executive assistant

office administrator

administrative assistant

admin assistant

legal assistant

executive staff assistant

Royal Avenue Investments

<div>
 
 The ideal candidate for this position will excel in a high-pressure environment, managing executive-level logistics. They should have relevant experience that demonstrates their ability to handle a wide range of administrative tasks, ensuring smooth daily operations. Attention to detail and creative problem-solving skills are essential for success in this role.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Control workflow
 </li>
 <li>
 Handle all logistics CEO related Interact with leadership, internally and externally
 </li>
 <li>
 Executive support: complex scheduling, travel management, and high-level coordination.
 </li>
 <li>
 Personal &amp; family support: Travel itineraries, hotel arrangements, household staff and visa renewals.
 </li>
 <li>
 Acting as a trusted point of contact, ensuring confidentiality at all times.
 </li>
 </ul>
 
 
 
 
 
 Ideal Profile:
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience as an Executive Assistant in the UAE.
 </li>
 <li>
 Presentable, highly organized, discreet, and adaptable.
 </li>
 <li>
 Flexible and available to meet the demands of a dynamic, fast-paced lifestyle.
 </li>
 <li>
 Communication skills, written/verbal, English and any European Language is a plus.
 </li>
 <li>
 Ability to prioritize and meet deadlines Keep information confidential.
 </li>
 </ul>
 
 
 
 
 This is a unique opportunity for a professional Executive Assistant ready to take on a
 
 challenging yet rewarding role
 
 .
 
 
 
</div>

Executive Assistant to Chief Executive Officer

Al Safa Consultancy

Job Summary:We are seeking a highly organized and proactive Executive Assistant / Office Coordinator to provide comprehensive administrative and executive support to the Managing Director of a leading architectural firm in Dubai. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle a wide range of tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage the Managing Director&rsquo;s calendar, appointments, and scheduling of meetings.</li><li>Prepare reports, presentations, and correspondence on behalf of the Managing Director.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Act as the primary point of contact between the Managing Director and internal/external stakeholders.</li><li>Organize and attend meetings, taking minutes and ensuring follow-up on action points.</li><li>Assist in project coordination, liaising with clients, consultants, and internal teams.</li><li>Manage emails, phone calls, and daily communications in a professional manner.</li><li>Oversee office administration tasks to ensure smooth operations.</li><li>Support business development activities, research, and client relationship management.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years of experience as an Executive Assistant, preferably in an architecture, engineering, or design firm.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong communication abilities in English and Russian; Arabic is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools.</li><li>Ability to work independently, take initiative, and exercise sound judgment.</li><li>Strong attention to detail and problem-solving skills.</li><li>Flexibility to work outside standard office hours when required.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Health insurance and other benefits as per UAE labor law.</li><li>Professional growth opportunities in a dynamic and creative work environment.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>What is your expected salary?</li><li>How soon you are able to join?</li><li>Where are you currently located in UAE?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>

Executive Assistant (Russian Speaking)

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working with an international organization within the technology space, to recruit an Executive Assistant to provide professional support to the Managing Director.
 
 
 
 
 
 The Executive Assistant will provide high quality administrative support to the Managing Director whilst working within a fast-paced environment. Responsibilities in this role will include extensive diary management, complex travel arrangements across different time zones and itinerary management.
 
 
 
 
 
 Additionally, the Executive Assistant will review and prepare correspondence including emails, presentations and reports, will oversee and ensure smooth operations of the Managing Directors Office, including the management of office supplies, vendor coordination and office logistics.
 
 
 Alongside the above, this role will involve collaborating with other departments, organise events, support marketing, finance and in other administrative tasks where required. As a trusted employee working closely with senior management, this role will entail handling confidential information, therefore, a proven track record as a loyal employee is essential.
 
 
 
 
 
 The successful candidate will be well-presented professionally, with 5 years similar work experience within a corporate or prestige organisation. The ideal candidate will be highly motivated and results driven, possessing with excellent organisational skills and the proven ability to prioritise tasks efficiently to meet deadlines. A proven track record of providing high-level service and exceptional communication and written skills in English is essential for this position. Proficiency in using MS Office, including Power Point and Excel is a must.
 
</div>

Executive Assistant

One Development

<div>
 
 We are seeking a highly professional and experienced
 
 Executive Assistant
 
 to provide comprehensive administrative and strategic support to our
 
 Chairman
 
 . Ideal candidate will have a
 
 finance or accounting background
 
 , proven experience supporting
 
 C-Level Executives
 
 , and exceptional organizational and communication skills.
 
