executive assistant

office administrator

administrative assistant

hr assistant

legal advisor

legal assistant

MultiBank Group

<div>
 
 Welcome to
 
 MultiBank Group
 
 , a global financial pioneer established in 2005 in California and now proudly headquartered in Dubai, UAE. We specialize in delivering cutting-edge trading technology, unparalleled liquidity, and exceptional customer service. Our extensive range of financial products includes Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs.
 
 
 
 
 
 Join our thriving community of over 2 million clients across 100 countries, contributing to a daily trading volume exceeding US$ 35 billion. As a heavily regulated institution with oversight from 17+ financial regulators across 5 continents, and recipient of over 70 financial awards, MultiBank Group is devoted to innovation, excellence, and empowering our clients to achieve their financial goals.
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 We are seeking a highly organized and detail-oriented
 
 Executive Legal Assistant
 
 to provide comprehensive administrative and legal support to the
 
 Chairman
 
 and
 
 Operations Department
 
 . The ideal candidate will be proactive, discreet, and capable of managing complex scheduling, documentation, and communication tasks in a fast-paced, multinational environment.
 
 
 
 
 
 The ideal candidate will serve as a key liaison between the Chairman&rsquo;s office, legal counsel, and internal departments, ensuring smooth coordination and compliance across all corporate and operational activities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Draft, review, and format contracts, legal documents, and correspondence.
 </li>
 <li>
 Coordinate document execution, notarization, attestation, and filing with authorities.
 </li>
 <li>
 Maintain and update the Group&rsquo;s legal and corporate records.
 </li>
 <li>
 Assist in preparing board resolutions, meeting minutes, and briefing materials.
 </li>
 <li>
 Manage the Chairman&rsquo;s calendar, correspondence, and legal-related communications.
 </li>
 <li>
 Liaise with external law firms, regulatory bodies, and internal departments.
 </li>
 <li>
 Support compliance submissions and track legal deliverables and approvals.
 </li>
 <li>
 Conduct basic legal research and due diligence when required.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive information.
 </li>
 <li>
 Prepare reports, presentations, and documentation for executive meetings.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Law, Business Administration, or a related field (preferred).
 </li>
 <li>
 
 Typing Speed:
 
 Minimum of 60 words per minute.
 </li>
 <li>
 
 Communication:
 
 Excellent written and verbal English communication skills (additional languages are an advantage).
 </li>
 <li>
 
 Technical Skills:
 
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 
 Attention to Detail:
 
 High level of accuracy in documentation and correspondence.
 </li>
 <li>
 
 Adaptability:
 
 Thrives in a fast-moving, dynamic work environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 <ul>
 <li>
 Work with an industry-leading global financial institution.
 </li>
 <li>
 Competitive salary and comprehensive employee benefits.
 </li>
 <li>
 Opportunities for professional growth and career advancement.
 </li>
 <li>
 Collaborative, inclusive, and dynamic work environment.
 </li>
 <li>
 Commitment to innovation and professional excellence.
 </li>
 </ul>
 
 
 
 
 
 Become part of our international community at MultiBank Group, dedicated to excellence, innovation, and shaping the future of finance.
 
 
</div>

Executive Legal Assistant

Andersen in the United Arab Emirates

<div>
 
 
 
 Job Description:
 
 
 
 
 
 
 
 We are seeking a highly motivated and detail-oriented Legal Assistant to join our legal team at Andersen UAE. The ideal candidate will support our legal professionals in corporate advisory matters, legal research, and compliance-related tasks.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Conduct in-depth legal research, particularly related to due diligence before business acquisitions or new business setups.
 </li>
 <li>
 Assist in corporate advisory matters, including company registration, client onboarding, and obtaining licenses.
 </li>
 <li>
 Draft, review, and manage contracts, agreements, memorandums, and legal correspondence.
 </li>
 <li>
 Ensure compliance with UAE labour laws, visa regulations, corporate laws, and international tax regulations.
 </li>
 <li>
 Support M&amp;A transactions, including reviewing and drafting legal documents and conducting legal due diligence.
 </li>
 <li>
 Perform AML/CFT checks and ensure adherence to regulatory requirements (AML certification is a plus).
 </li>
 <li>
 Assist with project management, tracking deadlines, and ensuring timely filings.
 </li>
 <li>
 Liaise with clients, regulatory authorities, and other stakeholders as required.
 </li>
 <li>
 Support internal teams on legal implications of business activities and provide risk mitigation guidance.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in law, Paralegal Studies, or a related field.
 </li>
 <li>
 5-7 years of experience in a legal support role in UAE is required.
 </li>
 <li>
 Strong understanding of corporate law, UAE legal framework, AML regulations, and contract drafting.
 </li>
 <li>
 Excellent research, analytical, and organizational skills.
 </li>
 <li>
 Proficiency in Microsoft Office and legal software tools.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 </ul>
 
 
 
 
 
 
 Preferred Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Experience handling corporate and M&amp;A transactions.
 </li>
 <li>
 Familiarity with UAE business setup procedures and compliance regulations.
 </li>
 <li>
 AML certification or experience in AML checks is a strong advantage.
 </li>
 </ul>
 
