administrative assistant

executive assistant

office assistant

accounts assistant

personal assistant

legal assistant

For square steel construction contracting LLC

We are looking for a female Legal Assistant cum Admin with own visa to handle company legal documentation, visa-related works, administrative coordination, and official communication using ai tools with prompting skill is must.RequirementsFemale candidate with own visa.law knowledge or legal background.Good communication and drafting skills.AI software knowledge and strong prompting skills.(Must Needed Skill)Good computer and document management skills.UAE visa, labour, immigration, and company documentation knowledge will be an advantage.Roles &amp; ResponsibilitiesPrepare legal letters, agreements, NOCs, undertakings, notices, and official documents and coordinate with lawyers for efficient case handling.Maintain company legal files, contracts, licenses, approvals, and confidential records.Coordinate with lawyers, consultants, PROs, government offices, clients, suppliers, and internal teams.Handle visa-related documentation, renewals, cancellations, Emirates ID, labour contract, MOHRE, and immigration follow-ups with PRO.Prepare emails, reports, memos, forms, and management correspondence.Use AI tools like ChatGPT, Gemini, Claude, etc. for drafting, research, summarizing, translation, and documentation.Follow up on pending legal, visa, admin, and compliance-related works.Maintain confidentiality and complete assigned tasks accurately and on time.Proper reporting.Pay: From AED2,500.00 per monthWork Location: In person

Lady Legal assistant cum admin required in spouse visa

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are recruiting on behalf of a well-established, multi-billion-dollar global organization with a long-standing Dubai office. The business is seeking a polished, adaptable Executive Assistant to support two senior leaders with distinct working styles and priorities.
 
 
 
 
 
 This is a high-calibre, high-trust position suited to an EA who can move fluidly between a structured, legally-minded principal and a fast-paced, high-energy operations principal reading the room, adapting their approach, and keeping both running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 - Provide dedicated Executive Assistant support to two senior leaders, adapting style and approach to each
 
 
 - Manage complex, frequently shifting diaries and scheduling across multiple time zones
 
 
 - Arrange extensive international travel (predominantly across APAC), including flights, accommodation, visas, and detailed itineraries
 
 
 - Coordinate meetings, offsites, and leadership conferences, including logistics and briefing materials
 
 
 - Work closely alongside the Legal function, supporting the Head of Legal &amp; Operations with correspondence, documentation, and case/contract-related coordination as needed
 
 
 - Draft and manage confidential correspondence, reports, and documentation with discretion
 
 
 - Provide a degree of personal/lifestyle support where required (e.g. arranging appointments, meals, day-to-day logistics while travelling)
 
 
 - Act as a key point of contact and gatekeeper between the principals and internal/external stakeholders
 
 
 - Anticipate needs proactively and manage competing priorities calmly under pressure
 
 
 - Support ad hoc projects and cross-functional coordination as required
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 
 
 - Proven experience as an Executive Assistant supporting senior leadership (SVP/C-suite level)
 
 
 - Experience supporting more than one principal simultaneously strongly preferred
 
 
 - Background within a law firm, legal, or compliance-focused environment strongly preferred, given the close cross-functional working relationship with the Head of Legal &mdash; candidates from financial services, banking, or other highly regulated corporate environments will also be strongly considered
 
 
 - High emotional intelligence with a genuinely adaptable, "chameleon" personality &mdash; equally comfortable with structure and with fast-paced, high-energy environments
 
 
 - Strong track record managing complex international travel and visa arrangements
 
 
 - Confident, calm, and resourceful under pressure; comfortable pushing back and managing up when needed
 
 
 - Excellent written and verbal communication skills
 
 
 - Willingness and flexibility to travel internationally as required
 
 
 - Polished, professional, and highly discreet &mdash; accustomed to handling confidential information
 
 
 
 
</div>

Executive Assistant

EMEA Legal

<div><div><div><ul><li>Dubai</li><li>
Full Time</li></ul></div></div>
<div></div><div><div><h2 class="jobSectionHeader">Reference: EL0157</h2></div></div>
<div><div>
PQE: 15yrs+</div></div>
<div><div>
Consultant: Liam Taaffe</div></div>
<div><div>
Our client is the technology and AI growth engine of a multi-billion-dollar enterprise, actively building one of the most consequential AI infrastructure platforms in the MENA region. This is a high-stakes transformation mandate, not a steady-state operation. You will provide the legal leadership to make the companies rapid growth defensible. You will own end-to-end contract negotiations across technically complex, high-value commercial arrangements spanning GPU-as-a-Service (GPUaaS), data centre agreements, and chip procurement. Your mandate is clear: protect the business while enabling rapid, frictionless execution.
The Role
You will lead high-stakes, SLA-driven contract negotiations for GPU-as-a-Service (GPUaaS) and cloud environments, defining critical technical benchmarks like uptime commitments and remediation frameworks. You will drive the full legal lifecycle for chip procurement, data centre services, platform licensing, and enterprise customer agreements from initial term sheet through to execution. Navigating global compliance will be a core responsibility as you manage complex export controls, trade compliance, and cross-border technology transfers&mdash;specifically regarding US-origin hardware and software&mdash;across the MENA region and beyond. Furthermore, you will build organizational infrastructure by establishing robust legal playbooks and contract management frameworks that support high-volume commercial velocity without sacrificing rigour. Throughout these initiatives, you will act as a strategic advisor, partnering directly with the C-suite, Commercial, Finance, and Technology teams to translate complex technical realities into enforceable, commercially sound contracts.
The Candidate
The ideal candidate brings 15&ndash;20 years of post-qualification legal experience, backed by a proven track record in technology, cloud services, Artificial Intelligence infrastructure, or hardware procurement, with a strong preference for prior in-house experience in a high-growth tech environment. You possess deep technical depth in infrastructure-specific SLAs, GPU-as-a-Service models, and multi-party commercial structures. Your regulatory savvy includes hands-on experience dealing with international export controls and cross-border technology compliance. As a leader, you operate as a strategic partner who communicates legal risk in sharp commercial terms, bringing the confidence to push back and the sound judgement required to move fast. A significant differentiator for this role is practical experience negotiating against hyperscalers, GPU manufacturers, or major data centre operators.
This role is not for a generalist lawyer who has touched technology. It is designed for a true specialist who has lived&mdash;and thrived&mdash;at the absolute intersection of legal, commercial, and technical complexity.
For more details, please contact Liam Taaffe at EMEA Legal Recruitment for more details.</div></div></div>

