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facilities coordinator

Tamara

<div>
 
 
 About Us
 
 
 
 Tamara is the leading fintech platform in Saudi Arabia and the wider GCC region with a mission to help people make their dreams come true by building the most customer-centric financial super-app on earth. The company serves millions of users in KSA, UAE and Kuwait, and partners with leading global and regional brands such as SHEIN, Jarir, noon, Amazon, IKEA, eXtra and Farfetch as well as small and medium businesses.
 
 
 Tamara is Saudi&rsquo;s first fintech unicorn and is backed by Sanabil Investments, SNB Capital, Checkout.com, amongst others, operating out of its headquarters in Riyadh, Saudi Arabia with other regional and global support offices.
 
 
 
 
 
 
 Your role
 
 
 
 We're seeking a Facilities Coordinator for our Facilities Management team. As Facilities Coordinator, you will be crucial in managing daily office operations, maintenance, and security. Overseeing staff, contractors, and projects. Ensuring regulatory and safety compliance.
 
 
 Drawing on your proficiency in guaranteeing smooth operations with efficient maintenance practices, you will be responsible for cultivating strong partnerships with service providers and collaborating with building management to ensure seamless daily operations and efficient problem-solving for building-related concerns to create unique experiences only Tamara can provide.
 
 
 
 
 
 With a proven track record of expertise in facilities management software and security systems to optimize operations and ensure a safe environment, highly organized and detail-oriented, and ultimately revolutionize the way millions of users shop, pay, and bank.
 
 
 You are a driven, determined, curious team player, knowing that collective strength means we all win. With a positive outlook, you are solution-oriented&ndash;persevering regardless of circumstances, always finding a way through, no matter the challenges.
 
 
 You will effectively find a way to work with everyone through empathy and respect. You will be driven and comfortable with responding quickly with urgency, with the ability to change course without losing momentum and energy, resulting in great success.
 
 
 
 
 
 
 Your responsibilities
 
 
 
 Maintenance Supervision:
 
 <ul>
 <li>
 Oversee troubleshooting, preventive, and predictive maintenance for electrical, mechanical, and plumbing systems.
 </li>
 <li>
 Ensure timely and effective maintenance activities.
 </li>
 </ul>
 
 Contractor Management:
 
 <ul>
 <li>
 Manage hard and soft services contractors, ensuring quality and timely delivery of services.
 </li>
 <li>
 Maintain good relationships with service providers.
 </li>
 </ul>
 
 Project Leadership:
 
 <ul>
 <li>
 Lead adhoc and retrofit projects, ensuring they are completed on time and within budget.
 </li>
 <li>
 Coordinate project timelines and resources effectively.
 </li>
 </ul>
 
 Ticketing System Management:
 
 <ul>
 <li>
 Manage the facilities ticketing system, addressing stakeholders' requests promptly.
 </li>
 <li>
 Ensure timely resolution of issues and maintain accurate records.
 </li>
 </ul>
 
 Health and Safety:
 
 <ul>
 <li>
 Implement and oversee health and safety protocols, including incident management, evacuation, and emergency response plans.
 </li>
 <li>
 Conduct regular staff training sessions on safety procedures as per authorities requirements.
 </li>
 </ul>
 
 Visitor and Security Management:
 
 <ul>
 <li>
 Manage visitor and guest protocols, including sign-in processes and issuing visitor badges.
 </li>
 <li>
 Monitor office security systems and maintain a secure environment.
 </li>
 </ul>
 
 Building Management:
 
 <ul>
 <li>
 Liaise with building management on day-to-day concerns and ensure smooth operations.
 </li>
 <li>
 Address and resolve building-related issues promptly.
 </li>
 </ul>
 
 Regulatory Compliance:
 
 <ul>
 <li>
 Ensure all operations comply with local authorities' requirements.
 </li>
 <li>
 Maintain up-to-date knowledge of regulatory requirements and standards.
 </li>
 </ul>
 
