.  Key Responsibilities: Provide direct executive support, including calendar and email management, travel coordination, and meetingarrangements. Serve as the central point of communication for internal teams and external stakeholders with a focus on professionalismand diplomacy. Oversee and coordinate all office administration tasks, including office supplies, vendor management, and facility needs. Supervise or assist support staff across business entities and ensure administrative processes are streamlined. Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave records. Assist with preparation of reports, presentations, and correspondence across both businesses. Organize and manage internal meetings, events, and team communications. Monitor and follow up on key projects, action points, and business deadlines. Maintain high levels of discretion and confidentiality in all dealings. Be open to learning basic technical aspects of the chemical trading business to improve communication and workflow. Be proactive and learning emerging AI technology and be able to collaborate and support IT consultants. Cross-trainingother members.  Qualifications & Requirements:  Previous experience as an Executive Assistant, Office Manager, or similar administrative role preferably with IT/techcompany. strong interpersonal and public relations skills with the ability to represent the company professionally. Highly organized, detail-oriented, and reliable. Comfortable handling multiple responsibilities across different business units. Strong command of English (written and spoken); additional languages are a plus.  Proficiency in Microsoft Office and general tech tools.  Bachelor&#x27;s degree preferred, though not mandatory with strong experience. A proactive mindset and willingness to grow with the company.  Preferred Attributes:  Female candidates preferred due to strong multitasking and people management skills. A natural problem solver with a sharp mind and good judgment. Prior exposure to HR or office operations is a strong plus. Experience in a trading or service-based company is an advantage.  What We Offer:   Collaborative, positive and team-working environment. Opportunity to be part of an innovative, AI-oriented agile company. Competitive salary + performance incentives.

Executive Assistant

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Executive Assistant is a pivotal role within any organization, responsible for providing high-level administrative support to the executives, often including the CEO or other senior management personnel. This role is crucial for the smooth functioning of daily operations, as the Executive Assistant acts as a gatekeeper and strategic partner to these leaders. As an Executive Assistant, you will be tasked with managing executive schedules, handling communication on behalf of senior executives, organizing meetings, and often involved in decision-making processes. The role requires excellent organizational skills, discretion, and professionalism at all times, as well as the ability to anticipate the needs of the executives and proactivity in addressing them. This is an ideal position for a detail-oriented, tech-savvy professional with outstanding communication capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain executive schedules, including scheduling meetings and travel arrangements.
 </li>
 <li>
 Handle all correspondence and communications on behalf of the senior executives.
 </li>
 <li>
 Coordinate meetings by preparing agendas, taking minutes, and distributing them subsequently.
 </li>
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 Assist in the preparation of reports, presentations, and other necessary documents.
 </li>
 <li>
 Maintain confidential records and files, ensuring sensitive information is kept secure.
 </li>
 <li>
 Conduct research and compile data to support executive decisions, as required.
 </li>
 <li>
 Collaborate with other departments to ensure cohesive and smooth interdepartmental operations.
 </li>
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 Manage and prioritize multiple tasks and projects simultaneously under tight deadlines.
 </li>
 <li>
 Serve as a liaison between senior executives and other staff members and clients.
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 Plan, coordinate, and execute company events, business luncheons, and social functions.
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 Oversee project management on behalf of the executives to ensure objectives are met.
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 Monitor and manage the executive&rsquo;s budget and expenses to optimize resources.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field preferred.
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 Minimum of 5 years experience in an administrative or executive assistant role.
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 Exceptional organizational and time management skills are crucial for this role.
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 Proficiency in Microsoft Office Suite and other office productivity tools required.
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 Excellent verbal and written communication skills are essential for effective interaction.
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 Strong discretion and confidentiality in handling sensitive information is mandatory.
 </li>
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 Ability to multitask and prioritize daily workload effectively under pressure.
 </li>
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 Experience in handling projects and events from inception to completion is necessary.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Executive Assistant 09N25