Legal Director – AI – UAE

Sedgwick

<div>By joining Sedgwick, you'll be part of something truly meaningful. It&rsquo;s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there&rsquo;s no limit to what you can achieve.
Complex Liability Adjuster
<h3 class="jobSectionHeader">Job Location : UAE
</h3><h3 class="jobSectionHeader">Job Type : Permanent
</h3><h3 class="jobSectionHeader">Remuneration: Competitive salary taking into account skills, experience and qualifications
</h3><h1 class="jobSectionHeader">Lead Complex Liability and Personal Injury Claims Across the Middle East with Our Global Specialty Team.
</h1>Join our Global Specialty team as a Complex Liability professional, supporting the delivery of complex liability and personal injury claims across the Middle East region. This highly visible role combines technical expertise, strategic client engagement, and leadership, working closely with insurers, brokers, legal professionals, and corporate clients on high-value and technically challenging matters.
You will bring at least 10 years of experience from a legal and/or insurance background, with strong knowledge of personal injury claims, liability protocols, and specialist areas such as Professional Indemnity, Product Liability, and Medical Malpractice. An LLB qualification is preferable, with ACII, ACILA, or equivalent professional qualifications highly desirable.
The role requires regular travel across the region for client meetings, site visits, and stakeholder engagement, making strong communication skills and commercial acumen essential. Previous Middle East experience and Arabic language skills would be advantageous but are not essential.
This is an outstanding opportunity to play a key role in the growth and success of a leading Global Specialty practice while working on some of the region's most complex and rewarding claims.
<h1 class="jobSectionHeader">The skills you will have when you apply:
</h1><ul><li>Senior-Level Expertise &ndash; Proven experience operating at Director, Associate Director, or equivalent senior leadership level within the insurance and/or legal sectors.
</li><li>Industry Background &ndash; Minimum 10 years&rsquo; experience within insurance, legal services, claims management, or a related field.
</li><li>Legal Qualification &ndash; LLB qualified, with a strong understanding of liability, litigation, and claims handling principles.
</li><li>Professional Accreditation &ndash; ACII, ACILA, or equivalent professional qualifications preferred.
</li><li>Personal Injury Knowledge &ndash; Extensive experience managing personal injury claims and applying relevant claims protocols.
</li><li>Specialist Claims Expertise &ndash; Strong technical knowledge of Complex Casualty, Professional Indemnity, Product Liability, Medical Malpractice, and related specialty risks.
</li><li>Stakeholder Management &ndash; Demonstrated ability to build trusted relationships with insurers, brokers, legal professionals, corporate clients, and other key stakeholders.
</li><li>Client-Facing Skills &ndash; Confident representing the business at client meetings, site visits, and industry engagements across the Middle East region.
</li><li>Technical Leadership &ndash; Ability to provide expert guidance, oversight, and strategic direction on complex and high-value claims.
</li><li>Commercial Acumen &ndash; Strong understanding of client needs, market dynamics, and business development opportunities within the specialty claims sector.
</li><li>Communication Skills &ndash; Excellent written and verbal communication skills in English, with the ability to influence and engage senior stakeholders.
</li><li>Regional Mobility &ndash; Willingness and ability to travel regularly throughout the Middle East to support clients and operational requirements.
</li><li>Middle East Experience (Desirable) &ndash; Previous experience working within Middle Eastern insurance, legal, or claims environments.
</li><li>A rabic Language Skills (Desirable) &ndash; Ability to communicate in Arabic would be advantageous but is not essential.
</li></ul><h1 class="jobSectionHeader">What we&rsquo;ll give you for this role:
</h1>Remuneration &amp; more
<ul><li>Competitive salary taking into account skills, experience and qualifications
</li><li>Gratuity
</li><li>Holiday allowance of 25 days plus bank holidays
</li><li>Flexible working from our office or your home
</li><li>Housing allowance
</li><li>Travel allowance
</li></ul>Health &amp; support
<ul><li>Private healthcare plan (including pre-existing conditions)
</li><li>Life assurance
</li><li>Employee assistance programme for employee wellbeing
</li><li>Group Income Protection
</li></ul>Other benefits
<ul><li>Voluntary benefits &ndash; dental cover, cycle to work scheme, season ticket loan, welling and digital GP applications
</li><li>Discounts on various products and services
</li></ul><h1 class="jobSectionHeader">This isn't just a position, it's a pivotal role in shaping our industry 
</h1>At Sedgwick, you won't just build your career; you'll cultivate a team of experts. Our Sedgwick University offering empowers you to excel as well as your team members, with the most comprehensive training program in the industry which includes more than 15,000 courses on demand, training specific to roles, and opportunities to continue formal education. 
Together, we're not only reshaping the insurance landscape, we&rsquo;re building a legacy of talent. Come and be a catalyst for change within our industry. 
<h1 class="jobSectionHeader">Next steps for you:
</h1>Think we'd be a great match? Apply now &ndash; we want to hear from you. 
As part of our commitment to you, we are proud to have a zero tolerance policy towards discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex or sexual orientation. 
After the closing date we will review all applications and may select some applicants for an interview (which may be virtual, or in-person).
#LI-HYBRID</div>

Complex Liability Adjuster

Jotun Group

<div>SUMMARY OF THE ROLE
As Accounts Executive, you will support the Finance function by providing backup coverage for Accounts Payable activities, including invoice processing, reconciliations, and payments, while contributing to month-end reporting and compliance requirements. The role also supports finance process automation, reporting, and data analysis using digital and AI tools to improve efficiency, strengthen controls, and enhance decision-making. The ideal candidate is a proactive finance professional with strong analytical skills, a solid accounting foundation, and a keen interest in technology-driven process improvement. 
 