 Experience in the real estate sector
 
 is highly desirable.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to Chairman, including managing schedules, meetings, travel arrangements, and confidential correspondence
 </li>
 <li>
 Serve as a key liaison between Chairman and internal/external stakeholders
 </li>
 <li>
 Prepare reports, presentations, financial summaries, and briefing materials
 </li>
 <li>
 Track and follow up on strategic initiatives and ensure timely execution
 </li>
 <li>
 Manage confidential information with discretion and professionalism
 </li>
 <li>
 Organize board meetings, executive reviews, and other high-level engagements
 </li>
 <li>
 Coordinate with Finance, Legal, HR, and other departments on behalf of the Chairman
 </li>
 <li>
 Support decision-making by providing research and analysis on key business topics
 </li>
 <li>
 Oversee special projects as directed by the Chairman
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance
 
 , Accounting
 
 , Business Administration, or related field (Master&rsquo;s degree preferred)
 </li>
 <li>
 
 5+ years
 
 of experience as an Executive Assistant, Personal Assistant, or similar role supporting
 
 senior executives
 
 (Chairman, CEO, or Board-level preferred)
 </li>
 <li>
 
 Background in finance or accounting
 
 is essential
 </li>
 <li>
 Experience in the
 
 real estate industry
 
 is highly desirable
 </li>
 <li>
 Fluent in
 
 English and Arabic
 
 (both written and spoken) is a Must
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Excellent communication, interpersonal, and presentation abilities
 </li>
 <li>
 Strong sense of discretion, confidentiality, and professionalism
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite
 
 (Excel, PowerPoint, Outlook, Word) and financial tools/software
 </li>
 </ul>
</div>

Puranova Properties

<div>
 
 Location:
 
 Dubai, UAE
 
 
 Position Type:
 
 Full-time
 
 
 
 
 We are seeking a
 
 bright, capable, and self-driven Executive Assistant
 
 to work directly with the Managing Director of a dynamic, growing company. This is a high-responsibility role suited for someone who thrives in a professional environment, learns quickly, and takes pride in working independently while keeping operations running smoothly.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide executive-level support and act as a trusted right hand to the Managing Director
 
 </li>
 <li>
 Manage calendars, scheduling, and confidential correspondence with precision
 
 </li>
 <li>
 Prepare and process
 
 invoices, packing lists, delivery advice, transfer of ownership, and shipping documentation
 
 
 </li>
 <li>
 Maintain accurate financial records using
 
 QuickBooks
 
 and assist with basic accounting tasks in coordination with an external accounting agency
 
 </li>
 <li>
 Coordinate
 
 logistics
 
 for deliveries, meetings, and travel arrangements
 
 </li>
 <li>
 Liaise with clients, vendors, and business partners professionally and efficiently
 
 </li>
 <li>
 Assist with
 
 videography and content tasks
 
 when needed (preferred but not mandatory)
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 
 Minimum 3 years&rsquo; experience
 
 in a similar executive or personal assistant role
 
 </li>
 <li>
 Intelligent, fast learner with a proven ability to work
 
 independently and handle multiple priorities
 
 
 </li>
 <li>
 Experience with QuickBooks and strong understanding of business documentation workflows for international shipping
 
 </li>
 <li>
 Background in
 
 logistics
 
 or
 
 accounting
 
 is a strong advantage
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 High level of discretion and ability to work closely with senior leadership
 
 </li>
 <li>
 Videography/editing skills are a plus but not essential
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 A professional, respectful, and empowering work environment
 
 </li>
 <li>
 Direct exposure to senior-level decision-making and business operations
 
 </li>
 <li>
 Opportunity to grow with a boutique, fast-moving company where your contributions matter
 
 
 
 </li>
 </ul>
</div>

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Boundless

<div>
 
 We are seeking a highly capable Executive Assistant to provide operational and organizational support to senior leadership. This role goes beyond traditional administration, focusing on project coordination, operational follow-up, and cross-departmental alignment. The ideal candidate will be proactive and skilled at managing complex tasks in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support senior leadership in driving operational priorities, ensuring projects and initiatives are tracked, monitored, and delivered on time.
 </li>
 <li>
 Coordinate across multiple departments to gather updates, align on agendas, and prepare leadership for decision-making.
 </li>
 <li>
 Draft and translate reports, documents, and correspondence in Arabic and English with a high level of accuracy and professionalism.
 </li>
 <li>
 Record and circulate meeting minutes, follow up on action items, and ensure accountability across teams.
 </li>
 <li>
 Maintain task trackers and dashboards to monitor progress on leadership priorities.
 </li>
 <li>
 Handle sensitive information with discretion while ensuring smooth internal and external communications.
 </li>
 <li>
 Assist in preparing presentations, briefing materials, and operational reports.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
 </li>
 <li>
 Strong project coordination and operational support background.
 </li>
 <li>
 Bilingual fluency in Arabic and English (spoken and written).
 </li>
 <li>
 Typing speed of 65 WPM or higher, with strong computer literacy (MS Office Suite and business tools).
 </li>
 <li>
 Excellent organizational and time management skills, with the ability to manage multiple priorities.
 </li>
 <li>
 Professional presence, adaptability, and the ability to thrive in a fast-paced environment.
 </li>
 </ul>
 
 
</div>

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1751 executive staff assistant jobs IN Dubai

Executive Assistant to Chief Executive Officer

Executive Assistant (Russian Speaking)

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant