office administrator

administrative assistant

executive assistant

office assistant

accounts assistant

legal assistant

Your Place Real Estate

URGENT! We are seeking a highly motivated and proactive Assistant to Property Manager with prior UAE real estate experience to support the day-to-day operations of our property management department.The ideal candidate will possess excellent communication and relationship management skills, be fluent in English and preferably Arabic, and have a strong understanding of Dubai's real estate market, tenancy regulations, and property management operations.This role requires an individual who is organized, detail-oriented, confident when dealing with landlords and tenants, and capable of handling multiple responsibilities in a fast-paced environment.Key ResponsibilitiesClient Acquisition &amp; Relationship Management<ul><li>Assist the Property Manager in identifying and pursuing new landlord clients through networking, referrals, and targeted marketing efforts.</li><li>Assist the Property Manager in building and maintaining strong relationships with property owners by providing regular updates and addressing inquiries and concerns promptly.</li></ul>Property Management Operations<ul><li>Oversee the condition, maintenance, and repair of managed properties to ensure they are maintained to high standards.</li><li>Supervise annual property inspections as requested by landlords and identify necessary improvements.</li><li>Liaise with internal departments and building management when required.</li></ul>Property Marketing &amp; Listing Supervision<ul><li>Coordinate and request professional property photoshoots.</li><li>Review and approve property photographs to ensure quality and branding consistency.</li><li>Supervise advertisement descriptions for property listings.</li><li>Review and verify published listings to ensure accuracy.</li></ul>Leasing &amp; Tenant Management<ul><li>Prepare booking forms and tenancy contracts.</li><li>Collect tenant documentation and ensure all records are complete.</li><li>Manage rental payments, security deposits, and tenancy compliance.</li><li>Oversee lease renewals and implement rental increases in accordance with applicable RERA regulations.</li><li>Manage and track rental and sales leads and follow up with potential clients.</li></ul>Legal Compliance and Case Coordination<ul><li>Manage legal and tenancy-related cases, including drafting legal notices, warning letters, demand notices, official correspondence, and internal memorandums in both English and Arabic.</li><li>Coordinate with Tawjeeh, legal consultants, manage RDC account, property managers, tenants, and relevant departments to ensure timely resolution of legal and tenancy matters.</li><li>Prepare, maintain, and organize legal files, case records, tenancy documents, and supporting documentation, ensuring compliance with company policies and UAE regulations.</li><li>Act as the primary liaison for legal and dispute-related matters, facilitating effective communication between internal departments, external stakeholders, and government entities.</li><li>Monitor case progress, follow up on outstanding actions, and provide regular updates to management regarding legal proceedings and tenancy disputes.</li></ul>Qualifications &amp; Requirements<ul><li>Minimum 2-3 years of UAE real estate and property management experience.</li><li>Strong understanding of Dubai real estate laws, tenancy regulations, and RERA guidelines.</li><li>Excellent written and verbal English communication skills.</li><li>Arabic language proficiency is highly preferred.</li><li>Strong negotiation, interpersonal, and client relationship management skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office applications and CRM/property management systems.</li><li>Ability to work independently and manage multiple priorities efficiently.</li><li>Valid UAE driving licence is an advantage.</li></ul>Compensation &amp; Benefits<ul><li>Competitive compensation package commensurate with experience.</li><li>UAE employment benefits as per labour law.</li><li>Other benefits will be discussed with shortlisted candidates.</li></ul>Pay: AED6,000.00 - AED7,500.00 per monthWork Location: In person

Assistant to the Property Manager (UAE Real Estate Experience Required)