 
</div>

Legal Assistant Manager/Manager

Lawbridge

Legal Document Preparation and Review<ul><li>Assist in preparing legal notices, case summaries, due diligence reports, and litigation for court or government submission.</li></ul>Client Liaison<ul><li>Provide updates to clients regarding their cases. All updates on client progress must be accurately recorded and maintained via Kommo.</li><li>Communicate professionally with clients to schedule meetings, collect documents, and provide updates on case progress under supervision.</li><li>Assist in mediation and negotiation for client&rsquo;s cases, under the guidance of Consultants.</li><li>Ensure confidentiality and proper documentation of all communications.</li></ul>Legal Research and Translation Support<ul><li>Conduct research on UAE laws (civil, commercial, labor, real estate, etc.) and applicable international law.</li><li>Translate legal documents between Arabic and English.</li></ul>Administrative and Case Management<ul><li>Organize and maintain legal files.</li><li>Track deadlines, hearing dates, and legal timelines to support Consultants efficiently.</li><li>Maintain Consultants&rsquo; calendars, schedule internal/external meetings, and coordinate appointments with clients, courts, and government offices.</li><li>Attend hearings with clients, assist Consultants during external meetings, and accompany them to the police station, court, and other government offices as required.</li><li>Conduct investigations and follow up on legal matters outside the office when necessary.</li><li>Familiar with UAE court systems and procedures, including electronic filing and case registration in all court systems (Dubai, Abu Dhabi, Sharjah, etc.).</li><li>Handle case registrations, follow-ups, and document submissions through the relevant court portals and ensure accuracy in all filings.</li></ul>Requirements:<ul><li>Minimum of 2 years of legal support experience in the UAE.</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Strong knowledge of UAE court systems and legal procedures.</li><li>Excellent communication, organizational, and time-management skills.</li><li>Proficient in Microsoft Office and legal document formatting.</li><li>High level of accuracy, confidentiality, and professionalism.</li><li>Can work under pressure.</li></ul>How to Apply:Send your CV to: hr@lawbridge.ae or via WhatsApp: +971 56 131 3996Phone calls will not be accepted. Calling the number will lead to automatic disqualification from the recruitment process.Job Type: Full-timePay: AED7,000.00 - AED9,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li></ul>

Legal Researcher / Assistant

Fahd Al Hemeiri Holding

Job Title: Emirati Administration Assistant &ndash; Legal Department (Freshers can also apply) Company: OnTime Group Location: Dubai, UAEAbout the Role:OnTime Group is seeking a dedicated Emirati Administration Assistant to support our Legal Department in Dubai. This role is ideal for fresh Emirati talent looking to start a career in administration within a professional legal environment.Key Responsibilities:<ul><li>Assist the Legal Department with daily administrative tasks.</li><li>Maintain and organize legal files, documents, and records.</li><li>Support registration and documentation processes.</li><li>Coordinate with team members and other departments for smooth operations.</li><li>Ensure timely and accurate handling of emails, data entry, and office tasks.</li></ul>Requirements:<ul><li>Must be Emirati (UAE National) with a valid Family Book</li><li>Freshers are welcome</li><li>Basic English communication skills</li><li>Basic computer skills (MS Office, email, data entry)</li><li>Professional, organized, and detail-oriented</li></ul>Why Join OnTime Group?<ul><li>Work in a professional, supportive environment</li><li>Gain experience in legal administration and corporate processes</li><li>Opportunity to grow within a leading UAE-based group with multiple business units</li><li>Contribute to a team that values efficiency, accuracy, and professionalism</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you a UAE National (Emirati)?</li><li>Do you hold a valid Family Book?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Emirati Administration Assistant – Legal Department

Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

Executive Assistant

Symbiosis Owners Association Management Service

Legal Executive Location: Dubai Silicon OasisJob Overview: We are looking for a skilled and detail-oriented Legal Executive to manage all aspects of government-related documentation, legal support, and customer service for the organization. This position requires expertise in UAE government processes, property management laws, and excellent communication skills to assist residents and owners with legal and regulatory inquiries. The role includes handling permits, licensing, visa processing, and ensuring compliance with local laws and regulations, while maintaining strong relationships with government authorities. Occasional visits to authorities for document submission, follow-up, and retrieval will be required.Key Responsibilities:&middot; Manage PRO services, including visa processing, permits, and licensing with local authorities, ensuring compliance with UAE Jointly Owned Property regulations.&middot; Provide legal support in drafting, reviewing, and maintaining contracts and agreements related to property management.&middot; Act as the primary liaison between the organization and government bodies for legal and regulatory matters, handling all related paperwork and ensuring timely submission, follow-up, and retrieval of documents.&middot; Assist residents and property owners with legal inquiries and government-related issues, resolving disputes between residents and the association using legal expertise and best practices.&middot; Serve as the primary point of contact for Owners, Owners Committee, and other stakeholders, addressing and resolving inquiries, complaints, and issues in a timely and professional manner.&middot; Ensure high-quality customer service delivery, maintaining positive relationships with all stakeholders, and offering additional legal or customer service support as needed.&middot; Occasionally visit government authorities for document submissions, follow-ups, and collection of necessary paperwork.Key Requirements:<ul><li>Proficiency in English and Arabic (Mandatory).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>Strong knowledge of UAE government processes, permits, legal documentation, and property management laws.</li><li>Excellent communication, organizational, and customer service skills.</li><li>UAE Driving License (Required) for necessary visits to authorities.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Law</li><li>Minimum 2 years of experience in legal support.</li><li>Certification legal assistant certification is a plus.</li></ul>Job Types: Full-time, PermanentPay: From AED3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li><li>Legal: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Legal Executive