 Utility Provision:
 
 <ul>
 <li>
 Ensure the continuous provision of all utility requirements, including water, electricity, and HVAC systems.
 </li>
 <li>
 Monitor utility usage and identify opportunities for efficiency.
 </li>
 </ul>
 
 Asset Management:
 
 <ul>
 <li>
 Ensure all assets are managed within the Asset Management System.
 </li>
 <li>
 Maintain maintenance history records and generate reports as needed.
 </li>
 </ul>
 
 Consumables Management:
 
 <ul>
 <li>
 Manage stocks of consumables, including chemicals, pantry supplies, and stationery.
 </li>
 <li>
 Ensure safe storage and proper inventory control.
 </li>
 </ul>
 
 Policy Adherence:
 
 <ul>
 <li>
 Ensure adherence to all office policies and guidelines.
 </li>
 <li>
 Promote efficient utilization of facilities and resources.
 </li>
 </ul>
 
 
 
 
 
 Your expertise
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in electrical or mechanical engineering.
 </li>
 <li>
 Proven 1-3 experience in facilities management or a related field.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency with facilities management software and security systems.
 </li>
 <li>
 Ability to handle emergencies calmly and efficiently.
 </li>
 </ul>
 
 
</div>

Facilities Coordinator

Fawry MSME Finance

<div>
 <ul>
 <li>
 
 Oversee daily administrative operations related to the building and office facilities
 
 
 </li>
 <li>
 
 Coordinate with service providers (maintenance, cleaning, security, utilities)
 
 
 </li>
 <li>
 
 Monitor building maintenance and report any issues or required repairs
 
 
 </li>
 <li>
 
 Ensure compliance with safety regulations and company policies
 
 
 </li>
 <li>
 
 Manage office supplies and coordinate procurement when needed
 
 
 </li>
 <li>
 
 Support internal departments with administrative requirements
 
 
 </li>
 <li>
 
 Maintain records, contracts, and documentation related to facilities
 
 
 </li>
 <li>
 
 Handle basic coordination for office moves, seating arrangements, and layouts
 
 
 </li>
 <li>
 
 Assist in organizing meetings and internal activities when required
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree or relevant diploma
 
 
 </li>
 <li>
 
 1&ndash;2 years of experience in administration or facilities-related roles
 
 
 </li>
 <li>
 
 Good communication and coordination skills
 
 
 </li>
 <li>
 
 Ability to manage multiple tasks and work under pressure
 
 
 </li>
 <li>
 
 Basic knowledge of MS Office (Word, Excel, Outlook)
 
 
 </li>
 <li>
 
 Strong organizational and problem-solving skills
 
 
 </li>
 </ul>
</div>

Office Administrator

Wadi Degla Clubs Company S.A.E.

<div>
 
 Main job duties and responsibilities:
 
 <ol>
 <li>
 Prepare the road map of the sportswear/ uniform and collaborate with different stakeholders to ensure they are informed about all the milestones.
 </li>
 <li>
 Collaborate with the Engineering regarding the new facilities and maintenance for existing clubs.
 </li>
 <li>
 Support in the implementation of the new Sports facilities in the new clubs in coordination with the Engineering sector.
 </li>
 <li>
 Prepare the financial cashflow of sportswear with the responsible of sports financial.
 </li>
 <li>
 Collect the required quantities of the sportswear / uniform of the following year from sports technical directors and sports managers.
 </li>
 <li>
 Collaborate with different stakeholders to ensure the ease of the ordering process of the sportswear and uniform for sports sector.
 </li>
 <li>
 Oversee the stocks related to sports in the warehouses and make sure of the needed quantities in the warehouses.
 </li>
 <li>
 Collaborate with different stakeholders to transfer all items related to sports from club to club.
 </li>
 <li>
 Prepare weekly report on the sportswear sales.
 </li>
 <li>
 Oversee and make sure of the process of selling / distributing of the sportswear/uniform.
 </li>
 <li>
 Make sure the logos are printed on all the sportswear and uniforms if needed with its required specifications based on sports technical directors&rsquo; opinions.
 </li>
 <li>
 Make sure of the delivery and distribution of sportswear / uniform for academies and
 </li>
 <li>
 Analyze and magnify the related insights of the sportswear and uniforms to ensure the effectiveness and efficiency of the related decisions taken from management.
 </li>
 <li>
 Secure related partnership deals with different stakeholders.
 </li>
 <li>
 Perform any additional tasks that might be necessary for easier workflow, within the main frame of the job&rsquo;s specialty.
 </li>
 </ol>
 