EXANTE

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments.
Responsibilities
Executive Support
<ul>
<li>Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well-organized and executed efficiently.</li>
<li>Provide high-level executive assistance in a one-on-one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items.</li>
<li>Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.</li>
</ul>
Coordination &amp; Administration
<ul>
<li>Organize and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives.</li>
<li>Manage all aspects of travel arrangements, including itineraries, logistics, and related documentation.</li>
<li>Handle correspondence, documentation, and reports with a high degree of accuracy and confidentiality.</li>
</ul>
Personal &amp; Household Management
<ul>
<li>Oversee household operations, including scheduling, vendor management, and supervision of household staff.</li>
<li>Coordinate personal appointments, errands, and family-related logistics as needed.</li>
</ul>
Confidentiality &amp; Professionalism
<ul>
<li>Maintain strict confidentiality and discretion in all matters related to the Executive Director s business and personal affairs.</li>
<li>Uphold the highest standards of professionalism, integrity, and trust in all interactions.</li>
</ul>

Marina Retail Corporation

Role SummaryThe Executive Assistant (EA) provides high-level administrative and operational support to the Board of Directors (BODs), ensuring effective time management, communication, and coordination across business and personal matters. This role goes beyond traditional executive support and includes responsibilities across HR administration, stakeholder coordination, invoices and payments, BOD meetings and travel and other mandatory documentation. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Job Responsibilities· Provide comprehensive administrative and executive support to the Board of Directors, including managing complex calendars, scheduling meetings, and coordinating appointments.· Arrange end-to-end travel logistics, flights, accommodations, visas, and immigration requirements — ensuring seamless execution of all travel-related plans.· Act as the primary liaison between the BODs and internal/external stakeholders, ensuring effective and professional communication.· Maintain up to date record of BOD’s personal portfolios, tenancy contracts, renewals, organize and maintain filing systems, digital and physical for invoices, contracts and other critical documents.· Coordinate with Showroom Managers to prepare and consolidate daily discount and daily sales return reports for BOD review.· Support preparation of meeting materials, agendas, and minutes; track follow-up actions and ensure timely completion of assigned deliverables.· Maintain an updated BOD contact directory of all key contacts including doctors, lawyers, agents, tenants, and personal staff.· Oversee front desk and office assistants, ensuring efficient administrative support across Head Office.· Provide administrative coordination and assist in the execution of company-wide events, including the Annual Staff Party and Warehouse Sale.· Act as a trusted representative of the BOD’s office, exercising discretion, initiative, and sound judgment in managing day-to-day matters and communications.What do we need?· Proven experience as an Executive Assistant to GM or Board of Directors.· Excellent communication and interpersonal skills with confidence to deal with people at all levels· Should have an ability to multi-task and handle queries efficiently.<ul><li>Exceptional time management, organizational, and multitasking skills.</li><li>Willing to adapt to a rapidly changing environment and new processes and responsibilities</li></ul>· Discreet and experienced in handling sensitive and confidential information.· Resourceful, solution-oriented, and always ready to step up and make things happen.

Charterhouse Middle East

<div>
 
 Competitive Salary
 
 
 
 
 
 Charterhouse is working in exclusive partnership with a boutique consulting firm that supports a select group of high-profile clients across investment, enterprise, brand, and non-profit sectors. Our client is looking to hire a highly organised and proactive Executive Assistant to join their dynamic team based in the UAE.
 
 
 
 
 
 The Executive Assistant will provide high-level executive support to senior managers across international offices and working in a fast paced dynamic environment. The role ensures the smooth and professional operation of daily activities, through effective management of complex calendars, coordinating meetings and oversight of all travel related arrangements. Acting as a key liaison, the executive assistant engages with high-profile clients and stakeholders.
 
 
 Key responsibilities include scheduling meetings, managing correspondence, preparing internal and external documents, and supporting with event coordination. The role requires handling sensitive information with utmost discretion and effectively prioritising set tasks. Maintaining a high level of professionalism in a collegial environment is essential.
 
 
 The role involves working across different time zones and therefore requires a high level of flexibility, as well as the ability and willingness to travel for business when necessary. Exceptional written and spoken English skills are a prerequisite, along with natural ability to build strong relationships with colleagues and clients at all levels.
 