hautecoffre general trading llc

Company Name: NUVAC GLOBAL TRADING L.L.C.Job Title: Procurement Assistant &ndash; Building MaterialsJob Description:We are seeking a dynamic and results-driven Procurement Assistant to join our team specializing in building materials. The ideal candidate will have a strong background in Procurement, excellent communication skills, and the ability to build and maintain relationships with clients &amp; suppliers.Responsibilities:<ul><li>Assist in sourcing and purchasing construction materials, equipment, and services in accordance with company policies and project requirements.</li><li>Coordinate with suppliers and vendors to obtain quotations, negotiate prices, and ensure timely delivery of materials.</li><li>Maintain accurate records of purchase orders, invoices, and procurement documentation.</li><li>Monitor inventory levels and assist in stock control to prevent project delays.</li><li>Collaborate with the project team to understand procurement needs and timelines.</li><li>Ensure compliance with legal and company standards regarding procurement processes.</li></ul>Requirements<ul><li>BE/BTech - Mechanical Engineer Preferred.</li><li>Prior experience in procurement, preferably within the construction industry, is an advantage.</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication and negotiation abilities.</li><li>Proficiency in procurement software and MS Office applications.</li><li>Ability to work effectively in a fast-paced, team-oriented environment.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthLicense/Certification:<ul><li>BE/BTech - Mechanical Engineer Certificate (Preferred)</li></ul>Work Location: In person

Procurement Assistant

Freedom24

<div>About us
Freedom Finance Europe Ltd is a regulated European online broker headquartered in Cyprus, providing access to US, European and Asian capital markets and a broad range of investment services and financial products. We operate in a fast-moving, highly regulated environment where product speed, client trust, marketing accuracy, regulatory discipline and legal architecture must work together. We are now strengthening our Legal Unit and looking for a senior legal leader to head one of its key expert departments.
About the role
The Head of Brokerage, Product &amp; Commercial Legal Department will lead legal support of brokerage and commercial agreements, product launches, client-facing documentation, marketing materials, client complaints, GDPR/data and sanctions-related scenarios, MiFID-related matters, disclosures, prospectus-related work, and repeatable legal standards for the business.
This role is for a senior in-house lawyer who can combine financial services expertise, practical business judgement, leadership, speed of execution and the ability to build legal systems rather than only solve individual tasks
Responsibilities:<ul><li>
Working closely with the CLO - Lead, the legal support of the Company&rsquo;s brokerage, product, commercial, client-facing, and marketing activities.</li><li>
Own the department portfolio, priorities, workload allocation, quality control, escalation discipline and legal standards.</li><li>
Act as the main escalation point for complex, high-risk, time-sensitive or strategically important matters within the department perimeter.</li><li>
Provide senior legal assessment of new products, client journeys, sales channels, distribution models, marketing campaigns, client communications and commercial initiatives.</li><li>
Translate MiFID II/MiFIR, CySEC requirements, applicable EU financial services rules, GDPR, sanctions, DORA and other relevant regulations into practical business requirements, red flags and execution routes.</li><li>
Lead or supervise drafting, review and negotiation of brokerage, product and commercial agreements with clients, partners, counterparties, providers, data providers, banks, payment institutions, introducing brokers, sales channels, vendors and other third parties.</li><li>
Own the legal quality and consistency of Terms of Business, disclosures, product terms, client forms, prospectus-related materials, website/platform wording, disclaimers and other client-facing documentation.</li><li>
Set the legal review framework for marketing campaigns, claims, presentations, landing pages, sales materials and other regulated communications.</li><li>
Lead legal strategy for complex client complaints, pre-dispute matters, reputationally sensitive cases, sanctions/restriction scenarios and asset-unblocking matters.</li><li>
Build and maintain scalable legal tools: templates, playbooks, standard clauses, fallback positions, checklists, decision trees and escalation rules.</li><li>
Work closely with Product, Marketing, Sales, Compliance, Risk, Operations, Client Support, IT, Document Management, Legal Operations and senior management.</li><li>
Manage, mentor and develop Senior and Mid Legal Counsels within the department.</li><li>
Coordinate with external legal advisers where needed and ensure their advice is converted into practical internal</li><li>
standards and actions.</li></ul> 

Requirements 
<ul><li>
10-12+ years of relevant legal experience in a Cyprus or European Investment Firm, regulated broker, fintech company, payment institution, financial services group, or a law firm advising such clients.</li><li>
Law degree. Common-law qualification/JD or civil-law equivalent with strong exposure to common-law drafting, international transactions and EU financial services regulation is preferred.</li><li>
Proven experience leading legal teams or managing complex legal portfolios in a regulated financial services environment.</li><li>
Strong expertise in brokerage, investment services, capital markets, product distribution, commercial agreements, client-facing documentation and regulated communications.</li><li>
Strong knowledge of MiFID II/MiFIR, CySEC requirements, applicable EU financial services regulation, GDPR, sanctions frameworks, DORA and related legal/regulatory requirements.</li><li>
Experience supporting product launches, marketing and sales initiatives, client documentation, complaint handling and cross-functional business projects.</li><li>
Excellent drafting, negotiation and legal advisory skills in English; fluent Russian or other languages will be a plus.</li><li>
Ability to provide clear, business-oriented legal advice without lowering regulatory or legal standards.</li><li>
Strong leadership, ownership, prioritisation, stakeholder management and communication skills.</li><li>
Ability to build repeatable legal solutions, not only handle one-off legal tasks.</li><li>
Confidence working with senior management, business teams, compliance, risk, external counsel and cross-functional stakeholders.</li><li>
Experience with legal technology, document management tools, knowledge management, templates, playbooks or legal process improvement will be a strong advantage.</li></ul> 