This position is based in Dubai and reports to the Assistant Finance Manager.
Responsibilities:<ul><li>
Provide backup support for Accounts Payable (AP) activities during staff leave, absence, or peak workload periods. This includes Payments, RM and non- RM booking tasks.</li><li>
Assist in processing supplier payments.</li><li>
Assist in supplier reconciliations.</li><li>
Maintain proper documentation and filing in line with audit and internal control requirements.</li><li>
Support month-end closing, reporting, and account reconciliation activities.</li><li>
Prepare finance reports, dashboards, and analyses using AI and digital tools.</li><li>
Support automation of reports and finance processes using Excel, Power BI, Copilot, and similar tools.</li><li>
Identify and implement process improvement opportunities to enhance efficiency and reduce manual work.</li><li>
Assist with ad-hoc finance, reporting, compliance, and administrative tasks as required.</li></ul>
Qualifications:<ul><li>
Pursuing a professional finance qualification such as ACCA, CA, CMA, or equivalent.</li><li>
Strong knowledge of Microsoft Excel and a keen interest in AI, automation, and digital tools.</li><li>
Basic understanding of accounting, accounts payable, and financial reporting processes.</li></ul>
WHAT WE ARE LOOKING FOR AND WHAT WE OFFER
What We Look For:
<ul><li>Focuses on bottom-line results, identifies potential risks and monitors the financial impact of own activities.</li><li>
Adheres to company rules and procedures; executes plans with commitment and determination; achieves high-quality results.</li><li>
Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.</li><li>
Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgments.</li><li>
Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.</li><li>
Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.</li></ul>
What We Offer:<ul><li>
Competitive compensation and benefits.</li><li>
Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.</li><li>
Career development opportunities across multiple disciplines and geographies.</li><li>
Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.</li><li>
A supportive and inclusive company culture where you can be your authentic self.</li><li>
A focus on having fun together through team buildings and social activities.</li></ul> 
POSITION INFORMATION
Company:
Jotun U.A.E. Ltd. (L.L.C.) 
Contract Type:
Regular
Time Type:
Full time
CLOSING DATE (dd.mm.yyyy):
11.08.2026
WHO WE ARE
Jotun&rsquo;s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.
Jotun U.A.E. Ltd. (LLC), established in 1974, is one of the key markets within the MEIA region. Jotun&rsquo;s business in the countries of Bahrain and Kuwait are also part of Jotun U.A.E. Ltd. and function as its branches. With a production facility, 3 warehouses and more than 400 employees, we aim to further strengthen Jotun&rsquo;s position in the region through ambitious market growth plans that focus on innovation, efficiency and profitability.
Visit our Career Page to know more about life at Jotun.
Jotun&rsquo;s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.
If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.
If you think that this role is what you could be doing next, apply now!</div>