Mayer Brown LLP

<div>Overview:
<div>
Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.</div><div></div><div> 
We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.</div><div></div><div> 
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Legal Practice Support team in our Dubai office as a Legal Practice Support Assistant.</div><div></div><div> 
Hours:</div><div></div><div> 
Standard hours are 8:30 to 6pm with flexibility in accordance with the needs of the business.
</div>Responsibilities:
<div>
Technical:
</div><ul><li>Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas and preparing material where required) and diary management;</li><li>
Quick and accurate preparation of bills ensuring they are sent out as quickly as possible, following up with Accounts or other departments and clients as required;</li><li>
Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary, and opening files in coordination with clients on new engagements;</li><li>
Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments as necessary;</li><li>
Accurate proofreading of documents, paying particular attention to headers/footers;</li><li>
Organising travel arrangements and preparing itineraries where necessary;</li><li>
Preparing material (often using PowerPoint) for presentations;</li><li>
Assisting with timesheet posting if required;</li><li>
Use and update InterAction;</li><li>
Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role); and</li><li>
Other legal support requirements working with lawyers and other legal support professionals in the firm.</li></ul><div>
Personal Management
</div><ul><li>Managing fee earner work, allocating and prioritising tasks on a daily basis;</li><li>
Filing of paper documents, electronic filing and keeping administrative files up to date;</li><li>
Follows firm's archiving process as set by Records Management;</li><li>
Closing files promptly, transferring files over when a fee earner leaves, etc.;</li><li>
Arranging courier deliveries; and</li><li>
Ensuring distribution lists are kept up to date, amending as necessary after new conflicts checks.</li></ul><div>
Client Focus</div><ul><li>
Assisting with client queries in a professional and timely manner;</li><li>
Assist internal clients (all groups within the business) with queries and respond in a timely manner; and</li><li>
Assisting with business development initiatives, i.e. organising client lunches, visits, etc.</li></ul><div>
Communication</div><ul><li>
Liaising with clients and telephone callers when fee-earners are out of the office. Taking down accurate messages and dealing with queries or assisting callers wherever possible;</li><li>
Assist and take ownership for internal/external queries in a polite and professional manner using the most appropriate medium, seek out information and resolve queries; and</li><li>
Maintains confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.</li></ul><div>
Teamwork</div> 
<div></div><ul><li>
Assisting with general office duties and providing back up support for other secretaries and/or fee-earners as required to ensure the smooth running of the business.</li></ul><div>
Results Driven
</div><ul><li>Managing fee-earners' e-mails as required and dealing with e-mail queries when appropriate;</li><li>
Assists/supports fee earners with internal processes, picks up IT issues and resolves accordingly; and</li><li>
Checks new matter memos for accuracy, checks for clearance and keeps fee earners abreast with any issues or reminders. Co-ordinates a file where this may be cross-group.</li></ul>
Qualifications:
<ul><li>Educated to GCSE or O Level standard or equivalent, A Level preferable.</li><li>
Minimum RSA II typing.
</li><li>A secretarial qualification an advantage.</li></ul><div></div><div> 
Experience, skills and personal attributes:</div><div></div><div> 
Experience:
</div><ul><li>Knowledge of Corporate, Finance and Dispute Resolution work within a legal environment preferable.
</li><li>Experience of working in a partnership environment (and preferably an international law firm environment).</li></ul><div>
Technical Abilities:
</div><ul><li>Accurate spelling, grammar and punctuation.</li><li>
Strong technical skills, advanced Word and Outlook and a working knowledge of Excel, PowerPoint and Internet.</li><li>
Typing speed 60+ wpm.</li></ul><div>
Personal attributes:</div><ul><li>
Personable, flexible and enthusiastic approach to team work.</li><li>
Good, articulate telephone manner.</li><li>
Self-starter, ability to use initiative and provide pro-active support to fee-earners.</li><li>
Ability to pay attention to detail, particularly with emails, and to check own work.</li><li>
Reliable and well organised.</li><li>
Ability to work under pressure within strict deadlines and takes responsibility for their work</li></ul><div>
At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed.</div><div></div><div> 
Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas.</div><div></div><div> 
One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups.</div><div></div><div> 
We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.</div><div></div><div> 
#SW-25</div></div>

Legal Practice Support Assistant (Dubai)

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