 
 
 
 Job requirements:
 
 
 Educational background and previous experience:
 
 <ol>
 <li>
 Equivalent bachelor&rsquo;s degree.
 </li>
 <li>
 Minimum 4 years&rsquo; experience in related field.
 </li>
 <li>
 Strong sports knowledge.
 </li>
 </ol>
 
 
 
 
 Knowledge and Functional Skills:
 
 <ol>
 <li>
 Good MS Office Applications knowledge.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Good organizational skills.
 </li>
 <li>
 Presentation skills
 </li>
 </ol>
</div>

Sports Operations Officer - Sportswear & Facilities

Valeo

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details: The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
</div>

Administration Coordinator, Facility & Administration

Qara Digital Solutions

<div>
 
 Job Summary
 
 
 
 We are looking for a
 
 skilled Production Designer &amp; Coordinator
 
 to join our creative team at
 
 Qara Digital Solutions
 
 . The ideal candidate will have hands-on experience in
 
 digital and print production
 
 , strong design skills, and the ability to coordinate projects from concept to final execution.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Design and prepare creative layouts using Adobe Illustrator and InDesign
 </li>
 <li>
 Operate Sign Cut Pro for cutting and finishing workflows
 </li>
 <li>
 Work with Excel to manage production schedules and tracking
 </li>
 <li>
 Perform printing color calibrations to ensure high-quality output
 </li>
 <li>
 Arrange and manage montage and assembly of print materials
 </li>
 <li>
 Generate and extract QR files for production use
 </li>
 <li>
 Oversee digital printing processes and ensure smooth production flow
 </li>
 <li>
 Coordinate with internal teams to ensure deadlines and quality standards are met
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Proven experience as a production designer or production coordinator in print or digital media
 </li>
 <li>
 Strong knowledge of Adobe Illustrator, InDesign, and SignCut Pro
 </li>
 <li>
 Proficient in Excel for tracking and scheduling
 </li>
 <li>
 Experience in digital printing and color calibration
 </li>
 <li>
 Ability to manage montaging and assembly
 </li>
 <li>
 Familiarity with QR code generation and extraction
 </li>
 <li>
 Strong attention to detail and time management skills
 </li>
 </ul>
</div>

Production Designer & Coordinator

Hilton

<div>
 A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.
 
 
 
 What will I be doing?
 
 
 
 The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Coordinates projects and activities and projects, as assigned. Provides clerical and office support and assistance to department management
 </li>
 <li>
 Maintain communication with departments involved in the assigned project/activity
 </li>
 <li>
 Route incoming mail, faxes, and packages
 </li>
 <li>
 Answer telephone and assist internal and external guests with requests
 </li>
 <li>
 Writes correspondence on behalf of the department
 </li>
 <li>
 Makes copies, send/distributes outgoing mail
 </li>
 <li>
 Uses email system to deliver and accept emails
 </li>
 <li>
 Greet internal and external customers when entering the department
 </li>
 <li>
 Assist with a variety of requests
 </li>
 <li>
 Maintains detailed filing system for department
 </li>
 <li>
 Maintain office supplies for department
 </li>
 <li>
 Report all unsafe conditions immediately
 </li>
 <li>
 Attend all mandatory meetings
 </li>
 <li>
 Follow and know emergency procedures as needed
 </li>
 <li>
 Keep work area clean and organized
 </li>
 <li>
 Maintain a good working relationship with other department, employees, and guess
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in or equivalent role
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Excellent communication and people skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Ability to work on their own or in teams
 </li>
 <li>
 Experience with MS Office applications and Outlook
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Ramses
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Human Resources Coordinator