Accounts Executive

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

Vista Corporate Global

Job description:About the CompanyVista Global Corporate Group is looking for an experienced and result-oriented Public Relations Officer (PRO) with extensive UAE Business Setup experience. The ideal candidate must have in-depth knowledge of UAE company formation, immigration procedures, labour laws, visa processing, and government regulations.The candidate should be capable of independently handling all government-related matters for clients and the company while ensuring complete legal compliance with UAE laws and regulations.Key Responsibilities1. Company Formation &amp; Business Setup<ul><li>Handle Mainland, Free Zone, and Offshore company formations.</li><li>Process new company registrations, amendments, renewals, and liquidations.</li><li>Obtain trade name reservations and initial approvals.</li><li>Coordinate with the Department of Economy and Tourism (DET), Free Zones, and other government authorities.</li><li>Process changes in business activities, shareholders, managers, and company structures.</li><li>Handle license renewals, amendments, and company deregistration.</li></ul>2. Immigration &amp; Visa ProcessingThe candidate must have complete knowledge and hands-on experience in processing all types of visas, including:<ul><li>Employment Visas</li><li>Investor/Partner Visas</li><li>Family Sponsorship Visas</li><li>Dependent Visas</li><li>Golden Visas</li><li>Domestic Worker Visas</li><li>Freelance Visas</li><li>Mission Visas</li><li>Visit Visa extensions and status changes</li><li>Visa renewals and cancellations</li><li>Entry permits and change status applications</li></ul>Responsibilities include:<ul><li>Processing visas through GDRFA and ICP portals.</li><li>Managing visa quotas and establishment cards.</li><li>Processing Emirates ID applications and renewals.</li><li>Coordinating medical fitness requirements.</li><li>Handling absconding cases and labour complaints where applicable.</li><li>Ensuring compliance with immigration laws and regulations.</li></ul>3. Labour &amp; MOHRE Matters<ul><li>Complete knowledge of UAE Labour Law and MOHRE procedures.</li><li>Process labour permits and work permits.</li><li>Handle labour contract issuance, amendments, and cancellations.</li><li>Manage establishment cards and company labour files.</li><li>Process quota approvals and company registrations.</li><li>Coordinate employee onboarding and offboarding formalities.</li><li>Handle end-of-service procedures and employee cancellations.</li></ul>4. Wage Protection System (WPS)<ul><li>Complete knowledge of UAE WPS requirements and regulations.</li><li>Process WPS registration and salary file submissions.</li><li>Coordinate with banks and exchange houses for salary transfers.</li><li>Resolve WPS-related issues and ensure compliance.</li><li>Monitor salary payments and avoid labour penalties.</li></ul>5. Government Liaison &amp; Compliance<ul><li>Liaise with all government departments and authorities, including:</li><li>Department of Economy and Tourism (DET)</li><li>Ministry of Human Resources and Emiratisation (MOHRE)</li><li>General Directorate of Residency and Foreigners Affairs (GDRFA)</li><li>Federal Authority for Identity, Citizenship, Customs &amp; Port Security (ICP)</li><li>Free Zone Authorities</li><li>Dubai Municipality and other regulatory bodies</li><li>Ensure compliance with all UAE laws and regulations.</li><li>Stay updated on government policies, immigration rules, and labour law changes.</li><li>Maintain confidentiality of company and client information.</li></ul>6. Documentation &amp; Legal Matters<ul><li>Prepare and maintain company and client records.</li><li>Handle document attestation, notarization, and legalization procedures.</li><li>Process Power of Attorney documents and legal agreements.</li><li>Coordinate with typing centres and government departments.</li><li>Ensure timely renewal of licenses, visas, establishment cards, and permits.</li><li>Maintain proper records of all government transactions.</li></ul>7. Corporate Services Support<ul><li>Assist clients with bank account opening documentation.</li><li>Support AML and KYC documentation requirements.</li><li>Coordinate with internal teams to ensure smooth client onboarding.</li><li>Provide guidance to clients regarding legal and regulatory requirements.</li></ul>Candidate Requirements<ul><li>Minimum 3&ndash;5 years of UAE experience as a PRO, preferably in a Business Setup Consultancy.</li><li>Proven experience in handling all types of visas and immigration matters.</li><li>Thorough knowledge of UAE Labour Law and immigration regulations.</li><li>Strong understanding of company formation procedures and government compliance requirements.</li><li>Experience working on MOHRE, GDRFA, ICP, DET, and Free Zone portals.</li><li>Excellent knowledge of WPS and salary processing requirements.</li><li>Ability to independently manage multiple applications and deadlines.</li><li>Strong communication and client-handling skills.</li><li>Proficiency in MS Office and government online systems.</li><li>Valid UAE Driving Licence will be an added advantage.</li><li>Immediate joiners will be preferred.</li></ul>Salary &amp; Benefits<ul><li>Salary: AED 3,000 &ndash; AED 5,500 per month.</li><li>Employment Visa and Medical Insurance as per UAE Labour Law.</li><li>Career growth and learning opportunities.</li></ul>Only candidates with UAE Business Setup and PRO experience should apply.Pay: AED3,000.00 - AED5,500.00 per hourWork Location: In person

PRO (Public Relation Officer)

Explore 95+ Legal assistant in Dubai this August. Find roles across top companies and apply now to boost your career.