Benefits 
<ul><li>
Work in a modern office in the center of Limassol with an open-minded and professional team;</li><li>
Relocation package, including reimbursement for flights and accommodation for 1 month;</li><li>
Visa sponsorship for the employee and their family members;</li><li>
The company covers 50% of the annual cost of the health plan, which the employee can choose with any insurance company;</li><li>
21 working days of paid vacation;</li><li>
12 additional days off per year, provided by the company;</li><li>
Paid sick leave;</li><li>
Opportunity for remote work, by agreement with the manager, on days when there are no events or preparations for events;</li><li>
Team-building activities, corporate events, football and volleyball clubs, sports events, and challenges.</li></ul></div>

Head of Brokerage, Product & Commercial Legal Department (Cyprus)

<div>About BYD
Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.
About the role:<div>
We are looking for a pragmatic and detail-oriented Legal Specialist to support BYD&rsquo;s growing operations in the UAE . You will work closely with the regional legal team to manage distributor relations, ensure labor compliance, and navigate the local regulatory landscape. 
 
Key Responsibilities: 
 
<ul><li>Distributor &amp; Commercial Support: Handle legal matters regarding UAE distributors and review commercial agreements to protect company interests.</li><li>Corporate Operations: Participate in the day-to-day legal activities and operational management of BYD&rsquo;s UAE subsidiaries.</li><li>Labor Relations &amp; Compliance: Manage employment contracts and ensure full compliance with UAE Labor Law through the Qiwa and Mudad platforms.</li><li>Compliance &amp; Data Privacy: Coordinate with external law firms on regulatory matters, specifically focusing on the Personal Data Protection Law (PDPL) and other compliance frameworks.</li><li>Regulatory Research: Monitor local legislative updates and provide clear interpretations of new policies and their impact on the business.</li></ul> 

Requirements and Competences: 
 
<ul><li>Education: Bachelor's degree in Law (LLB) from a prestigious Saudi university.</li><li>Experience: 2+ years of legal experience in a corporate in-house role or a law firm. Candidates with strong potential and a quick learning curve are encouraged to apply. Experience in the Automotive or High-Tech sectors is highly prefered.</li><li>Languages: Professional proficiency in English and Arabic (Must be able to draft/review documents and communicate with authorities in both languages).</li><li>Technical Skills: Practical knowledge of UAE government portals (Qiwa, Mudad, etc.) and basic KSA corporate/labor regulations.</li><li>Mobility: UAE National or willing to relocate to and be stationed in the UAE.</li></ul> 

Preferred Qualities: 
<ul><li>Adaptable and capable of working in a fast-paced, cross-cultural environment.</li><li>Strong communication skills to bridge the gap between regional legal requirements and local execution.</li></ul></div>
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team</div>

Senior Lawyer

Kingston Stanley

<div>
 
 We are currently working on a highly confidential search for an exceptional
 
 Executive Assistant
 
 to support a prominent
 
 Chairman
 
 and
 
 Executive Office
 
 within a fast-paced, high-performance environment.
 
 
 
 
 
 This is not a traditional Executive Assistant role. It requires someone who thrives under pressure, can think on their feet, and is comfortable operating at the highest levels of business.
 