Talent 360 ME

<div>
 
 Ataa Fund
 
 Is Hiring
 
 Project Coordinator
 
 For Disability Programs
 
 
 
 Role Overview
 
 
 
 The Project Coordinator supports Ataa Fund in coordinating and following up on disability-focused projects, with a particular focus on assigned external initiatives, partner coordination, research, and branding alignment. The role ensures effective collaboration with external partners during specific initiatives and events, while supporting proper representation and visibility of Ataa Fund across funded projects and public engagements.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Draft project summaries, memos, and briefs to support internal review and documentation of disability-related projects.
 </li>
 <li>
 Coordinate with potential donors regarding proposals and requests for information or documentation, as assigned.
 </li>
 <li>
 Serve as Ataa Fund&rsquo;s point of contact for assigned, time-bound external initiatives and joint activities, not as the ongoing operational contact.
 </li>
 <li>
 Coordinate with external partners during initiatives such as launches, public events, campaigns, workshops, or conferences.
 </li>
 <li>
 Support communication and alignment with partners to ensure clarity of roles, timelines, and expectations during these initiatives.
 </li>
 <li>
 Coordinate and follow up on assigned new initiatives with external partners.
 </li>
 <li>
 Act as the focal point for coordinating Ataa Fund branding with partner organizations across funded disability projects.
 </li>
 <li>
 Ensure proper use of Ataa Fund&rsquo;s name, logo, and branding guidelines in project materials, reports, events, and public communications.
 </li>
 <li>
 Serve as the point of contact for partners&rsquo; marketing and visibility needs, including signage, digital content, publications, and event materials, and coordinate these requests with the relevant marketing and communications teams.
 </li>
 <li>
 Liaise internally to ensure partner branding requests align with Ataa Fund&rsquo;s communication and visibility policies.
 </li>
 <li>
 Support outreach and partnership activities aligned with Ataa Fund&rsquo;s mission.
 </li>
 <li>
 Coordinate Ataa Fund&rsquo;s participation, sponsorships, and representation at disability-related events and forums.
 </li>
 <li>
 Identify opportunities to enhance Ataa Fund&rsquo;s visibility and positioning within the disability sector.
 </li>
 <li>
 Conduct research on disability initiatives, potential partners, and sector developments.
 </li>
 <li>
 Prepare concise research briefs and background notes to support internal planning and external engagement.
 </li>
 <li>
 Identify relevant local, regional, and international disability-related conferences and events.
 
 
 
 </li>
 </ul>
 
 Job Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Political Science, Development Studies, Sociology, Social Work, or a related field.
 </li>
 <li>
 1-2 years of Experience
 </li>
 <li>
 Skills and experience in project coordination, grant management, partnership support, or communications within civil society or development organizations.
 </li>
 <li>
 Strong communication and writing skills, including preparation of briefs, summaries, and coordination notes.
 </li>
 <li>
 Excellent organizational and time-management skills with strong follow-up ability.
 </li>
 <li>
 Experience or familiarity with branding, communications, or coordination of public-facing activities is an asset.
 </li>
 <li>
 Strong research and analytical skills.
 </li>
 <li>
 Ability to build effective working relationships with diverse external stakeholders.
 </li>
 <li>
 Proficiency in Microsoft Office and digital communication tools.
 </li>
 <li>
 Attention to detail, adaptability, and a proactive, professional approach.
 </li>
 <li>
 Demonstrated commitment to disability inclusion and social impact
 </li>
 </ul>
</div>

Project..Coordinator

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