 
 
 
 
 To be considered for this role, the successful candidate must have proven experience as an Executive Assistant, ideally supporting senior executives within a fast-paced, client-facing environment. A Bachelor&rsquo;s degree is required, along with advanced proficiency in Microsoft Office and familiarity with CRM systems.
 
 
 
 
 
 A high level of competence in managing complex travel logistics, coordinating meetings across multiple time zones, and handling expense reporting with accuracy and efficiency is essential as these are core responsibilities of the role and critical to supporting the leadership team effectively. The ideal candidate will be detail-oriented, proactive, and thrive in a dynamic, high-performance environment.
 
</div>

Executive Assistant – Boutique Consulting Firm

Align Staffing Solutions

At Align, we are looking for a highly organized and proactive Executive Assistant to provide direct support our Co-founder &amp; CEOResponsibilities:<ul><li>Manage calendars and schedule meetings and coordinate appointments.</li><li>Handle incoming &amp; outgoing emails, organize travel arrangements and itineraries.</li><li>Prepare reports, documents, and presentations.</li><li>Assist with administrative tasks and special projects as needed.</li></ul>Requirements:<ul><li>1-2 years of experience as an executive assistant or similar role.</li><li>Valid UAE driving license mandatory.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication.</li><li>Proficient with MS Office Suite and other computer applications.</li><li>Ability to handle confidential information and work independently.</li></ul>Benefits: Employment Visa, Medical &amp; Life Insurance, Air ticket allowanceApply Now: hiring@alignmanpower.com Subject- &ldquo;Executive Assistant&rdquo; or Directly WhatsApp at 0582030330Job Types: Full-time, PermanentLicense/Certification:<ul><li>UAE driving license (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Assistant Female

ITP Media Group

<div>
 
 ITP Media Group
 
 reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, and Construction Week.
 
 
 
 The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we&rsquo;d like to meet you.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 The
 
 Executive Assistant
 
 will primarily be responsible for but not limited to the following:
 
 
 <ul>
 <li>
 Manage the senior management&rsquo;s calendar, schedule meetings and produce agendas
 
 </li>
 <li>
 Take meeting actions points and follow them up with the senior management team
 
 </li>
 <li>
 Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
 
 </li>
 <li>
 Maintain a high level of awareness of internal priorities and support required
 
 </li>
 <li>
 Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
 
 </li>
 <li>
 Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
 
 </li>
 <li>
 Manage senior management's expenses and petty cash
 
 </li>
 <li>
 General admin support to senior management including drafting letters, emails, reports, bill payments
 
 </li>
 <li>
 Conduct ad hoc comprehensive research
 
 </li>
 <li>
 Attend high profile events as requested by senior management
 
 </li>
 <li>
 Build relations with key staff in order to glean updates and data quickly upon request
 
 </li>
 <li>
 Support corporate team with duties including content updates, event management, research and other ad hoc duties
 
 </li>
 <li>
 Support ad-hoc projects requested by senior management
 
 </li>
 </ul>
 
 Person Requirements
 
 
 <ul>
 <li>
 Knowledge of office management systems and procedures
 
 </li>
 <li>
 Proficiency in MS Office (MS Word and MS Excel)
 
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 
 </li>
 <li>
 Attention to detail and problem-solving skills
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 
 </li>
 <li>
 Ability to take initiative and be proactive
 
 </li>
 <li>
 Ability to work independently and as part of a team
 
 </li>
 <li>
 Ability to handle confidential information with discretion
 
 </li>
 <li>
 Flexible schedule to accommodate occasional evening and weekend hours
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 4+ years of experience in a similar position
 
 </li>
 <li>
 Min. High School Diploma/GCSE
 
 </li>
 </ul>
</div>

Explore 4005+ Executive staff assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

4005 executive staff assistant jobs IN Dubai United Arab Emirates

Executive Assistant

Executive Assistant 09N25

Executive Assistant

Executive Assistant

Executive Assistant – Boutique Consulting Firm

Executive Assistant Female

Executive Assistant