 
 
 
 
 
 Key responsibilities include:
 
 
 <ul>
 <li>
 Managing an extremely complex and ever-changing executive calendar (10&ndash;15+ meetings daily)
 </li>
 <li>
 Coordinating across multiple time zones and international stakeholders
 </li>
 <li>
 Preparing agendas, minutes, executive reports, dashboards, and correspondence
 </li>
 <li>
 Managing extensive international travel arrangements, including private aviation
 </li>
 <li>
 Acting as a key liaison across senior executives, family office stakeholders, and external partners
 </li>
 <li>
 Supporting the wider Executive Office and Chief of Staff function on strategic priorities
 </li>
 </ul>
 
 
 
 
 
 The ideal candidate will have:
 
 
 <ul>
 <li>
 Significant experience supporting Chairmen, Founders, CEOs, or UHNW principals
 </li>
 <li>
 Strong longevity within previous Executive Assistant roles
 </li>
 <li>
 Exceptional organisational and communication skills
 </li>
 <li>
 A proactive, solutions-oriented mindset
 </li>
 <li>
 The confidence to make decisions and navigate ambiguity
 </li>
 <li>
 Experience operating within demanding, high-expectation environments
 </li>
 </ul>
 
 
 
 
 Please note this role requires a significant level of commitment and flexibility.
 
 
 
 
 
 It is a fully office-based position and involves supporting a dynamic executive agenda that extends beyond traditional working hours.
 
</div>

Executive Assistant

CHICAGO Maintenance & Construction

Position SummaryThe Executive Assistant provides high-level administrative and strategic support to senior executives, ensuring efficient management of schedules, communications, meetings, travel, and key business priorities. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and scheduling.</li><li>Coordinate internal and external meetings, including preparation of agendas and meeting materials.</li><li>Screen, prioritize, and respond to emails, calls, and correspondence on behalf of executives.</li><li>Track action items and follow up to ensure timely completion.</li></ul>Administrative Management<ul><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare reports, presentations, meeting minutes, and business correspondence.</li><li>Handle expense reports, invoices, and budget-related administrative tasks.</li><li>Maintain office procedures and administrative systems.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Coordinate executive events, board meetings, conferences, and client engagements.</li><li>Manage logistics and ensure smooth execution of meetings and events.</li></ul>Stakeholder Communication<ul><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Build and maintain positive relationships with clients, partners, and employees.</li><li>Facilitate communication across departments to support organizational objectives.</li></ul>Project &amp; Business Support<ul><li>Assist with special projects and strategic initiatives.</li><li>Conduct research, compile data, and prepare executive summaries.</li><li>Monitor project timelines and provide status updates.</li><li>Support board administration and governance activities when required.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Management, or related field (preferred).</li><li>3&ndash;8+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leaders.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Zoom, or Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li></ul>Key Competencies<ul><li>Executive calendar management</li><li>Communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail</li><li>Project coordination</li><li>Time management and prioritization</li><li>Confidentiality and discretion</li><li>Adaptability and flexibility</li></ul>Preferred Skills<ul><li>Experience supporting C-suite executives.</li><li>Event planning and travel management experience.</li><li>Ability to work independently with minimal supervision.</li></ul>Employment Type: Full-TimeWork Location: In person

Design Desk Interiors

Job Title: Receptionist cum Admin AssistantLocation: Dubai, UAEIndustry: Interior Fit-Out / JoineryJob Summary: We are seeking a professional and organized Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, handling administrative tasks, and providing support to various departments to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Maintain office filing systems and records.</li><li>Assist with document preparation, data entry, and report generation.</li><li>Coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Support HR and Administration departments with routine administrative tasks.</li><li>Maintain cleanliness and organization of the reception and office areas.</li><li>Perform other administrative duties assigned by management.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent qualification.</li><li>Minimum 1&ndash;2 years of experience in a similar role (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Fluency in English; additional languages will be an advantage.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Visa and medical insurance as per UAE labor law.</li><li>Annual leave and air ticket as per company policy.</li><li>Career growth opportunities.</li></ul>Interested candidates may send their CV to [Email Address] with the subject line: &quot;Application for Receptionist cum Admin Assistant&quot;.Work Location: In person

Receptionist cum Admin Assistant

Explore 95+ Legal assistant in Dubai this July. Find roles across top companies and apply now to boost your career.

95 legal assistant jobs In Dubai

Assistant to the Property Manager (UAE Real Estate Experience Required)

Procurement Assistant

Head of Brokerage, Product & Commercial Legal Department (Cyprus)

Senior Lawyer

Executive Assistant

Executive Assistant

Receptionist cum Admin Assistant